Safety and Emergency Procedures Manual

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					Jefferson County Public Schools


Safety and
Emergency
Procedures
Manual                                Revised
                                      Spring 2009




Mitigation and Prevention,
Preparedness, Response, and Recovery
Contributing JCPS Departments:
Safety and Environmental Services • Security and Investigations • Student Relations and Safety
Safe and Drug-Free Schools • School Programs and Services




                                                                             Equal Opportunity/Affirmative Action Employer
                                                                                   Offering Equal Educational Opportunities
                                                                                          SafetyEmerProcedrsManual 2-09rj
Table of Contents
Superintendent’s Message .................................... 5                 Auxiliary Emergency Staff.......................... 35
Overview .............................................................. 6       Out Building, Wing, or Floor Managers ..... 36
     Introduction ................................................... 6         Administrative Emergency Response .......... 36
     School Safety and Emergency                                                Scheduled BLIMT Meetings ....................... 36
     Procedures Plan ............................................. 6        Communication Systems.................................... 37
     Site and District Safety and                                               External Communications/Outbound Calls ... 37
     Emergency Procedures .................................. 6                  ERGON ....................................................... 37
     JCPS Safety and Emergency Procedures                                       NOAA .......................................................... 37
     Quick Guide................................................... 7           Inbound Calls .............................................. 37
I. Introduction ...................................................... 9        EARS ........................................................... 37
     Mitigation and Prevention............................ 11               Users Guide—Alert/Emergency Radio .............. 39
     Preparedness ................................................ 12       Radio Procedures ............................................... 41
     Response ...................................................... 12         Internal Communications ............................ 44
     Recovery ...................................................... 13         Auxiliary Communication System/
Purpose of This Manual .................................... 15                  Two-Way Radio ........................................... 44
     Contact Information..................................... 16            Communications Quick-Call List ...................... 45
Use of This Manual............................................ 17           Emergency Alerts............................................... 47
     JCPS School Board Policy EBC .................. 17                         A. Evacuation—Fire, Internal Chemical
National Incident Management System ............. 19                            Release, Etc.................................................. 47
     Incident Command System.......................... 19                       B. Shelter-in-Place—Severe Weather,
     National Incident Command System:                                          External Chemical Release, Etc. ................. 47
     A Tool for Responding to Emergencies ....... 20                            C. Lockdown Procedures—Intruder,
     The National Alert System .......................... 20                    Hostage, Armed Offender, Etc. ................... 47
     A National Red Alert ................................... 20            Primary Safety and Emergency Procedures ...... 49
     A National Orange Alert ............................ 21                    A. Evacuation Procedures............................ 49
District Level Incident Management Team ........ 23                             B. Shelter-in-Place Procedures ................... 56
     DLIMT Members and Pandemic                                                 C. Lockdown Procedures ............................ 57
     Influenza Plan (PIP) Committee Members . 23                            JCPS School Security Levels ............................. 59
II. Site Safety and Emergency Procedures Plan. 25                           Accountability/Student Release.......................... 61
     JCPS Safety and Emergency Procedures                                       Accounting for Students .............................. 61
     Quick Guide................................................. 27            Student Release/Authorized Release List .... 61
Safety and Emergency Procedures Plan ............ 29                        JCPS Emergency Student Release Form............ 62
Building Level Incident Management                                          Procedures for Visitors in the School ................ 63
Team Command Structure ................................. 30                 School Visitor Sign-In Sheet .............................. 64
     Incident Command System.......................... 30                   Emergency Student Release—Dismissal Procedures 65
     Responsibilities of Personnel During                                   On-Site Medication/First-Aid Providers ............ 67
     and After an Emergency .............................. 30                   Medication ................................................... 67
     Building Level Incident Management Team ... 30                             First-Aid/CPR Staff ..................................... 67
     Principal/Site Manager ................................ 30             Rescue Locations ............................................... 69
     Specific Staff Duties/Roles .......................... 31                  Emergency Evacuation or Drill ................... 69
     Public Information Officer .......................... 32               Pandemic Influenza Planning Instrument .......... 71
     Building Administrative Secretary .............. 32                    Drill Procedures and Training of Staff
     School Nurse................................................ 32        and Students ....................................................... 73
     Administrative and Other Personnel                                     Closing an Emergency Incident ......................... 75
     Assignments................................................. 33            Recovery ...................................................... 75
     Utility/Ventilation Cut-Offs ......................... 34              JCPS School Emergency Incident Debriefing
     Plant Operator/Custodian ............................ 34               Report................................................................. 76
     Food Services/Cafeteria Workers ................ 35                    Staff Safety and Emergency Procedures Guide .... 77
     Teaching Staff.............................................. 35            Visitors’ Access ........................................... 78
     Bus Drivers .................................................. 35          BLIMT......................................................... 79
     Safety/First-Aid Kit Location ...................... 79                 Civil Disturbance/Gangs............................ 128
     CPR/First-Aid Staff/School Nurse .............. 79                      Criminal Mischief/Vandalism ................... 129
Safety and Emergency Procedures .................... 80                      Death of a Student/Staff Member .............. 129
     Abduction Procedures ................................. 80               Earthquake/Disaster .................................. 129
     After-Hours Emergency Preparedness ........ 80                          Explosion ................................................... 131
     Bomb Threat Procedures ............................. 80                 Fallen Aircraft ........................................... 132
     Bloodborne Pathogen Procedures................ 80                       Fire............................................................. 134
     Internal Chemical Release Procedures ........ 80                        Flood .......................................................... 136
     External Chemical Release Procedures ....... 81                         Hostage/Lockdown .................................... 137
     Child Abuse, Neglect, Dependency                                        Intruder in Building ................................... 139
     Procedures ................................................... 81       Medical Emergencies/Pandemic Influenza ... 141
     Earthquake Procedures................................ 81            Community and School Levels of Response to a
     Explosions Procedures ................................. 81          Pandemic Influenza Event ................................ 143
     Falling Aircraft Procedures ......................... 82            Pandemic Influenza Level of Response Chart . 144
     Fire Procedures............................................ 82      Community and School Levels of Response
     Flood Procedures ......................................... 83       to a Pandemic Influenza Event ......................... 145
     Intruder, Hostage, Gang, Civil Disturbance,                             General Overview ...................................... 145
     Armed Offender Procedures ....................... 83                Pandemic Influenza School Planning Instrument
JCPS School Security Levels Quick Reference . 84                         Checklist .......................................................... 152
     Medical Emergencies .................................. 86               Natural Gas Emergency............................. 155
     Natural Gas Release .................................... 86             Physical/Sexual Assault ............................. 157
     Physical/Sexual Assault ............................... 86              Power Failure ............................................. 159
     Power Failure ............................................... 87        Public Assembly Emergency Preparedness ..160
     Severe Weather ............................................ 87          Severe Weather (Tornado, Thunderstorm,
     Substance Abuse .......................................... 87           Severe Winds) ............................................ 162
     Suicide Ideation ........................................... 87         Substance Abuse ........................................ 165
     Terroristic Threatening/Extortion................ 88                    Suicide Ideation ......................................... 167
     Threat of Violence ....................................... 88           Terroristic Threatening/Extortion.............. 168
     Unwanted Attention/Stalking ...................... 88                   Threat of Violence ..................................... 169
     Water Failure ............................................... 88        Unwanted Attention/Stalking .....................171
     Weapons Possession .................................... 88              Water Failure ............................................. 173
Emergency Supplies and Locations ................... 89                      Weapons Possession/Armed Offender ........174
     Responsible Staff Member........................... 90                  Evidence ....................................................175
JCPS/Community Awareness Plan .................... 91
     Community Awareness/Emergency Linkage .... 91
     Security and Investigations Unit .................. 91
Attachments ....................................................... 93
III. Site and District Safety and Emergency
Procedures Guide ............................................. 105
     General Staff Procedures........................... 107
     Abduction .................................................. 108
JCPS Visitor Sign-in Form ................................111
     After-Hours Emergency Preparedness ...... 112
     Anthrax ......................................................113
     Bloodborne Pathogens ................................116
     Bomb Threat ...............................................119
     Bomb Threat Documentation Form .......... 121
     Building Collapse ...................................... 123
     Chemical Release ...................................... 124
     Child Abuse/Neglect/Dependency ........... 126
Superintendent’s Message
Throughout the Jefferson County Public School (JCPS) District, the safety of students and employ-
ees is a top priority. We recognize that making schools safe is an intentional process. It requires plan-
ning, training, and vigilance to keep our work and school environments safe from natural dangers
and other threats.
We are fortunate to have within the district several units and departments that focus on safety pro-
cedures. However, they cannot do the entire job themselves. We must all assume responsibility for
ourselves and for others. Sometimes this is a simple matter of being alert to unusual circumstances in
the environment and then reporting those matters to the proper authority. At other times, it is neces-
sary to know the specific steps that will mitigate or prevent an unsafe occurrence.
To support you in this critical endeavor, several departments—Safety and Environmental Services,
Security and Investigations, Student Relations and Safety, Safe and Drug-Free Schools, and School
Programs and Services—have redesigned the JCPS Safety and Emergency Procedures Manual. We
thank them for their work and expertise. This manual will assist you in:
  • Planning for and addressing a wide range of safety and emergency issues/events.
  • Developing and organizing emergency plans tailored to your location’s unique circumstances in
    terms of the building, grounds, occupants, and surroundings.
A key benefit of this manual is the consolidation of your emergency procedures in one location.
Another benefit is that in the near future the entire contents of the manual will be available online.
Every employee will be able to stay up to date on safety procedures and will be able to access infor-
mation from any computer. In addition, school staff will be able to enter their school-specific safety
plans and revisions online. As a final benefit, the departments mentioned above will supplement this
manual with district training and support relative to its implementation, best practices, and required
preparedness and drills.
As a JCPS employee, you are a key link in maintaining and promoting safety. Preparedness is essen-
tial. We urge you to study this manual in detail and to access it online throughout the year when you
have a question about how to handle a particular circumstance. In the event of an emergency that
affects the safety of students and/or staff, dial 9 and then 911 immediately and then dial 3121.
Thank you for doing your part to ensure the safety of our facilities, students, employees, and
community.




Sheldon H. Berman, Ed.D.
Superintendent




Safety and Emergency Procedures Manual                                                                      5
    Overview
    The JCPS Safety and Emergency Procedure Manual is divided into three sections.


    Introduction
    The introduction covers the purpose of the manual, how to use it, and the structure of emergency
    procedures planning (i.e., Mitigation and Prevention, Preparedness, Response, and Recovery).
    The National Incident Management System (NIMS), the National Alert System, and the District
    Level Incident Management Team (DLIMT) are also covered. (Sections 1–5)


    School Safety and Emergency Procedures Plan
    The School Safety and Emergency Procedures Plan is designed to assist schools in developing
    an individual plan. Although every school will follow this instrument’s structure, each school’s
    plan will be unique to that facility and its grounds, student population, and personnel. School-
    site information, the school’s Command Structure, Communication Systems, Emergency Alerts,
    Evacuation, Shelter-in-Place, and Lockdown Procedures will be individually developed by each
    school using this instrument and submitted to the Security Unit. (Sections 6–22)


    Site and District Safety and Emergency Procedures
    The Site and District Safety and Emergency Procedures component is arranged in alphabetical
    order. This section provides relevant information and adopted procedures as they relate to each
    type of emergency (e.g., what steps school staff should follow if a student or staff member is
    abducted or if there is a bomb threat, an external/natural gas chemical leak, a fire, or a hostage
    situation). (Section 23)




6                                                                                    Jefferson County Public Schools
Safety and Emergency Procedures Manual   7
I. Introduction
Introduction                                                                                                         1
The Jefferson County Public School (JCPS) District is      ering from emergency incidents, such as death, that
fully committed to providing safe and secured school       have caused emotional trauma.
and work environments for its students and employ-
ees. JCPS has established several departments and          Understanding the magnitude of and the relationship
units specifically charged with the responsibility of      between various safety and emergency contingencies,
assisting its administrative personnel in establishing     the above-mentioned departments and units have
and maintaining safe school and work settings.             joined together and are responsible for the develop-
                                                           ment and maintenance of the Safety and Emergency
Every district and school/facility is required to          Procedures Manual.
have a safety and emergency procedures plan on
file in the Security and Investigations Unit.              This manual has been designed to address mitiga-
                                                           tion and prevention, preparedness, response, and
Safety and Environmental Services assists schools          recovery and to reflect the same incident mitigation-
and other JCPS facilities to ensure that buildings         to-recovery structure employed by local, state, and
and grounds are safe and meet the requirements of          federal agencies when they respond to man-made
building codes and federal, state, and local laws and      and/or natural disasters. This incident mitigation-
ordinances.                                                to-recovery structure is embedded in the Safety
                                                           and Emergency Procedures Manual and supported
The Security and Investigations Unit, at times             by the District Level Incident Management Team
coordinating efforts with federal, state, and local        (DLIMT). This team helps coordinate the collective
law-enforcement agencies, works with school per-           efforts of district and agency responders to assist a
sonnel and other JCPS personnel to ensure that stu-        school involved in an emergency event. The key ele-
dents and employees are safe and protected from            ments of the incident mitigation-to-recovery struc-
criminal activities committed by individuals within        ture are described below and are the primary reason
the school district and/or by individuals outside the      for revising and completing this manual.
school district.
Student Relations and Safety is primarily respon-          Mitigation and Prevention
sible for student-related behavior-management and          “The goal of mitigation is to decrease the need for a
disciplinary procedures. Members of this department        response as opposed to simply increasing response
also work diligently to involve JCPS staff in behav-       capability” (A Guide for Schools and Communities,
ior-improvement processes. Student Relations and           Office of Safe and Drug-Free Schools, U.S. Depart-
Safety is responsible for the due-process enforcement      ment of Education). What steps can be taken by those
of the Code of Acceptable Behavior and Discipline          who are responsible for safety and emergency plan-
as it relates to out-of-school suspensions and student     ning to avoid an incident?
placements in alternative programs.
                                                               Mitigation is any sustained action taken to re-
Safe and Drug-Free Schools works with school and               duce or eliminate long-term risk to life and
facility personnel to provide awareness and resis-             property from a hazardous event. Mitigation
tance training in areas involving chemical use, abuse          encourages a long-term reduction of hazard
and dependency, gang activity, and gang affiliation as         vulnerability (Federal Emergency Management
well as training in violence prevention and antibully-         Agency [FEMA], 2002).
ing strategies. Safe and Drug-Free Schools, through
the Assessment Center, assists school officials and        What additional steps should school and facility
parents in assessing risk behaviors and the contribut-     personnel take to reduce the likelihood that a safe-
ing factors giving rise to misbehavior and/or other        ty- and/or emergency-related event will occur and to
social-emotional issues identified in school, home,        reduce the impact of such an event? The proper use
and community settings.                                    and implementation of this manual will help JCPS
                                                           staff mitigate and/or prevent the occurrence of a safe-
School Programs and Services is primarily respon-          ty and/or emergency event.
sible for assisting students, staff, and families recov-


Safety and Emergency Procedures Manual                                                                               11
1
     Examples:                                                       Alert Radio [EAR], fire alarms, announcements,
      • Establishing access-control procedures and pro-              uniform use of terminology and news releases).
        viding IDs for students and staff might prevent          •   Obtain necessary equipment and supplies,
        a dangerous intruder from coming onto school                 such as master keys, phones, two-way radios,
        grounds.                                                     food and water, first-aid equipment, and a crisis-
      • Conducting severe-weather drills can reduce                  management reference guide.
        injury to students and staff because they know           •   Prepare an immediate response plan. Take
        what to do to avoid harm. Also, schools in severe            steps to evacuate the facility, or shelter-in-place
        weather-prone areas can address structural weak-             immediately. Implement lockdown procedures,
        nesses in their buildings.                                   and review possible contingencies for each.
      • Planning responses and training for incidents            •   Create maps and facilities information. Cre-
        involving hazardous materials is important for               ate site maps that include classrooms, restrooms,
        schools near highways, railroads, and industrial             office space, utility cut-off locations, potential
        areas.                                                       hazards, rescue locations, and evacuation routes.
                                                                 •   Develop accountability and student release
                                                                     procedures. Planners must include a method for
     Preparedness                                                    accounting for all occupants of a facility, includ-
     It is certain that no matter how involved mitiga-               ing students, staff, and visitors, during emergen-
     tion and prevention plans are, safety and emergency             cy events.
     events (e.g., man-made crises and/or natural disas-         •   Practice. Preparedness includes routine planned
     ters) will occur. When man-made and natural disas-              and executed emergency drills, exercises and
     ters occur, effective planning and ongoing practice             practices.
     can and often will reduce the extent of injury and/or       •   Address liability issues. Carefully assessing and
     loss of life.                                                   planning for potential hazards that may be faced
                                                                     during an emergency event can protect against
     Every school and JCPS facility is required to have
                                                                     lawsuits and liability.
     a safety and emergency procedures plan on file in
     the Security and Investigations Unit. These plans
     should be tailored to each school’s and facility’s        Response
     unique circumstances as they relate to occupants,         Each school will develop a Building Level Incident
     building structure, grounds, and surroundings. It is      Management Team (BLIMT) to coordinate the facil-
     critical that all plans address the following common      ities’ response to an emergency, The BLIMT will be
     components:                                               made up of key building personnel to assist the Site
       • Identify and involve stakeholders, students,          Incident Commander (Building Principal/Site Man-
          parents, employees, and district and community       ager) in the implementation of the facilities’ safety
          responders/emergency planners (e.g., from law        and emergency procedures. During an actual emer-
          enforcement, the fire department, and public         gency or crisis, be prepared to implement your plan
          health).                                             for that particular event and:
       • Consider existing efforts. Integrate the plan-           • Expect to be surprised. Emergency and crisis
          ning of responses with the plans of community             events are usually accompanied by confusion.
          responders. Fit the plan within a comprehensive         • Assess the situation and choose the appro-
          district plan, revise existing plans, etc.                priate response. Ask yourself if an emergency
       • Determine what the crisis plan will address                exists, the type of emergency, the location, the
          (i.e., the safety and emergency contingencies that        occupants that may be involved, the magnitude,
          will most likely affect your location).                   etc.
       • Define roles and responsibilities (e.g., a site          • Respond in seconds. Immediately take protec-
          incident commander, his or her deputy, a spokes-          tive steps, and respond appropriately as planned
          person or public information officer).                    and practiced.
       • Develop methods for communicating with staff,            • Notify the BLIMT. Notify the appropriate local
          students, family, and the media (e.g., Emergency          emergency responders (police department,

12                                                                                        Jefferson County Public Schools
                                                                                                                   1
     fire department, Emergency Medical Services         Recovery
     [EMS]), and the DLIMT at 3121. Whenever              • Plan for recovery in the preparedness phase.
     an incident may involve an outside responder           Identify staff roles and responsibilities, and train
     (district crisis team, police department, or fire      staff to assess the emotional needs of students
     department), do not delay; call that responder         and colleagues.
     immediately.                                         • Assemble the Crisis Intervention Team. Iden-
 •   Evacuate or shelter-in-place for severe weather        tify the best qualified individuals at the school,
     or an external chemical leak, or institute lock-       district, and community levels.
     down as appropriate. Identifying the appropriate     • Return to the business of learning. Reestablish
     response is the first and most important decision      school and classroom instructional routines as
     to make during the initial phase of a crisis.          soon as possible.
 •   Triage injuries, and provide emergency first         • Keep staff members, students, families, and
     aid to those who need it. Defer medical judge-         the media informed regarding the counseling
     ments to the school nurse if applicable for your       services available to them.
     school. Assign staff with relevant qualifications    • Focus on the building, as well as people, dur-
     to determine who needs first aid, and designate        ing recovery. Repair and restore as quickly as
     a location for EMS to treat the seriously injured      possible the building and grounds.
     individual on the scene.                             • Provide an assessment of the emotional needs
 •   Keep supplies nearby and organized at all              of staff, students, families, and respond-
     times. Monitor and manage the use of supplies,         ers. Assess the level of mental-health services
     and replace them as needed.                            needed. Determine whether it should be a school
 •   Trust the leadership. Through training, prac-          counselor, a social worker, a school psychologist,
     tice, and communication, trust can be established      or another mental-health professional. Decide if
     that the leadership team members are responding        school or community-based service providers
     effectively and managing the crisis event by ful-      would be best to address this need.
     filling the duties of their designated roles.        • Provide stress management during class time.
 •   Communicate accurate and appropriate                   Create an environment in which a student or
     information. One public information officer            staff member can discuss feelings concerning
     should be designated as the spokesperson for the       the crisis.
     event. He or she should collect and provide accu-    • Conduct daily debriefings for staff, respond-
     rate information pertaining to student safety. He      ers, and others assisting in recovery. Brief
     or she should also provide accurate and timely         staff on recovery issues and on any progress that
     details regarding the unfolding emergency as           has been made.
     provided by those who are managing the crisis.       • Take time for recovery. Recovery may take
 •   Activate the student release system. At the ear-       months or even years.
     liest possible appropriate time, use established     • Remember anniversaries of the crisis. The
     procedures and release students to parents/guard-      anniversary will stimulate memories of the event
     ians once students have been accounted for.            and may present a need to offer additional coun-
 •   Allow for flexibility in implementing the crisis       seling and mental-health services to students,
     plan. Adapt crisis and emergency plans to the          family, and staff.
     particular event.                                    • Evaluate       the     recovery     efforts      for
 •   Document. Record actions taken during the              effectiveness.
     response, and record the extent of damages as
     completely as possible. Track financial expendi-    Paraphrased from Practical Information on Crisis
     tures as well.                                      Planning—A Guide for Schools and Communities,
                                                         Office of Safe and Drug-Free Schools, U.S. Depart-
                                                         ment of Education




Safety and Emergency Procedures Manual                                                                             13
2
Purpose of This Manual                                                                                               2
Each building is unique in terms of its structure,         This instrument is to be further developed by BLIMT
occupants, surroundings, and other critical factors,       members, who are responsible for carrying out spe-
so it is required that all JCPS schools and facilities     cific duties during emergency incidents. The remain-
establish a BLIMT in order to be prepared to respond       ing staff should be assigned more general duties that
to emergency contingencies that are unique to their        are related to their various roles within the building.
building and occupants.                                    For example, during an evacuation for a fire in the
                                                           building, a teacher would have specific roles and
The BLIMT is the group of key individuals at each          responsibilities that are related to supervising stu-
school or facility who are directly responsible for the    dents. If assistance is needed, contact the Safety and
implementation of an emergency response to an inci-        Environmental Services Department at 3298 or 3698
dent that places the safety of individuals at that loca-   or the Security Unit at 3111.
tion at risk. The members of the BLIMT should
be cross-trained and prepared to take command              The Safety and Emergency Procedures Manual
of and safely guide the occupants of the school or         is intended to provide an organizational tool for
facility through an emergency incident.                    schools. It incorporates existing pieces of a school’s
                                                           current emergency plans and allows for inclusion of
JCPS adopted this Safety and Emergency Procedures          additional topics concerning JCPS school and facil-
Manual to assist the BLIMT with developing effec-          ity safety. It serves as the foundation upon which to
tive emergency plans for preventing and responding         build a comprehensive plan to address a myriad of
to emergencies at their building site.                     situations involving emergency, crisis, and disaster
By working together, the BLIMT will be able to iden-       responses.
tify the key factors that need to be addressed when        This manual is designed to help JCPS schools and
planning for and responding to emergency situations.       facilities comply with Occupational Safety and
The completed safety and emergency procedures              Health Administration (OSHA), FEMA, and Bureau
should be entered into the Safety and Emergency            of Alcohol, Tobacco and Firearms (ATF) recom-
Procedures Manual. Specific component plans, such          mendations; fire codes; Safe and Drug-Free School
as Site Command and Communications, Evacuation,            guidelines and regulations; Safe and Drug-Free
Shelter-in-Place, and Lockdown Procedures, must be         Workplace guidelines and regulations; Kentucky
entered within the corresponding designated sections       Revised Statutes (KRS) and Kentucky Administra-
(Sections 6–22). The blank lines are to be reviewed        tive Regulations (KAR); and Jefferson County Board
and completed by the BLIMT.                                of Education (JCBE) policies.
The Safety and Emergency Procedures Manual                 The Safety and Emergency Procedures Manual was
should be used in the development of three broad           developed collaboratively by Safety and Environ-
emergency responses, which help the BLIMT deal             mental Services, Security and Investigations, Student
more effectively with the following:                       Relations and Safety, Safe and Drug-Free Schools,
  • Evacuation—When internal emergency circum-             and School Programs and Services. Each section was
    stances require that the occupants leave the           written to be further adapted, revised, and developed
    building and/or site                                   to meet each school’s and facility’s particular needs.
  • Sheltering-in-Place—When severe weather and/           Each school and facility will use this manual in con-
    or other external emergency circumstances              junction with training given by each of the collabo-
    require that the occupants take shelter within the     rating departments and/or offices and in consultation
    building                                               with them.
  • Security Levels and/or Lockdown Procedures—
    When an intruder and/or other life-threatening
    circumstances require that the occupants take
    protective measures within the building




Safety and Emergency Procedures Manual                                                                               15
2
     Contact Information
     JCPS Responders
      • 24-Hour Security/Radio Room............485-3121
      • Safety and Environmental Services ..........485-3298
      • Student Relations and Safety ...............485-6140
      • Safe and Drug-Free Schools ................485-3260
      • Security and Investigations Unit .......... 485-3111
      • School Programs and Services ............485-3255
      • Health Services ....................................485-3387

     Community Responders
      • Local Fire Department .............................. 9-911
      • Local Police Department ........................... 9-911
      • Local EMS................................................. 9-911




16                                                                         Jefferson County Public Schools
Use of This Manual                                                                                                   3
The Safety and Emergency Procedures Manual was           JCPS School Board Policy EBC
developed to provide the BLIMT with a user-friendly      Revised July 17, 2000, Motion #32951
instrument that will help schools consolidate and           Building administrators charged with the re-
organize contingency plans for addressing a wide            sponsibility of operating a building site shall
range of emergency, crisis, and disaster situations.        have a plan of action to provide for any natural
                                                            or man-made disaster which affects the safety
The BLIMT is required by JCBE Policy EBC (see               of students and employees housed in that facil-
next column) to review their emergency contingency          ity. A copy of all emergency plans shall be made
plans annually and to make revisions to these plans         available to all occupants of the building and a
as needed. Revisions are to be entered using this           master copy shall be sent to the Security Unit
instrument. Addendums and other relevant docu-              for evaluation and permanent filing.
ments should be inserted in the appropriate tabbed
section of the Safety and Emergency Procedures              Each school location shall conduct a minimum
                                                            of four emergency/disaster drills a year, two of
Manual binder.
                                                            which shall be earthquake drills and at least two
Ensure that each member of the BLIMT has a copy             shall be tornado/safe area drills. One tornado/
and that additional copies are maintained at strategic      safe area drill shall be conducted in March to
                                                            prepare for tornado season.
locations (e.g., main office, plant operator’s office)
and are readily available in case of an emergency.          All principals and building managers shall im-
Each school and facility should establish a BLIMT           plement fire-exit procedures as stipulated in the
                                                            Kentucky Standards of Safety, revised 1999.
to carry out emergency plans, review existing plans,
                                                            There shall be at least two fire exit drills the first
and consolidate existing plans into the Safety and          month of school term and one additional fire
Emergency Procedures Manual.                                drill each month for the remainder of the school
                                                            term. In climates where the weather is severe,
The BLIMT will assist in the ongoing development
                                                            the monthly fire drills shall be permitted to be
and revision of the school’s or facility’s safety and       deferred provided that the required number of
emergency plans and will be responsible for the             fire exit drills is achieved and at least four are
implementation of the emergency procedures in the           conducted before the drills are deferred.
event of an incident.
                                                            The appropriate reporting form, detailing date
School and facility staff members who are key               and time of each drill, weather conditions when
members of the BLIMT include the building princi-           the occupants were evacuated, and the total
pal and/or site manager, assistant principals, school       time for evacuation shall be kept on the prem-
counselor, School Administration Manager (SAM),             ises.
plant operator, secretary, first-aid/CPR-certified
JCPS personnel, Family Resource and Youth Servic-
es Center (FRYSC) coordinator, Nutrition Services
staff member, police officer, school security, school
nurse where applicable, and other key staff members
within the school/facility as deemed necessary to
carry out the site’s emergency plans.
The BLIMT is strongly encouraged to invite the
local community emergency responders (e.g., police
and fire officers) to assist in planning.




Safety and Emergency Procedures Manual                                                                               17
National Incident                                                                                                   4
Management System
In February 2003, in response to the September 11        be further organized and integrated into the Incident
attacks, President George W. Bush issued Homeland        Command System (ICS) to provide information to
Security Presidential Directive 5 (HSPD-5), calling      and/or support for the activities of the Public Infor-
for a National Incident Management System (NIMS)         mation Officer, Safety Officer, or Liaison Officer.
to improve the coordination of federal, state, local,
and private sector responses to emergency incidents.     Depending on the nature and magnitude of the emer-
NIMS provides:                                           gency incident, this command system can be com-
  • A consistent, nationwide approach for all levels     bined into being the sole responsibility of the Site
    of government to work together effectively and       Incident Commander (Building Principal/Site Man-
    efficiently to prepare for and respond to domestic   ager) for a minor incident or assigned to additional
    incidents.                                           personnel for a major incident.
  • A core set of concepts, principles, and termi-       When an emergency incident requires a response from
    nology for incident command and multiagency          the JCPS DLIMT or an outside emergency response
    coordination.                                        agency, which is assuming the overall command of
The BLIMT will develop its school’s or facility’s        the incident, the Site Incident Commander (Build-
safety and emergency plans in compliance with the        ing Principal/Site Manager) will assume the role of
command structure of the NIMS. This command              a Deputy Commander. The Deputy Commander will
structure:                                               interface his or her site’s incident command struc-
  • Improves accountability.                             ture into the expanding command structure being
  • Establishes clear chains of command and              assumed by the DLIMT or the outside emergency
    supervision.                                         response agency.
  • Improves communication.                              Command roles may vary given the level of response
  • Establishes an orderly and systematic planning       required and the staff on hand to assist. In some
    process.                                             emergencies, the DLIMT or the outside emergency
  • Establishes a common and flexible management         response agency may not assume command of the
    structure.                                           incident. In these situations, they may act as a sup-
  • Enables commanders to delegate responsibilities      port to the BLIMT command structure at that par-
    and to manage workloads efficiently.                 ticular site for that particular emergency incident.
  • Better integrates interagency responses into the
    management structure and planning process.
                                                         Incident Command System
The building Incident Command System (ICS) will          The overall structure of the ICS should fit into the
consist of the following roles and responsibilities:     following structure designed to help personnel more
  • Site Incident Commander (Building Princi-            effectively organize themselves and respond to emer-
    pal/Site Manager): The on-site person who            gency incidents:
    assumes the overall command of the emergency           • Operations Section—The function of the BLIMT
    incident                                                  is to support the Site Incident Commander
  • Public Information Officer: Provides informa-             (Building Principal/Site Manager) in responding
    tion to the media, the public, and parents                to an emergency incident.
  • Safety Officer: Ensures that everyone is safe and      • Planning Section—In support of the Incident
    accounted for                                             Commander and as applicable to the function of
  • Liaison Officer: Acts as the point contact (liai-         the Safety and Emergency Procedures Manual,
    son) between other responding agencies                    this instrument is to be used to develop and imple-
Other staff may be used to provide information to             ment site plans. The BLIMT encompasses all
and/or support for the activities of the Site Incident        facets of planning for and carrying out a response
Commander (Building Principal/Site Manager) or                to an emergency incident (e.g., information as to
                                                              the number of occupants, evacuations, shelter-in
Safety and Emergency Procedures Manual                                                                              19
4
         place and lockdown procedures, unique hazards          The Operations Team handles key actions, includ-
         at that location, evacuation routes, assembly loca-    ing first aid, search and rescue, fire suppression, and
         tions, maintaining documentation).                     securing the site.
       • Logistics Section—In support of the Incident
         Commander, the Logistics Section ensures ade-          The Planning Team gathers information, thinks
         quate resources to support contingency responses       ahead, and keeps all team members informed and
         to emergency incidents.                                communicating.
       • Finance and Administration Section—In sup-             The Logistics Team finds, distributes, and stores all
         port of the Incident Commander, the Finance            necessary resources (supplies and people) to respond
         and Administration Section provides an analysis        appropriately.
         of the site’s costs associated with the emergency
         incident.                                              The Finance/Administration Team tracks all
                                                                expenses, claims, and activities and is the record
     For further information regarding NIMS compliance,         keeper for the incident.
     JCPS employees can access the Web site at http://
     training.fema.gov/EMIWebIS/IS 100SC.asp.            Safety Advisory
                                                         Structuring your BLIMT in line with the above will
     JCPS has established the DLIMT to assist school
                                                         greatly enhance your ability to effectively respond
     and other JCPS facility personnel in the response
                                                         to an emergency and collaborate with community
     to emergency incidents and to help coordinate and
                                                         responders.
     integrate the response efforts from other community
     agencies.
                                                                The National Alert System
                                                                The establishment of the National Incident Com-
     National Incident Command                                  mand System (NICS) was an outgrowth of the Home-
     System: A Tool for Responding to                           land Security response to the September 11 attacks in
     Emergencies                                                2001. In addition, Homeland Security developed the
     When leading a response, remember that your top            National Alert System to help the nation and local
     priorities are to save and to protect life and property.   communities better prepare for a terrorist attack in
     Effective leadership, command, and communication           the United States
     are critical to the success of your team’s response to
     an emergency.                                              A National Red Alert
                                                                    A National Red Alert reflects severe risk of ter-
     Emergency/Disaster Response at a                               rorist attacks. Under most circumstances, a
     Glance                                                         National Red Alert is not intended to last for
     Incident Command leads the response and appoints               long periods of time. Such an alert is most likely
     and empowers team leaders. It sets the tone and                to be issued in response to threats to a particu-
     standards for the response and encourages effective            lar region of the nation or for a specific locality.
     teamwork and communication.                                    School districts and schools need to be pre-
                                                                    pared to respond to a National Red Alert by:
     The Safety and Security Officer focuses on the                 Reviewing the National Orange Alert Memo
     safety of all people responding to the incident.               dated February 14, 2003.
                                                                    Reviewing emergency plans and assembling
     The Public Information Officer works with the                  the Building Level Incident Management Team
     media and distributes messages to the public and               (BLIMT) to prepare for appropriate actions as
     local community.                                               directed.
                                                                    Monitoring radio and television news broad-
     The Liaison Officer links to and supports external             casts for current information/instructions.
     partners and organizations.                                    Listen to the JCPS Emergency Alert Radio Sys-
                                                                    tem (EARS) for alerts and information from the
                                                                    Central Office. Schools will be given specific
                                                                    information of recommended actions to take

20                                                                                         Jefferson County Public Schools
                                                           4
   through the JCPS Emergency Alert Radio Sys-
   tem (EARS).
   In the event that a National Red Alert is issued,
   the JCPS District is prepared to respond quick-
   ly and assist schools in the implementation of
   an appropriate response.
   In addition, the District is part of the Metro Lou-
   isville, Community Response Team. The Dis-
   trict will continue to work with various local and
   community-responding agencies to ensure that
   all JCPS schools and buildings are prepared in
   case of a national and/or local emergency.

