Orange County Transportation Authority Board Meeting OCTA Headquarters First Floor - Room 154, 600 South Main Street Orange, California Monday, December 10, 2007, at 9:00 a.m.
Any person with a disability who requires a modification or accommodation in order to participate in this meeting should contact the OCTA Clerk of the Board, telephone (714) 560-5676, no less than two (2) business days prior to this meeting to enable OCTA to make reasonable arrangements to assure accessibility to this meeting.
Invocation
Director Pringle
Pledge of Allegiance
Director Moorlach
Agenda Descriptions The agenda descriptions are intended to give members of the public a general summary of items of business to be transacted or discussed. The posting of the recommended actions does not indicate what action will be taken. The Board of Directors may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the notice of the recommended action. Public Comments on Agenda Items Members of the public wishing to address the Board of Directors regarding any item appearing on the agenda may do so by completing a Speaker’s Card and submitting it to the Clerk of the Board. Speakers will be recognized by the Chairman at the time the agenda item is to be considered. A speaker’s comments shall be limited to three (3) minutes.
Special Matters
1. Orange County Building Industry Association Award Presentation Award presentation to OCTA by Kristine Thalman, Executive Director, Orange County Building Industry Association. 2. Proposed Federal Fiscal Year 2007-08 Federal Transit Administration Section 5307 Program of Projects – Public Hearing Tresa Oliveri/Kia Mortazavi Overview The Orange County Transportation Authority has prepared the Federal Fiscal Year 2007-08 Program of Projects that outlines the use of $50.4 million in federal fiscal year 2007-08 Section 5307 Urbanized Area Formula Program funds and $5.7 million in Congestion Mitigation and Air Quality funds. A public hearing is scheduled for the December 10, 2007, Board of Directors meeting to meet Federal Transit Administration requirements for receiving these funds. Committee Recommendation Approve for submission to the Board for publication the proposed Federal Fiscal Year 2007-08 Program of Projects. 3. Presentation of Resolutions of Appreciation for Employees of the Month for December 2007 Present Orange County Transportation Authority Resolutions of Appreciation Nos. 2007-74, 2007-75, 2007-76 to Dane Koch, Coach Operator; Tony Nguyen, Maintenance; and Carolina Coppolo, Administration, as Employees of the Month for December 2007. 4. Presentation of Resolution of Appreciation to Orange County Sheriff's Department Employee of the Quarter Present Orange County Transportation Authority Resolution of appreciation No. 2007-78 to Orange County Sheriff's Deputy Joe Moreno.
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Consent Calendar (Items 5 through 28)
All matters on the Consent Calendar are to be approved in one motion unless a Board Member or a member of the public requests separate action on a specific item.
Orange County Transportation Authority Consent Calendar Matters
5. Approval of Minutes Of the Orange County Transportation Authority and affiliated agencies' regular meeting of November 26, 2007. 6. Approval of Resolutions of Appreciation for Employees of the Month for December 2007 Adopt Orange County Transportation Authority Resolutions of Appreciation Nos. 2007-74, 2007-75, and 2007-76 to Dane Koch, Coach Operator; Tony Nguyen, Maintenance; and Carolina Coppolo, Administration, as Employees of the Month for December 2007. 7. Approval of Resolution of Appreciation to Orange County Sheriff's Department Employee of the Quarter Adopt Orange County Transportation Authority Resolution of Appreciation No. 2007-78 for Orange County Sheriff's Deputy Joe Moreno. 8. Proposed Board of Directors' Meeting Calendar for the Year 2008 Wendy Knowles Overview Presented is the proposed official Board of Directors' meeting calendar for 2008, depicting the dates of the Board meetings and holidays for the year. Recommendation Adopt the Orange County Transportation Authority and affiliated agencies Board of Directors' meeting calendar for the year 2008.
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9.
State Triennial Performance Audit Update Kathleen M. O'Connell Overview Triennial performance audits were conducted of the Orange County Transportation Authority and the Orange County Transit District as required by California Public Utilities Code §99246. Thirty-eight recommendations were provided for management’s consideration. An update on management’s implementation of the recommendations is being provided. Recommendation Receive and file as an information item.
10.
Implementation of Draft Audit Responsibilities of the Finance and Administration Committee Kathleen M. O'Connell Overview The Finance and Administration Committee of the Board of Directors of the Orange County Transportation Authority has, to a large degree, functioned as an audit committee in its oversight of audit activities. Draft Audit Responsibilities of the Finance and Administration Committee formally establish the responsibilities of the Finance and Administration Committee functioning as an audit committee and an implementation plan ensures that those responsibilities are being fulfilled. Recommendations A. Adopt the Draft Audit Administration Committee. Responsibilities of the Finance and
B.
