SUSTAINABILITY MANAGEMENT REVIEW MEETING
12 December 2005
On 12 December 2005, the Garrison Commander (GC) and Chief of Staff hosted
the second annual Sustainability Management Review meeting with over 40
senior leaders across the Garrison and Fort Carson headquarters staff. The
purpose of the meeting was to review progress made to date on the 12
Sustainability Goals, review SEMS implementation, and discuss how well
sustainability is being integrated into all processes and programs on Fort Carson.
What follows are the minutes from the meeting.
Garrison Commander, Colonel Mike Resty
I have seen one evolution of our sustainability efforts. A year ago, we were far
less educated on the process. The recently published “Fort Carson 2005
Sustainability Progress Report” is a quick read. I want everyone to read it. We
have made some significant progress; maybe more in community stakeholder
buy-in than with units and organizations on post. We have the attention of
agencies outside of the federal government and local community leaders. The
key is in sustaining our ability to train soldiers. The future is bright because we
have a lot of good partners to work with.
Chief of Staff, Colonel Shannon Davis
This is the first annual sustainability review that I have attended. I was recently
briefed on our efforts and am interested to learn more.
SUMMARY OF LAST YEAR‟S ANNUAL REVIEW MEETING
Hal Alguire, DECAM
Minutes from last year‟s meeting are on the SEMS website. This year‟s meeting
minutes will also be posted to the website. Last year, we talked about integrating
sustainability into strategic plans. Has that happened? Last year each goal
proponent discussed successes, challenges, and barriers to sustainability
initiatives. Barriers included lack of funding, the stove-piping of actions rather
than the use of cross-functional teams, regulatory constraints, and the absence
of higher headquarters created incentives to help drive initiatives. Challenges to
integrating sustainability across Fort Carson included; time constraints, lack of
integration with Fort Carson strategic planning, absence of commitment, and little
to no connection to individual performance plans.
Goal 1: Sustainable Water and Energy
Vince Guthrie – DPW
Purchased Renewable Energy Credits (RECs), environmental attributes of
the energy, for about 28% of power consumption. When combined with
renewables provided in the mix from Colorado Springs Utilities, renewable
energy accounts for approximately 38% of Fort Carson‟s total energy use.
Water usage has been reduced by 45% since 2001. There may be a
slight increase as military units return from current deployments.
Electricity usage has risen 3% per year in recent years.
Natural gas usage is declining about 3% per year with recent building
renovations and new construction projects.
Rain sensors were installed last summer with great success. We are
currently evaluating other areas where rain sensors should be installed.
Received ECIP funds to construct a solar wall at building 8030 in FY06.
ECIP funds are being pursued for other projects as well.
Pursuing both on-site and off-site wind purchases. One of the
opportunities being looked at is in the south eastern portion of the
installation for 5-10 MW wind turbines to supply up to 10% of Fort
Carson‟s total power. $10K is needed to conduct a wind assessment to
support a potential follow-on contract for wind power.
We are also looking for opportunities to burn more bio-diesel.
Question raised in meeting: Do conservation easements allow for the
construction of wind turbines on conservation easement lands? Gary
Belew stated after the meeting that current easement negotiations prevent
any development on these easement lands which would include the
prohibition of erecting wind turbines.
Goal 2: Sustainable Transportation
Jennifer DeGaff - DOL
Colorado Springs Transit has made recent changes to the routes on Fort
COL Resty stated that we need to look for incentives that will encourage
people to take the bus from between the post to outside communities.
Who does the Garrison Commander need to influence to get better
service? Too many busses are empty. Is education of soldiers an issue?
Comment - Other federal agencies are paying employees to ride the bus.
We need to make this a FY06 goal to explore these possibilities. First
priority is to implement shuttle bus and see how rider-ship goes. Note:
Steve McCoy administers the mass transit program – he could provide
details as to how it works.
Comment - Set up military installations so that on-post driving is
eliminated. Develop transportation systems on the installation like an
airport where one leaves their car at the gate and gets on public
transportation (Dallas - Fort Worth airport cited as an example).
COL Resty stated that he is getting impatient with progress – what‟s the
hangup? Answer: Funding is the hang up. GC: We‟ll commit to the
funding – what‟s next? The Garrison Commander needs to be briefed on
the routes and wants soldier input. Comment from DOL: DOL will set up
a briefing for the GC.