A National Orange Alert
   To ensure that our schools are better prepared
   to respond in the event of a terrorist attack in-
   volving conventional, biological or chemical
   weapons key, school personnel should:
   Review the Safety and Emergency Procedures
   Manual, specifically the sections on Anthrax,
   Bomb Threats, Chemical Release, and Emer-
   gency Communications Plan for your school or
   building.
   Be alert to suspicious activity, and report it to
   the proper authorities. If an emergency exists,
   dial 9, then 911 and Security and Investigations
   at 3121.
   Review your safety and emergency procedures
   plan with your BLIMT and entire staff.
   Ensure that your security and visitors proce-
   dures are fully monitored and implemented.
   Conduct, if necessary, safety training and
   emergency drills following the school’s written
   safety and emergency plans.
   Ensure that all emergency supplies are stocked
   and ready, including, but not limited to, portable
   radios, flashlights, first aid supplies, etc.
   In the event of an emergency, stay tuned to the
   JCPS Emergency Alert Radio System (EARS)
   and local radio and television stations for fur-
   ther information.
   Principals are encouraged to communicate to
   parents and staff that JCPS has districtwide
   and school emergency plans in place and that
   they are practiced regularly.
   In addition, the JCPS District is part of the Lou-
   isville Metro Community Response Team. The
   District will continue to work with various local
   and community responding agencies to ensure
   that all JCPS schools and buildings are pre-
   pared in case of a national and/or local emer-
   gency.
   (Taken from the JCPS National Orange Alert Memo Dated
   February 14, 2003)



Safety and Emergency Procedures Manual                     21
District Level Incident                                                                                                                                       5
Management Team
JCPS has established the DLIMT to assist school                                or injury, and any request for assistance that requires
and facility personnel in their response to emer-                              coordination of support from administrative offices.
gency incidents and to help coordinate/integrate the
response efforts from other community agencies.                                The purpose of the DLIMT shall be to coordinate
                                                                               and to support the Incident Mobilization-to-Recovery
The DLIMT shall be activated to respond to natural                             Structure and to ensure that first-response procedures
or man-made disasters, such as a tornado, an earth-                            are communicated to affected personnel. This will
quake, a chemical spill, or a train derailment. This                           alleviate any danger for students and employees until
shall also include notification by the Louisville and                          the appropriate district departments and/or external
Jefferson County Metro Emergency Management                                    agencies can mobilize.
Agency (LJCMEMA) of the need for JCPS repre-
sentatives at either the emergency operation center at                         The DLIMT will be notified by Radio Room person-
City Hall or at a site-specific incident command cen-                          nel and will be expected to go immediately to a des-
ter. It is anticipated that any first call of an impending                     ignated area, which may include Room 133, School
disaster situation will be received by the Radio Room                          and Community Nutrition Services Offices, and
at C. B. Young Service Center.                                                 Safety and Environmental or Security conference
                                                                               rooms at C. B. Young Jr. Service Center for various
The Radio Room will contact the Director of Securi-                            authorizations, recommendations, and coordination
ty and/or the Director of Safety, who will then deter-                         of required responses. The selected response area
mine the need to activate the DLIMT or a portion of                            will be dictated by the size of the incident and need.
such a team. The following conditions will be con-                             The communication center will then operate from
sidered justification for the activation of this team:                         this command post. If the decision is made to deploy
any condition that requires immediate and unusual                              the Mobile Command Center (MCC), then Transpor-
action or support beyond the capability or authority                           tation and Security will coordinate the transport of
of the responsible persons at the location of the emer-                        the MCC.
gency, any condition that may result in major damage



DLIMT Members and Pandemic Influenza Plan (PIP) Committee Members
Coordinator III Health Services/Health Promotion (PIP)...................................................................485-3387
Coordinator of Internal Security .........................................................................................................485-3111
Director of Safety and Environmental Services (PIP) ........................................................................485-3298
Director of School and Community Nutrition Services (PIP) ............................................................485-3186
Director of Security and Investigations ..............................................................................................485-3111
Director of Supply Services ................................................................................................................485-3157
Director of Transportation Services ....................................................................................................485-3472
Elementary School Liaison (PIP)........................................................................................................485-4067
Environmental Coordinator ................................................................................................................485-3298
Executive Director of Facilities and Transportation ...........................................................................485-3178
Executive Director of Student Relations and Safety ...........................................................................485-6140
High School Liaison (PIP) ..................................................................................................................485-3664
Middle School Liaison (PIP)...............................................................................................................485-3549
Public Information Officer (PIP) ........................................................................................................485-3357
Safety Inspector ..................................................................................................................................485-3298
Safety Inspector ..................................................................................................................................485-3698
Secretary, Safety and Environmental..................................................................................................485-3298


Safety and Emergency Procedures Manual                                                                                                                        23
II. Site Safety and
Emergency Procedures Plan
Safety and Emergency                     6
Procedures Plan
Effective Date: ___/___/___
Date Revised: ___/___/___
(Revise/Update annually.)


Name of School/Site:


Main Building/Site Contact Person:


Main Contact Number:


Address:


General Directions:




Safety and Emergency Procedures Manual   29
6 Building Level Incident
  Management Team
  Command Structure
     Incident Command System                            Responsibilities of Personnel
                                                        During and After an Emergency
     Site Incident Commander’s (Building Principal/     All staff should inform their family members that
     Site Manager’s) Name:                              they may be required to remain at school to assist in
                                                        an emergency situation.

                                                        Building Level Incident
     Position:                                          Management Team
                                                        List the names of the Building Level Incident Man-
                                                        agement Team (BLIMT) members, their positions,
                                                        and their duties in terms of responding to an emer-
     Direct Phone Number:                               gency and assisting the Site Incident Commander
                                                        (Building Principal/Site Manager) during an emer-
                                                        gency situation. Add other names, positions, and
                                                        duties as appropriate and in compliance with the
     Cell Phone Number:                                 National Incident Management System (NIMS).
                                                        Team members should be cross-trained in the event
                                                        that a member is absent from the building during an
                                                        emergency or crisis event.
     Who stands in for the Site Incident Commander
     (Building Principal/Site Manager) when he or she   Principal/Site Manager
     is not in the building?                            The Principal/Site Manager shall serve as the Site
     Site Deputy Commander’s Name:                      Incident Commander (Building Principal/Site
                                                        Manager) and shall be responsible for the overall
                                                        direction of emergency procedures at the school or
                                                        building site. Responsibilities include the following:
     Position:                                            • Take necessary steps to ensure the safety of stu-
                                                            dents, staff, and other individuals in the imple-
                                                            mentation of the school’s safety and emergency
                                                            procedures.
                                                          • Determine the appropriate emergency procedure
     Direct Phone Number:
                                                            to initiate (i.e., Evacuation, Shelter-in-Place, and/
                                                            or Lockdown).
                                                          • Activate the BLIMT as needed.
                                                          • Arrange for the transfer of students, staff, and
     Cell Phone Number:
                                                            other individuals when their safety is threatened
                                                            by a disaster.
                                                          • Work with emergency service personnel.
                                                            Depending on the incident, a community agency
                                                            (such as the police or fire department) may have
                                                            jurisdiction over investigations, rescue proce-
                                                            dures, etc.
                                                          • Consult with the school nurse for medical deci-
                                                            sions where applicable.

30                                                                                Jefferson County Public Schools
                                                          • The Operations Officers handle key actions,
                                                                                                                  6
The Site Incident Commander (Building Principal/
Site Manager) is defined as the on-site person who          including first aid, search and rescue, fire sup-
assumes the overall command of the emergency inci-          pression, and securing the site.
dent. Given the magnitude of the incident or emer-        • The Planning Officers gather information, think
gency, he or she may assign the following roles and         ahead, and keep all team members informed and
duties to other members of the BLIMT:                       communicating.
  • The Public Information Officer (PIO) works with       • The Logistics Officers find, distribute, and store
    the media and distributes messages to the public        all necessary resources, such as supplies and
    and local community.                                    people, to respond appropriately.
  • The Safety and Security Officer focuses on the        • The Finance/Administration Officers track all
    safety of all people who respond to the incident.       expenses, claims, and activities and are the record
  • The Liaison Officer serves as a link to external        keepers for the incident.
    partners and organizations and supports them.
The Site Incident Commander (Building Principal/Site Manager) assigns specific staff members to the
following roles and duties.

Specific Staff Duties/Roles
The Public Information Officer works with the media and distributes messages to the public and local
community. (Possible choices: assistant principal, counselor, Family Resources and Youth Services Center
[FRYSC] coordinator, etc.)
Name:                                                                     Position:
The Safety and Security Officer focuses on the safety of all people responding to the incident. (Possible
choices: assistant principal, security monitor, etc.)
Name:                                                                     Position:
The Liaison Officer links to and supports external partners and organizations. (Possible choices: counselor,
FRYSC coordinator, etc.)
Name:                                                                     Position:
The Operations Team handles key actions, including first-aid, search and rescue, fire suppression, and
securing the site. (Possible choices: assistant principal, plant operator, health teacher, school nurse, etc.)
Name:                                                                     Position:
Name:                                                                     Position:
The Planning Team gathers information, thinks ahead, and keeps all team members informed and com-
municating. (Possible choices: school secretary, FRYSC coordinator, assistant principal, counselor, etc.)
Name:                                                                     Position:
Name:                                                                     Position:
The Logistics Team finds, distributes, and stores all necessary resources, such as supplies and people, to
respond appropriately. (Possible choices: plant operator, counselor, FRYSC coordinator, food service per-
sonnel, etc.)
Name:                                                                     Position:
Name:                                                                     Position:
The Finance/Administration Team tracks all expenses, claims, and activities and is the record keeper for
the incident. (Possible choices: school secretary, school bookkeeper, etc.)
Name:                                                                     Position:
Name:                                                                     Position:
Safety and Emergency Procedures Manual                                                                            31
6
     Public Information Officer
      • The PIO provides factual updates during an emergency situation. The PIO keeps students and staff
        informed as appropriate. A decision as to whether an interim or full story is released is made by the Site
        Incident Commander (Building Principal/Site Manager) in conjunction with the PIO and with the advice
        of EMS, the fire department, and/or police personnel when appropriate.
      • It is imperative that only accurate, verified information of a public nature be shared. For this reason, it is
        best to limit the spokesperson for the situation to one individual.
      • All student and employee information, including names, is confidential, and cannot be shared with the
        media. All media inquiries regarding students and employees must be referred to the district’s Public
        Information Office at 3357.
      • Although schools are public institutions, you have the right to limit access in the building and on school
        grounds for the safety of students and staff and to avoid disruption of the instructional environment.
        Reporters should be aware that they cannot interrupt classes, school programs, and school business and
        cannot interfere with school and police investigations. If reporters forget, remind them politely.

     Building Adminstrative Secretary:                        Building Administrative Secretary
                                                                • The Building Administrative Secretary is responsi-
                                                                  ble for reporting an emergency situation as directed
     Phone Number:                                                by the Site Incident Commander (Building Princi-
                                                                  pal/Site Manager) and/or Deputy Commander.
                                                                • He or she is responsible for enrollment cards and
                                                                  sign-out sheets for off-site student release.
     Radio Channel:                                             • He or she answers phones, assists in receiving
                                                                  inbound calls, provides consistent information to
                                                                  callers, and monitors the Emergency Alert Radio
     Cell Phone Number:                                           System (EARS) broadcasts.
                                                                • He or she assists in the emergency as directed by
                                                                  the Site Incident Commander (Building Princi-
     The primary duties of the Building Administrative            pal/Site Manager).
     Secretary during an emergency are to contact the
     appropriate outside agency/agencies and to perform
     other duties as directed by the Site Incident Com-
                                                              School Nurse
                                                              Where assigned, the school nurse will provide the
     mander (Building Principal/Site Manager).
                                                              following medical support services during an emer-
     Who stands in for the secretary when he or she is        gency situation:
     not in the building?                                       • Maintaining relevant medical supplies and
                                                                   equipment
     Secretary Designee/Alternate:
                                                                • Establishing, supervising, and coordinating the
                                                                   site’s first-aid station during an emergency
                                                                • Providing first aid and CPR
     Phone Number:                                              • Dispensing medication
                                                                • Assisting the responding EMS
                                                                • Documenting the medical services provided
     Radio Channel:                                             • Providing other functions as directed by the Site Inci-
                                                                   dent Commander (Building Principal/Site Manager).
                                                                • Providing guidance/direction on when EMS should
                                                                   be called and determining medical services needed.
     Cell Phone Number:
                                                              The school nurse must be a member of the
                                                              BLIMT.

32                                                                                       Jefferson County Public Schools
                                                                                          6
   Administrative and Other Personnel Assignments
      Assistant Principal:          Phone Number:   Radio Channel:   Cell Phone Number:


    Duties/Role Assigned During an Emergency:


      Assistant Principal:          Phone Number:   Radio Channel:   Cell Phone Number:


    Duties/Role Assigned During an Emergency:


           Counselor:               Phone Number:   Radio Channel:   Cell Phone Number:


    Duties/Role Assigned During an Emergency:


           Counselor:               Phone Number:   Radio Channel:   Cell Phone Number:


    Duties/Role Assigned During an Emergency:


      School Admin. Mgr.
           (SAM):                   Phone Number:   Radio Channel:   Cell Phone Number:


    Duties/Role Assigned During an Emergency:


         School Nurse:              Phone Number:   Radio Channel:   Cell Phone Number:


    Duties/Role Assigned During an Emergency:


     FRYSC Coordinator:             Phone Number:   Radio Channel:   Cell Phone Number:


    Duties/Role Assigned During an Emergency:


        Plant Operator/
          Custodian:                Phone Number:   Radio Channel:   Cell Phone Number:


    Duties/Role Assigned During an Emergency:




Safety and Emergency Procedures Manual                                                    33
6
     Administrative and Other Personnel Assignments Continued
         Security Staff:            Phone Number:              Radio Channel:            Cell Phone Number:


      Duties/Role Assigned During an Emergency:


      The school security staff will provide a heightened level of surveillance and security during an emer-
      gency. The security staff will assist the Site Incident Commander (Building Principal/Site Manager) in
      the analysis of the emergency.
         Food Service
        Representative:             Phone Number:              Radio Channel:            Cell Phone Number:


     Duties/Role Assigned During an Emergency:



     Utility/Ventilation Cut-Offs                           Plant Operator/Custodian
     Locations of the main gas cut-off:
                                                            The Plant Operator/Custodian shall be responsible
                                                            for the use of emergency equipment, the handling of
                                                            the building’s supplies, and the safe use of available
                                                            utilities. His or her duties also include:
     Locations of the main electrical cut-off:
                                                              • Surveying and reporting building and grounds
                                                                 damages to the Site Incident Commander (Build-
                                                                 ing Principal/Site Manager).
                                                              • Assisting with rescue operations as directed.
     Locations of the main water cut-off:
                                                              • Controlling the main shut-off valves for gas and
                                                                 water as well as the main switches for ventilation
                                                                 and electricity.
                                                              • Helping minimize hazards that result from bro-
     Locations of the main ventilation system
                                                                 ken gas and water lines or broken or downed
     cut-off:                                                    power lines.
                                                              • Assisting in the disbursement of supplies and
                                                                 equipment and conserving usable water and oth-
                                                                 er supplies.
     Locations of the sprinkler system cut-off                • Assisting as directed by the Site Incident Com-
     (if equipped):                                              mander (Building Principal/Site Manager).
                                                              • Using his or her working knowledge of building
                                                                 systems to assist the responding agencies, pro-
                                                                 viding keys and access to other areas of the facil-
     The Plant Operator must conduct an annual per-              ity, and providing other pertinent information
     sonal tour of the facility with all members of the          concerning the overall operation of the building
     BLIMT to familiarize them with the locations                facilities.
     and operation of the cut-off valves and electrical
                                                            The Plant Operator must be a member of the
     switches. The Plant Operator will ensure that these
                                                            BLIMT.
     valves and switches are clearly marked and includ-
     ed on the diagram of the facility, which is attached
     to this manual.

34                                                                                   Jefferson County Public Schools
                                                                                                                   6
   Food Services/Cafeteria Workers                          Auxiliary Emergency Staff
   Food Services/Cafeteria workers’ duties include:         There are often individuals at schools who have expe-
     • Using, preparing, and serving—on a rationed          rience or special training in areas that could help dur-
       basis—cafeteria food and water during an emer-       ing emergency situations. These special experiences,
       gency or disaster.                                   skills, and background training (e.g., training in CPR
     • Providing other assistance as directed by the        and first aid, volunteer firefighting, or law enforce-
       Site Incident Commander (Building Principal/         ment) could be used during an emergency. They
       Site Manager) during an emergency or disaster.       could also assist with emergency incident training at
                                                            your school. Survey your staff to determine who has
   Teaching Staff                                           the skills to assist your school, and incorporate those
   Teachers’ duties include:                                individuals into the appropriate component of your
     • Supervising students and all student-related pro-    school’s safety and emergency planning.
       cedures when responding to an emergency or
       disaster.                                            List any other staff member who may be involved
     • Providing the direct supervision of their students   in carrying out the building’s emergency procedures
       in their designated assembly areas in accordance     and the duties they are expected to perform.
       with written notification or plans adopted by the
       school or as directed in the Safety and Emergen-      Name:
       cy Procedures Manual.                                 Radio Channel:             Cell Phone Number:
     • Bringing their grade book and calling roll at the
       assembly location and again after the evacua-
       tion and/or shelter-in-place procedure has con-       Duties:
       cluded. The purpose of this is to account for all
       students.
     • Reporting missing students and staff to the Site      Name:
       Incident Commander (Building Principal/Site           Radio Channel:             Cell Phone Number:
       Manager).
     • Assisting as directed by the Site Incident Com-
       mander (Building Principal/Site Manager).             Duties:
     • Arranging for student restroom access during the
       emergency as directed by the BLIMT.
     • All teaching staff not assigned other specific        Name:
       duties during an emergency or disaster will pri-      Radio Channel:             Cell Phone Number:
       marily be responsible for the supervision of and
       accounting for students.
                                                             Duties:
   Bus Drivers
   Bus Drivers’ duties include:
                                                             Name:
    • Supervising students if an emergency/disaster
      occurs while students are on the bus.                  Radio Channel:             Cell Phone Number:
    • Transferring students to a new location as
      directed.
    • Using the bus radios as an emergency commu-            Duties:
      nication system during an emergency or disaster
      as directed.
    • Following procedures as required by their depart-
      ment’s transportation policies for emergency
      situations.


Safety and Emergency Procedures Manual                                                                             35
6
     Out Building, Wing, or Floor                                Scheduled BLIMT Meetings
     Managers                                                    After the initial development of the school’s emer-
     List the types, phone numbers, uses, and locations of       gency procedures plan, monthly meetings to review
     all buildings on the school campus. Identify the indi-      it are recommended.
     viduals in each building and on each wing or floor
     who are responsible for assisting with emergency            The following schedule of BLIMT meeting dates is
     procedures. This assistance may include confirming          strongly recommended.
     that the building or area is clear during evacuations,             August            Date Held:
     communicating with people in the command struc-                    Signature:
     ture and/or the building occupants, and reporting/
     accounting for occupants. List their names and loca-              September           Date Held:
     tions below.
                                                                       Signature:
      Name:
                                                                       October             Date Held:
      Out Building, Wing or Floor:
                                                                       Signature:

      Name:                                                            November            Date Held:
      Out Building, Wing or Floor:                                     Signature:


      Name:                                                            December            Date Held:
      Out Building, Wing or Floor:                                     Signature:

                                                                       January             Date Held:
      Name:                                                            Signature:
      Out Building, Wing or Floor:
                                                                       February            Date Held:
                                                                       Signature:
     Safety Advisory
     These responsibilities are vital to safety and should             March               Date Held:
     be assigned to meet the needs of your specific school
     or facility.                                                      Signature:

     Administrative Emergency                                          April               Date Held:
     Response                                                          Signature:
     When an emergency situation requires the evacuation
     and/or the sheltering-in-place of the entire school, the
     following organizational aids should be considered.               May                 Date Held:
          • Signage and personnel should be used appro-                Signature:
            priately to help direct occupants, parents, news
            media, and outside emergency responders to                 June                Date Held:
            the appropriate locations (e.g., the assembly
            area, student release area, public relations area,         Signature:
            rescue areas, alternate site).
          • Name and role tags should be used to identify              July                Date Held:
            the names and roles of staff members during
            an emergency (e.g., first-aid provider, student            Signature:
            release personnel).
36                                                                                      Jefferson County Public Schools
Communication Systems                                                                                            6
External Communications/                               Cell Phones
Outbound Calls                                         If the school has a cell phone, list that number first.
  • Dial 9 and then 911–Police, Fire, or EMS           Then check with various administrators and teachers
  • Dial 3121–JCPS 24-Hour Radio/Security Room         for cell phone numbers that could be used during an
                                                       emergency situation, and list these numbers.
Use the above phone numbers for all emergencies.
The JCPS Radio/Security Room will notify the            Staff             Position         Phone No.
appropriate JCPS District departments in response to
the building’s emergency needs.

Safety Advisory
In an Emergency, Call:
9-911: Police, Fire Department, and /or EMS
3121: JCPS 24-Hour Radio/Security Room

ERGON
Identify the location and operational procedures
of the ERGON security radio, if so equipped. The
ERGON security radio is monitored by the JCPS
Radio/Security Room and can be used as an alternate    EARS
emergency communication system.                        JCPS has a plan for the rapid dissemination of infor-
                                                       mation pertaining to emergencies. All schools are
                                                       contacted through the Emergency Alert Radio Sys-
NOAA                                                   tem (EARS). For your information, EARS will be
National Oceanic and Atmospheric Administration        activated monthly. This activation will be performed
(NOAA) weather radios have been distributed by the     randomly during the school day, and telephone con-
Homeland Security Agency and can be monitored          firmation is required. Each school has a designated
along with television and radio station broadcasts.    Central Office number and contact person to call
                                                       after receipt of the test warning.
Inbound Calls                                          EARS is the initial method of communication in case
Consider how the building will be contacted by         of an emergency. All emergency alert radios shall be
outside sources (e.g., the police, fire department,    restored to normal operation as promptly as possible
EMS).                                                  after each test and shall be kept in normal condition
                                                       for operation at all times. Your safety and emergency
Main Building/School Telephone
                                                       procedure guidelines should name who will reset
Number: _____________________________                  the emergency alert radio after a test. Should your
Cafeteria Telephone Number:                            EARS fail, you must request a work order online
_______________________________________                or by calling 3565 immediately.
                                                       Identify the location and person responsible for mon-
Alternate Phone Numbers/Lines
                                                       itoring the EARS.
 Staff        Building      Position      Phone No.    Location: _________________________________
                                                       Responsible Personnel:
                                                       1. _______________________________________
                                                       2. _______________________________________




Safety and Emergency Procedures Manual                                                                           37
                           7




    - USERS GUIDE –

       KENWOOD
ALERT/EMERGENCY RADIO




                      49
                              - USERS GUIDE -
                     KENWOOD – ALERT/EMERGENCY RADIO

                                                                                      9.
    1.           2.                                          3.                                       4.




                                                   SCHOOL NAME

                                          S             A         <B             C>
                                                                                                        KENWOOD

     5.
                        6.                    7.                                                8.
1. (Power) Switch                             DISABLED
2. Volume UP/DOWN                             Increase/Decrease Speaker Volume.
3. LCD Display                                Displays Alert Messages.
4. Channel UP/DOWN                            DISABLED
5. LED Indicator                              Lights RED when Radio is Transmitting.
                                              Lights GREEN when Channel is busy.
6. Emergency Alert                                 Press and Hold for 4 seconds to transmit a “silent” Emergency
                                                   Alert to JCPS Security, then release. (The radio LCD display
  Situations requiring 911 are to still use        will go “blank” for a moment to indicate a successful alert)
  the 911 services when phone service is
  available.
                                                   (refer to page 2, “RADIO PROCEDURES”)
  The Emergency Alert Button is NOT
  to be used in lieu of 911


7. Radio Monitor                               Press to ENABLE/DISABLE.
8. Silence Alert Tone                          Press to Silence the Alert/Message Tone.
9. PTT (push-to-talk)               Remove Microphone from holder. Press the button then speak into
                                    the microphone, release to listen. Return microphone to holder
                                    when finished.
                                                     (refer to page 2, “RADIO PROCEDURES”)
(Do not press the PTT button on the microphone when the led indicator is GREEN. The green led
indicates the radio channel is busy.)
WAIT FOR THE RADIO CHANNEL TO CLEAR!


40                           RADIO PROCEDURES                                                               50
                                                                                           Jefferson County Public Schools

 ------------------------------------------------------------
indicates the radio channel is busy.)
WAIT FOR THE RADIO CHANNEL TO CLEAR!


                        RADIO PROCEDURES
------------------------------------------------------------
    6              Emergency Alert Button
This button should be pressed when there is an immediate threat to the
safety and security of persons in the building. When this button is activated
it will be presumed that there is a need for immediate response from law
enforcement, and other first responders.
Response:
• All available POLICE will be dispatched to the location (expect
   Lights & Sirens).
• All available Security and Investigation personnel will be
   dispatched to location.
• This response cannot be cancelled until arriving units can assess
   the situation.
                  Situations requiring 911 services are to still use 911 services.

                    The Emergency Alert Button is NOT to be used in
                                 lieu of 911 services.
---------------------------------------------------------------
            Push To Talk (PTT) microphone Use the microphone to
    9       contact the Radio Room directly when you need to talk with
            security about emergencies or non emergencies.
            Examples:
            • Phone service is interrupted.
                                                                                     51




   Safety and Emergency Procedures Manual                                                 41
Envelope ICON – Flashes on the LCD display when you receive an
                Alert/Message, stays illuminated when messages
                are stored in memory.

NEW                                           SECURITY BASE
                                      The ID of the radio originating the call.
                                   The ID precedes the Alert/Emergency message.
                                    (Security Base = JCPS Radio Room)
      SECURITY      BAS

NEW                                             RADIO TEST
                                     PRESS            to silence the alert tone,
                                       No further action is necessary.
       RADIO     TEST

NEW                                        SEVERE T-STORMS
                                     PRESS            to silence the alert tone,
                                      Initiate appropriate procedures.
      SEVERE     T - STO

NEW                                       TORNADO WARNING
                                     PRESS            to silence the alert tone,
                                      Initiate appropriate procedures.
      TORNADO      WARN

NEW                                             LOCK DOWN
                                     PRESS            to silence the alert tone,
                                      Initiate appropriate procedures.
       LOCK     DOWN

NEW                                       CHEMICAL RELEASE
                                     PRESS            to silence the alert tone,
                                      Initiate appropriate procedures.
 CHEMICAL        RELEASE


                                                                      53
42                                                      Jefferson County Public Schools
Safety and Emergency Procedures Manual   43
7
     Internal Communications
     Identify the staff members who should be called when an emergency occurs and their phone numbers.

     Internal Contact Numbers
     List the internal contact numbers to call in case of an emergency. (The first number is the main number to
     call.)

      Name:
      Phone No.:
      Name:
      Phone No.:
      Name:
      Phone No.:

     Auxiliary Communication System/Two-Way Radio
     If radios are available at your location, list the location of all radios and the individuals who will carry them
     during an emergency.

      Location:
      Name:
      Location:
      Name:
      Location:
      Name:
      Location:
      Name:
      Location:
      Name:
      Location:
      Name:


     The designated JCPS emergency channel for all two-way radios is 1. The school’s two-way radio fre-
     quency will allow district personnel and community responders to communicate directly with the school and
     monitor communications within the school.
     Frequency: ________________________________
     Designated Uses of the School’s Two-Way Radio Channels

      Channel 1     JCPS Emergency Channel
      Channel 2
      Channel 3
      Channel 4


44                                                                                      Jefferson County Public Schools
                               Communications Quick-Call List
                                                                                                                                                    7
(If you are using JCPS telephones, give the school School Advocates
name and location.)                                                      Elementary .................................................485-3624
Dial 9, then 911—Police, Fire, or EMS                                    Middle ........................................................485-3673
                                                                         High ...........................................................485-3672
Dial 3121—JCPS 24-Hour Security/Radio Room
                                                                         School Liaisons
Community Emergency Numbers                                              Elementary .................................................485-3495
CPS ........................................................ 9-595-4550 Middle ........................................................485-3549
CACU..................................................... 9-574-2465 High .......................................................... 485-3664
Louisville Metro Department of                                           School and Community Nutrition Services... 485-3186
 Public Health & Wellness .................... 9-574-6520 Security and Investigations
Louisville Gas & Electric (LG&E) ........ 9-589-3500                      (Nonemergency) ....................................... 485-3111
Louisville Water Company .................... 9-583-6610 Security/Radio Room—After Hours and
Metropolitan Sewer District (MSD)....... 9-587-0603                       Emergencies (24 hours) ............................ 485-3121
Occupational Physicians Services of                                      Student Relations and Safety......................485-6140
 Louisville, PSC                                                         Superintendent’s Office ..............................485-3251
3430 Newburg Road................................9-451-1100 Telecommunications ..................................485-3524
910 West Broadway ................................ 9-584-2257 Transportation ............................................485-3470
100 High Rise Drive .............................. 9-964-3688
Poison Control Center ............................ 9-589-8222 Bus Compounds
To Report Environmental Hazards ..................9-911 Blankenbaker ............................................. 485-3162
                                                                         Blue Lick .................................................... 485-3145
JCPS Emergency Numbers                                                   Burks ......................................................... 485-6690
Compliance and Investigations ..................485-3341 Detrick ....................................................... 485-3169
Facilities/Transportation ............................ 485-3178 Hoke ........................................................... 485-3147
General Counsel .........................................485-3154 Jacob...........................................................485-7660
Ground Services......................................... 485-3101 Jeffersontown ............................................. 485-3153
Health Services ..........................................485-3387 Lees Lane ...................................................485-7055
Information Technology .............................485-3967 Moore ......................................................... 485-3163
Press Relations/Public Relations Office .....485-3357 Nichols .......................................................485-3057
 Cell ........................................................9-817-6847 Special Needs East .................................... 485-6099
 Home .....................................................9-412-1039 Special Needs West ................................... 485-6088
Pupil Personnel ..........................................485-3338 Wilhoit ...................................................... 485-8595
Safety and Environmental Services ...........485-3298




Safety and Emergency Procedures Manual                                                                                                              45
Emergency Alerts                                                                                                8
Form a plan for disseminating information to the staff. Two-way radios, megaphones, runners, tones, and
intercom systems are important tools for the building principal to use to communicate effectively with build-
ing occupants.

Each school and/or JCPS facility will use three basic alarms/announcements to communicate that an emer-
gency exists that requires one of three responses to an incident. The three responses are Evacuation,
Shelter-in-Place, and Lockdown.

A. Evacuation—Fire, Internal Chemical Release, Etc.
In general, a fire alarm will be used to evacuate the building. Additional announcements and communica-
tions will be made, depending on the specific emergency (e.g., internal gas or chemical release, bomb threat,
building collapse). The announcement should always direct occupants away from hazardous areas.
What fire alarm brand and model is used at your facility?
_________________________________________
Where is the fire alarm main control panel located?
_________________________________________

B. Shelter-in-Place—Severe Weather, External Chemical Release, Etc.
The standard command/announcement should be, “All staff are to implement severe weather procedures
immediately,” or “All staff are to implement external chemical release procedures immediately.”