Approve the Implementation Plan of the Draft Audit Responsibilities of the Finance and Administration Committee.
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11.
Performance Evaluation of Sacramento Legislative Advocate, Sloat Higgins Jensen & Associates Wendy Villa/P. Sue Zuhlke Overview Sloat Higgins Jensen & Associates provide legislative advocacy services in Sacramento. A staff evaluation of the services provided during the past 12 months is presented to the Board of Directors for consideration and further comment. Recommendation Receive staff’s evaluation as an information item and provide any additional comments.
12.
State Legislative Status Report of Legislation Enacted in 2007 Manny Leon/P. Sue Zuhlke Overview By the close of the 2007 legislative session, 964 bills were submitted to the Governor for consideration with 78 percent of those bills signed into law. A report containing a brief analysis of legislation of interest to the Orange County Transportation Authority is submitted. Recommendation Receive and file as an information item.
13.
Federal Legislative Status Report Richard J. Bacigalupo Overview This Federal Legislative Status Report provides an overview of federal reauthorization recommendations from the American Road and Transportation Builders Association and discusses the impact which some of these recommendations could have for the Orange County Transportation Authority.
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13.
(Continued) Recommendation Receive and file as an information item.
14.
Amendment to Agreement for Additional Design Services for the San Diego Freeway (Interstate 5) at Oso Parkway Interchange Improvement Project Pradeep Gunaratne/Kia Mortazavi Overview On December 12, 2005, the Orange County Transportation Authority Board of Directors approved an agreement with CH2M Hill to provide design services to improve the San Diego Freeway (Interstate 5) at Oso Parkway. Several minor scope revisions are needed to complete the project. Recommendations A. Ratify Amendment No. 2 to Agreement C-5-2712 between the Orange County Transportation Authority and CH2M Hill, in an amount not to exceed $149,195, for additional design services to improve the San Diego Freeway (Interstate 5) and Oso Parkway interchange, bringing the total contract value to $1,672,197. Authorize staff to request an amendment to the Regional Transportation Improvement Program and State Transportation Improvement Program as well as execute any necessary agreements to facilitate the above action.
B.
15.
Cooperative Agreement with the City of Anaheim for the Development of the Anaheim Regional Transportation Intermodal Center Darrell E. Johnson/Kia Mortazavi Overview The Orange County Transportation Authority proposes to enter into a cooperative agreement with the City of Anaheim. A cooperative agreement is required to establish roles and responsibilities for the next stage of development for the Anaheim Regional Transportation Intermodal Center. Page 6
15.
(Continued) Recommendation Authorize the Chief Executive Officer to execute Cooperative Agreement C-7-1288 between the Orange County Transportation Authority and the City of Anaheim, in an amount not to exceed $1,535,250, for the next stage of development for the Anaheim Regional Transportation Intermodal Center.
16.
Proposition 1B Public Transportation Modernization, Improvement, and Service Enhancement Account Jennifer Bergener/Kia Mortazavi Overview Proposition 1B, passed by the voters in November 2006, made available $19.9 billion for investment in transportation throughout the state. Included in Proposition 1B is the Public Transportation Modernization, Improvement, and Service Enhancement Account, which provides $3.6 billon for investment in transit capital to eligible public transportation agencies. Project nominations are due December 14, 2007. Staff has prepared a candidate list of projects for Board of Directors’ review and approval. Recommendations A. Authorize the Chief Executive Officer to submit project nominations to the California Department of Transportation for the Public Transportation Modernization, Improvement, and Service Enhancement Account established by the passage of Proposition 1B. Authorize staff to process all necessary Regional Federal Transportation Improvement Program and State Transportation Improvement Program amendments and execute any necessary agreements to facilitate the above actions.
B.
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17.
Combined Transportation Funding Program Call for Projects and Guidelines Jennifer Bergener/Kia Mortazavi Overview The current Measure M will sunset in March 2011. Staff is seeking Board of Directors approval to issue the final Combined Transportation Funding Program. This competitive process will make available approximately $40.9 million in Measure M funds for streets and roads projects throughout the County. This report provides a summary of the programming strategies and funding levels available for each of the programs, as well as the Combined Transportation Funding Program guidelines. Recommendations A. Approve the 2007 Combined Transportation Funding Program guidelines and evaluation criteria. Authorize staff to issue a Combined Transportation Funding Program call for projects valued at approximately $40.9 million for fiscal years 2008-09 through March 2011.