Comment: Bus stop by ACS/Commissary is a nice stop but there isn‟t
sufficient information at the bus stop to understand how one can link with
the Colorado Springs Transit routes. It is important to provide a quality
experience at bus stops. One of DOL‟s goals is to include bus schedules
for Colorado Springs Transit at all stops.
Alternative fuels: We are working to provide E85 at the newest fuel point
on north end of installation (Specker Ave). Of the 70 GSA vehicles to be
replaced this year, 100% will be hybrids or E85. We also ordered 4 Ford
Escapes electric hybrid to replace current SUVs. Hybrid Hondas are
already saving money.
Rick Orphan – DPW
Rick started his presentation by asking a question: We will need to
inconvenience soldiers enough to push use of transit. Is this a good idea?
Parking plans will end up committing Fort Carson to a full time shuttle
service. Are we prepared to implement and support such a system?
Recycled materials are currently being used in road materials as per
Fort Carson is not a bike friendly place so we are working on this.
There is an on-going initiative to replace traffic signals with LEDs to save
energy and money. Some signals have already been changed and as
lights die out, they are replaced with LEDs.
We are improving existing roadways through better speed limits, traffic
signal alignment, and operations at intersections.
Goal 3: Improve Communications
Goal 4: Sustainability Partnerships
Christopher Juniper - DECAM
Partnerships take the form of education/training, regional/state policies,
We are receiving regional/state support for Fort Carson sustainability
o Align their policies/plans
o Align/integrate their indicators of success
o Education – Training team
Fort Carson Annual Sustainability Conferences are great examples of
partnerships. The conference focused on: Reporting, Inspiration,
Zero waste plan is an initiative in FY06 where Fort Carson can partner
with military bases and the entire region.
Sustainable regional energy plan in January will further strengthen
Goal 5: Hazardous Air Pollutants
Sally Atkins - DECAM
The goal is to reduce hazardous emissions into the air by 60% in 5 years.
We have a long ways to go to achieve this goal.
The biggest challenge we have is the building 8000 paint booth that is out-
dated and creates an inefficient operation.
o Last year a consultant highlighted the facility‟s faulty design. Poor
air flow within the paint booth is a health risk and poor painting
techniques and old equipment cause paint to be blown around
thereby wasting paint and causing increased air pollutants. The
facility is approximately 30 years old and does not meet 1995
standards. A new paint booth is needed.
FY06 focus is on best management practices.
o Move towards water-based solvents.
o Explore reductions in paint reformulations with manufacturers.
o Smoke pot inventory needs examination since some may still be
using hazardous pollutants. New requirement for training of units
and soldiers being deployed is to create a training environment
where smoke is used to create reduced visibility. G3 and DECAM
will work to meet the training need while reducing hazardous air
pollutants where possible.
o COL Resty mentioned that the Army sometimes allows ammo
managers to replace outdated ammo. We may be able to
exchange these outdated smoke pots for newer versions to reduce
the HAPs. Sally was not familiar with a possible program to swap
smoke pots free of charge, but found through inquiry last year that
money was required to swap out (only a couple hundred are left).
o DECAM will discuss with DOC ways to encourage companies doing
work on Fort Carson to use bio-diesel vehicles.
o Sally mentioned an initiative started last year to provide up-to-date
training for painters using a Defense Logistics Training program.
Larry Holland suggested that since Fort Carson is now so close to
convincing IMA to fund a new paint booth, maybe Fort Carson
should hold off on training until the new facility is built or does it
make sense to train personnel now with the existing facility? Sally
responded that even if funding were immediate, we‟re still a few
years off before a new paint booth would be constructed so training
for painters would be beneficial now. It was indicated that the
absence of TDY funds in the DOL painting contract was preventing
Fort Carson from providing this training for its painters. In response
to the discussion, the GC stated that he could come up with the
funds needed to get a painter or two to the Iowa painting facility as
only minor funds (approx. $500 per person to fly) were stopping this
opportunity from happening
Goal 6: Master planning
Vince Guthrie - DPW
LTC Larwin – DPW
The Fort Carson Master Plan includes a campus concept in the area
around the current Fort Carson headquarters. The campus concept
concentrates operational and service type facilities in a high density area
that promotes walking instead of driving. We can improve convenience
and reduce transportation cost.
We have taken a broad look into future (25 years) using a visual product
that gives meaning to the words.