C. Lockdown Procedures—Intruder, Hostage, Armed Offender, Etc.
The standard command/announcement should be, “All staff are to implement the school’s lockdown proce-
dures immediately.”




Safety and Emergency Procedures Manual                                                                          47
Primary Safety and                                                                                             9
Emergency Procedures
A. Evacuation Procedures
In general, an evacuation of a building is necessary when there is a fire; explosion; gas leak; and/or other
internal, life-threatening emergency that requires that the occupants immediately leave the building.

To ensure proper evacuation, the following must be identified:
  • Exit routes                                        • That each occupant of the building is accounted for
  • Potential hazards along those routes               • The location of the command post
  • Where the occupants of the building will assemble • How and where to release students to parents

Building Evacuation Routes/Exits
Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,
_____, _____, _____, _____, _____, _____, _____
Use Exit 1, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,
_____, _____, _____, _____, _____, _____, _____
Use Exit 2, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,
_____, _____, _____, _____, _____, _____, _____
Use Exit 3, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,
_____, _____, _____, _____, _____, _____, _____
Use Exit 4, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,
_____, _____, _____, _____, _____, _____, _____
Use Exit 5, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,
_____, _____, _____, _____, _____, _____, _____
Use Exit 6, and proceed to your assembly area.

Rooms: _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____, _____,
_____, _____, _____, _____, _____, _____, _____
Use Exit 7, and proceed to your assembly area.
If additional exit routes are needed, include them using the above format. Staff members from all areas need
to know their secondary evacuation route.
Safety and Emergency Procedures Manual                                                                         49
9
     Numbered Exits
     The numbering of exits and placards was completed by the general maintenance department (April 2008).
     Use those numbers when determining appropriate exits. If the numbering of exits has not been completed at
     your building, Exit 1 starts at the main entrance looking at the front door from the exterior and the numbers
     for the exits increase clockwise with every outside exit door being numbered. This will be consistent with
     other JCPS facilities.

     Designated Evacuation Routes to the Assembly Area
     Describe the building’s evacuation routes, and include a map of these designated routes with attachments.

     1. ___________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________

     2. ___________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________

     3. ___________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________

     4. ___________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     If descriptions of additional exit routes are needed, include them using the above format.

     Safety Advisory
     Evacuation Routes
     Attach a map of your school’s evacuation routes with your school’s safety and emergency procedures plan.




50                                                                                   Jefferson County Public Schools
                                                                                                                    9
Exterior Hazards
Specify the details and locations of potential hazards and the mitigation plan.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

Internal Hazards
Specify the details and locations of potential hazards and the mitigation plan.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

Assembly Area Components
An outdoor assembly area should be designated for evacuations. In the event of an evacuation, all students
and employees shall go to the designated assembly area. This assembly area should be free of overhead
obstruction (e.g., power lines, transformers, large trees) and away from power sources.
The classes should be placed in the assembly area in such a way that dismissal of students and staff will be
orderly and efficient. The class locations should be designated on a map of the site plan. Include the assembly
area location in the “Attachments” section.
Within close proximity of the assembly area, a student release station, first-aid station, and command com-
munications station should be set up and shown on the site plan. All staff shall be aware of the location of the
assembly area as well as all stations. Include the student release, first aid, command, and other stations in the
“Attachments” section.

Safety Advisory
No student shall be dismissed until the appropriate procedures are implemented.
Transportation will be provided to another location or to home as required by the specific incident. The
assembly area is to be considered a waiting area until proper departments and agencies can respond.

Safety Advisory
No student shall be moved from the waiting area until the order is received from the superintendent or
designee.




Safety and Emergency Procedures Manual                                                                              51
9
     Assembly Area Components (continued)
     List the location of the outside assembly area and the location of each of the following stations. Include a map
     of the assembly area with your attachments.
     In the space provided below, indicate each classroom’s specific location in the outside assembly area.

     Specific Classroom Locations:

     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     Command Post:

     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     First-Aid Area:

     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     Student Release Area:

     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     Potential Hazards Locations:

     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     Media Area:

     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     Be careful to coordinate news releases with the Site Incident Commander (Building Principal/Site Manager) since
     he or she should approve them. All information should be accurate and related to the emergency incident.

                                                        Attachments
     Include the locations of exit routes, hazards along routes and assembly area stations, classroom locations, command
     post location, the first-aid station, the student-release station, media station, etc. Include this information in attach-
52   ments for the school site plan.
                                                                                              Jefferson County Public Schools
                                                                                                              9
Internal Chemical Release Plan
List your specific site’s evacuation plans in the event of an internal chemical release.

_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

                                    General Staff Procedures
                                  Internal Gas/Chemical Release
1. Notify the front office of the release, and identify yourself.
2. Give the location, nature of the situation, and any other pertinent information.
3. The fire alarm is sounded or verbal command is given, as required.
4. Immediately exit the building using the route designated for your location.
5. Assist those with special needs.
6. Close the door as you leave the room.
7. Bring the roll book or class roster to account for all students.
8. Once everyone has safely evacuated, proceed to the Assembly Area to be accounted for.
9. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Manager) before
   reentering the building.

Safety Advisory
Emergency procedures must be posted in all rooms. (See sample on next page.)
These forms are available through the JCPS Web site under Employees. Then go to the Quick Clicks drop
down menu, and select JCPS Forms Online.
It is also recommended to post, along with the emergency procedures, a building floor plan with primary and
secondary evacuation routes properly identified.




Safety and Emergency Procedures Manual                                                                        53
9
9                                                 Jefferson County Publi C sChools


                     Emergency Procedures
                                                   Fire
                                                   Signal: __________________________________________________

                                                   Do This: Immediately evacuate the building, and follow the
                          route below.
        __________________________________________________________________________
        __________________________________________________________________________
        __________________________________________________________________________
        __________________________________________________________________________


                                          Tornado/Severe Weather Warning
                                          Signal: _____________________________________________

                                          Do This: At the direction of the building principal,
                      follow the route below to the designated safe area and
                      assume the sheltering position.
        __________________________________________________________________________
        __________________________________________________________________________
        __________________________________________________________________________
        __________________________________________________________________________

        Lockdown
        Signal:____________________________________________________________________

        Do This: Close and lock the door. Refer to the Lockdown Procedures folder on the
        back of the door.
        Room: ______________________________                                                   Date Posted: ____________________

                   Post a school map highlighting the evacuation route and the designated safe areas.



      www.jcpsky.net
      Equal Opportunity/Affirmative Action Employer Offering Equal Educational Opportunities
      76742 WF Emergency Procedures Form 4/09rj




54
     Commodity Code: 5690404-1681666   f 461-1



54
                                                                                                        Jefferson County Public Schools
                                                                                                        Jefferson County Public Schools
                                                                                                                  9
Off-Campus Evacuation/Alternate Site                     is provided. Such alternate sites include church-
In some emergency situations, the occupants of           es, community centers, and recreation centers.
a building may need to assemble and/or take tem-
porary shelter at an alternate site. For these emer-     Facilities located in close proximity to the school
gency situations (when remaining at the school           should be considered. If at all possible, the facility
location is no longer viable), it is important that      chosen should be within a short walking distance of
each school develop a plan for evacuating the occu-      the school and efforts should be made for someone
pants of the building to an off-campus/alternate site.   at the school to secure keys to the facility to avoid
                                                         delays in moving students to the site.
In case of inclement weather, plans should be
made where practical to evacuate to an adja-             Information on providing transportation to and from
cent or alternate building(s) that could temporar-       the alternate site should be included in the school’s
ily house students and staff until transportation        plan.


Alternate Site Location
If the building assembly area is not available, evacuate all students and staff to the following location.
Alternate Site Name: ____________________________________________________________________
Alternate Site Address: __________________________________________________________________
Alternate Site Contact Person: ____________________________________________________________
Alternate Site Phone Number: _____________________________________________________________
Alternate Site Confirmation Date: ___/___/___


Drinking Water and Restrooms                            Transportation/Assembly Plan
The alternate facility should have access to water and School transportation personnel should be aware of
restrooms.                                              the evacuation site as well as alternative routes to
                                                        relocate students. School staff also should carry a
Student Release                                         student roster so that every student is accounted for.
A student release station for parents/guardians should
be located at a different site. When it’s deemed appro- List the location of the loading area for an off-cam-
priate, students should be taken to the student release pus evacuation.
and parent location. The parent should sign out each
student as he or she is released into the custody of _________________________________________
the parent.
Parents should not be permitted to claim a student
by congregating at the student evacuation site. The
media can be critical in informing the community of
the parent gathering site.

Safety Advisory
Off-Campus Alternative Evacuation/Assembly
The central office must be notified if an alternative evacuation/assembly is necessary. The Site Incident
Commander (Building Principal/Site Manager) or his or her designee must accompany the occupants to the
off-campus location.


Safety and Emergency Procedures Manual                                                                            55
9
     B. Shelter-in-Place Procedures
     In general, a shelter-in-place response to an emergency is necessary when a tornado; severe weather; an exter-
     nal chemical leak; and/or other external, life-threatening emergency threatens the occupants of a building
     requiring that they take shelter within the building to better ensure their safety.

     Shelter-in-Place Command Center
     List the location of the Site Incident Commander (Building Principal/Site Manager) during a shelter-in-place
     emergency.
     _____________________________________________________________________________________
     _____________________________________________________________________________________

     Severe Weather
     List the shelter location for specific classrooms/rooms during severe weather. All staff and students located in
     outside portables shall proceed to the main building for shelter in severe weather conditions.
     Rooms: ______, ______, ______, ______, ______, ______, ______, ______
     Proceed to the following shelter location: ____________________________________________________
     Rooms: ______, ______, ______, ______, ______, ______, ______, ______
     Proceed to the following shelter location: ____________________________________________________
     Rooms: ______, ______, ______, ______, ______, ______, ______, ______
     Proceed to the following shelter location: ____________________________________________________
     Rooms: ______, ______, ______, ______, ______, ______, ______, ______
     Proceed to the following shelter location: ____________________________________________________
     Additions: Using the above format, add buildings, rooms, and shelter locations as applicable.

     Safety Advisory
     During severe weather, take shelter away from external walls, windows, and doors. Move toward the center
     of the building, preferably where walls are closer together. Avoid wide expanses, such as gyms and cafeterias.
     Basement locations are best. Follow additional protective procedures.


     External Chemical Release Plan
     List your specific site’s shelter-in-place plans in the event of an external chemical release.

     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________



56                                                                                     Jefferson County Public Schools
                                                                                                                   9
                                     General Staff Procedures
                                 External Gas/Chemical Release
1. Notify the front office of the release, and identify yourself.
2. Give the location, nature of the situation, and any other pertinent information.
3. The building announcement will be, “All staff are to implement external chemical leak procedures
   immediately.”
4. Proceed to the designated shelter-in-place location.
5. Bring the roll book or class roster to account for all students.
6   Assist those with special needs.
7. Shut all windows and doors.
8. Take attendance, and report information to the Site Incident Commander (Building Principal/Site
   Manager).
9. Do not allow anyone to leave the shelter area.
10. Stay away from all doors and windows.
11. Wait for further instructions.


C. Lockdown Procedures
In general, lockdown procedures are required when there is an intruder in the buiding, a hostage situation, an
armed offender, and/or other life-threatening situations in progress that require the occupants of that building
to implement lockdown procedures.

JCPS School Security Levels in Section 10 are the foundation for preventing situations that require a lock-
down (intruder, hostage, and/or armed offender). Once an incident is in progress, a properly executed lock-
down may minimize the threat to the safety of students and staff and reduce casualties.

Being prepared for such an incident involves:
 • The school conducting drills as often as necessary.
 • Preparing lockdown folders with the room’s lockdown status placards. Place these folders behind doors
   or on walls next to entrances for ready use.

In response to an incident:
  • The announcement “All staff are to implement your lockdown procedures” will be made.
  • Staff will bring occupants in the immediate area into the rooms and institute a lockdown until further
    notification or circumstances indicate that a full or partial evacuation is prudent.
  • Place the room’s lockdown status placards in the hall and windows.

During recovery from the incident:
 • Meet with those involved as soon as possible to recount the sequence of events directly related to the
   incident using chronological time references.
 • Conduct an after-action review within seven days to determine lessons learned for further staff
   development.
 • Replenish the lockdown folders, and return them to their original location.
Safety and Emergency Procedures Manual                                                                             57
9
     List plans for implementing your school’s lockdown procedures. How are occupants going to be accounted for?

     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________


                                         General Staff Procedures
                                Intruder, Hostage, Armed Offender, Etc.
      1. Immediately notify the front office of the emergency, and identify yourself.
      2. Give the location, nature of the situation, and any other pertinent information.
      3. The building announcement will be, “All staff are to implement your lockdown procedures
         immediately.”
      4. Check the hallway immediately outside your room, and bring uninvolved students into your classroom or
         office. (See “JCPS School Security Levels” section.)
      5. Close and lock all doors.
      6. Keep all students sitting on the floor away from doors and windows.
      7. Turn off lights in classrooms and offices.
      8. Use caution when allowing individuals into the classroom.
      9. Take attendance, and prepare a list of missing students and extra students in the room.
     10. Obtain the lockdown folder, and place the placards in the exterior window and in the door window (or
         under the door and into the hall if there is no window in the door).
     11. All doors should remain locked. Staff and students should remain sheltered until a BLIMT member or
         police officer comes to the room with directions.




58                                                                                      Jefferson County Public Schools
10 10. JCPS School Security Levels (Quick Reference)                                   10
    To protect the occupants of JCPS Schools and other facilities from intruders
    who may commit acts of crime or violence.

      Security Level 1; Blue-Mass Traffic:
      Circumstances-Large numbers of people entering or exiting building,
      Changes to Normal Operations-Not Applicable,
      Security Focus-Crowd control and containment,
      Exterior Doors-Doors not related to the activity are locked, Unlocked doors
      monitored by staff if possible,
      Interior Doors-Unmonitored areas locked,
      Students-As appropriate for event,
      Staff Members-Control access to unused parts of school, Crowd control,
      Visitors-As appropriate for event,
      Movement-As appropriate for event

      Security Level 2; Green-Normal Operations
      Circumstances-“Business as Usual,” No known threats,
      Changes to Normal Operations-None,
      Security Focus-General safety,
      Exterior Doors-Locked unless monitored,
      Interior Doors-Vacant rooms locked,
      Students-Normal operations,
      Staff Members-Normal operations,
      Visitors-Directed to sign in with the office, Identification recommended,
      Movement-Normal operations


      Security Level 3; Yellow-Secured Building
      Circumstances-Possible threat identified to the building, personnel, or area
      Changes to Normal Operations-No outside activities,
      Security Focus-Exterior access control,
      Exterior Doors-Locked and under staff control,
      Interior Doors- Vacant rooms locked,
      Students-Directly monitored at all times, Movement minimized,
      Staff Members-Supervise students, Watch for unattended visitors,
      Visitors-Escorted to office to sign in and present photo ID, Must wear
      identification,
      Movement-Hallway traffic minimized and monitored



     Safety and Emergency Procedures Manual
                                                                                  71
                                                                                       59
10                                                                                                   10
     Security Level 4; Orange-High Security
     Circumstances-Immediate danger to building or personnel,
     Changes to Normal Operations-Minimized to those activities which can be safely
     conducted,
     Security Focus-Access and movement control,
     Exterior Doors-Locked, Administrator or designee must approve entrance,
     Interior Doors-Locked,
     Students- All in supervised rooms
     Staff Members-Supervise students, Actively monitor hallways,
     Visitors-Must present photo ID to enter building, Escorted at all times, Must wear
     identification,
     Movement-In hallways only if necessary



     Security Level 5; Red-Lock-Down
     Circumstances-Life-threatening situation in progress,
     Changes to Normal Operations-Normal operations cease,
     Security Focus-Crisis response,
     Exterior Doors-All locked,
     Interior Doors-Locked,
     Students-Brought immediately into shelter locations, Shelter-in-place,
     Staff Members- Bring unattended students into secure locations, Shelter-in-place,
     Visitors-No entry or exist, Non-involved visitors brought to secure locations,
     Shelter in place
     Movement-Movement unrelated to response ceases, All personnel Shelter-in-place




60                                                                 Jefferson County Public Schools

                                                                                  72
11 Accountability/Student Release 11
   During an emergency, procedures will be used to account for all building occupants.


   Accounting for Students
   List how classroom and floor managers will account for the building’s occupants (e.g., student grade books,
   staff lists).

   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   List the plan for accounting for each occupant to the Site Incident Commander (Building Principal/Site
   Manager).

   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________


   Student Release/Authorized Release List
   List the BLIMT’s emergency plan for releasing students to parents/guardians or to other designated adults
   who have been identified by current Student Emergency Cards.

   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________




   Safety and Emergency Procedures Manual                                                                        61
11                                      JCPS Emergency
                                      Student Release Form                                                              11
                             _____________________________________________________
                                                  School
     _________________________________________                       ___________________________________
     Personnel Responsible for Student Release                        Date
     JCPS must have the current student emergency contact information cards available when releasing students
     to parents/guardians. Using the student emergency card, confirm the student’s date of birth with the parent/
     guardian. Confirm the relationship with the student by asking the student to identify the adult requesting the
     release.

      Name of Student                     Time        Signature of Parent/Guardian
      First:
      Last:                                  a.m.
      Date of Birth:
      Confirmed Relationship: Yes/No         p.m.     Photo ID Confirmation: Yes/No

      Name of Student                     Time        Signature of Parent/Guardian
      First:
      Last:                                  a.m.
      Date of Birth:
      Confirmed Relationship: Yes/No         p.m.     Photo ID Confirmation: Yes/No

      Name of Student                     Time        Signature of Parent/Guardian
      First:
      Last:                                  a.m.
      Date of Birth:
      Confirmed Relationship: Yes/No         p.m.     Photo ID Confirmation: Yes/No

      Name of Student                     Time        Signature of Parent/Guardian
      First:
      Last:                                  a.m.
      Date of Birth:
      Confirmed Relationship: Yes/No         p.m.     Photo ID Confirmation: Yes/No

      Name of Student                     Time        Signature of Parent/Guardian
      First:
      Last:                                  a.m.
      Date of Birth:
      Confirmed Relationship: Yes/No         p.m.     Photo ID Confirmation: Yes/No
62                                                                                    Jefferson County Public Schools
12 Procedures for Visitors                                                                                                12
   in the School
   JCPS values parent and community involvement and support. Visitors are always welcome; however, safety
   is a primary concern. Enforce the requirement that all visitors sign in at the office so that there is a record
   of everyone who is physically present in the building. All visitors should have an appropriate ID badge and
   wear it at all times. Provide escorts for all visitors. Although schools are public institutions, you have the right
   to limit access within the building for the safety of students and staff and so as not to disrupt the instruc-
   tional environment. Visitors should be aware that they may not interrupt classes, school programs, or school
   business.
   Visitor appointments shall not interrupt instructional time. The School-Based Decision Making (SBDM)
   Council should develop and approve visitation policies.

   Safety Advisory
   Visitors
   All visitors to the building must sign in at the main office, state their business, and receive a dated ID
   badge.




   Safety and Emergency Procedures Manual                                                                                 63
12                              School Visitor Sign-In Sheet
                                                                                                                      12
     School:_______________________________________________________________________________
     All visitors must wear, in plain sight, a photo ID or Visitor’s Pass at all times.

     Date:        Print Name:                         Photo ID:     Confirmed By:



     Time In:     Signature:                          Other ID:     Purpose of Visit:

     Time Out:


     Date:        Print Name:                         Photo ID:     Confirmed By:


     Time In:     Signature:                          Other ID:     Purpose of Visit:

     Time Out:


     Date:        Print Name:                         Photo ID:     Confirmed By:


     Time In:     Signature:                          Other ID:     Purpose of Visit:

     Time Out:


     Date:        Print Name                          Photo ID:     Confirmed By:


     Time In:     Signature:                          Other ID:     Purpose of Visit:

     Time Out:


     Date :       Print Name:                         Photo ID:     Confirmed By:


     Time In:     Signature:                          Other ID:     Purpose of Visit:

     Time Out:




64                                                                                  Jefferson County Public Schools
13 Emergency Student            13
   Release—Dismissal Procedures
   Once the dismissal order is received from the superintendent or the designated school authority, the Site Inci-
   dent Commander (Building Principal/Site Manager) will do the following:
    1. Relay dismissal instructions to every classroom by the most rapid and efficient means.
    2. Review the dismissal procedure already provided to parents to ensure that it will be followed. Inform
       parents that they need to make special arrangements for childcare in the event that school is dismissed
       and the parents are not at home.
    3. Ensure that designated school personnel will inspect the entire structure once dismissal is completed
       to ensure that the building is empty and that any precautions dictated by the fire plan or other specific
       disaster plans are taken.
    4. If necessary, request assistance from the administration and law-enforcement agencies to ensure that
       students disperse from the school building to minimize hazards and congestion.
    5. Ensure that all dealings with the news media and the public are handled by the district’s PIO at 3357.




   Safety and Emergency Procedures Manual                                                                            65
14 On-Site Medication/First-Aid                                                                                  14
   Providers
   Medication
   List the plan for transporting and distributing medication during an emergency, and follow Health Services
   guidelines and procedures related to medication administration. Please note that, by law, anyone distribut-
   ing medication must complete training each school year before distributing any medication. Please contact
   Health Services at 3387 for more information.

   ____________________________________________________________________________________
   ____________________________________________________________________________________
   ____________________________________________________________________________________
   List the person responsible for transporting and distributing medication during an emergency.
   Name: ___________________________________
   Alternate Person: ___________________________


   First-Aid/CPR Staff
   Identify the staff members at your school who have training in first aid and/or CPR.

    First-Aid/CPR Staff                                         Certification Date




   Safety and Emergency Procedures Manual                                                                        67
15 Rescue Locations                                                                                                   15
   Emergency Evacuation or Drill                           Firefighters should be notified immediately upon
                                                           arrival of the number of non-ambulatory, physi-
   Rescue Area                                             cally disabled, or other health-impaired individuals
   Each Site Incident Commander (Building Principal/       who will need assistance during the evacuation. The
   Site Manager) should designate a Rescue Location        evacuation of non-ambulatory individuals requires
   on every floor with the exception of the first floor.   preplanning, which must be included in your school’s
   Rescue location are specifically designated for non-    or facility’s Safety and Emergency Procedures Man-
   ambulatory students and staff who cannot safely         ual plan.
   evacuate at the time of the event.
                                                           If personnel are assigned to evacuate physically
   The Rescue Location might be the stairwell or an        disabled students, they should receive ongoing pro-
   adjacent classroom, depending on the design of the      fessional development (PD) in safe and appropriate
   building and the traffic flow during an evacuation.     lifting and carrying procedures. Have appropriate
                                                           staff members participate in this training, and plan
   The Rescue Location should also be designated on        the steps to be taken in an actual emergency.
   the building floor plans and included in the written
   procedures for evacuating the building that are post-   Do not carry non-ambulatory individuals down
   ed in each classroom. (Include Rescue Areas on a        stairwells during a drill.
   floor plan in the “Attachments” section.)
                                                           Routine evacuation drills should be scheduled to
   During an evacuation of a building, evacuate all stu-   provide an opportunity for personnel and students to
   dents and personnel safely from the building.           practice evacuating from different classrooms at dif-
                                                           ferent periods of the day and on different days of the
   Identifying Physically Disabled                         week. Personnel and students should be made aware
   Students/Staff in Need of Assistance                    that the actual emergency may determine exit proce-
   The Site Incident Commander (Building Princi-           dures, since certain stairwells or parts of the building
   pal/Site Manager) should determine the number of        may be blocked or inaccessible.
   physically disabled students and staff by period, day,
   room, and floor who will need assistance during an All students and staff, especially those who are non-
   evacuation.                                            ambulatory, should be informed of the emergency
                                                          evacuation procedures and should know who will
   Personnel on that floor should be assigned to assist assist them.
   specific students and staff with evacuating either
   with their class or to a Rescue Location.              All students and staff should be taught appropriate
                                                          safety procedures for exiting the building in the event
   Personnel not assigned other duties during an emer- of a fire or an emergency (e.g., the need to remain
   gency should be assigned to assist with evacuating calm, what to do if there is heavy smoke, how to react
   those students and staff who have been moved to the if clothing catches on fire).
   Rescue Location.
                                                          Designate locations within the building where the
   All personnel should be told that, if they find them- emergency responders (e.g., police, fire, or EMS) can
   selves available, they should proceed to work their assist and remove non-ambulatory occupants. Rescue
   way from the top-floor Rescue Locations to lower- Locations are the first place that emergency respond-
   floor Rescue Location to assist in any necessary ers know to search for non-ambulatory/injured occu-
   evacuations.                                           pants. Contact the local fire department to help you
   The principal should consult with the responding fire identify the building’s or site’s best Rescue Locations.
   department to help develop the school’s evacuation
   plan. This includes designating Rescue Locations and
   plans for firefighters to assist in evacuation. These
   plans should be reviewed annually at the beginning
   of each school year with local fire officials.


   Safety and Emergency Procedures Manual                                                                             69
15                                                                                  15
     Rescue Locations

     1. _______________________________________
     _________________________________________
     _________________________________________

     2. _______________________________________
     _________________________________________
     _________________________________________

     3. _______________________________________
     _________________________________________
     _________________________________________

     4. _______________________________________
     _________________________________________
     _________________________________________

     5. _______________________________________
     _________________________________________
     _________________________________________

     6. _______________________________________
     _________________________________________
     _________________________________________




70                                                Jefferson County Public Schools
16 Pandemic Influenza                                                                                               16
   Planning Instrument
   The following instrument was developed to assist schools in appropriately preparing for and responding to a
   pandemic influenza event affecting the JCPS District. A pandemic influenza virus is a worldwide outbreak
   of a disease for which there is little or no natural immunity. During a pandemic influenza event, a new strand
   of the influenza virus could cause thousands or even millions of people to contract the disease and spread the
   illness to others. Schools will be notified by the superintendent’s designee(s) when a heightened level of
   surveillance and responses on the part of the local schools is required. When notified by Central Office
   of a pandemic influenza event, refer to Section 23, “Medical Emergencies/Pandemic Influenza.” Complete
   the Pandemic Influenza Planning Instrument Checklist, and submit it to Health Services as directed.

   Safety Advisory
   School personnel are responsible for knowing and practicing preventative measures to reduce the spread of a
   Pandemic Flu. In an outbreak, complete the Pandemic Influenza Planning Instrument Checklist in Section 23.


    Pandemic Influenza Planning Instrument
    The school establishes a BLIMT for the purpose of annually reviewing and, if necessary, implementing
    the school’s response to a pandemic influenza event. The school reviews and implements the appropriate
    activities outlined in this checklist.
    The Site Incident Commander (Building Principal/Site Manager) ensures that school staff are familiar with
    the district’s seven levels of responses to a pandemic influenza event:
     1. Ongoing community and district emergency preparedness
     2. JCPS Plan for Mitigation and Prevention of the Spread of Influenza
     3. Advance precautions
     4. Initiate surveillance, reporting, and heightened awareness
     5. Preparation for possible school closures
     6. Public health emergency school closures
      7. Recovery
    The school provides families and students with health brochures about seasonal and pandemic influenza,
    hygienic practices at home, community health services, etc., as directed.

    The school maintains high levels of cleanliness and sanitation by ensuring that water fountains, bathroom
    facilities, etc., are disinfected with the appropriate cleaning products daily. The custodial staff enacts an
    hourly disinfecting procedure during a pandemic influenza event.
    The school provides age-appropriate information to students about pandemic influenza and reviews cough
    and sneeze etiquette and other important hygienic practices, such as:
      • Covering a cough to contain nasal or respiratory secretions.
      • Using a tissue to contain nasal or respiratory secretions.
      • Properly disposing of used tissue.
      • Practicing hand hygiene after covering a cough.
                                                                                (continued on following page)

   Safety and Emergency Procedures Manual                                                                           71
16                                                                                                                     16
     The school establishes a communication system to notify parents when students demonstrate influenza-like
     symptoms. In addition to public and school announcements via local news media, notification concerning
     school closings will include a standardized letter to parents from the superintendent.
     The school informs parents and students of the state, district, and local school plans for continuing edu-
     cational instruction during a pandemic influenza event. This information will be included in the parent/
     guardian brochure addressing a pandemic influenza event. For example, in the event that schools are closed
     for an extended period of time due to a pandemic influenza event, instruction will be provided via the local
     radio and television networks.
     The school should maintain appropriate supplies and equipment, such as respiratory tissue, nonlatex gloves,
     hand sanitizer, and alcohol hand sanitizer. Respiratory tissue is made available for each classroom on a
     regular basis.
     The school should identify a room in which to isolate or temporarily quarantine staff and students who
     demonstrate flu-like symptoms. Students and staff members demonstrating flu-like symptoms can be safely
     placed in this room while awaiting transportation home (see “Isolation Procedures”). The school should
     select the location that minimizes return ventilation to the larger facility. It should also be stocked with
     hand and respiratory hygienic products.
     The school should establish procedures for shutting off the internal ventilating system to contain the spread
     of the influenza virus during a pandemic influenza event.




72                                                                                   Jefferson County Public Schools
16 Drill Procedures and                                                                                              17
   Training of Staff and Students
   The BLIMT will review the Safety and Emergency           school planners and community agencies to identi-
   Procedures Manual with the school staff a minimum        fy and anticipate problem areas and work together
   of twice annually, at the beginning of the school year   to develop more effective plans. These groups can
   and immediately after Winter Break.                      assist in crisis and emergency planning. When they
                                                            are directly involved, they can better understand and
   Recognizing and responding to emergencies takes          assist in an emergency event. Both site plans and
   practice. Training and practice drills take place        building floor plans should be available to these rep-
   throughout the school year. The more a plan is           resentatives prior to the actual meetings.
   practiced and reviewed, the better that plan will be
   implemented. This will enhance the comfort level         Describe your plan for educating and training staff
   of the faculty and reinforce that the school is pre-     and students for emergency procedures. List the
   pared for an emergency. It is important to involve the   materials you will use, under what circumstance the
   various community agencies (e.g., police, fire, EMS)     information will be distributed, and the frequency of
   who might be called to respond in the event of an        the practice drills that will occur.
   emergency in this training. This process allows the

   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________


   Safety and Emergency Procedures Manual                                                                            73
17                                                                                                                        17
     Safety Advisory
     Emergency Drills
     Each school location shall conduct a minimum of five emergency drills a year. Two shall be earthquake drills,
     one shall be a lockdown drill, and at least two shall be tornado/safe area drills. One tornado/safe area drill is
     to be conducted in March to prepare for tornado season.
     There shall be at least two exit fire drills during the first 30 calendar days of the school term and one addi-
     tional fire drill a month for the remainder of the school term.
     Required Reporting
     All emergency drills shall be documented using the school drill log found in the Facility Compliance
     Manual.




74                                                                                      Jefferson County Public Schools
17 Closing an Emergency                                                                                              18
   Incident
   Explain how your command team will bring the emergency incident to a close.

   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________
   _____________________________________________________________________________________

   Consider using the following checklist.
   ___All of the occupants have been accounted for.
   ___Collaboration with district and community responders has come to a close.
   ___The building grounds and the facility have been secured.
   ___The student and staff activities have returned to normal.
   ___The operation of the plant has been restored, and the utility/ventilation cut-offs have been turned back on,
      if applicable.
   ___The BLIMT has come together to ensure that the following officers have carried out their duties:
      ___ Public Information Officer
      ___ Safety Officer
      ___ Operations Officer
      ___ Planning Officer
      ___ Logistics Officer
      ___ Finance/Administration Officer
   ___The BLIMT has assessed the team’s effectiveness in responding to the emergency incident.
   ___The BLIMT has debriefed and documented the event from its beginning to its conclusion.


   Recovery
   In the case of loss of life or a traumatic event, the school’s recovery process and procedures (emotional and
   therapeutic support) should be initiated. Contact School Programs and Services at 3255 for assistance.




   Safety and Emergency Procedures Manual                                                                            75
18                                JCPS School Emergency
                                 Incident Debriefing Report                                              18
     School/Site: _____________________________________________________ Date: ________________
     Person Reporting: _____________________________________________________________________
     Briefly describe the incident.

     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________
     _____________________________________________________________________________________



      Approximate Time Summary of Events                   Decisions/Responses




76                                                                     Jefferson County Public Schools
18 Staff Safety and                                           19
   Emergency Procedures Guide

                                            School/Facility




                                            Effective Date




   Safety and Emergency Procedures Manual                     77
19                                                                                                                         19
     In an emergency situation, call:
     Name: ____________________________________________ Phone Number: ____________________
     Alternate: _________________________________________ Alternate Phone Number:_____________
     This person is responsible for calling 9-911 and 3121 (security).


     Visitors’ Access
     All visitors to the building will sign in, state their business, and receive a dated visitor’s ID badge.
     Site Incident Commanders (Principal/Building Managers) are responsible for answering questions,
     implementing the emergency procedures, and working directly with the police and fire departments and the
     media.
     Name: ____________________________________________ Phone Number: ____________________
     Alternate: _________________________________________ Alternate Phone Number:_____________
     Building, Wing, or Floor Managers are responsible for sharing information and checking their respective
     areas to ensure that everyone is accounted for during an emergency.

