A recruitment /introduction letter may be used when a waiver of written consent has been granted. This
letter typically accompanies a questionnaire but may be an introductory letter to direct someone to a
website to respond to a questionnaire; to call if they wish to participate in an interview, or receive a
questionnaire in the mail.
Elements of Letter should include the following:
Introduction and Identification of Researcher
Purpose of the research
Where the persons' name was obtained
What will subject be asked to do and how long will it take
Privacy and Confidentiality
Risks if there are any
Agreement to participate voluntarily
Contact Persons and Information
Template with Sample Language
Dear (Give name of respondent):
I am a graduate student working under the direction of Professor (Give the full name of the Faculty
Member who is serving as the Faculty Advisor on this project), in the (give Department's name)
Department at Northwestern University) or a professor in the Department of (give Department's name) at
I am conducting a research study to (state purpose of study-e.g., how young people obtain summer jobs in
Evanston and what the experience of interviewing for a job is like or your opinion about whether the
restaurants in Evanston contribute to the litter problem and what business owners should do about litter.
I obtained your name and address from (describe the source of the name-e.g., the local YMCA teen chapter,
or the community directory of recycling club presidents)
I am asking you to participate by (describe what is being asked of the participant. Describe length of time it
will take to do the task.)
It will take about 20 minutes to answer the questionnaire that is enclosed. When you are done with the
questionnaire, please mail it back in the enclosed self-addressed, stamped envelope.
Your participation in this study is voluntary. If you choose not to participate or to withdraw from the study
at any time, there will be no penalty.
The results of the research study may be published, but your name will not be used. [If anonymous
questionnaires are completed, include statement that "The questionnaire is anonymous. The results of the
study may be published but your name will not be known."].
If you have any questions concerning the research study, please call me [or Professor _____] at ( ) ___-
Return of the questionnaire will be considered your consent to participate.
Phone and E-mail
Faculty Advisor's Name
Phone and E-mail