We are opening up the doors of communication so that master planning
and the planning associated with new projects is not done in a vacuum.
We are ensuring that everyone who has an interest is invited to planning
and design charrettes in the future.
We have gone to Department of the Army and made the case that it is
smarter to consider life-cycle savings rather than first cost.
Goal 7: Platinum Buildings
Chris Chapman – DPW
The large current project to renovate rolling pin barracks was initially
planned at the SPiRiT Silver level. The budget came in $2 mil over the
50% replacement cost limit which caused designers to remove some of
the sustainable features from the project such that the SPiRiT level
declined to Bronze. Some of the features cut out of the project included
bike racks and passive solar energy. Colonel Resty asked that the DPW
detail what was lost that will in long-term cost the Army money so he can
make the case to IMA to change rules.
Training for DPW engineers/architects in sustainable construction has
A recent energy efficiency project at dining facilities uses evaporative
coolers instead of AC which saves about 80% of electricity demand.
In the future, all renovation projects and new construction projects less
than the statutory limit of $750,000 will meet the a minimum of Bronze
SPiRiT standard but we will aim for Silver. All Military Construction
Projects (MCA) will achieve Gold.
LTC Larwin mentioned that the statutory limitation on A&E work of 6% is
being challenged so that more sustainable designs can be created.
DPW will continue to look at life-cycle costs rather than first costs for
Tom Warren requested that DPW quantify the number of projects that are
now using sustainable design compared to prior to SEMS. Answer: All
projects use sustainable design, except for some smaller projects that do
not lend themselves to it.
LTC Larwin mentioned that design charrettes provide the opportune time
to bring sustainable features into projects. He wants everyone‟s support
to get sustainable features into the designs during the charettes. Please
bring all the good ideas so they can be costed out.
Goal 8: Sustainability Training
Janine Hegeman – DECAM
Awareness training was completed March 2005.
2100 children were trained during Earth Day this year.
We are developing SEMS competency training and have piloted the
training to DECAM managers.
o Continue awareness training
o Complete competency training to GC and staff which is designed to
lift conscious incompetence to unconscious competence so
sustainability becomes part of their lives and jobs.
o Provide competency training to community stakeholders
Funding Strategy: With continued FY05 funding levels into FY06,
competency training can be provided. Units will absorb the cost of
supporting the training by having personnel available for scheduled
Question: How can we deliver competency training to teachers/managers
at local schools? COL Resty mentioned that Janine should work through
Mac Kemp and DCA as they have direct contacts with school leadership.
Goal 9: Sustainable Procurement
Jim Ruby – DOC
The current focus is in training on procuring „green‟, particularly in the
government purchase card program for all purchases under $2500. We
are also in the process of developing a special link on the website that will
focus customers towards education and thinking „green‟ since it is difficult
for customers to take the time to think „green‟. After the holidays, we will
form a DOC training cell to proactively take training to customers on all
areas of acquisition including sustainability.
Question: Often times, sustainable products cost more. Should the
government purchase card limit be increased to help? Answer: The limit
is determined by Congress. DPW has a $25,000 limit since they have
Procurement is tentatively scheduled to be the topic of the Garrison
Commander‟s Sustainability Breakfast on 11 Jan 06.
Goal 10: Zero Waste
Don Fuhrman - DPW
A partnership between DPW and DECAM has been created to work this
Several deconstruction projects were executed in FY05.
We are working now to improve the refuse/recycling program.
In the coming year, will incorporate refuse/recycle practices into soldier
R&U classes at the DPW. Education will be a focus in the coming year.
Question: Is there enough fuel value in refuse to generate power?
Answer: Recycle America was invited to the last GC breakfast and is
talking with potential partners since a public/private venture is a possible
solution. Biomass contractors are frequently calling LTC Larwin looking
for biomass opportunities.
Goal 11: Training Lands
Rusty Savoy – Range Control
Gary Belew - DECAM
o Dam Enhancement FY06
o Erosion control – building bridges that allow for continued training.
o Reseeding from troop damage and resist weeds especially thistles.
Range Upgrades next 24 months
o MILCON: Projects included qualification training range, 2 story live
fire, and others.
o Selp Help Initiatives
Machine gun training now available.