      Building, Wing,       Designated Area        Phone Number           Alternate              Alternate
      or Floor Area         Manager                                                              Phone Number




     The Plant Operator is responsible for cutting off gas, water, and electrical service, if required.
     Plant Operator: _______________________________________________________________________
     Alternate: ____________________________________________________________________________
     Night Lead: __________________________________________________________________________
     Alternate: ____________________________________________________________________________

78                                                                                       Jefferson County Public Schools
                                                                               19
BLIMT
List team members here.

Name                                 BLIMT Duties (Roles)   Phone Number




Safety/First-Aid Kit Location
Room No.: ________________


CPR/First-Aid Staff/School Nurse (if applicable)
Name                                                           Room/Location




Safety and Emergency Procedures Manual                                         79
19 Safety and Emergency                                                                                                   19
   Procedures
     Abduction Procedures                                         for employees and students and report to the Site
                                                                  Incident Commander (Building Principal/Site
      1. Immediately notify the front office, and iden-           Manager).
         tify yourself.
                                                                6. Wait for an all-clear signal from the Site Inci-
      2. Provide all pertinent information (e.g., per-             dent Commander (Building Principal/Site
         son abducted, abductor, witnesses, place, time,           Manager) before reentering the building.
         description of vehicle).
      3. Stay on the line.                                     Bloodborne Pathogen Procedures
      4. Assist with any emotional response to the              1. Do not come into physical contact with body
         incident.                                                 fluids.
                                                                2. Use protective gloves, supplies, and equipment to
     After-Hours Emergency                                         clean and disinfect the area.
     Preparedness
     After hours, the designated Site Incident Com-             3. If exposed, disinfect the exposed area thor-
     mander (Building Principal/Site Manager) will                 oughly and report exposure to the Site Incident
     be responsible for monitoring emergency alerts                Commander (Building Principal/Site Manager)
     and implementing emergency procedures.                        immediately.
       • After normal business hours, staff members are         4. Complete an Exposure Incident Form, and turn
         responsible for notifying the Site Incident Com-          it in to the office.
         mander (Building Principal/Site Manager) or
         designee of their presence in the building and for     5. The main office will forward a copy of the Expo-
         following emergency procedures as directed.               sure Incident Form to the Safety, Environmental,
       • In the event of an emergency, immediately                 and Housekeeping Services Department at C. B.
         notify the Site Incident Commander (Building              Young.
         Principal/Site Manager) and identify yourself.
         Give the location, the nature of the situation, and    6. Comply with all steps and procedures outlined in
         any other pertinent information.                          the Facility Compliance Manual.
                                                               All schools must fill out the Bloodborne Pathogens
     Bomb Threat Procedures                                    Plan located in the Facility Compliance Manual
                                                               and must keep it on file there.
      1. Immediately notify the front office, and iden-
         tify yourself.
                                                               Internal Chemical Release
      2. Give the location, the nature of the situation, and   Procedures
         any other pertinent information.
                                                                1. Immediately notify the front office, and iden-
      3. Evacuate the building immediately if indicated            tify yourself.
         by the fire alarm or if directed to do so in an
         announcement. (See “Evacuation” Section.)              2. Give the location, the nature of the situation, and
                                                                   any other pertinent information.
      4. Stay clear of the building.
                                                                3. The fire alarm or verbal command is sounded/
      5. A representative from each department will                given, as required.
         account for employees and students and report
         to Area Managers. Area Managers will account

80                                                                                      Jefferson County Public Schools
19                                                                                                                       19
      4. Immediately exit the building using the desig-        Child Abuse, Neglect, Dependency
         nated exit route at the time the alarm is sounded.    Procedures
         (See “Evacuation” Section.)                           The term abused or neglected child is defined by state
                                                               law as “a child whose health or welfare is harmed or
      5. Assist those with special needs.
                                                               threatened when the person exercising custodial con-
      6. Close all doors as you leave the room.                trol/supervision of the child inflicts or allows to be
                                                               inflicted upon the child physical or emotional injury
      7. Bring the roll book or class roster to account for    (other than accidental means), sexual abuse/exploita-
         all students.                                         tion, abandonment and/or fails to provide adequate
                                                               care for the child’s well-being.”
      8. Once safely evacuated, proceed to the Assembly
         Area to be accounted for.                             If abuse is suspected:
      9. Wait for an all-clear signal from the Site Inci-       1. Immediately notify the front office, and iden-
         dent Commander (Building Principal/Site                   tify yourself.
         Manager) before reentering the building.
                                                                2. Gather pertinent information concerning the
                                                                   nature of the abuse/neglect and general informa-
     External Chemical Release                                     tion about the child suspected of being abused/
     Procedures                                                    neglected.
      1. Immediately notify the front office, and iden-         3. In consultation with the Site Incident Command-
         tify yourself.                                            er (Building Principal/Site Manager), contact
                                                                   the CPS Hotline by dialing 9, then 595-4550.
      2. Give the location, the nature of the situation, and       Or contact the Crimes Against Children Unit by
         any other pertinent information.                          dialing 9, then 574-2465.
      3. The building announcement will be, “All staff
         are to implement external chemical leak pro-          Earthquake Procedures
         cedures immediately.”                                  1. Duck, cover, and hold.
      4. Proceed to the designated shelter-in-place             2. Use desks and tables for shelter.
         location.
                                                                3. Remain in a sheltered position for at least 60 sec-
      5. Bring the roll book or class roster to account for        onds after shaking ceases.
         all students.
                                                                4. Listen for instructions. Be prepared to evacuate
      6. Assist those with special needs.                          if instructed. (See “Evacuation” Section.)
      7. Shut all windows and doors.
      8. Take attendance, and report the information to        Explosions Procedures
         the Site Incident Commander (Building Princi-
                                                                1. Immediately notify the front office, and iden-
         pal/Site Manager).
                                                                   tify yourself.
      9. Do not allow anyone to leave the shelter area.
                                                                2. Give the location, the nature of the situation, and
     10. Stay away from all doors and windows.                     any other pertinent information.

     11. Wait for further instructions.                         3. The fire alarm is sounded or verbal command is
                                                                   given, as required.
                                                                4. Immediately exit the building using the desig-
                                                                   nated exit route at the time the alarm is sounded.
                                                                   (See “Evacuation” Section.)

     Safety and Emergency Procedures Manual                                                                              81
19                                                                                                                        19
      5. Assist those with special needs.                       3. The building announcement will be, “All staff
                                                                   are to implement external chemical leak pro-
      6. Close all doors as you leave the room.                    cedures immediately.”
      7. Bring the roll book or class roster to account for     4. Proceed to the designated shelter-in-place
         all students.                                             location.
      8. Once safely evacuated, proceed to the Assembly         5. Bring the roll book or class roster to account for
         Area to be accounted for.                                 all students.
      9. Wait for an all-clear signal from the Site Inci-       6. Assist those with special needs.
         dent Commander (Building Principal/Site
         Manager) before reentering the building.               7. Shut all windows and doors.
                                                                8. Take attendance, and report the information to
     Falling Aircraft Procedures                                   the Site Incident Commander (Building Princi-
     If an aircraft falls on a portion of the school, the          pal/Site Manager).
     following will be implemented:
                                                                9. Do not allow anyone to leave the shelter area.
      1. Immediately notify the front office, and iden-
         tify yourself.                                        10. Stay away from all doors and windows.

      2. Give the location, the nature of the situation, and   11. Wait for further instructions.
         any other pertinent information.
      3. The fire alarm is sounded or verbal command is        Fire Procedures
         given, as required.                                    1. Immediately notify the front office, and iden-
      4. Immediately exit the building using the desig-            tify yourself.
         nated exit route at the time the alarm is sounded.     2. Give the location, the nature of the situation, and
         (See “Evacuation” Section.)                               any other pertinent information.
      5. Assist those with special needs.                       3. The fire alarm is sounded or verbal command is
      6. Close all doors as you leave the room.                    given, as required.

      7. Bring the roll book or class roster to account for     4. Immediately exit the building using the desig-
         all students.                                             nated exit route at the time the alarm is sounded.
                                                                   (See “Evacuation” Section.)
      8. Once safely evacuated, proceed to the Assembly
         Area to be accounted for.                              5. Assist those with special needs.

      9. Wait for an all-clear signal from the Site Incident    6. Close all doors as you leave the room.
         Commander (Building Principal/Site Manager)            7. Bring the roll book or class roster to account for
         before reentering the building.                           all students.
     If an aircraft falls near the school, the following        8. Once safely evacuated, proceed to the Assembly
     will be implemented:                                          Area to be accounted for.
      1. Immediately notify the front office, and iden-         9. Wait for an all-clear signal from the Site Inci-
         tify yourself.                                            dent Commander (Building Principal/Site
      2. Give the location, the nature of the situation, and       Manager) before reentering the building.
         any other pertinent information.


82                                                                                      Jefferson County Public Schools
19                                                                                                                       19
     Flood Procedures                                          11. All doors should remain locked. Staff and stu-
                                                                   dents shall remain sheltered until a BLIMT mem-
      1. During periods of heavy rain when flooding may            ber or a police officer arrives with directions.
         occur, listen to your local radio and television
         broadcasts for news of possible flooding in the       The purpose of this section is to protect the occupants
         area.                                                 of JCPS schools and other facilities from intruders
                                                               who may commit acts of crime or violence.
      2. The Central Office will announce school clos-
         ings and/or early dismissals for the school loca-
         tions directly affected by flood conditions.

     Intruder, Hostage, Gang, Civil
     Disturbance, Armed Offender
     Procedures
      1. Immediately notify the front office, and iden-
         tify yourself.
      2. Give the location, the nature of the situation, and
         any other pertinent information.
      3. The building announcement will be, “All
         staff to implement your lockdown procedures
         immediately.”
      4. Check the hallway immediately outside of your
         room, and bring uninvolved, nonthreatening stu-
         dents into your classroom or office. (See “JCPS
         School Security Levels” section.)
      5. Close and lock all doors.
      6. Keep all students sitting on the floor away from
         doors and windows.
      7. Turn off lights in classrooms and in offices.
      8. Use caution and discretion in allowing individu-
         als or students into the classroom.
      9. Take attendance, and prepare a list of missing
         students and extra students in the room.
     10. Obtain the lockdown folder, and place the plac-
         ards in the exterior window and in the door win-
         dow (or under the door and into the hall if there
         is no window in the door).




     Safety and Emergency Procedures Manual                                                                              83
19            JCPS School Security Levels Quick Reference                                                               19
     Security Level 1: Blue—Mass Traffic
      • Circumstances—Large numbers of people entering or exiting a building
      • Changes to Normal Operations—Not applicable
      • The security focus should be crowd control and containment.
      • Exterior doors not related to the activity are locked. Unlocked doors are monitored by staff if possible.
      • Interior doors of vacant rooms should be locked.
      • Students—As appropriate for event
      • Staff members should control crowds and access to unused parts of the school.
      • Visitors—As appropriate for event
      • Movement—As appropriate for event

     Security Level 2: Green—Normal Operations
      • Circumstances are business as usual. There are no known threats.
      • Changes to normal operations are not applicable.
      • The security focus should be general safety.
      • Exterior doors should be locked unless monitored.
      • Interior doors of vacant rooms should be locked.
      • Students—Normal operations
      • Staff Members—Normal operations
      • Visitors will be directed to sign in with the office. Identification is recommended.
      • Movement—Normal operations

     Security Level 3: Yellow—Secured Building
      • Circumstances indicate that a possible threat to the building, personnel, or area has been identified.
      • Changes to normal operations—No outside activities
      • The security focus should be controlling exterior access.
      • Exterior doors should be locked and under staff control.
      • Interior doors of vacant rooms should be locked.
      • Students should be directly monitored at all times, and movement should be minimized.
      • Staff members should supervise students and watch for unattended visitors.
      • Visitors should be escorted to the office to sign in and present a photo ID. They must wear
        identification.
      • Movement—Hallway traffic should be minimized and monitored.

     Security Level 4: Orange—High Security
      • Circumstances are an immediate danger to the building or personnel.
      • Normal operations should be minimized to activities that can be safely conducted.
      • The security focus should be access and movement control.
      • Exterior doors should be locked. An administrator or designee must approve entrance to the building.
      • Interior doors should be locked.
      • Staff members should supervise students in rooms and monitor hallways.
      • Visitors must present photo ID to enter the building. They must be escorted at all times and must wear
        identification.
      • Movement should be limited in the hallways and should occur only if necessary.

     Security Level 5: Red—Lockdown
      • Circumstances indicate that a life-threatening situation is in progress.
      • Normal operations cease.




84                                                                                    Jefferson County Public Schools
19                                                                                                               19
      • The security focus should be responding to the crisis.
      • All interior and exterior doors should be locked.
      • Students should be brought immediately into shelter-in-place locations.
      • Staff members should bring unattended students into secure locations and begin shelter-in-place
        procedures.
      • No visitors are to enter or exit. Noninvolved visitors should be brought to secure locations and begin
        shelter-in-place procedures.
      • Movement unrelated to the crisis response should cease. All personnel should begin shelter-in-place
        procedures.




     Safety and Emergency Procedures Manual                                                                      85
19                                                                                                                            19
     Medical Emergencies                                           3. The building announcement will be, “All staff
                                                                      are to implement external chemical leak pro-
      1. Immediately notify the front office, and iden-               cedures immediately.”
         tify yourself. If your school has a school nurse
         on-site, notify him or her immediately.                   4. Proceed to designated shelter-in-place location.

      2. Give the location, the nature of the situation, and       5. Bring the roll book or class roster to account for
         any other pertinent information.                             all students.

      3. Describe the patient’s condition and first aid            6. Assist those with special needs.
         given.
                                                                   7. Shut all windows and doors.
      4. Assist the students and staff until help or the first-
         aid provider arrives.                                     8. Take attendance, and report the information to
                                                                      the Site Incident Commander (Building Princi-
                                                                      pal/Site Manager).
     Natural Gas Release                                           9. Do not allow anyone to leave the shelter area.
     Internal                                                     10. Stay away from all doors and windows.
      1. Immediately notify the front office, and iden-           11. Wait for further instructions.
         tify yourself.
      2. Give the location, the nature of the situation, and
         any other pertinent information.
                                                                  Physical/Sexual Assault
                                                                  Physical/Sexual assault is considered to be any inten-
      3. The fire alarm is sounded or verbal command is           tional act of hitting, pushing, fighting, intimidation,
         given, as required.                                      extortion, exhibitionism, sexual harassment, assault,
                                                                  sexual assault, arson, scratching, biting, kicking, or
      4. Immediately exit the building using the desig-           any other such physical contact engaged in, by, or
         nated exit route at the time the alarm is sounded.       directed toward another staff member, student, or
         (See “Evacuation” Section.)                              visitor to the facility that results or is intended to
                                                                  result in death, physical injury, or mental/emotional
      5. Assist those with special needs.                         damage.
      6. Close the door as you leave the room.                     1. Immediately notify the front office, and iden-
      7. Bring the roll book or class roster to account for           tify yourself.
         all students.                                             2. Give the location, nature of the situation, and any
      8. Once safely evacuated, proceed to the Assembly               other pertinent information.
         Area to be accounted for.                                 3. Ensure the safety of students and staff.
      9. Wait for an all-clear signal from the Site Inci-          4. Isolate the situation, if possible.
         dent Commander (Building Principal/Site
         Manager) before reentering the building.                  5. Assist the victim, if possible.
     External                                                     Adult visitors on district property who engage in
                                                                  assaultive behaviors should be treated as intruders.
      1. Immediately notify the front office, and iden-           Since physical assaults/sexual assaults are criminal
         tify yourself.                                           acts, jurisdiction also exists with outside law enforce-
      2. Give the location, the nature of the situation, and      ment, which may be involved at any time.
         any other pertinent information.


86                                                                                          Jefferson County Public Schools
19                                                                                                                       19
     Power Failure                                             Substance Abuse
      1. Immediately notify the front office, and iden-        Emergency Overdose
         tify yourself.
                                                                1. Immediately notify the front office, and iden-
      2. Give the location, the nature of the situation, and       tify yourself.
         any other pertinent information.
                                                                2. Give the location, the nature of the situation, and
      3. Limit movement.                                           any other pertinent information.
      4. Wait for further instructions from the Site Inci-      3. Assist the students and staff until help or the
         dent Commander (Building Principal/Site                   first-aid provider arrives.
         Manager).
                                                                4. Provide a written statement to the Site Incident
      5. Be prepared to evacuate if advised. (See “Evacu-          Commander (Building Principal/Site Manager).
         ation” Section.)
                                                               Under the Influence, Possession of,
                                                               and Trafficking
     Severe Weather
                                                                1. Immediately notify the front office, and iden-
      1. Immediately notify the front office, and iden-            tify yourself.
         tify yourself.
                                                                2. Give the location, the nature of the situation, and
      2. Give the location, the nature of the situation, and       any other pertinent information.
         any other pertinent information.
                                                                3. Share information of the suspected abuse or
      3. The building announcement will be, “All staff             possession of drugs and/or alcohol on school
         are to implement severe weather procedures                property.
         immediately.”
                                                                4. If possible, confine the individual to the immedi-
      4. When you hear the severe weather announcement             ate location or escort him or her to the office.
         or siren, proceed at once to your designated area
         of the building. (See “Shelter-in-Place” section.)     5. Provide a written statement to the Site Incident
                                                                   Commander (Building Principal/Site Manager).
      5. Bring the roll book or class roster to account for
         all students.                                         Adult visitors on school property who engage in these
                                                               activities should be treated as intruders.
      6. Assist those with special needs.
      7. Assume appropriate shelter positions.                 Suicide Ideation
                                                               If a student or staff member indicates or admits to
      8. The doors in the shelter area should be closed.
                                                               being suicidal during the school day and/or dur-
      9. The area surrounding doors should not be used         ing district-sponsored activities, use the following
         for sheltering.                                       procedures:

     10. Secure glass doors open to prevent glass from          1. Certified staff should supervise the individual at
         shattering.                                               all times.

     11. Take attendance, and report the information to         2. Immediately notify the front office, and iden-
         the Site Incident Commander (Building Princi-             tify yourself.
         pal/Site Manager).
                                                                3. Give the location, the nature of the situation, and
     12. Maintain sheltered position until the all-clear           any other pertinent information.
         signal is given.

     Safety and Emergency Procedures Manual                                                                              87
19                                                                                                                         19
      4. Ensure that the student is escorted to the office      Unwanted Attention/Stalking
         for parent notification and further administrative     Unwanted attention is conduct that includes per-
         interventions. (The individual should be super-        sistent, repetitive, and unwelcome contacts with an
         vised at all times.)                                   employee. This conduct is intended to have the effect
                                                                of alarming, annoying, or harassing. Stalking is simi-
      5. Provide a written statement to the Site Incident       lar to unwanted attention but includes the additional
         Commander (Building Principal/Site Manager).           element of a physical following or effort to be physi-
                                                                cally present with or around the victim.
     Terroristic Threatening/Extortion                           1. Immediately notify the front office, and iden-
      1. Immediately notify the front office, and iden-             tify yourself.
         tify yourself.                                          2. Give the location, the nature of the situation, and
      2. Give the location, the nature of the situation, and        any other pertinent information.
         any other pertinent information.                        3. Avoid the stalker or person giving unwanted
      3. Gather information if staff members are expe-              attention.
         riencing any form of monetary/property loss or          4. Assist the students and staff being stalked or
         safety issues related to any district activities.          given unwanted attention.
                                                                Adult visitors on district property who engage in such
     Threat of Violence                                         behaviors should be treated as intruders.
     A threat of violence is any expression (verbal or
     behavioral), with the intent to inflict harm, injury, or
     damage to people or property. The threat of violence       Water Failure
     carries with it the implied notions of a risk of vio-
     lence and a high probability of harm or injury.             1. Immediately notify the front office, and iden-
                                                                    tify yourself.
      1. Call for staff assistance.
                                                                 2. Give the location, the nature of the situation, and
      2. Immediately notify the front office, and iden-             any other pertinent information.
         tify yourself.
                                                                 3. Do not use or drink water until advised to do so
      3. Give the location, the nature of the situation, and        by the Site Incident Commander (Building Prin-
         any other pertinent information.                           cipal/Site Manager).
      4. If possible, intervene during the threatening
         event.                                                 Weapons Possession
      5. Assist the students and staff being threatened,         1. Immediately notify the front office, and iden-
         or separate the antagonists, if safely feasible.           tify yourself.
     Adult visitors on district property who engage in           2. Give the location, the nature of the situation, and
     assaultive behaviors should be treated as intruders.           any other pertinent information.
                                                                 3. If possible, safely take possession of the weapon
                                                                    or dangerous instrument.
                                                                 4. If possible, isolate the student from other stu-
                                                                    dents and staff.
                                                                 5. Document the incident, and—when appropriate—
                                                                    provide a written disciplinary referral.

88                                                                                       Jefferson County Public Schools
19 Emergency Supplies                                                                                               20
   and Locations
   List the items that are included in your school’s Emergency Supply Kit and its location.

    Item                                                  Location (e.g. wheeled cooler kept in the main
                                                          office sick room or the counselor’s office) Note: It is
                                                          recommended that emergency supplies be stored in
                                                          one location.




   List the person responsible for transferring the kit during an emergency.
   _____________________________________________________________________________________
   The BLIMT must ensure that the Emergency Supply Kit is portable and available to be transported
   to the appropriate locations in the event of an emergency.
   The following items are recommended. These items will also assist the police and fire departments in dealing
   with an emergency at your school.
   ___Student emergency cards                      ___JCPS Student Release Forms
   ___Master bus schedule                          ___Master roster of all classes
   ___Class period schedule                        ___Facility information sheets
   ___Current copy of the Safety and Emergency ___Student medication and medication authorization forms
      Procedures Manual                            ___Flashlights
   ___Notepads/Pens/Pencils                        ___First-aid kit with manual
   ___Locations of and instructions for            ___ Nonlatex gloves
       mechanical systems (water, electric,        ___ List of students and staff who require assistance
       gas shutoffs, cable TV line, etc.)          ___Blank nametags and markers
   ___JCPS Administrative Directory                ___Local telephone directory
   ___Extra school radios                          ___JCPS Principal’s Planner
   ___Cellular phones                              ___Visitors’ Log
   Others:                                         Others:
   ________________________________                ___________________________________
   ________________________________                ___________________________________
   For easier maneuverability and transportation, a cooler/chest on wheels is recommended for your school’s
   emergency supply kit.
   Safety and Emergency Procedures Manual                                                                           89
20                                                                                                       192
     Responsible Staff Member
     Name: __________________________________________________ Position: ___________________
     Alternate’s Name: _________________________________________ Position: ___________________
     Supply Location:

     _____________________________________________________________________________________
     _____________________________________________________________________________________




90                                                                     Jefferson County Public Schools
20 JCPS/Community                                                                                                    21
   Awareness Plan
  The maintenance of the items contained in the Emergency Supply Kit should be assigned to one staff mem-
  ber. He or she should be given a fixed schedule for the maintenance of the kit as it relates to batteries, docu-
  ment revisions, etc.
  How do you communicate your emergency procedures to JCPS Central Office, parents, and other community
  partners?

  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________

  Community Awareness/Emergency Linkage
  A site visit and a review of the building’s emergency procedures plan with personnel from the below men-
  tioned agencies are recommended.

  Contact Officers
  Fire Department: ______________________________________________________________________
  Officer’s Name: ___________________________________________ Phone Number: ______________
  Date of Visit: ________


  Police Department: ____________________________________________________________________
  Officer’s Name: ___________________________________________ Phone Number: ______________
  Date of Visit: ________


  Security and Investigations Unit
  Submit a hard copy of your Emergency Procedures Plan to the JCPS Security and Investigations Unit. These
  plans will be used to provide district support to your school during an emergency.
  JCPS Security and Investigations Unit Personnel:

  _____________________________________________________________________________________
  Date Submitted: ____________
  Site Incident Commander’s (Building Principal/Site Manager’s) Signature:

  _____________________________________________________________________________________
  Date the Distribution of the Buildings Plan Completed: ___________________


  Safety and Emergency Procedures Manual                                                                             91
2
22 Attachments                                                                                                     22
   The following attachments are required for the completion of the Safety and Emergency Procedures
   Manual.


    • Attachment 1—Include a map of the outside assembly area, including command post, first-aid area, stu-
      dent release area, specific classroom locations, and potential hazard locations.

    • Attachment 2—Include a map of primary and secondary evacuation routes to the assembly area. Iden-
      tify the hazard locations and types along these routes.

    • Attachment 3—Include a map of the utility/ventilation cut-offs, sprinkler cut-offs, fire alarm panel, fire
      extinguishers, etc.

    • Attachment 4—Include a map highlighting the building’s primary shelter-in-place locations for severe
      weather.

    • Attachment 5—Include a map highlighting and numbering the building’s evacuation exits and rescue
      areas.




   Safety and Emergency Procedures Manual                                                                          93
                                                                                                            22
Attachment 1
Include a map of the outside assembly area, including command post, first-aid area, student release area,
specific classroom locations, and potential hazard locations.




Safety and Emergency Procedures Manual                                                                      95
                                                                                                               22
Attachment 2
Include a map of primary and secondary evacuation routes to the assembly area. Identify the hazard locations
and types along these routes.




Safety and Emergency Procedures Manual                                                                         97
                                                                                                                    22
Attachment 3
Include a map of the utility/ventilation cut-offs, sprinkler cut-offs, fire alarm panel, fire extinguishers, etc.




Safety and Emergency Procedures Manual                                                                              99
                                                                                                    22
Attachment 4
Include a map highlighting the building’s primary shelter-in-place locations for severe weather.




Safety and Emergency Procedures Manual                                                             101
                                                                                              22
Attachment 5
Include a map highlighting and numbering the building’s evacuation exits and rescue areas.




Safety and Emergency Procedures Manual                                                       103
III. Site and District Safety and
Emergency Procedures Guide
20
Site and District Safety and                                                                                     23
Emergency Procedures
The following section, in alphabetical order, outlines the established Jefferson County Public Schools (JCPS)
safety and emergency procedures. It serves as a guide for school or facility Building Level Incident Manage-
ment Teams (BLIMTs) to follow as they develop their site’s unique safety and emergency plans.
Using the following procedures as a guide, develop more detailed safety and emergency plans specific to your
school or facility.
The safety and emergency procedures for the following are included in this manual:


  •   Abduction                                 • Hostage/Lockdown
  •   After-Hours Emergency Preparedness        • Intruder in Building
  •   Anthrax                                   • Medical Emergencies/Pandemic Influenza
  •   Bloodborne Pathogens                      • Natural Gas Emergency
  •   Bomb Threat                               • Physical/Sexual Assault
  •   Building Collapse                         • Power Failure
  •   Chemical Release                          • Public Assembly Emergency Preparedness
  •   Child Abuse/Neglect/Dependency            • Severe Weather
  •   Civil Disturbance/Gangs                   • Substance Abuse
  •   Criminal Mischief/Vandalism               • Suicide Ideation
  •   Death of Student/Staff Member             • Terroristic Threatening/Extortion
  •   Earthquake                                • Threat of Violence
  •   Explosion                                 • Unwanted Attention/Stalking
  •   Fallen Aircraft                           • Water Failure
  •   Fire                                      • Weapons Possession/Armed Offender
  •   Flood



General Staff Procedures
General staff procedures are provided for many of the following guidelines. The general staff procedures
are intended to give the BLIMT a quick reference on what is expected from the staff members who are not
assigned specific duties during an emergency/crisis situation.




Safety and Emergency Procedures Manual                                                                          107
23
      Abduction                                                    5. Signage should be posted at all entrances direct-
      When a person unlawfully and without consent                    ing visitors to go to the main office and sign in.
      restricts another person’s movements and a sub-
      stantial interference of the liberty of the person is        6. Establish and enforce policies that prohibit stu-
      restricted, it is called abduction.                             dents and staff from opening locked secondary
                                                                      doors for visitors. Visitors should be directed
      This does not have to be the removal of a person                by all staff and students to enter the building
      from the site; it can be the detaining of a person on a         through the main entrance into the building.
      school site by an unauthorized person.
      For mitigation and prevention of an abduction, build-       Sign-In Procedures
      ing security modifications and procedures are essen-
      tial. Limiting access to the building to one entrance        1. Visitors are required to sign-in at the main office
      and requiring the identification of and the signing in          when entering the building. All visitors entering
      of all visitors are critical to preventing the abduction        the building will be supervised and accounted
      of students. Under these circumstances, if a student            for as they come into the main office to sign in.
      is abducted, then the above-mentioned sign-in pro-
      cedures become critical factors in helping to locate         2. The visitor’s name and signature should be veri-
      the student.                                                    fied using some form of government-issued pho-
                                                                      to identification (ID) card. If a photo ID is not
      Access Control Procedures                                       available, two other forms of identification will
                                                                      be required, e.g., a Social Security card, and/or
       1. Unless a door is designated as a primary entrance,          medical insurance card, and/or credit card. (This
          it should be locked. Unlocked entrances need to             requirement may be waived if office staff mem-
          be monitored, and entry through these entrances             bers know the visitor personally and can vouch
          needs to be supervised.                                     for the visitor’s identity and business with the
                                                                      school.)
       2. The A-Phone system can be used to control
          entrance into the building.                              3. Sign-in forms will require the following
       • When using the A-Phone system, staff members                 information:
          must view the monitor and identify the individual        • Visitor’s printed name and signature
          requesting entry into the building before unlock-        • Date and time of arrival and departure
          ing the door.                                            • Purpose of the visit or name of person being
       • Before unlocking the door, the staff member                  visited
          should direct the visitor to come to the office          • Initials of the staff member verifying the visitor’s
          and sign-in.                                                identification (See sample school sign-in sheet.)
       • If the individual fails to come to the office to sign-
          in, he or she should be considered an intruder.          4. Visitors should be provided with and required to
                                                                      wear a visitor’s badge that contains the person’s
       3. Schools may elect to use other methods to moni-             name and the date and time he or she is in the
          tor and to supervise all entries into the building          building. (Stick-on name badges with colors that
          to ensure that all visitors are identified, that the        change daily are preferred.)
          purpose of their visit is determined, that they
          have signed in, and that they have been grant-           5. JCPS employees visiting the building should be
          ed permission to proceed. (These methods may                directed to wear their photo ID card or a visitor’s
          include a staff member stationed at the entrance,           badge if they don’t have their photo ID card.
          the use of a video camera/intercom system, or
          the use of a buzzer or bell requiring a staff mem-      Preparedness
          ber to physically open the main door.)                   1. Implement and train staff on the building secu-
       4. Visitors entering the building are required to sign         rity procedures.
          in.                                                      2. Develop procedures for releasing students to
                                                                      authorized people.
108                                                                                       Jefferson County Public Schools
                                                                                                                    23
 3. Train the staff on the proper student release and      5. Have school security secure the area of conflict
    abduction procedures.                                     and the vehicle involved, making it possible to
                                                              maintain any evidence for police investigation.
 4. Make the necessary security modifications to the
    building.                                              6. Assist the police. (Have the student’s file and
                                                              photographs available.)
Procedure
                                                           7. Have a counselor assist with any emotional
 1. Call 9-911. Identify yourself, the school, and the        response on the part of the staff or students dur-
    nature of the emergency. Give all the information         ing and after the situation.
    you have available, e.g., a description of the stu-
    dent and the abductor, names (if you know them),       8. Locate and protect clothing, books, book bags,
    a description of the vehicle (when appropriate),          etc., that can be used as sent articles for a K-9
    as well as the place and time the student was             search. (Do not touch these items with bare
    last seen. If possible, stay on the line until you        hands.)
    are instructed to disconnect by the emergency
    operator.                                             Recovery
                                                          Debrief those involved as soon as possible to fully
 2. Notify the Security/Radio Room and Security           account for the sequence of events directly related
   and Investigations Unit at 3121.                       to the incident. They should recount the event from
                                                          start to finish using time references to chronologi-
 3. Notify the parent of the situation and of the steps   cally account for key events.
    being taken.
                                                          Conduct an After-Action Review within seven
 4. Keep any witnesses, both adults and students, in      days to capture lessons learned for further staff
    the office and separated, preferably, to prevent      development.
    them from sharing stories.



                                    General Staff Procedures
                                                Abduction
           1. Immediately notify the front office, and identify yourself.
          2. Provide all pertinent information (e.g., person who was abducted, abductor, witnesses,
             place, time, description of vehicle).
          3. Stay on the line.
          4. Assist with any emotional response to the incident.