B.
18.
City of Costa Mesa Fund Transfer Request for the Fairview Street Project Jennifer Bergener/Kia Mortazavi Overview The Orange County Transportation Authority has received a request from the City of Costa Mesa to transfer $1 million in savings from one completed Regional Interchange Program project, included in the Combined Transportation Funding Program, to another project that has an existing shortfall. Staff has reviewed this request with the Technical Advisory Committee and is presenting a recommendation for Board of Directors approval.
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18.
(Continued) Recommendations A. Authorize staff to amend the City of Costa Mesa project allocations to transfer $1 million in Regional Interchange Program savings from the Bristol Street project to the Fairview Road project. Authorize the Chief Executive Officer to negotiate and execute a cooperative agreement with the City of Costa Mesa to transfer project savings, as noted above, and to fund outstanding claims and change orders on the Bristol Street project, in an amount not to exceed $600,000.
B.
19.
Results of 91 Express Lanes 2007 Customer Satisfaction Survey Stella Lin/Ellen S. Burton Overview An annual survey of 91 Express Lanes customers is conducted to monitor customer satisfaction, usage patterns, customer characteristics, attitudes, and awareness. Two significant changes were made to the survey for 2007. First, users were categorized as frequent or infrequent based on their responses. The second major change was the inclusion of Transportation Corridor Agencies customers who use the 91 Express Lanes. This report summarizes the results of the September 2007 survey. Committee Recommendation Receive and file.
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20.
Amendment to Agreement for Coin and Currency Counting Services Tom Wulf/James S. Kenan Overview On June 13, 2005, the Board of Directors approved an agreement with Los Angeles Federal Armored Services, Inc., in the amount of $900,000, to provide coin and currency counting services for farebox collections for the period June 13, 2005, through June 30, 2008. Los Angeles Federal Armored Services, Inc. was retained in accordance with the Orange County Transportation Authority's procurement procedures for professional and technical services. Recommendation Authorize the Chief Executive Officer to execute Amendment No. 1 to Agreement C-5-0745 between the Orange County Transportation Authority and Los Angeles Federal Armored Services, Inc., in an amount not to exceed $275,000, for coin and currency counting services and to extend the term of the contract through November 30, 2008.
21.
Fiscal Year 2006-07 Comprehensive Annual Financial Report Tom Wulf/James S. Kenan Overview The Comprehensive Annual Financial Report for the Orange County Transportation Authority contains the fiscal year 2006-07 financial statements and an independent accounting firm’s audit opinion on the basic financial statements. Recommendation Receive and file as an information item.
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22.
First Quarter Fiscal Year 2007-08 Grant Status Report William Dineen, Jr./James S. Kenan Overview The Quarterly Grant Status Report summarizes grant activities for information purposes for the Orange County Transportation Authority Board of Directors. This report focuses on significant activity for the period of July through September 2007. The Quarterly Grant Status Report summarizes future and pending grant applications, executed and current grant awards, and closed-out grant agreements. Recommendation Receive and file as an information item.
23.
Fiscal Year 2007-08 First Quarter Budget Status Report Rene I. Vega/James S. Kenan Overview The Orange County Transportation Authority’s staff has implemented the Fiscal year 2007-08 budget. This report summarizes the material variances between the budget plan and actual revenues and expenses. Recommendation Receive and file as an information item.
24.
91 Express Lanes Property Insurance Policy Renewal Al Gorski/James S. Kenan Overview The Orange County Transportation Authority currently has a primary property and flood insurance policy for the 91 Express Lanes with AXIS Reinsurance Company and an additional policy with Empire Indemnity Insurance Company that provides earthquake coverage, which are scheduled to expire on February 29, 2008.
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24.
(Continued) Recommendation Authorize the Chief Executive Officer to issue Purchase Order C-7-1380 with Marsh Risk and Insurance Services, Inc. in an amount not to exceed $500,000, for the purchase of property and earthquake insurance for the period of March 01, 2008, to February 28, 2009.
25.
Purchase of Xerox P120 Professional Finisher Rich Smith/James S. Kenan Overview As part of the Orange County Transportation Authority’s Fiscal Year 2007-08 Budget, the Board of Directors approved the acquisition of a new high production copier. Since the Xerox P120 is compatible with other Xerox equipment used by the Orange County Transportation Authority, staff is requesting a sole source agreement with Xerox for a P120 finisher/copier. Recommendations A. Authorize the Chief Executive Officer to execute Agreement C-7-1351 between the Orange County Transportation Authority and Xerox Corporation in an amount of $141,915, for the purchase and three-year maintenance agreement for the P120 finisher/copier. Authorize the budget transfer of $82,803 from leases, in the services and supplies major object to tools and equipment in the capital major object within the General Services Department.