A number of self help efforts on-going at Pinon Canyon
o Next few years: $100 mil will be invested in new ranges at Fort
Carson and Pinon Canyon. Major routes that were open to traffic
might have to be closed to nonessential traffic.
o Solutions are in progress except for finding the funding which is still
a problem (refer to Tom Warren or Gary Belew for more
o In 2005, Fort Carson acquired funding for 5000 acres of easement
on the Gary Walker ranch. We are currently working with partners
to include El Paso County to solve encroachment issues for El
Rancho on Fort Carson‟s eastern boundary (20,000 acres). The
County will acquire the first 95 acres. $5 mil is in the budget to
support this, but it is currently tied up in conference committee.
Fort Carson is seen as good pilot project to encumber a total of
75,000+ acres to preclude additional urban development.
o We are working on the southern boundary in 2006. Intent is to
mitigate development in Bob Walker ranch on the SE corner of Fort
Carson. We are currently funded for 2000 - 3000 acres of
easements on Gary Walker ranch.
o Future off-site mitigation potential needs examination since off-site
is very important to sustain on-site capabilities.
o Ecosystem management systems are in place.
Goal 12: Sustainability and Environmental Management System (SEMS)
Mary Barber - DECAM
DOD and DA guidance requires an EMS that conforms with ISO14001
international standards which includes a set of procedures. Future audits
will check on the implementation of the SEMS and whether Fort Carson is
following the procedures that they have put into place.
Mary used the SEMS website (sems.carson.army.mil) to explain the
SEMS and Fort Carson‟s progress to date in implementing the SEMS.
Management review annually to review the following:
o Suitability, adequacy, effectiveness of policy, goals, and targets
o Performance in relation to goals, objectives, and targets
o Results of past mgmt reviews
o Results of past audits
o Status of past incomplete and current action items
o Information requests from external parties
o Adequacy of existing human, financial, and other resources
SEMS metrics as required by Department of Army
o Policy statement: Updated policy statement signed by the CG and
GC in February 2005.
o Installation-wide self-assessment: Completed
o Written implementation plan: Completed
o Prioritized list of aspects: Fort Carson expanded environment to
“sustainability” including well-being, economy and society
o Awareness-level briefings: completed
o Annual Management Reviews: completed for 2005
Upcoming initiatives in FY06
o Finalize procedures
o Continue awareness training and initiate competency training
o Further integrate sustainability into installation planning, activities,
o Conduct annual conference and continue public outreach
o Receive EMS audit and operational review
o Continue to improve sustainability performance
Human Resources for SEMS
o SEMS Action Officer (Barber)
o Sustainability Planner (Tingley)
o Sustainability Engineer (Alguire)
o Support Contracts (Galentine, Hegeman, Florence)
o Cooperative Agreement with NCS (Juniper)
o EQWG: Environmental Quality Working Group is the on-post
o Environmental Protection Officer courses include sustainability
o Goal Proponents and staff
SEMS funding requirements for FY06 to support contractor labor -
Barriers and opportunities from Dec 04 Review
o Education and Awareness
o Improving mission involvement in EQWG/SEMS development and
participation in the program
o Incorporating sustainability into position descriptions and individual
performance objectives and evaluations
o Communicating SEMS and environmental procedures and progress
installation-wide and beyond
o Sustaining momentum towards goal achievement and sustainability
o Maintaining environmental compliance and implementing pollution
Open burning restrictions
EPOs/ECOs/BEMs on orders and trained
SEMS and RCRA Awareness
o Planning the sustainable development and growth of installation –
especially important to integrate sustainability into growth plans and
o Evaluating whether DECAM should continue to have primary
responsibility for SEMS
o Integrating sustainability into everything we do including developing
a sustainability-supportive culture and personal commitments
Burn barrels can be allowed on cold days downrange only at
MOUT sites – received a regulatory exemption
Continual improvement can be tracked from SEMS website
– which is great place to start with questions; there is also an
SEMS hotline available at 526-4340
Facilitated by Hal Alguire
Opportunity to develop in a sustainable way is great with the growth that
Fort Carson will see over the next several years.
Fort Carson‟s Campaign Plan identifies what needs to happen in the next
several years for growth. The word “sustainability” is not in the main body
of the campaign plan but that can be ok if the substance is there. There
are many tasks that Fort Carson must accomplish spread across
directorates. Question: How well are the sustainability goals integrated
into expansion planning? Now is the time to integrate.