Safety and Emergency Procedures Manual                                                                             109
                              JCPS Visitor Sign-in Form                                  23
School:______________________________________________________________________________
All visitors must wear, in plain sight, a photo ID or Visitor’s Pass at all times.
Date:        Print Name:                         Photo ID:     Confirmed By:



Time In:     Signature:                          Other ID:     Purpose of Visit:

Time Out:


Date:        Print Name:                         Photo ID:     Confirmed By:


Time In:     Signature:                          Other ID:     Purpose of Visit:

Time Out:


Date:        Print Name:                         Photo ID:     Confirmed By:


Time In:     Signature:                          Other ID:     Purpose of Visit:

Time Out:


Date:        Print Name                          Photo ID:     Confirmed By:


Time In:     Signature:                          Other ID:     Purpose of Visit:

Time Out:


Date :       Print Name:                         Photo ID:     Confirmed By:


Time In:     Signature:                          Other ID:     Purpose of Visit:

Time Out:




Safety and Emergency Procedures Manual                                                  111
23                                                                                                                       2
      After-Hours Emergency                                   The Fire Alarm System will be activated for any fire.
      Preparedness                                            Call 9-911 and the JCPS Security/Radio Room
                                                              (3121).
      Definition
      This plan should address all functions (Parent Teach- Procedures
      er Association [PTA] meeting, outside agencies using If an emergency occurs after school hours and endan-
      the building, school activities, etc.) performed after gers the occupants of the building, do the following:
      normal office hours.
                                                              1. The Site Incident Commander (Building Prin-
      General Procedures                                         cipal/Site Manager) will initiate the appropri-
      Regular Emergency Planning uses the JCPS Emer-             ate emergency procedures plan, i.e., Evacuation
      gency Alert Radio System (EARS), which is located          Plan, Shelter-in-Place, or Lockdown Procedures
      in the office and monitored by the office staff.           (as the emergency requires).
      All facilities that hold functions or have personnel     2. Call 9-911.
      working after regular school hours need to devise an
      Emergency Plan that addresses their particular situa-    3. Notify the Security/Radio Room (3121) imme-
      tion, especially notification of building occupants.        diately; they will notify the proper JCPS
                                                                  departments.
      Actions to Be Taken Before
      Emergency Occurs                                         4. Render first aid, if necessary.
      Principals or designees will develop a plan to dis-      5. The principal or designee will direct all other
      seminate emergency information to employees and/            actions as required by the on-scene commander.
      or groups after hours. The type of communications
      that could be used include announcements over the        6. Implement a system to alert others who may be
      public-address system, two-way radios, radios and           unaware of emergency procedures.
      television broadcasts and bulletins, and designated
      off-site personnel.                                      7. Guide emergency vehicles to the proper
                                                                  entrance.
      The principal or designee will see that employees
      or other personnel using the building after hours are    8. Keep people informed to prevent panic.
      instructed and drilled in the actions and duties that
      they are to perform in an emergency.



                                         General Staff Procedures
                                 After-Hours Emergency Preparedness
         After-hours, the designated Site Incident Commander (Building Principal/Site Manager) will be
         responsible for monitoring emergency alerts and implementing emergency procedures.
           1. After normal working hours, staff/occupants are to notify the Site Incident Commander (Building
              Principal/Site Manager) or designee as to their presence in the building and should follow emer-
              gency procedures as directed.
           2. In the event of an emergency, immediately notify the Site Incident Commander (Building Princi-
              pal/Site Manager) and identify yourself.
           3. Give the location, the nature of the emergency, and any other pertinent information.



112                                                                                    Jefferson County Public Schools
23                                                                                                                       23
     Anthrax                                                  cases lead to death. Inhalation anthrax is much more
                                                              severe. In 2001, about half of the cases of inhalation
     Definition                                               anthrax ended in death.
     Anthrax is a serious disease caused by Bacillus
     anthracis, a bacterium that forms spores. A bacte-       What Are the Symptoms?
     rium is a very small organism made up of one cell.       The symptoms (warning signs) of anthrax are differ-
     Many bacteria can cause disease. A spore is a cell       ent depending on the type of disease:
     that is dormant (asleep) but may come to life with the
     right conditions.                                        Cutaneous anthrax: The first symptom is a small
                                                              sore that develops into a blister. The blister then
     There are three types of anthrax:                        develops into a skin ulcer with a black area in the
      • Skin (cutaneous)                                      center. The sore, blister, and ulcer do not hurt.
      • Lungs (inhalation)
      • Digestive (gastrointestinal)                          Gastrointestinal anthrax: The first symptoms are
                                                              nausea, loss of appetite, bloody diarrhea, and fever,
     How Do You Get Anthrax?                                  followed by bad stomach pain.
     Anthrax is not known to spread from one person to
                                                            Inhalation anthrax: The first symptoms are cold
     another.
                                                            or flu symptoms and can include a sore throat, mild
     Anthrax From Animals                                   fever, and muscle aches. Later symptoms include
     Humans can become infected with anthrax by han- cough, chest discomfort, shortness of breath, tired-
     dling products from infected animals or breathing in ness, and muscle aches. (Caution: Do not assume that
     Anthrax spores from infected animal products, such just because a person has cold or flu symptoms that
     as wool. People can also become infected with gas- they have inhalation anthrax.)
     trointestinal anthrax by eating uncooked meat from
     animals.
                                                            How Soon Do Infected People Get Sick?
                                                            Symptoms can appear within seven days of coming
     Anthrax as a Weapon                                    into contact with the bacterium for all three types
     Anthrax can also be used as a weapon. In the Unit- of anthrax. For inhalation anthrax, symptoms can
     ed States in 2001, anthrax was deliberately spread appear within a week or can take up to 42 days to
     through the postal system by sending letters with appear.
     powder containing anthrax. This caused 22 cases of
     anthrax infection.
                                                            How Is Anthrax Treated?
                                                            Antibiotics are used to treat all three types of anthrax.
     How Dangerous Is Anthrax?                              Early identification and treatment are important.
     The Centers for Disease Control and Prevention
     (CDC) classifies agents with recognized bioterror-
                                                            Prevention After Exposure
                                                            Treatment is different for a person who is exposed to
     ism potential into three priority areas (A, B, and C).
                                                            anthrax but is not yet sick. Health-care providers use
     Anthrax is a Category A agent. Category A agents
                                                            antibiotics (such as ciprofloxacin, levofloxacin, doxy-
     are those that:
                                                            cycline, or penicillin) combined with the anthrax
       • Pose the greatest possible threat for a bad effect
                                                            vaccine to prevent anthrax infection.
         on public health.
       • May spread across a large area and cause a need Treatment After Infection
         for public awareness.                              Treatment is usually a 60-day course of antibiotics.
       • Need a great deal of planning to protect the pub- Success depends on the type of anthrax and how
         lic’s health.                                      soon treatment begins.
     In most cases, early treatment with antibiotics can Can Anthrax Be Prevented?
     cure cutaneous anthrax. Even if untreated, 80 per- There is a vaccine to prevent anthrax, but it is not yet
     cent of people who become infected with cutaneous available for the general public. Anyone who may be
     anthrax do not die. Gastrointestinal anthrax is more exposed to anthrax, including certain members of the
     serious because between one-fourth and half of the U.S. armed forces, laboratory workers, and workers

     Safety and Emergency Procedures Manual                                                                             113
23                                                                                                                        232
      who may enter or reenter contaminated areas, may         guidelines for recognizing and handling suspicious
      get the vaccine. Also, in the event of an attack using   packages.
      anthrax as a weapon, people exposed would get the
      vaccine.                                                 Identifying Suspicious Packages and Envelopes
                                                               Characteristics of suspicious packages and envelopes
      What Should I Do if I Think I Have Anthrax?              include the following:
      If you are showing symptoms of anthrax infection,
      call your healthcare provider right away.                Inappropriate or Unusual Labeling
                                                                 • Excessive postage
      What Should I Do If I Think I Have                         • Handwritten or poorly typed addresses
      Been Exposed to Anthrax?                                   • Misspellings of common words
      Contact local law enforcement immediately if               • Strange return address or no return address
      you think you have been exposed to anthrax. This           • Incorrect titles or title without a name
      includes being exposed to a suspicious package or          • Not addressed to a specific person
      envelope that contains powder.                             • Marked with restrictions, such as “Personal,”
                                                                   “Confidential,” or “Do Not X-Ray”
      What Is CDC Doing to Prepare for a                         • Marked with threatening language
      Possible Anthrax Attack?                                   • Postmarked from a city or state that does not
      CDC is working with state and local health authorities       match the returned address
      to prepare for an anthrax attack. Activities include:
        • Developing plans and procedures to respond to Appearance
           an anthrax attack.                                  • Powdery substance felt through or appearing on
        • Training and equipping emergency response              the package or envelope
           teams to help state and local governments control   • Oily stains, discoloration, or odor
           infection, gather samples, and perform tests        • Lopsided or uneven envelope
        • Educating health-care providers, media, and the      • Excessive wrapping material, such as masking
           general public about what to do in the event of       tape or string
           an attack.                                        Other Suspicious Signs
        • Working closely with health departments, veteri-     • Excessive weight
           narians, and laboratories to watch for suspected    • Ticking sound
           cases of anthrax.                                   • Protruding wires or aluminum foil
        • Developing a national electronic database to
           track potential cases of anthrax.                 If a package or envelope appears suspicious, do
        • Ensuring that there are enough safe laboratories not open it!
           for quick testing of suspected anthrax cases.
        • Working with hospitals, laboratories, emergency Handling Suspicious Packages or Envelopes
           response teams, and health-care providers to        • Do not shake or empty the contents of any suspi-
           make sure they have the supplies they need in         cious package or envelope.
           case of an anthrax attack.                          • Do not carry the package or envelope, show it to
                                                                 others, or allow others to examine it.
      How to Recognize and Handle a                            • Put the package or envelope down on a stable sur-
      Suspicious Package or Envelope                             face. Do not sniff, touch, taste, or look closely at
      Between September and October of 2001, several let-        the package or envelope or at any contents which
      ters containing Bacillus anthracis were sent through       may have spilled.
      the mail in several areas of the United States. As       • Alert others in the area about the suspicious
      a result, CDC developed the following guidelines           package or envelope. Secure the room, close any
      for recognizing and handling suspicious packages.          doors, and take actions to prevent others from
      Although there have been no recent mail-related            entering the area. If possible, shut off the ventila-
      anthrax exposures, all persons should take appro-          tion system.
      priate steps to protect themselves and others from       • Wash hands with soap and water to prevent
      exposure to Bacillus anthracis by following these          spreading potentially infectious material to face

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323                                                               23
          or skin. Avoid coming into contact with oth-
          ers. Seek additional instructions for exposed or
          potentially exposed persons.
        • If at work, notify a supervisor, a security officer,
          or a law enforcement official. If at home, contact
          the local enforcement agency.
        • If possible, create a list of persons who were in
          the room or area when the suspicious letter or
          package was recognized and a list of the persons
          who also may have handled the package or let-
          ter. Give this list to both the local public health
          authorities and law enforcement officials.
      The Department of Health and Human Services
        Center for Disease Control and Prevention
                  Safer Healthier People
                www.bt.cdc.gov/agent/anthrax

      School/Facility Safety Procedures
      When a package or envelope appears suspicious,
      school personnel and students will not handle or
      move such a package or envelope. If such a pack-
      age or envelope is discovered, call 3121. Then dial
      9, then 911.
      If a staff member or student has come into contact
      with such a package or envelope, that individual will
      be isolated from the general population until he or she
      is examined and released by the appropriate respond-
      ing agent(s) (e.g., local public health agency).
      Restrict movement of staff and students until an all-
      clear signal has been approved by responding agents.
      As advised, implement the school’s or facility’s shel-
      ter-in-place plan.
      Responding agents will determine whether an evacu-
      ation of the facility is necessary. As advised, imple-
      ment the school’s or facility’s evacuation plan.
      The anthrax advisories included in this section are
      adopted from the Department of Health and Human
      Services, CDC, and Safer Healthier People. These
      advisories will be strictly followed.




      Safety and Emergency Procedures Manual                     115
23                                                                                                                        232
      Bloodborne Pathogens
      Safety Advisory
      Annually, schools must complete and keep on file the school’s Bloodborne Pathogen Plan located in the
      Facilities Compliance Manual. For assistance, contact the Safety, Environmental, and Housekeeping
      Services Department at 3298 (at C. B. Young).

      OSHA Standards for the Reduction/Elimination of Exposure to Bloodborne
      Pathogens
      The Occupational Safety and Health Administration (OSHA) standards are intended to protect employees
      from potential workplace hazards by reducing occupational exposure to HBV (Hepatitis B Virus) and HIV
      (Human Immunodeficiency Virus) and other bloodborne pathogens.
      OSHA intends that the physical facility, work practices, and other areas will be modified to attain this
      goal. Employees will be informed and educated so that they can contribute to this reduction/elimination of
      exposure.

      Important Terms
      Blood                                                    Engineering Controls
      The OSHA standard refers to human blood, its com-        Physical items that isolate or remove bloodborne
      ponents, and products made with human blood.             pathogen hazards (e.g., sharp objects disposal con-
                                                               tainers for needles) and that remove or isolate blood-
      Bloodborne Pathogens                                     borne pathogens from the workplace
      Germs present in human blood, which can cause dis-
      ease in humans. These include, but are not limited to,   Immunization
      HBV and HIV.                                             A process or procedure through which resistance to
                                                               an infectious disease is produced in a person
      Contaminated
      The presence or reasonably anticipated presence of       Mucus Membrane
      blood or other potentially infectious materials on an    A type of thin tissue that covers or lines various parts
      item or surface (e.g., linens, clothing, equipment)      of the body. An example would be the skin lining the
                                                               nose or mouth.
      Contaminated Laundry
      Laundry that has been soiled with blood or other         Occupational Exposure
      potentially infectious materials or that may contain     When blood or other potentially infectious materials
      sharp objects                                            come into contact with the eye, mucus membrane, or
                                                               a break in the skin
      Contaminated Sharp Objects
      Any contaminated object that can penetrate the skin,     Personal Protective Equipment
      including, but not limited to, needles, scalpels, bro-   Clothing or equipment worn by an employee for pro-
      ken glass, broken capillary tubes, and exposed ends      tection against a bloodborne hazard
      of dental wires
                                                               Regulated Wastes
      Decontamination                                          Liquid or other potentially infectious materials—
      The use of physical or chemical means to remove,         contaminated items that would release blood or other
      inactivate, or destroy bloodborne pathogens on a sur-    potentially infectious materials in liquid or semi-liq-
      face of an item so that they are no longer capable       uid state if compressed; items caked with dry blood
      of transmitting infectious particles and so that the     or other potentially infectious materials capable of
      surface or item is rendered safe for handling, use, or   releasing these materials during handling; contami-
      disposal.                                                nated sharp objects; and pathological and microbio-
                                                               logical wastes containing above contaminates

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      Universal Precautions                                      2. Individuals wash hands and any other contami-
      A comprehensive approach to infection control that            nated skin with soap and warm water (or flush
      treats all human blood and certain body fluids as             mucus membranes with water) as soon as pos-
      if known to be infectious for HIV, HBV, and other             sible following contact with blood or OPIM.
      bloodborne pathogens                                          Employees must wash hands and skin surfaces
                                                                    after the removal of gloves or other personal pro-
      Hepatitis B Infection and Vaccine                             tective equipment.
       • HBV is an agent that causes inflammation of the
         liver.                                                 Work Practice Controls
       • HBV is preventable through immunization.
       • A major source of HBV is chronic carriers.              1. All procedures involving blood or OPIM shall
         Chronic carriers can unknowingly transmit the              be performed in such a way as to minimize or
         disease to susceptible persons through needle or           eliminate splashing, spraying, splattering, and
         other penetrating injury and by intimate contact.          generating droplets of these substances.
       • HBV vaccines are used to prevent HBV infec-             2. Eating, drinking, smoking, applying cosmetics
         tion. The vaccine is given in a series of three            or lip balm, and handling contact lenses is pro-
         shots. The first is given at an agreed-upon date,          hibited in work areas where there is a reasonable
         the second is given one month later, and the third         likelihood of occupational exposure to blood or
         dose is given five months after the second dose.           OPIM.
         The vaccines are administered by needle into the
         arm.                                                    3. Food or drink must not be kept in refrigera-
                                                                    tors, freezers, cabinets, shelves, countertops, or
      Human Immunodeficiency Virus                                  benches where blood or OPIM is present.
       • HIV is a virus that affects the immune system,
         rendering it less effective in preventing diseases.    Contaminated Needles or Sharp Objects
       • It is the virus responsible for Acquired Immuno-
         deficiency Syndrome (AIDS).                             1. Contaminated needles or contaminated sharp
       • People with HIV may feel fine and may not be               objects must not be bent, recapped, or removed.
         aware that they have been exposed to HIV for as        Personal Protective Equipment
         long as eight to 10 years.
       • On the average, it may take six weeks to six            1. Personal protective equipment includes latex
         months for a blood test to indicate exposure               gloves, gowns, aprons, face shields, masks, eye
         to HIV. Therefore, more than one test may                  protection, laboratory coats, and cardiopulmo-
         be required to determine if a person has been              nary resuscitation (CPR) micro-shield.
         infected.
                                                                 2. Whenever you need to wear a face mask, you
      Universal Precautions                                         must also wear eye protection. If you are wear-
      According to the concept of universal precautions,            ing personal glasses, you must use side shields
      all human blood and certain body fluids are treated           and plan to decontaminate your glasses and side
      as if known to contain HIV, HBV, or other blood-              shields.
      borne pathogens.
                                                                 3. Personal protective equipment is acceptable if
      Exposure Control                                              it prevents blood or OPIM from contaminating
                                                                    work clothes, street clothes, undergarments, skin,
      Hand Washing and Hand-Washing Facilities                      eyes, mouth, or other mucus membranes.
       1. Employers are required to provide hand-washing         4. Personal protective equipment will be provid-
          facilities that are accessible to all employees. If       ed at no expense to the employee. Equipment
          you use an antiseptic hand cleanser or towelettes,        must be provided in appropriate sizes and made
          you must wash your hands with soap and water              accessible to all employees—those employee(s)
          as soon as possible after contact with blood or           who may come into contact with, or may be
          Other Potentially Infectious Materials (OPIM).            required to come into contact with, blood or
      Safety and Emergency Procedures Manual                                                                             117
23                                                                                                                         23
         OPIM in the process of cleaning up and dis-             2. Sharps containers may be made of a variety of
         posing of such contaminates.                               products, including cardboard or plastic, as long
                                                                    as the four criteria are met. Duct tape may be
       5. Hypoallergenic gloves, glove liners, powderless           used to secure a sharps container lid, but it is not
          gloves, or other alternatives shall be provided to        acceptable if it serves as the lid itself.
          the employee if the employee is allergic to the
          latex gloves normally provided.                       Using Sharps Containers
       6. If your personal protective equipment has been         1. Contaminated sharp objects must be discarded
          penetrated by blood or OPIM, it is recommend-             immediately in an acceptable sharps container.
          ed that you check your body for cuts or scrapes           Sharps containers must be easily accessible to
          when removing your equipment.                             personnel and located as close as possible to the
                                                                    immediate area where sharp objects are used or
       7. Any personal clothing not designated as protec-           can be reasonably anticipated to be found.
          tive equipment that has become contaminated
          may be removed, placed in a plastic bag, and           2. Sharps containers must remain upright through-
          laundered at home.                                        out use and replaced routinely.
      Steps to Take When Exposure Occurs                         3. If leakage is possible or if the outside of the con-
                                                                    tainer has become contaminated, the sharps con-
       1. Wash any areas of contact with soap and water as          tainer must be placed in a secondary container.
          soon as possible.
                                                                When Is Labeling Necessary?
       2. The custodial staff shall be notified to perform
          cleanup according to procedures. A germicide           1. Labels must be provided on containers of regu-
          approved by the Environmental Protective Agen-            lated waste and on containers used to store, dis-
          cy shall be used.                                         pose of, transport, or ship blood or OPIM.
       3. The following people will need to be notified:         2. Equipment that is being sent to another facil-
       • Supervisor/Principal/Building Manager                      ity for servicing or decontamination must have
       • Workers’ Compensation Unit (at VanHoose)                   a label attached stating which portions of the
       • Safety and Environmental Services Department               equipment remain contaminated in order to warn
          (at C. B. Young)                                          other employees of the hazard and necessary
                                                                    precautions.
       4. An Exposure Incident Form will need to be filled
          out, and a copy will need to be sent to the Safe-     Labeling Regulated Waste
          ty, Environmental, and Housekeeping Services
          Department (at C. B. Young).                           1. Regulated waste containers are required to
                                                                    be labeled with the biohazard symbol to warn
       5. The Supervisor/Principal/Building Manager shall           employees about the potential hazard posed by
          make an appointment with Occupational Physi-              the container’s content.
          cians. Healthcare professionals at Occupational
          Physicians will determine if an exposure occurred.     2. For items contaminated with blood, which may
                                                                    be wet or dry but contained in materials such as
      Labeling                                                      gauze or paper towels and incapable of releasing
                                                                    contents into a liquid, the risk of transmission is
      Sharps Containers                                             unlikely, and the items may be handled as nonin-
                                                                    fectious waste. Place items into a container, dou-
       1. Sharps containers must meet the following four
                                                                    ble-bag items, secure the items, and immediately
          criteria to be considered acceptable: be closeable,
                                                                    put the items into the dumpster.
          puncture-resistant, leak-proof on sides and bot-
          tom, and labeled or color-coded.                      If there is a question regarding disposal, call the
                                                                Safety, Environmental, and Housekeeping Services
                                                                Department at 3298.
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323                                                                                                                          23
      Bomb Threat                                                Response
                                                                 Do not use hand-held radios or cellular telephones
      Mitigation and Prevention                                  during a bomb threat. Radio waves can be used to
      Bomb threats may be received via several mediums:          trigger explosions.
      telephone, text message, e-mail, mail, or message left
      in a public place. Most bomb-threat calls are very When a bomb threat is received, implement the
      brief; the message is stated in a few words. If made following plan:
      by phone, the caller usually hangs up quickly. Every
                                                             1. Call the local police/fire department (9-911)
      effort should be made to obtain detailed information
                                                                and JCPS Security Radio Room at 3121. (Office
      from the caller, such as:
                                                                staff should have immediate access to telephone
        • When the bomb is going to explode.
                                                                numbers.)
        • What type of bomb it is.
        • What the bomb looks like.                          2. The JCPS Security/Radio Room will dispatch
        • Why the person placed the bomb.                       a bomb search dog team to the building under
                                                                threat.
      (See sample form used to document a bomb
      threat.)                                                    3. In the event of a bomb threat, it is the decision of
                                                                     the building principal or site manager to order a
      Bombs or Improvised Explosive Devices
                                                                     building evacuation unless police or fire officials
      Bombs or Improvised Explosive Devices (IEDs) may
                                                                     order the evacuation.
      be as small as a letter or packed in a large truck. Good
      building security procedures and regular awareness         Every effort should be made to resolve any questions
      of suspicious activity, letters, packages, and vehicles    quickly to avoid any unnecessary evacuation. This
      can help school staff take action early enough to safe-    decision will be based on the administrator’s impres-
      guard the occupants of the building and prevent and        sion of a basic threat analysis. In this analysis, the
      minimize injury and death.                                 principal will consider the following:
      Staff should be wary of suspicious packages and let-       Viability of the Threat—Was the caller articulate or
      ters. They can contain explosives, chemical, or bio-       difficult to understand? Was he or she an adult or a
      logical agents. The indicators below should trigger        child? Did the caller give a time for detonation or a
      suspicion about packages and letters:                      description or an exact location of the device? How
        • Unexpected or from someone unfamiliar                  will the device be triggered? Has any major neigh-
        • Marked with restrictive endorsements, such as          borhood event taken place recently to cause alarm
           “Personal,” “Confidential,” or “Do Not X-Ray”         or give the school administration reason to suspect
        • Have protruding wires or aluminum foil, strange        retaliation against the school or against a segment
           odors, or stains                                      of the student body? Did the caller give a reason or
        • Show a city or state in the postmark that doesn’t      motive?
           match the return address
        • Are of unusual weight, given their size, or are        Trend Analysis—Is the call one in a string of calls
           lopsided or oddly shaped                              made to either this facility or neighboring schools?
        • Are marked with any threatening language               Of the calls received, have any schools actually dis-
        • Have inappropriate or unusual labeling                 covered any device?
        • Have excessive postage or packaging material,
                                                                 Building Status—How secure is your facility? If the
           such as masking tape or string
                                                                 threat is received during the morning hours, contact
        • Have misspellings of common words
                                                                 Security. They will be able to tell you if any alarms
        • Are addressed to someone no longer with your
                                                                 were received during the night indicating an unau-
           organization or are otherwise outdated
                                                                 thorized presence prior to staff arrival. Are there any
        • Have incorrect titles or title without a name
                                                                 signs of forced entry into areas not covered by the
        • Are not addressed to a specific person
                                                                 alarm system? Has any member of the staff reported
        • Have handwritten or poorly typed addresses
                                                                 any unusual activities in their respective area (e.g., a
                                                                 bookcase moved out from the wall, boxes rearranged,
      Safety and Emergency Procedures Manual                                                                                119
23                                                                                                                         23
      pictures or wall art askew or slightly out of place)?      If the students or staff cannot reenter the building
      Are there any strange vehicles in your parking lot?        on a timely basis, they may have to be transported
                                                                 to another facility. No student shall be moved from
      If the principal or site manager decides not to evacuate   the waiting area until the order is received from the
      the building, then all occupants should be placed in       superintendent or designee. The Transportation Unit
      Security Level 4 status (closing all doors and restrict-   will implement the movement of students and staff to
      ing movement to minimum). (See Section 10.)                an alternate building location.
      All employees will be instructed to check their            Call the Director of Security and Investigations
      assigned work areas to make a prompt visual search         (3121) for additional guidance.
      of their respective areas and report to the principal
      any items or containers that are unusual or foreign to Recovery
      that area. Do not handle the item under suspicion.     Following a bomb threat incident, immediately obtain
                                                             a Bomb Threat Documentation Form and complete
      The building will be under the principal’s jurisdic- it while the information is current in your memory.
      tion, but it will be under the police or fire depart- Give the form to the police or Security and Investiga-
      ment’s authority if a bomb is discovered.              tions as soon as possible. (See page 111.)
      The principal will make the decision for the students    1. A debriefing with all involved staff should follow
      and other personnel to return to normal operations          immediately after the bomb threat incident or as
      or to reenter the building. If possible, the principal      soon as possible.
      should seek the advice of the K-9 bomb search team
      or police/fire department when declaring the build-      2. Conduct an After Action Review within seven
      ing safe to reenter.                                        days to capture lessons learned for staff devel-
                                                                  opment. Use a copy of the Bomb Threat Docu-
                                                                  mentation Form and the Safety and Emergency
                                                                  Procedures Manual as a guide during the After
                                                                  Action Review.



                                           General Staff Procedures
                                                     Bomb Threat
       1. Immediately notify the front office, and identify yourself.
       2. Give the location, the nature of the situation, and any other pertinent information.
       3. Evacuate the building immediately if directed by the fire alarm/announcement. (See “Evacuation”
          Section.)
       4. Stay clear of the building.
       5. A representative from each department will account for employees and students and will report to area
          managers. Area managers will account for employees and students to the Site Incident Commander
          (Building Principal/Site Manager).
       6. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Manager)
          before reentering the building.




120                                                                                      Jefferson County Public Schools
3                               Bomb Threat Documentation Form                                                      23
    Bomb Threat
    Date of Call: __________________________
    Time Call Received/Ended: ___________________________
    Operator’s Name: ____________________________________________________________
    Person Who Received the Call: __________________________________________________

    Instructions
     1. Attempt to keep the caller talking.
     2. Calmly ask the caller the questions below.
     3. Complete the form in as much detail as possible. Give initial impressions, and check off what applies as
        time and circumstance permit.

    Exact Words of the Caller

    _____________________________________________________________________________________
    _____________________________________________________________________________________
    _____________________________________________________________________________________
    _____________________________________________________________________________________

    Questions to Ask
    When is the bomb going to explode? _______________________________________________________
    Where is the bomb right now?____________________________________________________________
    What kind of bomb is it? ________________________________________________________________
    What does it look like? _________________________________________________________________
    Why did you place it? __________________________________________________________________

    Description of Caller’s Voice
    Initial Impression: _____________________________________________________________________
    Male___ Female___ Young___ Old___ Loud Voice___ Soft Voice___ High Pitch___ Low Pitch___
    Slow Talking___ Fast Talking___ Accent___ Intoxicated___ Concealed Voice___

    Manner
    Calm___ Rational___ Irrational___ Coherent___ Incoherent___
    Deliberate___ Religious/Self-Righteous____ Angry___ Emotional___ Laughing___




    Safety and Emergency Procedures Manual                                                                         121
23
      Language
      Excellent, Fluent, Good Vocabulary___ Average or Normal Vocabulary___
      Poor Grammar, Poor Vocabulary___ Foul/Vulgar/Use of Profanity___
      Does the voice sound familiar? Yes___ No___
      If yes, who does it sound like?____________________________________________________________
      Has this person called before? Yes___ No___

      Background Noise
      Initial Impression: _____________________________________________________________________
      Totally Quiet___ Quiet, Faint Noise___ Voices (conversation) ___ Noisy___ Party Atmosphere___
      Music___ Office Machines___ Factory Machines___ Street Traffic___ Mixed___
      Highway Traffic___ Trains___ Planes___ Animal Noises___


      Comments

      _____________________________________________________________________________________
      _____________________________________________________________________________________
      _____________________________________________________________________________________
      _____________________________________________________________________________________




122                                                                             Jefferson County Public Schools
                                                                                                                   23
Building Collapse
Definition
A building collapse occurs when the structural integrity of the building is lost or compromised due to over-
stressed conditions.

Procedure
If a building collapse occurs and endangers the school population, do the following:
 1. Initiate the Evacuation Plan. (See Section 9.)
 2. Alert staff to evacuate the building.
 3. Dial 9, then 911 (9 must be pushed to access outside line).
 4. Notify the Security/Radio Room at 3121 immediately; they will notify the proper JCPS departments.
 5. Notification of the fire department is mandatory for all fires.
 6. Render first aid, if necessary.
 7. Students and staff should not reenter the school until the fire department officials declare the area safe.
 8. The principal or designee will announce any other action as directed by the on-scene commander.




Safety and Emergency Procedures Manual                                                                            123
23
      Chemical Release
      Definition
      A chemical release occurs when hazardous materials escape from their contained environment.

      Procedure
      External Chemical Release
      If an external chemical release occurs outside the school building, do the following:
       1. Initiate the Shelter-in-Place Plan. (See Section 9.)
       2. Alert all staff that they are to implement external chemical leak procedures immediately.
       3. Dial 9, then 911 (9 must be pushed to access outside line).
       4. Notify the Security/Radio Room at 3121 immediately; they will notify the proper JCPS departments.
       5. All windows and doors shall be closed and shall remain shut. Stay in the building, and disable the heating,
          ventilating, and air conditioning (HVAC). Kitchen and restroom exhaust system units are to be turned off.
       6. Do not proceed outside unless directed. If required, take action to evacuate the building and, if necessary,
          the school site. Transfer school-site operation only by the direction of the JCPS superintendent or his or
          her designee or local authority having jurisdiction (e.g., fire department, police department).
       7. Render first aid, if necessary.
       8. The principal or designee will announce any other action as directed by the on-scene commander.
      The school will be advised of necessary action verbally, by telephone, or by the EARS communication.
      Turn on the radio and tune to 1610 AM or turn on the television for additional information.

                                            General Staff Procedures
                                              External Chemical Leak
        1. Immediately notify the front office, and identify yourself.
        2. Give the location, the nature of the situation, and any other pertinent information.
        3. Follow the building announcement: “All staff are to implement external chemical leak procedures immediately.”
        4. Proceed to shelter-in-place location.
        5. Bring the roll book or class roster to account for all students.
        6. Assist those with special needs.
        7. Shut all windows and doors.
        8. Take attendance, and report the information to the Site Incident Commander (Building Principal/Site
           Manager).
        9. Do not allow anyone to leave the shelter area.
       10. Stay away from all doors and windows.

124    11. Wait for further instructions.
                                                                                          Jefferson County Public Schools
                                                                                                                  23
Internal Chemical Release
If an internal chemical release occurs within the building, do the following:
 1. Initiate the Evacuation Plan, if required.
 2. Alert staff to evacuate the building.
 3. Dial 9, then 911.
 4. Take emergency supplies.
 5. Notify the Security/Radio Room personnel at 3121; they will notify the proper JCPS departments.
 6. Render first aid, if necessary.
 7. All appropriate state and local agencies will be notified as to the nature of the emergency.
 8. Refer to the Material Safety Data Sheets (MSDS) for specific information. The Chemical Hygiene Plan is
    located in the Facility Compliance Manual. It is also available online at: http://jefferson.ky.schoolsmsds
    .com/folders/index.xsp and in the red MSDS binder located in the school’s main office.
 9. With the staff, maintain control of the students at a safe distance from the incident and take roll call.
    Students and staff shall not return to their respective areas until the school is determined to be safe by
    emergency responders.


                                      General Staff Procedures
                                         Internal Chemical Leak
 1. Immediately notify the front office, and identify yourself.
 2. Give the location, the nature of the situation, and any other pertinent information.
 3. The fire alarm or verbal command will be sounded/given, as required.
 4. Immediately exit the building using the exit route designated for your area of the building.
 5. Assist those with special needs.
 6. Close the door as you leave the room.
 7. Bring the roll book or class roster to account for all students.
 8. Once safely evacuated, proceed to the Assembly Area to be accounted for.
 9. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Manager)
    before reentering the building.