B.
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Orange County Local Transportation Authority Consent Calendar Matters
26. Selection of a Consultant for Project Management Support Services for the Freeway Program Tom Bogard/Kia Mortazavi Overview As part of the Orange County Transportation Authority’s Fiscal Year 2007-08 Budget, the Board of Directors approved the procurement of project management support services for the freeway program. Proposals and statements of qualifications were solicited in accordance with the Orange County Transportation Authority’s procurement procedures for the retention of consultants to perform architectural and engineering work. These procedures are in accordance with both federal and state legal requirements. Recommendations A. Select Hatch Mott MacDonald as the top ranked firm to provide project management support services for the freeway program. Authorize the Chief Executive Officer to request a cost proposal from Hatch Mott MacDonald and negotiate an agreement for their services. Authorize the Chief Executive Officer to execute the final agreement.
B.
C. 27.
Santa Ana Freeway (Interstate 5) Gateway Project Update Charles Guess/Kia Mortazavi Overview This report provides an update on the status of construction on the Santa Ana Freeway (Interstate 5) from the Riverside Freeway (State Route 91) to the Los Angeles County line. Recommendation Receive and file as an information item.
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Orange County Transit District Consent Calendar Matters
28. Amendment to Agreement for the Purchase of 377 Compressed Natural Gas 40-Foot Buses Dennis Elefante/Beth McCormick Overview In June 2005, the Board of Directors approved an agreement with New Flyer of America, Inc., for the purchase of compressed natural gas buses. Staff is requesting an amendment to this agreement. Recommendation Authorize the Chief Executive Officer to execute Amendment No. 3 to Agreement C-5-0746 between the Orange County Transportation Authority and New Flyer of America, Inc., in the amount of $1,496,070, to modify the seating in 30 vehicles on order to an express style seat and to address an engine upgrade in 98 of the vehicles on order, bringing the total contract value to $172,233,088.
Regular Calendar
29. Award of Construction Contract for Americans with Disabilities Act Bus Stop Modifications (Phase 3, Construction Package 9) Dipak Roy/Kia Mortazavi Overview As part of the Orange County Transportation Authority’s Fiscal Year 2007-08 Budget, the Board approved funds for the construction of Americans with Disabilities Act improvements at the Orange County Transportation Authority's bus stops countywide. Bids were solicited and received for the construction of these improvements in accordance with the Orange County Transportation Authority's public works procurement procedures.
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29.
(Continued) Recommendation Authorize the Chief Executive Officer to execute Agreement C-7-1233, between the Orange County Transportation Authority and Elite Bobcat Services, Inc., the lowest responsive, responsible bidder, in an amount not to exceed $400,000, for Americans with Disabilities Act bus stop modifications in the cities of San Juan Capistrano, Mission Viejo, and Rancho Santa Margarita.
Orange County Transit District Regular Calendar Matters
30. Agreement for Collection of Bus Ridership and Scheduling Information Services Audrey Saller/Beth McCormick Overview Schedule checking of the Orange County Transportation Authority’s bus network is a critical function that documents service performance. The Orange County Transportation Authority currently utilizes contractors to conduct bus system schedule checking services. The current contract expires on December 31, 2007. Offers were received in accordance with the Orange County Transportation Authority procedures for professional and technical services. Recommendation Authorize the Chief Executive Officer to execute Agreement C-7-1115 between the Orange County Transportation Authority and Southland Car Counters, Inc., in an amount not to exceed $247,200, for consulting services to collect bus ridership and scheduling information.
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Discussion Items
31. Chairman's Goals Final Status Report Chairman Carolyn V. Cavecche Trade Corridor Improvement Fund Program Update Jennifer Bergener/Kia Mortazavi Release of Draft 2008 Regional Transportation Plan Michael Litschi/Kia Mortazavi State Highway Operations and Protection Program Jim Beil, Caltrans, District 12 Public Comments At this time, members of the public may address the Board of Directors regarding any items within the subject matter jurisdiction of the Board of Directors, but no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to three (3) minutes per speaker, unless different time limits are set by the Chairman subject to the approval of the Board of Directors. 36. 37. 38. Chief Executive Officer's Report Directors’ Reports Closed Session Pursuant to Government Code Section 54956.9(b)(1). 39. Adjournment The next regularly scheduled meeting of this Board will be held at 9:00 a.m. on January 14, 2008, at the OCTA Headquarters.
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