Are we integrated enough?
o Tom Warren – We are reactively integrated; directorates are
forward planning to support missions but not integrated enough.
o Col Resty - Measure of success is how far down in each
organization are people thinking in an integrated manner? Having
leadership attuned to what‟s going on is a good start.
o LTC Larwin: What are the measurable milestones? Answer: Five
year plans were written two years ago for each of the goals. The
Sustainability Resource team plans to meet with goal proponents to
update the existing five year plans and turn them into 25 year
o Hal Alguire: As an example of integration challenges,
transportation is everyone‟s challenge and only doing more road
building will not solve the sustainable transportation problems for
o Bob Stack: Soldiers and training techniques are evolving all the
time. As an example, it may require more energy in the future to
make soldiers the best trained in the world. Providing sustainable
solutions like the use of renewable energy should be considered.
At the end of the day, executing the mission of preparing soldiers
for future conflicts is why Fort Carson exists.
o Judy Woolley: How do we know if campaign plan has
sustainability? It will be shown by the individual actions or tasks in
it. The plan doesn‟t need the word everywhere. The bottom line is
whether sustainability goals and initiatives were integrated into the
o COL Resty: We have partnerships but we do not have the strong
buy-in from them in all cases. We need more from community
partners. Example: Try to get out Gate 20 at 4:30 in the
afternoon. I was recently in traffic for 45 minutes.
o Christopher Juniper: Identify which assets are being designed
today that will have a 25-year life and ensure they are done with
sustainability in mind. Example – Develop a complete new system
for low impact vehicles like bikes, roller blades, skateboards,
hydrogen mopeds, etc. that is separate from cars and pedestrians.
o Gary Belew – 30 years ago people walked everywhere on post.
Times are different today, but we should learn from the past.
o Carlos deAguilar: There is not sufficient participation yet from all
directorates. Most of the time people don‟t know what‟s going on
within the directorates. The EQWG needs to be used for monthly
o Tom Warren wants to see a mid year review with the SEMS team
on the integrated nature of the Fort Carson Campaign Plan. Where
do we focus our efforts in order to hit the high points and achieve
increased return on investment. Take the campaign plan and
revise the sustainability plan to serve it.
o Peter Gates: Does DOC have sustainability language in contracts?
Answer: It is up to the people making the technical requirements to
include sustainability in the requirement. Then it will get into the
o Doug Lobdell provided the following comment after the meeting as
we ran out of time in the meeting for additional comments; …If we
really want results, we need objective metrics and accountability. For example, if
our goal is to eliminate solid waste, then we ought to look at average quarterly
waste for each unit and agency on post. Say DOL generates 5 tons of solid
waste per week. Give them a goal of getting that to 4 tons by 2009, 3 by 2013, 2
by 2017, and gone by 2022. This way you‟ll get more concrete progress from
DOL, we‟ll be able to measure progress better, and you will get a Director of
Logistics who really cares about finding innovative ways to reduce waste – much
more focused than “hey, we‟re looking at recycling.” Another example: have
brigade commanders set goals for public transportation ridership. If it‟s on their
support form it will drive them to more active involvement in finding paths to
reaching the goal. I think that very specific, objective metrics could be built for
every SEMS goal. Let the directors and commanders set those goals personally
and you‟ll get GREAT buy-in – especially if you have that accountability quarterly
COL Resty: I am extremely proud of people‟s efforts. We have taken
some great strides. I have angst and feel a sense of urgency. We can get
a lot done now and don‟t have to wait. This is the right time to move out
and make connections. Use the Chief and me to your advantage. When
the staff is stalled, we can make a phone call downtown to the right
person. Transportation is a major one that is not Fort Carson centric. The
entire community needs to be aware of the requirement and what they
need to do. We are going in the right direction but need to move faster.
Chief Davis: I am amazed and impressed with the experience we have
here at Fort Carson. Other installations are not as far along. A lot has
been done already and the Campaign Plan that is ever changing needs to
be continually evaluated for sustainability. An example of change is the
need to manage ranges differently as Army munitions change. Soldiers
and their families are changing. Remember as you look at soldiers, there
is a changing attitude about what‟s behind soldiers. There is more
recognition of the importance of families. Education is important.
Sustainability needs to be in the top three of things to get done here on
Meeting ended at 1130 hours. Questions concerning these minutes or the Fort
Carson Sustainability Program should be directed to: Mary Barber, Deputy
Director, DECAM, 526-4648 or email@example.com or Hal Alguire,
Sustainability Engineer, DECAM, 526-6210.