Safety and Emergency Procedures Manual                                                                           125
23
      Child Abuse/Neglect/Dependency                               The Child Protective Service (CPS) Program is
                                                                   mandated by statute, which means there are state
      Definition                                                   laws that declare a child’s right to be free from abuse
      Child abuse is an act of commission. Child neglect           and neglect. These laws are called the Kentucky
      is an act of omission. A dependent is any child, oth-        Unified Juvenile Code and are contained in KRS
      er than the abused or neglected child, who is under          Chapters 600 to 645. The code requires the report-
      improper care, custody, control, or guardianship.            ing of neglect; physical, sexual, or emotional abuse;
                                                                   and dependency of children, whether it occurs in the
      An abused or neglected child is defined by state law as
                                                                   home, the school, or community settings. The code
      a child whose health or welfare is harmed or threatened
                                                                   requires that these reports be assessed and investi-
      with harm when his or her parent, guardian, or other
                                                                   gated and requires that social services be provided
      person exercising custodial control or supervision of the
                                                                   to children found to be experiencing maltreatment.
      child, inflicts or allows to be inflicted upon the child,
      physical or emotional injury. Child abuse includes inju-     Two Basic Principles of Code
      ry to the child by other than accidental means, such          • A child’s fundamental right to be safe and to be
      as a person who commits or allows to be committed an            nurtured
      act of sexual abuse, sexual exploitation, or prostitution     • A child’s basic right to be raised by his or her
      upon the child; abandons or exploits such child; or does        own parents, whenever possible; also included in
      not provide the child with adequate care, supervision,          the body of the code are provisions for interview-
      food, clothing, shelter, education, or medical care neces-      ing children who are alleged victims.
      sary for the child’s well-being.

                                            General Staff Procedures
         1. It is the district’s policy (JCPS Policy: JHFE) that school district personnel who know or have reasonable cause
            to believe that a child is dependent, neglected, or abused shall immediately cause a report to be made to the
            proper authorities in accordance with state law. Under Kentucky law, there are several authorities to whom abuse
            or neglect can and should be reported, including the Department of Social Services, CPS, Child Abuse Hot-
            line (Dial 9, then 595-4550) and local law enforcement agencies, including the Crimes Against Children Unit
            (CACU) of the Louisville Metro Police Department (Dial 9, then 574-2465). Schools located in the cities of
            Jeffersontown, St. Matthews, and Shively should contact their local police departments.
         2. Both civil and criminal immunity from prosecution are given to any person making a report or assisting legal
            authorities or the CPS Program in making an assessment as long as that person is acting in good faith.
         3. CPS workers and CACU officers have the authority to investigate child abuse, neglect, and depen-
            dency reports at school without parent consent. When interviewing a child at school, the worker or
            officer should inform appropriate school personnel of the need to interview a child regarding a refer-
            ral and should show proper identification.
         4. If a CPS worker or CACU officer wishes to interview a child alone, school personnel are to comply
            after receiving proper identification from the CPS worker or CACU officer. Please document the CPS
            worker’s or CACU officer’s name, and allow the child to be interviewed.
         5. Details of the investigation and the allegation should be limited to appropriate school personnel who
            have a legitimate interest in the case.
         6. A child may request to have a teacher or counselor present. In this event, the CPS worker or CACU
            officer should make a decision that is in the best interest of the child.
         7. The district wants to give full cooperation to CPS workers and CACU officers to fulfill the legal obligation
            and to protect children. To contact the Child Abuse Hotline, dial 9, then 595-4550. If you are uncertain as
            to whether you should call the Child Abuse Hotline, that is an indication that you should call. If you have
126         any question, please contact the Executive Director of Student Relations and Safety at 6140. County Public Schools
                                                                                              Jefferson
                                                                                                                 23
                                    General Staff Procedures
                               Child Abuse/Neglect/Dependency

An abused or neglected child is defined by state law as a child whose health or welfare is harmed or threat-
ened when the person exercising custodial control/supervision of the child inflicts or allows to be inflicted
upon the child physical or emotional injury (other than accidental means), sexual abuse/exploitation, aban-
donment and/or fails to provide adequate care for the child’s well-being.
 1. If abuse is suspected, immediately notify the front office, and identify yourself.
 2. Gather pertinent information concerning the nature of the abuse/neglect and general information about
    the child suspected of being abused and/or neglected.
 3. In consultation with the Site Incident Commander (Building Principal/Site Manager), contact the Child
    Abuse CPS Hotline at 9-595-4550, or if unavailable dial 9, then 574-2465 for the CACU.




Safety and Emergency Procedures Manual                                                                          127
23
      Civil Disturbance/Gangs                                      3. Keep all students inside their classroom until
                                                                      further notice. All classroom doors should be
      Definition                                                      locked at the sound of the emergency signal.
      A civil disturbance is a riot or out-of-control demon-
      stration that could threaten the welfare and safety of       4. Notify the Security/Radio Room at 3121.
      staff and students. This can include, but not be lim-
                                                                   5. Notify all students outside their classrooms
      ited to, organized gang activity and can occur either
                                                                      (including those outside the school building) to
      inside or outside the building.
                                                                      report to the safest classroom. All staff members
      Procedures                                                      should make certain that any stray student is
      Initiate Lockdown Procedures. (See Section 9.)                  brought into a locked area.

       1. Alert staff: “All staff are to implement lock-           6. All doors should remain locked; students and
          down procedures immediately.”                               staff should move away from doors and windows,
                                                                      turn out the lights, and remain quiet until the all-
       2. Notify 9-911 (9 must be pushed to access an out-            clear signal is given by the police or the Building
          side line). Make sure the 911 operator understands          Level Incident Management Team (BLIMT).
          that there is a civil disturbance, the location of the
          disturbance, and any other pertinent information. If     7. Assist police as directed.
          possible, stay on the line until you are instructed to
          disconnect by the emergency operator.


                                            General Staff Procedures
                 Hostage, Intruder, Armed Offender, or Civil Disturbance/Gangs
       1. Immediately notify the front office, and identify yourself.
       2. Give the location, the nature of the situation, and any other pertinent information.
       3. Follow the building announcement: “All staff are to implement your lockdown procedures
          immediately.”
       4. Check the hallway immediately outside your room, and bring uninvolved, nonthreatening students into
          your classroom or office. (See “School Security Levels” sections.)
       5. Close and lock all doors.
       6. Keep all students sitting on the floor away from doors and windows.
       7. Turn off the lights in classrooms and offices.
       8. Use caution and discretion in allowing individuals and students into the classroom.
       9. Take attendance, and prepare a list of missing students and extra students in the room.
      10. Obtain the lockdown folder, and place the placards in the exterior window and in the door window (or
          under the door and into the hall if there is no window in the door).
      11. All doors should remain locked; staff and students shall remain sheltered until a BLIMT member comes
          to your room with direction or a police officer arrives with direction.




128                                                                                        Jefferson County Public Schools
                                                                                                                    23
Criminal Mischief/Vandalism                              Earthquake/Disaster
Definition                                               Definition
Criminal mischief is to intentionally or wantonly        An earthquake is shaking or trembling of the earth.
deface, destroy, or damage any property of another or
to tamper with property of another so as to endanger     General
the person or property.                                  To establish emergency procedures to be used in the
                                                         event an earthquake or disaster occurs, it is required
Procedures                                               by law to have a minimum of two earthquake drills
                                                         per year. During an earthquake drill, have students
  1. Start identifying those involved and gathering demonstrate their ability to react appropriately to
     contact information.                                your command.
  2. Call JCPS Security and Investigations Unit            • An earthquake is rolling or shaking movement of
     at 3121 for guidance on how to handle the                the building and the ground.
     incident.                                             • All school personnel must be aware of emergen-
                                                              cy procedures established for the building and be
  3. The Security and Investigations Unit will initiate       ready to react when necessary.
     an investigation or contact the appropriate law
     enforcement agency.                                 Procedure
                                                         Because earthquakes can strike without warning, the
                                                         immediate need is to protect lives by taking the best
Death of a Student/Staff Member                          available cover. All other actions must wait until the
In the event of the death of a student or staff mem- tremor subsides.
ber, a request for assistance should be directed to
the Assessment Counselor at 3102, the Director of          1. Staff should direct students to “Duck, cover, and
Pupil Personnel at 3338, or the Executive Director of         hold.”
Student Relations and Safety at 6140 during normal        2. Students should use desks or tables for shelter.
school hours.
                                                           3. The Site Incident Commander (Building Princi-
After normal school hours, principals may request             pal/Site Manager) shall advise staff to evacuate
the assistance of the Crisis Assistance Team (CAT),           the building if required.
24 hours a day, from the Security/Radio Room at
3121. The Security/Radio Room will contact the             4. After shaking ceases and initial evaluation of the
Assessment Counselor, Director of Public Personnel,           building structure is complete, the custodian and/
and/or the Executive Director of Student Relations            or maintenance personnel shall assist with shut-
and Safety. The CAT may help in:                              ting down the facility’s mechanical, electrical,
  • Providing support and assistance in the event of          water, and gas systems if required.
     the death of a student or staff member.
  • Assisting in other crisis events, as agreed to by      5. At no time, either from the building or from des-
     the principal of the school and CAT.                     ignated evacuation sites, should students or staff
  • If a student, staff member, or visitor dies on            be dismissed until the JCPS Emergency Dis-
     school property, immediately call the Security/          missal Procedures have been implemented. This
     Radio Room at 3121. Security and Investigations          precaution is crucial for accounting for students
     will initiate a critical incident investigation and      and staff and because the possible condition of
     contact other agencies as needed.                        the surrounding community may not be known.
                                                           6. Students shall not reenter the school building
                                                              until the fire department official declares this
                                                              area safe.
                                                           7. Dial 9-911 (9 must be pushed to access outside
                                                              line).

Safety and Emergency Procedures Manual                                                                             129
23
       8. Notify the Security/Radio Room at 3121
          immediately; they will notify the proper JCPS
          departments.
       9. Render first aid, if necessary.
      10. The principal or designee will direct any other
          action as directed by the on-scene commander.




                                            General Staff Procedures
                                                     Earthquake
           1. Duck, cover, and hold.
           2. Use desks and tables for shelter.
           3. Remain in sheltered position for at least 60 seconds after shaking ceases.
           4. Listen for instructions, and be prepared to evacuate if instructed to do so.




130                                                                                     Jefferson County Public Schools
                                                                                                                      23
Explosion                                                  6. Transfer school-site operation only by direction
                                                              of the JCPS superintendent or his or her designee
Definition                                                    or local authority having jurisdiction (fire depart-
An explosion is a sudden, violent release of energy           ment, police department, etc.).
from its contained environment.
                                                           7. Students and/or staff shall not reenter a vacat-
Procedure                                                     ed building if there is any doubt concerning
In the event an explosion occurs at the school site, do       the safety of the structure. In the event that the
the following.                                                structure of the building’s safety is in question,
                                                              an inspection must be requested and performed
The Site Incident Commander (Building Princi-                 by the JCPS Maintenance Department, the fire
pal/Site Manager) will determine if the explosion             department, or a professional engineer before the
is internal and if it affects the structure of the            occupants may reenter the building.
building.
                                                           8. Render first aid, if necessary.
If yes, the following will be implemented:
                                                           9. The principal or designee will direct any other
 1. Initiate the Evacuation Plan. (See evacuation plan        action as directed by the on-scene commander.
    in Section 9.)
                                                          If no, the following will be implemented:
 2. Use the fire alarm to evacuate the building.
                                                           1. Alert the BLIMT.
 3. Take emergency supplies.
                                                           2. Notify the Security/Radio Room at 3121
 4. Dial 9, then 911 (9 must be pushed to access an           immediately; they will notify the proper JCPS
    outside line).                                            departments.
 5. Notify the Security/Radio Room at 3121                 3. The principal or designee will determine and
    immediately; they will notify the proper JCPS             direct any other actions as required.
    departments.


                                     General Staff Procedures
                                                   Explosion
      1. Immediately notify the front office, and identify yourself.
      2. Give the location, nature of the situation, and any other pertinent information.
      3. The fire alarm or verbal command is sounded/given, as required.
      4. Immediately exit the building using the exit route designated for that area of the building you
         are located in at the time the alarm is sounded (See “Evacuation” Section).
      5. Assist those needing special assistance.
      6. Close door as leaving room.
      7. Bring roll book or class roster to account for all students.
      8. Once safely evacuated, proceed to the Assembly Area to be accounted for.
      9. Wait for a an all-clear from the site incident commander before reentering the building.



Safety and Emergency Procedures Manual                                                                               131
23
      Fallen Aircraft                                             1. Alert staff with the following announcement:
                                                                     “All staff are to implement external chemical
      Definition                                                     leak procedures immediately.”
      A fallen-aircraft emergency occurs when an air-
      craft falls near a school or on a portion of the school     2. Dial 9, then 911 (9 must be pushed to access an
      building.                                                      outside line).

      Procedure                                                   3. Notify the Security/Radio Room at 3121
      If a fallen aircraft endangers the school population,          immediately; they will notify the proper JCPS
      do the following:                                              departments.

      If smoke or fumes threaten the building, initiate           4. Render first aid, if necessary.
      the school’s external chemical leak procedures.             5. The principal or designee will determine and
      (See Section 9.)                                               direct any other action as required.



                                           General Staff Procedures
                                                    Fallen Aircraft
          If an aircraft falls near the school, the following will be implemented:
            1. Immediately notify the front office, and identify yourself.
            2. Give the location, nature of the situation, and any other pertinent information.
            3. Follow the building announcement: “All staff are to implement external chemical leak proce-
               dures immediately.”
            4. Proceed to the designated shelter-in-place location.
            5. Bring the roll book or class roster to account for all students.
            6. Assist those with special needs.
            7. Shut all windows and doors.
            8. Take attendance, and report the information to the Site Incident Commander (Building Princi-
               pal/Site Manager).
            9. Do not allow anyone to leave the shelter area.
           10. Stay away from all doors and windows.
           11. Wait for further instructions.




132                                                                                       Jefferson County Public Schools
                                                                                                                     23
If an aircraft falls on a portion of the school, do the following.
Initiate the school’s Evacuation Plan. (See Section 9.)
 1. Alert staff to evacuate the building.
 2. Dial 9, then 911 (9 must be pushed to access an outside line).
 3. Notify the Security/Radio Room at 3121 immediately; they will notify the proper JCPS departments.
 4. Staff will evacuate students from the buildings to a safe area as directed.
 5. All students and staff will be kept at a safe distance, upwind, allowing for possible explosions. (Note: In
    case of jet aircraft, the minimum safe distance is 500 yards.)
 6. Students and staff shall not reenter the school until the fire department official declares the area safe.
 7. Render first aid, if necessary.
 8. The principal or designee will announce any other action as directed by the on-scene commander.


                                      General Staff Procedures
                                             Fallen Aircraft
If an aircraft falls on a portion of the school, the following will be implemented:
 1. Immediately notify the front office, and identify yourself.
 2. Give the location, the nature of the situation, and any other pertinent information.
 3. The fire alarm is sounded or verbal command is given, as required.
 4. Immediately exit the building using the exit route designated for your area of the building. (See Section 9).
 5. Assist those with special needs.
 6. Close the door as you leave the room.
 7. Bring the roll book or class roster to account for all students.
 8. Once safely evacuated, proceed to the Assembly Area to be accounted for.
 9. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Manager)
    before reentering the building.




Safety and Emergency Procedures Manual                                                                              133
23
      Fire                                                        2. Call the JCPS Security/Radio Room at 3121. If
                                                                     a staff member has observed or has reason to
      Definition                                                     believe that a person pulled a fire alarm for mali-
      A fire occurs when combustible materials ignite in             cious reasons, notify the school office. The office
      the presence of oxygen and heat.                               may then silence the fire alarm and activate the
                                                                     all-clear signal, ceasing the evacuation process
      General                                                        upon confirmation.
      All school personnel must be aware of the emer-
      gency procedures established for their building and         3. If a manual fire-alarm box has been pulled by
      must be ready to react when necessary. There shall             an unknown individual, up to five minutes may
      be at least two fire drills held within the first 30 days      be taken to locate the pulled, manual fire-alarm
      of school and one a month for the remainder of the             station.
      school year.
                                                                  4. If the fire-alarm box cannot be located within
      Procedure                                                      five minutes, do the following:
      In the event a fire is detected within a school build-
      ing, the following actions should be taken:                   —Dial 9, then 911.

      Notification of the fire department is mandatory              —Call the JCPS Security/Radio Room at 3121.
      for all fires.                                                —If staff locate the pulled, manual fire-alarm
       1. Sound the fire alarm. This will implement the             station and it appears that is was maliciously
          Fire Drill Evacuation Procedures.                         operated, the fire alarm may be silenced (but not
                                                                    reset) and the recall signal given to allow students
       2. Dial 9, then 911 (9 must be pushed to access an           and staff to return to the school. A staff member
          outside line).                                            shall then notify the fire administration at:
       3. Notify the Security/Radio Room at 3121                    Louisville Metro ……………9-574-3220
          immediately; they will notify the proper JCPS
          departments.                                              Jefferson County …………...9-574-7599

       4. Students and staff shall evacuate the building and        Advise that a malicious false alarm has occurred
          should not return to the school until fire depart-        and that staff and students have returned to the
          ment officials declare the area is safe.                  building.

       5. Render first aid, if necessary.                         5. Staff members must bear in mind that there is
                                                                     automatic fire-detection equipment in schools,
       6. The principal or designee will direct any other            which may also activate the fire-alarm system.
          action as directed by the on-scene commander.              Staff members should not assume a fire alarm
                                                                     is false until the device activating the system
      Note: All fire-alarm activations must be called in to          has been found and a reason for the activation
      9-911 or the appropriate fire administration and to the        determined.
      JCPS Security/Radio Room at 3121. All fires must be
      reported immediately by dialing 9, then 911.                6. Should the alarm be activated by smoke, heat
                                                                     detectors, or by the sprinkler system, do the
      Occupied Facility                                              following:
      If the fire alarm is activated while the building is
      occupied, initiate the Evacuation Plan and dial 9,            —Dial 9, then 911.
      then 911 to report the sounding of the fire alarm.
                                                                    —Call 3121 immediately.
       1. Give the name of the school, address, and the
          zone indication shown on the fire-alarm panel.            —Do not reset the fire-alarm system until
                                                                    advised to do so by the fire department.


134                                                                                       Jefferson County Public Schools
                                                                                                                       23
 7. Under no circumstance should the fire-alarm          Unoccupied Facility
    system be shut off or taken out of service.          If the fire alarm is activated while the building is
                                                         unoccupied, the following procedures should be
 8. If, for reasons beyond the control of JCPS, the      followed:
    fire-alarm system is not operational, a fire watch
    shall be implemented. This fire watch can only          1. The Security/Radio Room should call the fire
    be established after the acknowledgment from               department by dialing 9, then 911 upon receiving
    the Safety, Environmental, and Housekeeping                the alarm and then call the JCPS General Main-
    Services Department and prior notification of the          tenance Department. Under no circumstances
    local fire department.                                     should the alarm system be reset.
 9. The JCPS Security/Radio Room may call the               2. Security should perform a visual inspection from
    school to determine the status of the fire alarm           the outside of the building, open the building for
    after five minutes have lapsed. If the school can-         the fire department, and act as a liaison with local
    not confirm that the alarm was a malicious false           fire department personnel upon their arrival.
    alarm, security may direct the school to dial 9,
    then 911. Security may also make a secondary         Fire-Drill Procedures
    call to confirm this was done by the school. If      The JCPS Security/Radio Room must be advised
    the JCPS Security/Radio Room cannot con-             of any fire drills well in advance of and, if possible,
    tact the school to determine the cause of the        immediately prior to the drill. Call 3121. If this does
    fire alarm, the fire department shall be notified    not occur, the JCPS Security Office may believe there
    immediately.                                         is a fire at the school.



                                    General Staff Procedures
                                                     Fire
   1. Pull the alarm.
   2. Immediately notify the front office, and identify yourself.
   3. Give the location, the nature of the situation, and any other pertinent information.
   4. The fire alarm is sounded or verbal command is given, as required.
   5. Immediately exit the building using the exit route designated for your area of the building. (See
      “Evacuation” section.)
   6. Assist those with special needs.
   7. Close the door as you are leaving the room.
   8. Bring the roll book or class roster to account for all students.
   9. Once safely evacuated, proceed to the Assembly Area to be accounted for.
  10. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Man-
      ager) before reentering the building.




Safety and Emergency Procedures Manual                                                                                135
23
      Flood
      Definition
      A flood exists when a given location, site, or area is either covered by water or is at eminent risk of being
      covered by water to the degree that normal activities must be suspended or transportation to that location is
      prohibited.

      General Procedures
       • Cancellations for schools under flood watch or that are already flooded will be determined and announced
         by the Central Office through local radio and television station broadcasts.
       • When flood conditions in specific school locations exist, parents/guardians and school employees are
         advised to listen to their local radio and television statements for information related to early school dis-
         missals and/or cancellations.
       • Early dismissals due to pending flood conditions will be determined by the central office. Schools will
         be notified through the EARS.
       • Parents/Guardians and employees will be notified of early dismissals by school personnel and the Central
         Office.
       • Custodial and administrative staff members are to take precautionary measures to minimize flood dam-
         age to the facility.




136                                                                                     Jefferson County Public Schools
                                                                                                                      23
Hostage/Lockdown                                           2. Dial 9, then 911 (9 must be pushed to access
                                                              an outside number). Make sure the 911 operator
Definition                                                    understands that this is a hostage situation, and
Hostage-taking is a violent offense involving the             give the hostage’s last known location. Stay on
holding of an individual or individuals hostage or            the line until you are instructed to disconnect by
exercising or attempting to exercise control over the         the emergency operator.
individual or individuals by the use of force or threat
of force or by other violent behavioral/verbal action,     3. Notify the JCPS Security/Radio Room at 3121.
which, if carried out, would result in a departure from
                                                           4. Tell all students outside of their classrooms,
the organization’s normal course of action by using
                                                              including those outside the school building, to
the threat of violence to secure the fulfillment of cer-
                                                              report to the nearest safe classroom. All staff
tain demands. This does not have to be the removal
                                                              should make certain that any stray student is
of a person from the site but can be the detaining of a
                                                              brought into a locked area.
person on a school site by an unauthorized person.
                                                           5. All doors should remain locked. Students and
These situations are probably the least predictable and
                                                              staff should move away from the doors and
the most dangerous of the emergency situations that
                                                              windows, turn out the lights, and remain quiet
may confront the building principal/site manager.
                                                              until the all-clear signal is given by the police or
Procedure                                                     BLIMT.

Initiate Lockdown Procedures (See Section 9.)              6. Assist police as directed. Expect the police to
                                                              enter the building rapidly without warning.
 1. Make the following building announcement:
    “All staff are to implement lockdown proce-            7. When confronted by police, raise your hands
    dures immediately.”                                       above your head and identify yourself.
                                                           8. Blueprints shall be available for emergency
                                                              personnel.


                                     General Staff Procedures
                                                    Hostage
    1. Immediately notify the front office, and identify yourself.
    2. Give the location, nature of the situation, and any other pertinent information.
    3. Follow the building announcement: “All staff are to implement your lockdown procedures
       immediately.”
    4. Check the hallway immediately outside of your room, and bring uninvolved, nonthreatening stu-
       dents into your classroom or office. (See “School Security Levels” Section.)
    5. Close and lock all doors.
    6. Keep all students sitting on the floor away from doors and windows.
    7. Turn off lights in classrooms and offices.
    8. Use caution and discretion in allowing individuals or students into the classroom.
    9. Take attendance, and prepare a list of missing students and extra students in the room.
                                                                                    (continued on next page)
Safety and Emergency Procedures Manual                                                                               137
23
      10. Obtain the lockdown folder, and place the placards in the exterior window and in the door window (or
          under the door and into the hall if there is no window in the door).
      11. All doors should remain locked; staff and students shall remain sheltered until a BLIMT member comes
          to your room with direction or a police officer arrives with directions.




138                                                                               Jefferson County Public Schools
                                                                                                                     23
Intruder in Building                                         school and whether the person is armed. Give
                                                             the intruder’s last known location. Stay on the
Definition                                                   line until you are instructed to disconnect by the
An intruder is an individual in the building who has         emergency operator.
not followed established visitor procedures and who
appears suspicious.                                       3. Notify the JCPS Security/Radio Room at 3121.
                                                          4. Notify all students outside their classrooms,
Safety Advisory                                              including those outside the school building, to
Any school personnel who observes an individual              report to the nearest safe classroom. All staff
in the building without a JCPS ID or a Visitor’s             should make certain that any stray student is
Pass or who appears suspicious should notify the             brought into a locked area.
office immediately and report the individual’s            5. All doors should remain locked; students and
location and description.                                    staff should move away from the doors and
The building principal will determine if it is an            windows, turn out the lights, and remain quiet
emergency situation.                                         until the all-clear signal is given by the police or
                                                             BLIMT.
                                                          6. Assist police as directed. Expect the police to
Procedure
                                                             enter the building rapidly without warning.
Initiate Lockdown Procedures (See Section 9.)
                                                          7. When confronted by police, raise your hands
 1. Alert staff to implement lockdown procedures             above your head and identify yourself.
    immediately.
                                                          8. Blueprints shall be available for emergency
 2. Dial 9, then 911. Make sure the 911 operator             personnel.
    understands that there is an intruder inside the


                                    General Staff Procedures
                                                   Intruder
   1. Immediately notify the front office, and identify yourself.
   2. Give the location, the nature of the situation, and any other pertinent information.
   3. Follow the building announcement: “All staff are to implement lockdown procedures immediately.”
   4. Check the hallway immediately outside of your room, and bring uninvolved, nonthreatening students
      into your classroom or office. (See “School Security Levels” Sections.)
   5. Close and lock all doors.
   6. Keep all students sitting on the floor away from doors and windows.
   7. Turn off lights in classrooms and offices.
   8. Use caution and discretion in allowing individuals or students into the classroom.
   9. Take attendance, and prepare a list of missing students and extra students in the room.


                                                                                     (continued on next page)
Safety and Emergency Procedures Manual                                                                              139
23
      10. Obtain the lockdown folder, and place the placards in the exterior window and in the door window (or
          under the door and into the hall if there is no window in the door).
      11. All doors should remain locked; staff and students shall remain sheltered until a BLIMT member comes
          to your room with direction or a police officer arrives with direction.




140                                                                               Jefferson County Public Schools
                                                                                                                      23
Medical Emergencies/                                        • Refer to the student’s Emergency Information
Pandemic Influenza                                            Card and Primary Care Provider (PCP) Autho-
                                                              rization Form to determine if he or she has a
Definition                                                    special health concern that requires specific care
A medical emergency exists anytime a school inci-             (e.g., epilepsy/seizures, diabetes/insulin shock,
dent involving physical injury, illness, medical condi-       allergy/asthma).
tion, etc., exceeds the need for basic first aid.           • Do not give medication by mouth unless specifi-
                                                              cally ordered to do so by the PCP Authorization
In case of a medical emergency, check the scene for           Form on file. The person must be conscious in
safety. Remove yourself and others from harm’s way.           order to administer medication by mouth.
Procedure                                                   • People in the building with known life-threaten-
                                                              ing allergies should be identified. They should
 1. Notify Emergency Medical Services (EMS)                   have in place an emergency protocol developed
    by dialing 9, then 911, and the school nurse if           by a medical provider and included on the PCP
    applicable. Be prepared to state the nature of the        form. By law, each school must have staff trained
    emergency and location (e.g., address, building           each school year on emergency medications. Call
    entrance). Provide the EMS personnel with any             Health Services at 3387 regarding such people.
    known information about the health concerns of
    the individual: medications, allergies, healthcare      3. Notify the parent as soon as possible. Inform par-
    provider, etc.                                             ents of any first aid or illness that occurs while
                                                               the student is at school. Stay with the student
 2. Initiate or prompt first aid:                              until dismissed to the parent or until returned to
 • Call first-aid responders to the scene. The first-          the classroom. In the event of ambulance trans-
    aid responders will provide CPR/first aid as nec-          port to a healthcare facility, the principal shall
    essary until back-up services arrive at the scene.         designate a school staff person to stay with the
    First aid is the immediate and temporary care              student until the parent is present. No seriously
    given to a victim of an accident or sudden illness         ill or injured student should be allowed to go
    until the services of a physician can be obtained.         home without being accompanied by a respon-
    The First Aid Manual provided during training              sible adult. Likewise, a student should not be left
    is the definitive source for references.                   at home unattended unless there is a responsible
 • Check for poisoning or ingestion of chemicals.              person present to take care of him or her.
                                                           4. All student injuries and the provisions of first aid
                                                              should be documented accordingly (i.e., green
                                                              accident card, security form, and/or legal coun-
                                                              cil’s bodily injury form).


                                     General Staff Procedures
                                         Medical Emergencies
   1. Immediately notify the front office, and identify yourself. Immediately notify the school nurse if
      applicable.
   2. Give the location, the nature of the situation, and any other pertinent information.
   3. Advise of the patient’s condition and any first aid given.
   4. Assist the student or staff member until help/first-aid provider arrives.



Safety and Emergency Procedures Manual                                                                               141
23
      Staff                                                       The following section includes:
       1. Call EMS by dialing 9, then 911, and the school          1. The Community and School Levels of Response
          nurse for medical direction when applicable.                to a Pandemic Influenza Event (Schematic)
          In cases where there is severe bleeding, uncon-
          sciousness, obvious fractures, or any other obvi-        2. The Pandemic Influenza Level of Response
          ous emergency, EMS should be called.                        Chart

       2. If it is not an emergency, follow instructions for       3. The JCPS Pandemic Influenza Plan:
          reporting workers’ compensation injuries. Call           • Level 1: Ongoing Community and District Emer-
          the Business Affairs Unit/Workers’ Compensa-                gency Preparedness
          tion Office at 3429. Timely reporting and spe-           • Level 2: JCPS Plan for Mitigation and Prevention
          cific documentation are essential.                          of the Spread of the Influenza
                                                                   • Level 3: Advance Precautions
      Medication Administration on Field                           • Level 4: Initiative Surveillance, Reporting, and
      Trips                                                           Heightened Awareness
      If attending a one-day field trip or an overnight field      • Level 5: Preparation for Possible School
      trip, follow the Health Services guidelines for admin-          Closures
      istering medication on field trips. Call 3387 for fur-       • Level 6: Public Health Emergency School
      ther information.                                               Closures
                                                                   • Level 7: Recovery
      Note: Any staff member who may be administering
      medication, on field trips only, is required by law to       4. School Planning Instrument
      receive an annual training through Health Services,
      which includes a ten-minute video, a multiple-choice
      test, and a delegation sheet. This training only covers
      the administration of daily medication. Additional
      training is required for administering emergency
      medications, such as epi-pens, Glucagon, Diastat, or
      inhalers. Call 3387 for further information.
      If attending an out-of-state or out-of-county field trip,
      please contact Health Services at 3387 at least one
      month prior to discuss guidelines.

      Medical Emergency—An Outbreak of
      the Pandemic Flu
      The JCPS District working in coordination with the
      Louisville Metro Department of Public Health &
      Wellness has developed the following school, dis-
      trict, and community plan in response to an outbreak
      of a pandemic influenza event.
      The Safety and Emergency Procedures Manual
      includes the normal operational preparedness as
      related to a variety of emergency contingencies and
      regular standards for best hygiene practices, preven-
      tion, and procedures against the spread of the pan-
      demic flu.




142                                                                                       Jefferson County Public Schools
                                         Medical Emergency
                           Community and School Levels of Response to a
                                   Pandemic Influenza Event




                                                    Level 7
                                                   Recovery


 A Continuum of                                    Level 6
 Responses to a pandemic                   Public Health Emergency
 flu event as initiated in                     School Closures
 collaboration with the
 local, state and federal
                                                    Level 5
 health departments.                      Preparation for Possible School
                                                     Closures

                                                     Level 4
                                     Surveillance, Reporting and Heightened
                                                    Awareness

                                                  Level 3
                                             Advance Precautions


                                                      Level 2
                                             Mitigation and Prevention

                                            Level 1
              On-going Operational Community and District Emergency Preparedness




                                                                                   168




Safety and Emergency Procedures Manual                                                   143
23                           Tab 1
            Pandemic Influenza Level of Response Chart
 WHO Phases                                            Federal                     LMPHW              JCPS Levels of
                                                       Government                  Response           Response
                                                       Response Stages
 INTER-PANDEMIC PERIOD
 1 No new influenza virus subtypes have been
   detected in humans. An influenza virus subtype
                                                                                                               On-going
   that has caused human infection may be present
                                                                 New domestic         On-going                 Operational
   in animals. If present in animals, the risk of
                                                                 animal               Community                Community &
   human disease is considered to be low.                0                                                 1
                                                                 outbreak in at-      Emergency                District
 2 No new influenza virus subtypes have been
                                                                 risk country         Preparedness             Emergency
   detected in humans. However, a circulating
                                                                                                               Preparedness
   animal influenza virus subtype poses a
   substantial risk of human disease.
 PANDEMIC ALERT PERIOD
 3 Human infection(s) with a new subtype, but no                    New domestic
   human-to-human spread, or at most rare instances                 animal
                                                             0
   of spread to a close contact.                                    outbreak in at
                                                                    risk-country
                                                                    Suspected
                                                                    human
                                                             1
                                                                    outbreak
                                                                    overseas
 4 Small cluster(s) with limited human-to-human
   transmission but spread is highly localized,
                                                                                        Maintain, update
   suggesting that the virus is not well adapted to                 Confirmed
                                                                                        and disseminate
   humans.                                                          human                                          Mitigation &
                                                             2                          HHS, CDC, and          2
 5 Larger cluster(s) but human-to-human spread still                outbreak                                       Prevention
                                                                                        other public
   localized, suggesting that the virus is becoming                 overseas
                                                                                        health data
   increasingly better adapted to humans, but may not
   yet be fully transmissible (substantial pandemic risk).
 PANDEMIC PERIOD
                                                                    Widespread
                                                                    human
                                                                    outbreaks in
                                                             3
                                                                    multiple
                                                                    locations
                                                                    overseas
                                                                    First human                                  Advance
                                                                                                               3
                                                                    case in North                                Precautions
                                                                    America                                      Surveillance,
                                                             4
                                                                                                                 Reporting &
                                                                                                               4
     Pandemic phase: Increased and sustained                                            Implement local          Heightened
 6
     transmission in general population.                                                community health         Awareness
                                                                    Spread              emergency                Preparation for
                                                                    throughout          response plans         5 Possible
                                                                    United States                                School Closure
                                                             5
                                                                                                                 Public Health
                                                                                                               6 Emergency/Sc
                                                                                                                 hool Closures
                                                                    Recovery and
                                                                    preparation for
                                                             6                          Recovery               7 Recovery
                                                                    subsequent
                                                                    waves




144                                                                                                            169
                                                                                                Jefferson County Public Schools
                                                                                                                     23
Community and School                                    community’s first responders in the district’s and the
                                                        local school’s emergency planning.
Levels of Response to a
                                                        The JCPS Pandemic Influenza Plan (PIP) will be
Pandemic Influenza Event                                built upon the district’s existing safety and health pro-
                                                        cedures and in accordance with the local, state, and
General Overview                                        federal health departments’ advisories put into action
                                                        by the DLIMT. For example, the Health Services
Level 1 Preparedness                                    staff currently works with the LMPHW in issuing
Ongoing Community and District Emergency                Community Health Advisories when a communica-
Preparedness                                            ble disease is identified within a JCPS school.
JCPS has established ongoing policies and proce-
dures for planned responses to emergencies involv- The JCPS PIP will include a process for activating a
ing the community, school, individual students, and district-level process to respond to a pandemic influ-
parents. These safety and emergency procedures enza event, which includes the following:
are comprehensive and cover numerous safety and       1. An on-going command structure (DLIMT)
emergency topics, including planned responses for        will work directly with the community’s health
school evacuations and shelter-in-place and lock-        departments to mitigate the adverse impact of an
down procedures.                                         influenza event.
The departments of Student Relations and Safety;         2. The DLIMT and Health Services will be respon-
Safety, Environmental, and Housekeeping Services;           sible for the planning, communications, logistics,
and Security and Investigations work collaboratively        and operations of the district’s response to an
to promote best practices to ensure staff and student       influenza event.
safety and to maintain safe, orderly, and productive
school environments. The district’s overall safety       3. Roles and responsibilities will be aligned with
plan includes building and grounds security, emer-          current JCPS job assignments to ensure an effec-
gency preparedness, and student management. JCPS            tive mobilization of responses and resources
has established the District-Level Incident Manage-         (e.g., health services, food services, public rela-
ment Team (DLIMT) to rapidly mobilize a district            tions, transportation, community and govern-
and/or community response to assist schools when            ment relations).
they are confronted with an emergency event.
                                                         4. Individuals assigned, as related to roles and
District Preparedness                                       responsibilities, will include the names of key
The DLIMT is prepared to respond to individual              DLIMT committee members assigned to the
school emergencies and mobilize district and/or             command structure of the JCPS PIP located on
community resources to assist a school in more              page 21 of this document.
effectively managing an emergency. The DLIMT
activates on the specific needs of a school in an        5. The JCPS PIP Committee will meet annually
emergency situation to:                                     (prior to the start of the flu season) to review
  • Assist in communications.                               the district’s PIP and conduct its annual exercise
  • Plan and deliver resources required by the local        for initiating a command response for the local
    school to help school personnel implement the           schools. This will include:
    school’s emergency plans.                            • Communication process to community partners,
  • Assist in the coordination of all responders.           staff, students, and parents.
                                                         • Availability and review of current school/site
The DLIMT works directly with the community’s               maps inclusive of the ventilation system to con-
first responders, such as emergency management,             tain the spread of the flu virus via air circulation
fire, police, public health, EMS and other federal,         within the building.
state, and local agencies, to initiate the appropri-     • Maintenance and inventory of supplies and
ate response from the community and involve the             equipment.

Safety and Emergency Procedures Manual                                                                              145
23
        • Maintenance of current contact list for staff, par-        —Develop a command structure at each local
          ents, and students, including e-mail addresses             school to include the building principal/des-
          when available.                                            ignee, counselors, assistant principals, Family
                                                                     Resource and Youth Services Center (FRYSC)
      In addition, Level 1 Preparedness will include the             coordinators.
      following:
        • The sharing of information regarding prevention        As Determined by LMPHW
           activities via health-related brochures to families
           and students during flu season, such as:              Level 2
                                                                 JCPS Plan for Mitigation and Prevention of the
          —Annually supporting an influenza immuniza-            Spread of Influenza
          tion program for seasonal flu.                         World health officials are concerned that the H5N1
                                                                 virus (avian flu) could mutate and possibly cause a
          —Avoiding contact with individuals exhibiting
                                                                 global/local pandemic outbreak. The district should
          flu-like symptoms.
                                                                 be aware that the avian flu virus has been confirmed
          —Paying attention to hand and respiratory              in other countries.
          hygiene.
                                                                 Response Preplanning Activities
          —Avoiding situations that promote spread-              JCPS will work with LMPHW and other state health
          ing the illness, such as sharing eating utensils,      authorities for declaring a public health emergency
          drinking cups, etc.                                    and identifying key health officials that will work
                                                                 with the DLIMT to activate the JCPS PIP and the
          —Promoting increased laundering of personal            Community Influenza Plan.
          items.
                                                                 Annual planning meetings will occur with LMPHW
                                                                 to ensure common planning and communication
        • Sharing with staff, parents, and students the          linkage between the two agencies. The district’s pan-
          methods and process that will be used to com-          demic influenza plan will be shared with LMPHW.
          municate health updates, school closings, relo-
          cation of school assignments, location of health       The DLIMT will initiate discussions as to the avian
          supplies and services, and relocation of staff         flu world events and initiate a review of the JCPS/
        • Training JCPS key employees on incident-com-           Community Pandemic Influenza Plan. Communi-
          mand structures and identifying responsibilities       cation links between all supporting agencies will
          and expectations specific to their position and        confirm that a heightened awareness is in effect and
          job responsibilities                                   that the system is ready to respond if further develop-
        • JCPS will perform the following in preparation         ments warrant such a response.
          for a pandemic influenza event:
                                                                 A review of the district’s emergency response and
          —Ensure the permanent inclusion of health sup-         infectious disease policies and procedures will be
          plies for each local school that would assist the      conducted for necessary revisions. This review of
          school in responding to a pandemic influenza           the JCPS/Community Influenza Plan will be ongoing
          event, such as appropriate cleaning supplies,          with revisions in the plan posted by date. All plans
          germicides, and protective equipment (nonlatex         will be dated current as of each year.
          gloves, face masks, alcohol hand rubs, etc.).
                                                                 Communitywide health surveillance will be
          —Maintain above supplies in the sick room or           increased, and student absences will be monitored to
          another designated location.                           better detect patterns related to influenza. The depart-
                                                                 ment of Pupil Personnel and the office of Health Ser-
          —Identify a seclusion room to isolate staff and        vices will report directly to the DLIMT the findings
          students demonstrating flu-like symptoms.              as related to cases of influenza.
                                                                 JCPS will sponsor the additional purchase and
                                                                 expansion of health resources as required, such as
146                                                                                       Jefferson County Public Schools
                                                                                                                      23
hand sanitizers and masks. Student training on the             The location selected should be one that mini-
prevention of diseases through hygienic disciplinary           mizes return ventilation/exposure to the larger
practices, such as washing hands thoroughly, cover-            facility and is stocked with hand and respiratory
ing mouth when sneezing/coughing, and receiving                hygienic products. Such locations as the school’s
health care, will be emphasized and added to the               gym and/or other rooms with direct outside
school’s health curriculum.                                    access for transportation and to minimize addi-
                                                               tional exposure to others are recommended.
Pre-event planning will be incorporated into the dai-
ly school and district activities to maximize preven-      JCPS will review attendance policies related to
tion strategies.                                           absences/excessive absences when influenza is
                                                           involved. JCPS Health Services staff will continue to
An increase in the direct communication and train-         provide attendance data to the LMPHW in order to
ing will occur that effectively provides critical infor-   monitor spikes in absences. All absences related to
mation about pandemic influenza, including the             school closings due to a pandemic flu outbreak will
mechanisms for its transmission and basic prevention       be recorded as excused and will not be subject to a
activities.                                                response for excessive absences.
School nurses and staff will be informed in flu            During a pandemic influenza alert, JCPS will insti-
symptom recognition, understanding that a person           tute the use of an active illness recognition (Surveil-
who is infected does not show symptoms right away.         lance) and management program that encourages and
School nurses and staff will look for other indica-        expects employees and students to remain at home
tors and changes in behavior, such as lack of appe-        when they demonstrate respiratory illness symp-
tite, complaints of not feeling well, and irritability.    toms, including fever with a cough, runny nose, body
(Surveillance).                                            aches, and/or diarrhea. School personnel should
JCPS will review housekeeping practices, policies,         decide to what extent they will encourage or require
and supplies to determine the need for revisions and       students and staff to stay home when symptoms are
staff development on maintaining clean and sanitized       observed.
school environments.                                       As Determined by LMPHW
JCPS Health Services will continue to implement its
                                                      Level 3
active Clean Hands Up hand hygiene program for
students. A similar program will be started for JCPS
                                                      Advance Precautions
                                                      The World Health Organization or the CDC reports
employees. This program will promote handwashing
                                                      a case of human-to-human transmission of avian
using non-medicated soap. Alcohol-based hand rubs
                                                      flu within the United States but not in the state of
will be available and used only when soap and water
                                                      Kentucky. Event planning is implemented when sus-
facilities are not readily available.
                                                      tained person-to-person transmission has been iden-
JCPS will implement and maintain a respiratory tified outside of the immediate vicinity. A heightened
hygiene and cough etiquette program that teaches stu- alert, preparedness to respond, and surveillance is
dents and employees methods to prevent the spread initiated and maintained until the district is notified
of respiratory illnesses. These methods include:      by LMPHW.
  • Covering a cough to contain nasal or respiratory
    secretions.                                       Response
  • Using tissues to contain nasal or respiratory A heightened level of awareness, coupled with addi-
    secretions.                                       tional precautionary measures, will be initiated by
  • Dispensing of used tissues properly.              the DLIMT through the appropriate departments to
  • Practicing proper hygiene for covering a cough. the key staff members at the local schools (principals,
  • Identifying a location within the building where counselors, FRYSC coordinators, food services staff,
    a student or staff member who demonstrates flu- custodial staff, etc.). School staff will be directed to
    like symptoms can be safely placed while waiting initiate additional precautionary hygienic measures
    for transportation home (Isolation Procedures). to prevent the spread of influenza or other diseases

Safety and Emergency Procedures Manual                                                                               147
23
      and detect the possibility of avian flu cases within     JCPS will institute a districtwide increase in disin-
      our schools and community.                               fectant processes in all facilities and school buses.
                                                               Restrict or cancel out-of-county/state travel.
      The DLIMT will review the JCPS/Community Pan-
      demic Influenza Plan for possible full implementa-       As Determined by LMPHW
      tion by reporting update information coming from
      the local and state health departments and the CDC.      Level 4
      As appropriate, daily updates, information, and brief-   Initiate Surveillance, Reporting, and Heightened
      ings will be provided to key JCPS staff with a review    Awareness
      of roles and responsibilities in the event of an out-    LMPHW notifies the district of suspected cases of
      break within the local community.                        avian flu within the state of Kentucky.

      Parents/Guardians will be:                               Response
        • Provided with current information as to the level    Intensify monitoring processes to assist LMPHW
          of concern related to the avian flu cases occur-     in the detection of influenza-like incidents via the
          ring in the United States.                           local schools, JCPS Department of Pupil Personnel,
        • Reassured that the JCPS/Community Influ-             JCPS Health Services, and the DLIMT. Follow the
          enza Plan is in place to further protect their       established communication linkage (see flowchart) to
          children and the community in case of a local        transmit accurate information as related to the detec-
          occurrence.                                          tion of influenza-like incidents/cases.
        • Provided with hygienic precautionary measures
          for school-age children.



        Communication Linkage to Ensure Rapid and Accurate
         Information Related to a Pandemic Influenza Event

                                                                       Center for Disease Control

          Rapid and                                    Federal Health Department
          Accurate
          Information                            State Health Department

                                          Louisville Metro Public Health and Wellness and
                                          Other Community Support Agencies

                                           DLIMT

                           Health Services and/or
                                                                                  Fully initiate Level-4 Response,
                           Department of Pupil Personnel                          and check for complete systemic
                                                                                  communication to provide brief-
                             Local School                                         ings to key staff and to prime
                                                                                  key staff for the full implementa-
                   Parent/Guardian                                                tion of their designated roles and
                                                                                  responsibilities.

148                                                                                    Jefferson County Public Schools
                                                                                                                   23
Confirm that each school is prepared to implement      school closures and the possible mobilization of
the district’s PIP and that they are ready to imple-   other resources, such as the distribution of food via
ment their isolation procedures for students and       School and Community Nutrition Services through
staff who demonstrate influenza-like symptoms,         the Department of Education and the U.S. Depart-
including granting Sick-Day Leave and excused          ment of Agriculture and/or the implementation of
absences. Provide for the immediate transportation     contingency hospitals at school facilities.
to their homes via private vehicles. All staff com-
ing into contact with infected individuals will take   The local schools and the department of Pupil Per-
precautions and practice other hygienic measures       sonnel will be prepared to furnish contact lists of stu-
to minimize their exposure to the influenza virus.     dents to the LMPHW to trace possible contacts with
                                                       infected students and staff. JCPS will provide emer-
Inform parents/guardians and students as to the        gency contacts for each student and staff member. A
difference between a common cold and avian             phone tree will be established by the staff of each
influenza, the importance of good hygiene prac-        school to expedite the process of contacting parents/
tices, the importance of staying home when sick,       guardians regarding possible exposure.
their important role as parents, and the seriousness
of a major pandemic influenza outbreak.               All district travel plans are to be canceled.

Restrict and/or cancel out-of-county/state travel via Initiate isolation plans for all staff and students who
district activities, conferences, etc. Restrict/Limit demonstrate influenza symptoms by transporting
public assembly activities.                           them home or to a health service center as soon as
                                                      possible.
As Determined by LMPHW
                                                      Institute Level-3 rigorous cleaning policies and prac-
Level 5                                               tices, and instruct students as to precautions related
Preparation for Possible School Closures              to spreading the flu virus.
LMPHW will notify JCPS if there has been a con-
firmed pandemic influenza case in Jefferson County. As Determined by LMPHW
Response                                              Level 6
As directed by LMPHW, DLIMT will immediately Public Health Emergency School Closures
relay accurate information as to the nature of the LMPHW mandates school closures.
influenza case(s) to key JCPS personnel and other Response
community partners/agencies. Community and The district activates school closure procedures
school personnel will endeavor to keep the public in consultation with the LMHW for those schools
informed and calm as steps to treat and contain the affected by the mandate. Through the LMPHW
outbreak are initiated.                               and DLIMT, key JCPS school officials (involving
The JCPS Community Planning Team and the the superintendent and the Jefferson County Board
DLIMT will activate the health-related emergency of Education members) are consulted and informed
communication plan at both the community and as to the school closings. Level 6 of the JCPS PIP
school district level to inform and keep students, and the Community Influenza Plan is initiated with
staff, parents, and the public updated with accurate predetermined roles and responsibilities for action
information pertaining to the pandemic influenza clearly defined.
incident. All key community and district person- Plans will be implemented for continuing education-
nel will be kept informed through debriefings orga- al opportunities, such as JCPSeSchool and Indepen-
nized in response to a Level-5 pandemic influenza dent Studies through correspondence via U.S. mail
emergency.                                            or Pony delivery to designated sites and/or instruc-
Ongoing contacts will be maintained between the tion provided through the local radio and television
state department of health, LMPHW, the DLIMT, stations.
and other key JCPS personnel in preparation for

Safety and Emergency Procedures Manual                                                                            149
23
      A notice of alternative school locations will be pro-      The symptoms of grief and trauma related to the
      vided to parents of noninfected students ensuring the      deaths of family members will be addressed by the
      continuation of instruction for noninfected students       appropriate school and community support personnel
      if possible. The district will provide transportation to   for the period of time necessary for recovery. The dis-
      the alternative sites where possible, given the resourc-   trict and community will mobilize the Crisis Recov-
      es available during the pandemic influenza incident.       ery Team to support the emotional health of families
                                                                 and children and their long-term recovery from the
      In the event of a case occurring at a school loca-         influenza incident.
      tion, the premises will be secured from outside non-
      essential contacts and visitors. School closure will be    Schools will institute and maintain Level-3 rigorous
      posted on all entries of the school buildings.             cleaning policies and practices and instruct students
                                                                 as to precautions related to spreading the flu virus.
      As directed by the Kentucky Department of Educa-
      tion (KDE) and in collaboration/consultation with          Debrief appropriate staff and students as required.
      the LMPHW and JCPS, the entire district may close
      to strictly guard against the spread of the flu virus      Review and debrief the JCPS and Community Com-
      with a commitment to extend the school calendar to         mittee’s response to the influenza emergency, critique
      make up for lost instructional time.                       its successes and shortcomings, and revise policies
                                                                 and procedures as necessary.
      School facilities and other JCPS resources will be
      made available to other local agencies responsible for     Reactivate the ongoing PIP as related to regular meet-
      the implementation of the community’s response to a        ings, drills, alerts, test of communications, etc.
      pandemic influenza incident where feasible without
      endangering JCPS staff as directed by the LMPHW.
      The LMPHW will determine the appropriate person-
      al protective equipment (PPE) for JCPS to use when
      school facilities must be opened for the implementa-
      tion of a community response.
      All groups will be informed via public announce-
      ments, the Internet, phone trees, news letters, etc. The
      JCPS and Community Committee via the DLIMT
      will remain in action to respond to the next anticipat-
      ed wave of influenza that typically reoccurs within
      a few weeks of the initial incident. The Site Incident
      Commander (Building Principal/Site Manager) will
      attempt to maintain minimum staff for maintenance
      and security purposes.

      As Determined by LMPHW
      Level 7
      Recovery
      LMPHW officially notifies JCPS that the pandemic
      influenza incident has abated and schools can be
      reopened.
      Upon the individual release by health officials, a per-
      son exposed to the flu virus may return to work or
      school. School personnel should note that a person
      can remain infectious up to 21 days from when he or
      she first displayed symptoms.

150                                                                                      Jefferson County Public Schools
                                                                                                                  23
      Pandemic Influenza Planning Instrument Checklist
The following checklist was developed to assist schools in appropriately responding to a pandemic influenza
event affecting the JCPS District. A pandemic influenza virus is a worldwide outbreak of a disease for which
there is little or no natural immunity. During a pandemic influenza event, a new strand of the influenza virus
could potentially cause thousands or even millions of people to contract the disease and spread the illness to
others. Schools will be notified by the superintendent designee when a heightened level of surveillance
and responses on the part of the local schools are required.


Safety Advisory
Schools personnel are responsible to know and practice preventative measures to reduce the spread of the
Pandemic Flu. In an outbreak complete and follow this Pandemic Influenza School Planning Instrument.




Safety and Emergency Procedures Manual                                                                           151
23 Pandemic Influenza School                                                                                           232
   Planning Instrument Checklist
       The following checklist was developed to assist schools in appropriately responding to a pandemic influenza
       event affecting the JCPS District. Complete the following checklist.
  Activity                                      Personnel Responsible               Initials        Date
  The school establishes a BLIMT for the        Site Incident Commander (Building
  purpose of annually reviewing and, if nec-    Principal/Site Manager), Assistant
  essary, implementing the school’s response    Principals, Counselors, FRYSC Coor-
  to a pandemic influenza event. The school     dinator, Plant Operator, etc.
  reviews and implements the appropriate
  activities outlined in this checklist.        Names:




  The Site Incident Commander (Building Site Incident Commander, Deputy
  Principal/Site Manager) ensures that school Commander, Members of the BLIMT
  staff are familiar with the district’s seven and the Entire School Faculty
  levels of responses to a pandemic influenza
  event:
   1. Ongoing community and district emer-
      gency preparedness
   2. JCPS Plan for Mitigation and Preven-
      tion of the Spread of Influenza
   3. Advance precautions
   4. Initiate surveillance, reporting, and
      heightened awareness
   5. Preparation for possible school
      closures
   6. Public health emergency school
      closures
   7. Recovery

  The school provides families and students School Nurse where available,
  with health brochures about seasonal and Counselor(s), FRYSC Coordinator, etc.
  pandemic influenza, hygienic practices at Names:
  home, community health services, etc., as
  directed.




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      Activity                                     Personnel Responsible                     Initials   Date
      The school maintains high levels of clean- Custodial Staff:
      liness and sanitation by ensuring that water
      fountains, bathroom facilities, etc., are
      disinfected with the appropriate cleaning
      products daily. The custodial staff enacts
      an hourly disinfecting procedure during a
      pandemic influenza event.



      The school provides age-appropriate infor- Classroom Teachers and All Staff and
      mation to students about pandemic influen- Students:
      za and reviews cough and sneeze etiquette
      and other important hygienic practices,
      such as:
        • Covering a cough to contain nasal or
          respiratory secretions.
        • Using a tissue to contain nasal or respi-
          ratory secretions.
        • Properly disposing of used tissue.
        • Practicing hand hygiene after covering
          a cough.
      The school establishes a communication Central Office Staff:
      system to notify parents when students
      demonstrate influenza-like symptoms. In
      addition to public and school announce-
      ments via local news media, notification
      concerning school closings will include
      a standardized letter to parents from the
      superintendent.

      The school informs parents and students of        Site Incident Commander (Building
      the state, district, and local school plans for   Principal/Site Manager), Assistant
      continuing educational instruction during         Principals Counselors, and FRYSC
      a pandemic influenza event. This informa-         Coordinators:
      tion will be included in the parent/guardian
      brochure addressing a pandemic influenza
      event. For example, in the event that schools
      are closed for an extended period of time
      due to a pandemic influenza event, instruc-
      tion will be provided via the local radio and
      television networks.




      Safety and Emergency Procedures Manual                                                                   153
23                                                                                                               232
      Activity                                   Personnel Responsible                Initials     Date
      The school maintains appropriate sup-      Building Principal Assistant Princi-
      plies and equipment, such as respiratory   pals, Counselors, FRYSC Coordina-
      tissue, nonlatex gloves, hand sanitizer,   tors, Plant Operator, etc.:
      and alcohol hand sanitizer. Respiratory
      tissue is made available for each class-
      room on a regular basis.




      The school should identify a room in which Building Principal Assistant Princi-
      to isolate or temporarily quarantine staff pals, Counselors, FRYSC Coordina-
      and students who demonstrate flu-like tors, Plant Operator, etc.:
      symptoms. Students and staff members
      demonstrating flu-like symptoms can be
      safely placed in this room while awaiting
      transportation home (see “Isolation Proce-
      dures”). The school should select the loca-
      tion that minimizes return ventilation to the
      larger facility. It should also be stocked with
      hand and respiratory hygienic products.


      The school should establish procedures for Custodial Staff:
      shutting off the internal ventilating system
      to contain the spread of the influenza virus
      during a pandemic influenza event.




      School:__________________________________________________ School Year: ________________


      Building Principal’s Signature: _______________________________ Date Submitted: ______________




                     When notified of a Pandemic Influenza Event,
              submit the above list to JCPS Health Services by fax to 3670.




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      Natural Gas Emergency
      Definition
      A natural gas emergency occurs when natural gas escapes from its controlled environment.

      General
      Remember, the possibility of a gas leak and the possible concentration of gas or buildup within a building
      should not be taken lightly. There have been many explosions causing deaths and injuries to school personnel
      and students. Establish emergency procedures to be used in the event of a natural gas emergency.

      Procedures
      If a gas leak is suspected or detected, implement the following:
      Initiate the School’s Evacuation Plan. (See Section 9.)
       1. Alert staff to evacuate the building.
       2. Take emergency supplies.
       3. Evacuate students and staff a safe distance from the building or the suspected leak site.
       4. Dial 9, then 911 (9 must be pushed to access an outside line), and tell the dispatcher you smell gas. Ask
          the emergency dispatcher if you should call LG&E at 589-3500.
       5. Notify the Security/Radio Room at 3121 immediately; they will notify the proper JCPS departments.
       6. Render first aid if necessary.
       7. The building or suspected leak site shall not be reentered until authorization is given by the fire
          department.

      Safety Advisory
      If there is ever any doubt, follow the evacuation procedures immediately.
      If a strong concentration of gas is noted in the early morning hours when the custodian opens the school,
      the school principal/building manager shall be notified immediately and no one will be allowed to enter the
      building until the all-clear signal is given.




      Safety and Emergency Procedures Manual                                                                          155
23                                                                                                                       232
                                           General Staff Procedures
                                      Natural Gas Emergency, Internal
       1. Immediately notify the front office, and identify yourself.
       2. Give the location, the nature of the situation, and any other pertinent information.
       3. The fire alarm is sounded or verbal command is given, as required.
       4. Immediately exit the building using the exit route designated for your area of the building. (See “Evacu-
          ation” section.)
       5. Assist those with special needs.
       6. Close the door as you leave the room.
       7. Bring the roll book or class roster to account for all students.
       8. Once safely evacuated, proceed to the Assembly Area to be accounted for.
       9. Wait for an all-clear signal from the Site Incident Commander (Building Principal/Site Manager)
          before reentering the building.



                                           General Staff Procedures
                                      Natural Gas Emergency, External
       1. Immediately notify the front office, and identify yourself.
       2. Give the location, the nature of the situation, and any other pertinent information.
       3. Follow the building announcement: “All staff are to implement external chemical leak procedures
          immediately.”
       4. Proceed to the designated shelter-in-place location.
       5. Bring the roll book or class roster to account for all students.
       6. Assist those with special needs.
       7. Shut all windows and doors.
       8. Take attendance, and report the information to the Site Incident Commander (Building Principal/Site
          Manager).
       9. Do not allow anyone to leave the shelter area.
      10. Stay away from all doors and windows.
      11. Wait for further instructions.




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      Physical/Sexual Assault                                      2. Provide the student a reasonable opportunity to
                                                                      present his or her case.
      Definition
      Physical assault is considered to be any intentional         3. The principal/designee shall report the decision
      act of hitting, pushing, sexual assault/attack, scratch-        to suspend, orally and/or in writing, to the stu-
      ing, biting, kicking, or any other such physical                dent’s parent/guardian within one school day of
      contact engaged in, by, or directed toward another              the informal hearing.
      student, staff, or visitor to the facility, which results
                                                                   4. Call the Security and Investigations Unit at
      or is intended to result in death, physical injury, or
                                                                      3121.
      mental/emotional damage.
                                                                   5. Contact the CACU by dialing 9, then 574-2465.
      The violations included in this section are found in
      the JCPS Code of Acceptable Behavior and Disci-              6. A parent conference will be held with Central
      pline and are as follows:                                       Office staff.
        • Fighting: the use of physical force between two
          or more students, serious enough to warrant a            7. Recommendation will be made for an assessment
          Central Office suspension.                                  at the JCPS Regional Assessment Center.
        • Intimidating: through violence
        • Exhibitionism: the exposure of the unclothed             8. The local school will receive information from
          or apparently unclothed human male or female                the JCPS Regional Assessment Center that the
          genitals, pubic areas, buttocks, or female breasts          assessment was completed.
          (ref. KRS.531.300{4d})                                   9. Alternative placement will be considered for the
        • Sexual Harassment: unwelcome sexual advanc-                 first offense and will be recommended for the
          es, requests for sexual favors, and other verbal or         second offense, or preexpulsion procedures will
          physical conduct of a sexual nature.                        be initiated.
        • Assault: of school personnel/student
        • Sexual Assault: any sexual act or attempted sex-        10. For sexual assault, do not question the victim
          ual act without the individual’s consent.                   or perpetrator until authorized by the police or
        • Arson: with staff and students present                      Security and Investigations. To do so may com-
        • Extortion: obtaining something from an individ-             promise a criminal investigation.
          ual by the use of illegal pressure.
                                                                  Staff
      Since physical/sexual assaults are criminal acts, the       Prior to initiating any corrective discipline/progres-
      jurisdiction of such attacks also exists with local         sive assistance, the supervisor should review the
      law enforcement agencies. At any time, a local law          requirements associated with due process and just
      enforcement agency may be involved in an assault            cause. Each case has to be handled on an individual
      case. School administrators, the students, and/or the       basis.
      student’s parents may seek law enforcement involve-
      ment in response to an assault.                             For assistance, call the director of Employee Rela-
                                                                  tions at 3151, and refer to the JCPS Personnel Poli-
      Procedure                                                   cies and Procedures Manual.

      Student                                                      1. In all cases of suspected physical/sexual assault
      An informal hearing is required and will be con-                by staff or students, CPS must be called at 595-
      ducted by the principal/designee before a student is            4550.
      suspended for an assault. The process will include
      the following steps:                                         2. Actions must be taken to protect students from
                                                                      staff and/or the other student(s) involved during
       1. Inform the student of the changes for the pro-              the investigation.
          posed suspension, and provide an explanation of
          the evidence supporting the charges.


      Safety and Emergency Procedures Manual                                                                               157
23                                                                                                                           232
      Other Adults
      Any other adults on school property who engage in
      assaultive behavior should be treated as intruders.
      Assess the situation and, if necessary, call the police
      to have them assist in handling the situation.



                                            General Staff Procedures
                                           Physical/Sexual Assault
          Fighting, Intimidation, Exhibitionism, Sexual Harassment, Assault, and Sexual Assault
          Physical assault is considered to be any intentional act of hitting, pushing, sexual assault/attack,
          scratching, biting, kicking, or any other such physical contact engaged in, by, or directed toward
          another student, staff, or visitor to the facility, which results or is intended to result in death, physi-
          cal injury, or mental/emotional damage.
          Adult visitors on board property who engage in assaultive behaviors should be treated as intrud-
          ers. Since physical assault/sexual assault is a criminal act, jurisdiction also exists with outside law
          enforcement, which may be involved at any time by administrators, visitors, staff, and the victim
          or his or her guardian.
            1. Immediately notify the front office, and identify yourself.
            2. Give the location, the nature of the situation, and any other pertinent information.
            3. Ensure the safety of students and staff.
            4. Isolate the situation, if possible.
            5. Assist the victim, if possible.




158                                                                                        Jefferson County Public Schools
323                                                                                                                         23
      Power Failure                                               3. Notify the Security/Radio Room at 3121
                                                                     immediately; they will notify the proper JCPS
      Definition                                                     departments.
      A power failure occurs when normal activities are
      disturbed due to loss of electrical power.                  4. Raise shades/open curtains, etc., to let in as much
                                                                     natural light as possible. Emergency and natu-
      General                                                        ral lighting may allow students to remain in the
      A power failure can affect the normal, everyday rou-           classrooms or move to a better location within
      tine of a school. Issues to consider in developing your        the building until the power outage is corrected.
      plan are creating food menus, maintaining food stor-
      age temperature, communicating with staff, conduct-         5. Evacuate the building if advised by the principal
      ing exterior communications, providing auxiliary               or designee.
      emergency lighting, gauging length of outage, and           6. Evacuation sites will be used, if necessary.
      establishing an alternate site.
                                                                  7. If required, students will be sent home by bus, or
      Evacuation procedures will need to take the following          parents may pick them up at the alternate loca-
      into consideration: the extent of lighting; establishing       tion. Information concerning student pickup will
      an alternate site; moving students and staff to and            be supplied by the JCPS District administration
      from that alternate site; establishing student dismiss-        and will be relayed to the radio and television
      al procedures; relocating nonambulatory, physically            stations.
      disabled students; designating staff responsibilities;
      maintaining security; maintaining student account-          8. Render first aid, if necessary.
      ability, etc.
                                                                  9. The principal will announce if further action as
      Procedure                                                      required.
      Should a power failure occur, do the following:
                                                                 Safety Advisory
       1. Make sure students and staff are safe.                 No students shall be sent home or released until
                                                                 the order is received from the superintendent or
       2. Keep the staff informed. Use of staff radios is        designee.
          very important.


                                           General Staff Procedures
                                                     Power Failure
            1. Immediately notify the front office, and identify yourself.
           2. Give the location, the nature of the situation, and any other pertinent information.
            3. Limit movement.
            4. Wait for further instructions by the Site Incident Commander (Building Principal/Site
               Manager).
            5. Be prepared to evacuate if advised to do so.




      Safety and Emergency Procedures Manual                                                                               159
23                                                                                                                          232
      Public Assembly Emergency                                 Suggested Actions to Be Taken
      Preparedness                                              Before an Emergency Occurs
      Definition                                                 1. Principal or designee will see that employees
      A public assembly is a meeting with an occupant of            or other personnel serving at a public event are
      300 or more persons who are gathered in one area or           instructed and drilled in the duties they are to per-
      place in a building.                                          form during an emergency evacuation. Records
                                                                    of training shall be kept in the principal’s office
      General                                                       and made available to any fire code official upon
      All facilities that contain an area where 300 or more         request.
      people may be assembled in one room are required
      to maintain Emergency Preparedness Plans for the           2. Principal or designee shall be responsible for
      orderly evacuation or shelter-in-place of the people          ensuring that the posted occupant load is not
      assembled at that location in case of an emergency.           exceeded.

      Procedure                                                  3. Principal or designee shall check all exits before
                                                                    the public arrives to ensure that all exits are
      Initiate the Evacuation Plan. (See Section 9.)                clear and unlocked from the inside.
       1. Alert occupants to evacuate the building.              4. Smoking or the use of matches and lighters shall
                                                                    not be permitted.
       2. Take emergency supplies.
                                                                 5. Flashlights shall be made available to employees
       3. Dial 9, then 911 and report the situation.                to assist occupants in the evacuation in case the
       4. Notify the Security/Radio Room at 3121                    normal lighting or the emergency lighting fails.
          immediately; they will notify the proper JCPS          6. Prior to the beginning of an event, the public
          departments.                                              address announcer will point out emergency
       5. Verify that the building is clear and that all the        exits and the need for aisles and exits to be kept
          occupants have evacuated.                                 open.

       6. Render first aid, if necessary.                        7. Any fire will be reported by activating the Fire
                                                                    Alarm System. An announcement on the public
       7. The principal or designee will meet the first             address sound system will be used to explain the
          responders and relay all pertinent information.           problem. Security and attendants will assist in
                                                                    providing an orderly exit. Dial 9, then 911. Then
      Initiate Shelter-in-Place Plan/Lockdown Proce-                notify the Security/Radio Room at 3121.
      dures. (See Section 9.)
                                                                 8. All assembly activities are supervised by the
       1. Alert occupants to implement shelter-in-place/            principal or designee. Designated school person-
          lockdown procedures.                                      nel in attendance will:
       2. Direct the occupants to the appropriate shelter-in-       a. Assist with crowd control.
          place/lockdown location(s) within the building.
                                                                    b. Determine when the occupant load is
       3. Dial 9, then 911 and report the situation.                   reached.
       4. Notify the Security/Radio Room at 3121                    c. Be available for emergency situations.
          immediately; they will notify the proper JCPS
          departments.                                              d. See that the emergency evacuation proce-
                                                                       dures are announced to the audience.
       5. The principal or designee will meet the first
          responders and relay all pertinent information.           e. Inspect the Fire Alarm System and emergen-
                                                                       cy lighting before the beginning of the sched-
                                                                       uled performance.
160                                                                                      Jefferson County Public Schools
323                                                                                                                 23
       9. The principal or designee shall provide traffic      6. If there is an equipment failure, contact Lou-
          control before and after an event.                      isville Gas & Electric at 589-3500. Attempt to
                                                                  ascertain length of time of the outage.
      Suggested Action When an
      Emergency Occurs                                         7. Keep people calm while they are moving toward
                                                                  lighted exits.
       1. The principal or designee shall implement build-
          ing evacuation procedures.                           8. Keep people informed to prevent panic.

       2. Personnel who have been designated shall assist      9. Following an emergency evacuation, inter-
          with flashlights during evacuation.                     nal security will be implemented by school
                                                                  personnel.
       3. Alert others who may have remained in the build-
          ing that the building is to be evacuated.       Crowd Manager
                                                          In assemblies where 1,000 people or more gather,
       4. Dial 9, then 911 and the Security/Radio Room at there shall be trained crowd managers at a ratio of 1
          3121.                                           per 250 occupants. These managers shall be trained
                                                          on crowd-management techniques.
       5. Guide emergency vehicles to the proper
          entrance.


                                         General Staff Procedures
                            Public Assembly Emergency Preparedness
           A public assembly is a meeting of 300 or more persons who are gathered in one area in a
           building.
             1. Be aware of the evacuation, shelter-in-place, and lockdown plans, and follow the appropriate
                procedures for that particular assembly area.
             2. Carry out assigned duties related to evacuating, shelter-in-place, or lockdown procedures for
                the assembly area.
             3. Ensure that all corridors and exit doors are cleared and unlocked.
             4. Report to assigned assembly area, and account for all participants.




      Safety and Emergency Procedures Manual                                                                       161
23                                                                                                                       232
      Severe Weather                                          Severe Weather Emergency
      (Tornado, Thunderstorm, Severe                          Procedures
      Winds)                                                   1. At the sound of an emergency warning siren
                                                                  during severe weather conditions, immediate-
      Definition                                                  ly implement your emergency procedures and
      A severe weather alert occurs when the National             maintain sheltered positions until the all-clear
      Oceanic and Atmospheric Administration (NOAA)               notice is given.
      issues a severe thunderstorm warning, tornado watch,
      or tornado warning.                                      2. When weather conditions in your area are severe,
                                                                  follow procedures for a tornado warning. Imple-
      General                                                     ment evacuation from outside portable buildings
      All school personnel must be aware of the emergency         to sheltered positions inside the school. All staff
      procedures established for their building and must be       and students must proceed to designated areas,
      ready to react when necessary. A minimum of two             assume an appropriate position, and remain until
      severe weather drills are required each school year.        the all-clear signal is received.
      Procedure                                                3. For a tornado/severe storm/severe thunderstorm
      At the sound of an emergency siren, an alert from           warning notice, immediately implement your
      the JCPS EARS, or any information indicating                emergency procedures and maintain sheltered
      that severe weather is present, immediately imple-          positions until the all-clear signal is given.
      ment your emergency procedures.
                                                               4. For a tornado watch, review emergency proce-
      Initiate the school’s       Shelter-in-Place   Plan.        dures and be prepared to implement them, vacate
      (See Section 9.)                                            outside portable buildings, check radio and TV
                                                                  for additional information, and monitor the JCPS
       1. Alert staff with the following announcement:            EARS and NOAA weather radio. Designated
          “All staff are to implement your severe weath-          school personnel should observe outside weather
          er procedures immediately.”                             conditions.
       2. Maintain sheltered positions, and remain until       5. The Central Office radio operator will issue
          the all-clear notice is received.                       information as it becomes available from the
       3. Dial 9, then 911 (9 must be pushed to access            NOAA, the Emergency Program Information
          an outside line) if emergency responders are            Circuit (EPIC) broadcast systems, and local TV
          needed.                                                 and radio broadcasts. School personnel shall
                                                                  monitor the JCPS EARS and local broadcasts.
       4. Notify the Security/Radio Room at 3121 if dam-
          age occurs; Security/Radio Room personnel will      If there are questions concerning any drills, proce-
          notify the proper JCPS departments.                 dures, plans, etc., please call Safety, Environmen-
                                                              tal, and Housekeeping Services at 3298 or 3698 for
       5. Render first aid if necessary.                      assistance.
       6. The principal or designee will direct any other     Drills
          action as required.
                                                              Purpose
       7. School personnel shall monitor the JCPS             The purpose of severe weather drills is to ensure the
          EARS and local radio, television broadcasts,        efficient and safe use of the occupied building. Prac-
          and/or NOAA weather radios for additional           tice drills ensure order and controlled movement to
          information.                                        prevent panic, which has been responsible for injuries
                                                              and loss of life.




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      Frequency                                                 a tornado warning or severe storm/severe thunder-
      A minimum of two severe weather drills must be            storm warning.
      held during the school year.
                                                                Selection of Protection or Safety Areas
      Planning Drills                                           Students who are housed in one-story buildings and
      It is important that severe weather drills be held in     in portables shall be brought into the windowless
      each school prior to the severe weather season. All       interior room or halls of the main building.
      schools should have the capability of taking appro-
      priate action for severe weather, tornadoes, thunder-     Students who are housed in two-story buildings
      storms, and severe winds.                                 should be evacuated from the top floor to interior
                                                                rooms and halls on the lower floor.
      Preinstructions to Faculty, Adult Personnel, and
      Students                                                  Potentially Hazardous Elements
      The faculty and all other adult school personnel           • Windows at the end of corridors, particularly
      shall be assigned and informed of every detail of the        those facing south and west, are very dangerous.
      plan, such as the warning signal, safe areas, and all        They probably will be blown down the corridor.
      procedures.                                                • Acrylic or polycarbonate plastics are more resis-
                                                                   tant to impact than glass, but the large panes may
      Each teacher is assigned a safe area for his or her          pop out.
      class. Appoint an aide to assist disabled students and     • Long-span rooms almost always have high ceil-
      staff. Safe areas in the building are designated for         ings. Gymnasiums, cafeterias, and auditori-
      each classroom in the school.                                ums should not be used for shelter-in-place
                                                                   assembly areas unless prior approval has been
      The proper positions that students may take in shelter       obtained.
      areas are listed and explained below. One of these         • High walls often collapse into the long-span
      positions should be used:                                    areas, causing roofs, which depend on the walls
        • Rest on knees, lean forward, and cover back of           for support, to fall in.
          head and neck.                                         • Lightweight roofs, such as steel deck, wood
        • Sit on floor, cross legs, and cover back of head         plank, and plywood, will usually be lifted up and
          and neck.                                                partially carried away, with debris falling into
        • If space does not permit use of the first or sec-        the room below.
          ond suggested position, stand and cover back of        • Heavier roofs, especially precast concrete planks,
          head and neck with crossed arms. Wraps or coats          may lift up, move slightly, and then fall. If the
          should be used as coverings in case of a tornado.        support has collapsed, the heavy roof may fall
        • Open books can be used during an event for               onto the floor below.
          cover.                                                 • Wind tunnels occur in unprotected corridors fac-
        • Students and teachers should remain in the               ing the oncoming winds, which usually come
          assigned safety areas until the all-clear signal is      from the south or west. Openings facing these
          given.                                                   directions allow the winds to penetrate into inte-
      The Site Incident Commander (Building Principal/             rior spaces.
      Site Manager) of each building will be responsible         • Windward side walls, which usually are in the
      for preparing and posting all emergency procedures           south and west, receive the full strength of the
      for each classroom.                                          winds.
                                                                 • Load-bearing walls are the sole support for floors
      Teachers using corridors as shelter areas will be            or roofs above.
      responsible for the closing of any corridor door with-     • Masonry exterior walls higher than ten feet are
      in the area. Doors will be closed only after all stu-        potentially hazardous.
      dents are in a designated area.
      Staff should be assigned to gather students from
      the playground or from other outdoor areas during

      Safety and Emergency Procedures Manual                                                                            163
23                                                                                                                       232
      Protective Elements                                    • Generally, the heavier the floor or roof system, the
       • The safest spaces are those with two or more of       more resistant it is to being lifted and removed.
         these protective elements and with no potentially   • Spaces that have no walls on the exterior of the
         hazardous elements.                                   building (avoid interior spaces with large spans)
       • The lowest floor is usually the safest.               are to be checked also.
       • Below-ground space is almost always the safest      • Short spans: Seek out a number of smaller
         location for shelter.                                 spaces.
       • Interior spaces often form a protective core. A     • Portions of buildings supported by rigid structur-
         completely interior room protects against debris      al frames, such as steel, concrete, or wood, are
         and the wind-tunnel effect.                           better than those portions that have load-bearing
       • Avoid interior partitions that contain windows.       walls.
       • Short spans on the roof or floor structure usually
         remain intact.                                     Warnings
       • Framed construction usually remains intact. Any     • Avoid spaces opposite doorways or opening into
         structural system that is rigidly framed together     rooms that have windows in the exterior walls,
         is superior to load-bearing walls.                    particularly those facing south or west.
       • Poured-in-place, reinforced concrete usually        • Avoid interior locations that contain windows,
         remains after a storm.                                such as display cases, transoms above doors, and
                                                               door sidelights.


                                          General Staff Procedures
                                                    Severe Weather
              1. Immediately notify the front office, and identify yourself.
              2. Give the location, the nature of the situation, and any other pertinent information.
              3. Make the following building announcement: “All staff are to implement severe weather
                 procedures immediately.”
              4. When you hear the severe weather announcement/siren, proceed at once to your designated
                 area of the building. (See “Shelter-in-Place” Section.)
              5. Take the roll book or class roster to account for all students.
              6. Assist those with special needs.
              7. Assume appropriate shelter positions.
              8. Doors in the shelter area should be closed.
              9. Swing area of doors should not be used for sheltering.
             10. Secure glass doors open to prevent glass from shattering.
             11. Take attendance, and report the information to the Site Incident Commander (Building
                 Principal/Site Manager).
             12. Maintain sheltered position until the all-clear signal is given.




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      Substance Abuse                                           Evidence
      Emergency Overdose                                        Definition
      A student who has taken an unidentified substance or      Evidence is any contraband/material (e.g., drugs,
      amount of substances is handled as any other emer-        alcohol, look-a-likes, or paraphernalia) confiscated
      gency medical procedure. Call EMS (if you are using       from a student or found on site.
      JCPS telephones, you should give school name and
                                                                Procedure
      location) at 9-911.
                                                                 1. Call the Security and Investigations Unit at 3121
      The parent/guardian is to be notified about what
                                                                    to request that district security personnel respond
      has been done and where the student is to be
                                                                    to collect the evidence.
      transported.
                                                                 2. When the officer picks up the evidence, he or she
      Definition
                                                                    must sign a receipt or log to maintain the chain-
      The JCPS Zero-Tolerance Policy on substance abuse
                                                                    of-custody.
      states that any student is in violation if he or she is
      under the influence of alcohol or other drugs, in pos-    Staff Under the Influence/in Possession/Trafficking
      session of alcohol or other drugs, or is involved in      Prior to initiating any corrective discipline/progres-
      providing or selling alcohol or any other drug.           sive assistance, the supervisor should review the
                                                                requirements associated with due process and just
      Procedure                                                 cause. Each case has to be handled on an individual
      Student                                                   basis.

       1. Inform the student of the charges for the pro-        For assistance, call the director of Employee Rela-
          posed suspension, and provide an explanation of       tions at 3151 and refer to the JCPS Policies and Pro-
          the evidence supporting the charges.                  cedures Manual.

       2. Provide a reasonable opportunity for the student      Other Adults Under the Influence/in Possession/
          to present his or her case.                           Trafficking
                                                                Any other adults on school property who may be
       3. The principal/designee shall report the decision      under the influence, in possession of, or traffick-
          to suspend, orally and/or in writing, to the stu-     ing such a substance should be treated as intruders.
          dent’s parent/guardian within one school day of       Assess the situation, and if necessary, call the police
          the informal hearing.                                 to have them assist in handling the situation.
       4. Call the Security and Investigations Unit at 3121.
       5. A Police Referral Form will be completed and
          submitted.
       6. A parent conference will be held with Central
          Office staff.
       7. A recommendation will be made for an assess-
          ment at the JCPS Regional Assessment Center.
       8. The local school will receive information from
          the JCPS Regional Assessment Center that the
          assessment was completed.
       9. Alternative placement will be considered for the
          first offense and will be recommended for the
          second offense, or preexpulsion procedures will
          be initiated.
      Safety and Emergency Procedures Manual                                                                              165
23                                                                                                                        232
                                          General Staff Procedures
                                                Substance Abuse
      Adult visitors on school property engaging in theses activities should be treated as intruders.

      Emergency Overdose
       1. Immediately notify the front office, and identify yourself.
       2. Give the location, the nature of the situation, and any other pertinent information.
       3. Assist the student or staff member until help arrives.
       4. Provide a written statement to the Site Incident Commander (Building Principal/Site Manager).

      Under the Influence, in Possession, and Trafficking
       1. Immediately notify the front office, and identify yourself.
       2. Give the location, the nature of the situation, and any other pertinent information.
       3. Share information of suspected abuse, possession of drugs, and/or alcohol on board property.
       4. If possible, confine the individual to the immediate location or escort the student to the office.
       5. Provide a written statement to the Site Incident Commander (Building Principal/Site Manager).




166                                                                                     Jefferson County Public Schools
323                                                                                                                           23
      Suicide Ideation                                             3. Once the parent/guardian arrives at the school,
                                                                      impress upon him or her the need to seek medi-
      Definition                                                      cal/mental health assistance immediately to sta-
      Suicide ideation refers to a student or staff member            bilize the situation. (You may want to assist the
      who admits to being suicidal (wanting to take his or            family in accessing services with acute psychiat-
      her own life or do harm to himself or herself) while            ric or other emergency services.)
      on the school site.
                                                                   4. Document steps taken and to whom the student
      Procedure                                                       is released.
      Student                                                      5. Dial 9, then 911 (police or EMS) and gather
                                                                      all significant documentation, descriptions, and
       1. Maintain the student in the company of a certi-             actions, and submit this information to the police
          fied district staff member until the parent/guard-          or EMS upon their arrival.
          ian arrives at the school to accept custody. At no
          time should this student be allowed out of this         Staff
          staff member’s sight. (Caution: Do not use a            In the event that a staff member is suicidal, assist the
          parent volunteer or classified staff to serve in this   individual in obtaining services through Employee
          role.)                                                  Assistance. Call 3434. It would be prudent to have
                                                                  this staff member accompanied by another staff
       2. Contact the parent/guardian to come to the school       member or a family member to the Employee Assis-
          immediately to take custody.                            tance appointment.




                                           General Staff Procedures
                                                 Suicide Ideation
             The following procedure should be followed when a student or staff member indicates or
             admits to being suicidal during the school day or during other school activities. This occurs
             when he or she, verbally or in writing, makes statements as to a desire to hurt himself or
             herself or take his or her life.
                1. Certified staff should supervise the student or staff member at all times.
                2. Immediately notify the front office, and identify yourself.
                3. Give the location, the nature of the emergency, and any other pertinent information.
                4. Escort the student or staff member to the office for parent or family notification and fur-
                   ther administrative interventions.
                5. Provide a written statement to the Site Incident Commander (Building Principal/Site
                   Manager).




      Safety and Emergency Procedures Manual                                                                                 167
23                                                                                                                       23
      Terroristic Threatening/Extortion                          • Bring about or continue a strike, boycott, or
                                                                   other collective unofficial action if the property
      Definition                                                   demanded is not received for the benefit of the
      Extortion is to obtain or attempt to obtain money or         group in whose interest the actor purports to act.
      property of another by threatening to:                     • Testify or provide information or withhold tes-
        • Inflict bodily harm or any other criminal offense        timony or information with respect to another’s
          against anyone.                                          legal claim or defense.
        • Accuse anyone of a criminal offense.
        • Expose any secret that would subject any person Procedures
          to hatred, contempt, or ridicule, or to impair his
          credit or business repute.                           1. Start identifying the individuals involved and
        • Use wrongfully his or her position as a public          gathering contact information.
          officer, servant, or employee by performing some     2. Call JCPS Security and Investigations Unit
          act within or related to his official duties, either    at 3121 for guidance on how to handle the
          expressed or implied, or by refusing or omitting        incident.
          to perform and official duty, either expressed
          or implied, in a manner affecting some person        3. The Security and Investigations Unit will initiate
          adversely.                                              an investigation or contact the appropriate law
                                                                  enforcement agency.




                                          General Staff Procedures
                                     Terroristic Threatening/Extortion
               1. Immediately notify the front office, and identify yourself.
              2. Give the location, the nature of the situation, and any other pertinent information.
               3. Gather information if staff members are experiencing any form of property loss or safety
                  issues related to any district activities.




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3                                                                                                                         23
    Threat of Violence                                           2. Inform the student of the charges for the pro-
                                                                    posed suspension, and provide an explanation of
    Definition                                                      the evidence supporting the charges.
    A threat of violence is any expression, verbal or
    behavioral, of the intent to inflict harm, injury, or        3. Provide a reasonable opportunity for the student
    damage to people or property. The threat of violence            to present his or her case.
    carries with it the implied notions of a risk of vio-
                                                                 4. The principal/designee shall report the decision
    lence and a high probability of harm or injury.
                                                                    to suspend, orally and/or in writing, to the stu-
    The violations included under this section in the               dent’s parent/guardian within one school day of
    JCPS Code of Acceptable Behavior and Discipline                 the informal hearing.
    are:
                                                                 5. Call the Security and Investigations Unit at
      • Harassment: unwelcome activity or creation of
                                                                    3111.
        a hostile work environment through unwelcome
        words, actions, or physical contact not necessar-        6. A parent conference will be held with the Central
        ily directly resulting in physical harm                     Office.
      • Intimidation: the act of frightening or coercing
        by threat or implied threat                              7. On the first offense, an offer for an assessment
      • Theft: stealing                                             will be made, and for subsequent offenses, a rec-
      • Threat: a direct or indirect expression of intent           ommendation will be made for an assessment at
        to cause physical harm or damage to equipment               the JCPS Regional Assessment Center.
        and/or property that might lead to or contribute
        to physical harm                                         8. The local school will receive information from
      • Vandalism: damaging or defacing school prop-                the JCPS Regional Assessment Center that the
        erty or the property of school personnel/students           assessment was completed.
      • Violence: aggression resulting in physical assault       9. Student assignment to alternative placement will
        with or without the use of a weapon                         be considered.
    All threats of violence within a school may have            Staff
    serious consequences and can be expected to have            Prior to initiating any corrective discipline/progres-
    a negative impact. Threats to students or staff, for        sive assistance, the supervisor should review the
    example, could be a prelude to a more serious inci-         requirements associated with the due process and
    dent/crisis event, such as an armed assault or hostage      just cause. Each case has to be handled on an indi-
    taking. Even when more serious incidents/crises do          vidual basis.
    not follow, however, threats typically result in signifi-
    cant adverse consequences to the victim, which may          For assistance, call the director of Employee Rela-
    by physical, psychological, or both.                        tions at 3151 and refer to the JCPS Policies and Pro-
                                                                cedures Manual.
    Procedure
                                                                Other Adults
    Student                                                     Any other adults who are on school property and
    An informal hearing is required and will be con-            who commit an assault should be treated as intrud-
    ducted by the principal/designee before a student is        ers. Assess the situation, and if necessary, call the
    suspended. The process will include the following           police to assist in handling the situation.
    steps:
     1. Dial 9, then 911 for the police department, and
        gather all significant documentation, descrip-
        tions, and actions and submit to the police upon
        their arrival.



    Safety and Emergency Procedures Manual                                                                               169
23
                                          General Staff Procedures
                                                 Threat of Violence
      A threat of violence is any expression, verbal, or behavioral, of the intent to inflict harm, injury, or damage
      to people or property. The threat of violence carries with it the implied notions of a risk of violence and a
      high probability of harm or injury.
      Adult visitors on school property who threaten violence and/or engage in assaultive behaviors should be
      treated as intruders.
       1. Call for staff assistance.
       2. Immediately notify the front office, and identify yourself.
       3. Give the location, the nature of the situation, and any other pertinent information.
       4. If possible, intervene during the threatening event.
       5. Assist the student or staff member being threatened, or separate antagonists, if safely feasible.




170                                                                                     Jefferson County Public Schools
                                                                                                                       23
Unwanted Attention/Stalking                                 3. Provide a reasonable opportunity for the student
                                                               to present his or her case.
Definition
Unwanted attention is conduct that includes per-            4. The principal/designee shall report the decision
sistent/repetitive and unwelcome contacts with an              to suspend, orally and/or in writing, to the stu-
employee or student that are intended to have the              dent’s parent/guardian within one school day of
effect of alarming, annoying, or harassing. Stalk-             the informal hearing.
ing is similar to unwanted attention but includes the
                                                            5. A parent conference will be held with Central
additional element of a physical following or effort to
                                                               Office staff.
be physically present with or around the victim.
  • Intimidation: the act of frightening or coercing        6. On the first offense, an offer for an assessment
     by threat or implied threat                               will be made, and for subsequent offenses, a rec-
  • Harassment: unwelcome activity or creation                 ommendation will be made for an assessment at
     of a hostile work/school environment through              the JCPS Regional Assessment Center.
     unwelcome words, actions, or physical contact
     not necessarily resulting in physical harm             7. The local school will receive information from
  • Threat: a direct or indirect expression of an intent       the JCPS Regional Assessment Center that the
     to cause physical harm or damage to equipment             assessment was completed.
     and/or property, which might lead to or contrib-
     ute to physical harm                                   8. Student assignment to alternative placement will
                                                               be considered.
Unwanted attention/stalking is a serious problem that
is pervasive in society and which often comes into         Staff
the workplace. Such activity can take many forms.          Prior to initiating any corrective discipline/progres-
The relationship of the subject to the victim may be       sive assistance, the supervisor should review the
that of strangers, casual acquaintances, or intimates.     requirements associated with due process and just
The activities of the subject toward the victim may        cause. Each case has to be handled on an individual
range from annoying behavior to verbal or physical         basis. For assistance, call the director of Employee
threats, violence, and destruction of property.            Relations at 3151 and refer to the JCPS Policies and
                                                           Procedures Manual.
Procedure
                                                            1. Call the police at 9-911 and the Security and Inves-
Student                                                        tigations Unit at 3121 to report the incident.
For the purpose of discipline under the JCPS Code
                                                            2. For staff victimizing a student, steps must be taken
of Acceptable Behavior and Discipline, this would
                                                               to protect the student during the investigation.
be labeled either intimidation/harassment or interfer-
ence with a student or staff member.                       Other Adults
                                                           Any other adults who are on school property and
An informal hearing is required and will be con-
                                                           who engage in assault/stalking behavior should be
ducted by the principal/designee before a student is
                                                           treated as intruders. Assess the situation, and if nec-
suspended. The process will include the following
                                                           essary, call the police to have them assist in handling
steps:
                                                           the situation.
 1. Call the Security and Investigations Unit and
    gather all significant documentation, descrip-
    tions, and actions and submit this documentation
    to district security personnel upon their arrival.
 2. Inform the student of the charges for the pro-
    posed suspension and provide an explanation of
    the evidence supporting the charges.


Safety and Emergency Procedures Manual                                                                                171
23
                                          General Staff Procedures
                                          Unwanted Attention/Stalking
      Unwanted attention is conduct that includes persistent/repetitive and unwelcome contacts with an employee
      or student that are intended to have the effect of alarming, annoying, or harassing. Stalking is similar to
      unwanted attention but includes the additional element of a physical following or effort to be physically
      present with or around the victim.
      Adult visitors on board property who engage in such behaviors should be treated as intruders.
       1. Immediately notify the front office, and identify yourself.
       2. Give the location, the nature of the situation, and any other pertinent information.
       3. Avoid the person giving unwanted attention.
       4. Assist the student or staff member being stalked or given unwanted attention.




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                                                                                                                   23
Water Failure                                             3. Notify the Security/Radio Room at 3121 imme-
                                                             diately; they will notify the proper JCPS depart-
Definition                                                   ments. (In most incidents involving water failure,
A water failure occurs when the normal, everyday             the Central Office has prearranged plans in place
activities are disrupted due to nonpotable water or          with the Louisville Water Company to allow
loss of water pressure.                                      school and other facilities to continue normal
                                                             operations. Each incident will be evaluated by
General                                                      the central office to determine the appropriate
In the event of a water failure, many factors need to        steps to be taken.
be taken into consideration. These would include, but
are not be limited to, sanitation, food preparation,      4. Check with the JCPS Safety and Environmental
and potable water needs.                                     Services Office before using water after a public
                                                             water failure has occurred.
Procedure
Should a water failure impact the school population,      5. The principal or designee will direct any other
do the following:                                            action as needed.
 1. Initiate the BLIMT.
 2. Keep staff informed.



                                    General Staff Procedures
                                              Water Failure
       1. Immediately notify the front office, and identify yourself.
       2. Give the location, the nature of the situation, and any other pertinent information.
       3. Do not use or drink water until advised so by the Site Incident Commander (Building Princi-
          pal/Site Manager).




Safety and Emergency Procedures Manual                                                                            173
23
      Weapons Possession/                                       7. All doors should remain locked; students and
      Armed Offender                                               staff should move away from doors and win-
                                                                   dows, turn out the lights and remain quiet until
      Definition                                                   the all-clear signal is given by the police or the
      An armed offender is a person possessing a weapon            BLIMT.
      capable of deadly force and whose intent is to pose a
      threat, inflict harm, or carry out a personal objective.  8. Assist police as directed.
      The armed person may be a student, staff member, or If the situation is not deemed an emergency by the
      community member.                                        principal, the following procedures apply:
      The JCPS Code of Acceptable Behavior and Disci- Student
      pline forbids possession of, carrying, storing, or using
      deadly weapons on school property.                         1. Call the Security and Investigations Unit at
                                                                    3121.
      The Kentucky law governing this offense states that
      unlawful possession of a weapon on school property        2. Inform the student of the charges for the pro-
      in Kentucky is a felony punishable by a maximum               posed suspension, and provide an explanation of
      of five (5) years in prison and a ten thousand dollar         the evidence supporting the charges.
      ($10,000) fine. KRS 527.070
                                                                 3. Provide a reasonable opportunity for the student
      Procedure                                                     to present his or her case.
       1. Alert staff with the following announcement:          4. The principal/designee shall report the decision
          “All staff are to initiate lockdown procedures           to suspend, orally and/or in writing, to the stu-
          immediately.” (See Section 9.)                           dent’s parent/guardian within one school day of
                                                                   the informed hearing.
       2. Dial 9, then 911 (9 must be pushed to acquire
          an outside line). Make sure the 911 operator          5. A parent conference will be held with Central
          understands that there is an armed offender in           Office staff.
          the building, his or her location, and any other
          pertinent information. If possible, stay on the       6. Recommendation will be made for an assessment
          line until you are instructed to disconnect by the       at the JCPS Regional Assessment Center.
          emergency operator.                                   7. The student will be assigned alternative place-
       3. Keep all students inside the classrooms until fur-       ment, or preexpulsion proceedings will be
          ther notice. All classroom doors should be locked        initiated.
          at the sound of the emergency signal.
       4. Notify the Security/Radio Room at 3121.
       5. Notify all students outside their classrooms to
          report to the safest classroom. All staff mem-
          bers should make certain that any stray student
          is brought into a locked area.
       6. Staff and students outside the building should
          report to arriving police or to the school’s alter-
          native site.




174                                                                                    Jefferson County Public Schools
                                                                                                                     23
Evidence                                                  Staff
                                                          Prior to initiating any corrective discipline/progres-
Definition                                                sive assistance, the supervisor should review the
Evidence is any contraband/material (e.g., drugs,         requirements associated with due process and just
alcohol, look-a-likes, or paraphernalia) confiscated      cause. Each case has to be handled on an individual
from a student or found on the school site.               basis.
Procedure                                                 For assistance, call the director of Employee Rela-
                                                          tions at 3151 and refer to the JCPS Policies and Pro-
 1. If a firearm is seized, the make, model, and serial   cedures Manual.
    number shall be reported to the executive direc-
    tor of Student Relations and Safety at 6140.          Other Adults
                                                          Assess the situation, and if necessary, call the police
 2. Call the Security and Investigations Unit to          and have them assist in handling the situation. Acti-
    request that district security personnel respond      vate the emergency procedures.
    and collect the evidence.
                                                          Legal action will be instituted against any adult,
 3. When the officer picks up the evidence, he or she     where appropriate.
    must sign the receipt or log to maintain the chain
    of custody.


                                      General Staff Procedures
                               Weapons Possession (By a Student)
          1. Immediately notify the front office, and identify yourself.
          2. Give the location, the nature of the situation, and any other pertinent information.
          3. If possible, safely take possession of the weapon/dangerous instrument.
          4. If possible, isolate the student from other students and staff.
          5. Document the incident, and when appropriate, provide a written disciplinary referral.




Safety and Emergency Procedures Manual                                                                              175
23
                                       General Staff Procedures
                                            Weapons Possession

         (By a Hostage, Intruder, Armed Offender, or Civil Disturbance/Gangs)
       1. Immediately notify the front office, and identify yourself.
       2. Give the location, the nature of the situation, and any other pertinent information.
       3. Make the following building announcement: “All staff to implement lockdown procedures
          immediately.”
       4. Check the hallway immediately outside your room, and bring uninvolved, nonthreatening students
          into your classroom or office. (See “School Security Levels” Sections.)
       5. Close and lock all doors.
       6. Keep all students sitting on the floor away from doors and windows.
       7. Turn off the lights in the classrooms and offices.
       8. Use caution and discretion in allowing individuals/students entry into the classroom.
       9. Take attendance, and prepare a list of missing students and extra students in the room.
      10. Obtain the lockdown folder, and place the placards in the exterior window and in the door window
          (or under the door and into the hall if there is no window in the door).
      11. All doors should remain locked; staff and students shall remain sheltered until a BLIMT member or
          a police officer arrives with directions.




176                                                                                  Jefferson County Public Schools