Cabarrus County Request for Proposals For Video Visitation and Video Arraignment System August 13, 2008
Introduction Cabarrus County Is Soliciting Qualified Vendors To Provide A Proposal For A Complete Inmate Video Visitation And Video Arraignment System To Be Installed At The Following Four Cabarrus County Locations: Court House – 77 Union Street South, Concord, NC Sheriff’s Administration Building – 30 Corban Avenue Se, Concord, NC Jail Annex – 20 Corban Avenue Se, Concord, NC Jail Housing – (Under Construction) 30 Corban Avenue Se, Concord, NC
Scope of Services The Scope of Services Includes, But Is Not Limited to the Following: 30 IP Addressable Video Visitation Visitor Units 56 IP Addressable Video Visitation Inmate Units 3 IP Addressable Video Arraignment Courtroom Units 8 IP Addressable Video Arraignment Inmate Units All Associated Accessories Ability To Monitor And Record 8 Inmate Video Session Simultaneously Control Server Software Installation On Site Training Hardware And Software Maintenance Technical Support
Visitor Unit Minimum Requirements IP Addressable Provide High Resolution, Real Time Video, And Stereo Audio Digital Signal Over A LAN Provide High Resolution, Real Time Video, And Stereo Audio Digital Signal Over A WAN Device Fabrication –Monitor To Be Installed In Existing Cabinetry, Security Grade Handset With Steel Lanyard Mounted Externally On Cabinet.
Inmate Unit Minimum Requirements IP Addressable Cellblock Mountable (I.E., Cinder Blocks) Provide High Resolution, Real Time Video, And Stereo Audio Digital Signal Over A LAN Provide High Resolution, Real Time Video, And Stereo Audio Digital Signal Over A WAN Device Fabrication – High Impact Armored Housing, Steel Lanyard, And Security Grade Handset
Visitation Software Minimum Requirements Web Browser Interface Remote Management and Administration Ability For Any Authorized User on LAN/WAN o To Register Visitors o To Schedule Visits o To Monitor Visits o To Record Visits o To Interrupt Visits o To Generate Visit History Reports Audit trail for all monitored and recorded visits Optional – Web-based visitor registration Arraignment First Appearance – Minimum Requirements Provide High Resolution, Real Time Video, And Stereo Audio Digital Signal Over A LAN Provide High Resolution, Real Time Video, And Stereo Audio Digital Signal Over A Wan – Minimum Bandwidth Rate Of 256kbps Defendant Located In a Jail Interview Room. Judge, Prosecutor and Defense Located In Courtroom. All Need To See And Hear Each Other. Clerk Recorder Will Need To Hear All. Non-Participant Are Not Required To Hear Or See.
An Optional Site Inspection Will Be Held On Wednesday, August 27, 2008 At 10:00 A.M. Proposals The Deadline For Proposals Is September 5, 2008 at 2:00 P.M. a public opening will follow immediately in the Finance office.
5 Copies Of A Sealed Proposal Should Be Sent. Mail To: Cabarrus County Finance Office P.O Box 707 Concord, NC 28026-0707 Deliver Directly To: Cabarrus County Finance Office 65 Church South, Room 288 Concord, NC 28025 All Proposals Should Be Sent To The Attention Of: Sherri Barnhardt Purchasing Agent / Contract Administrator
Questions Should Be Directed To Debbie Brannan, ITS 704-920-2155 Dabrannan@Cabarruscounty.Us
Proposal Contents Name And Location Of Firm Customer Reference List Of Similar Projects. Proposed Equipment and Software with Their Associated Unit Cost. Cost of Complete On-Site Installation, Configuration and Testing Of All System Components. Proposed Training And Associated Cost Software Licensing Structure Annual Software Maintenance Cost Annual Hardware Maintenance Cost Proposed Project Team Proposed Project Plan. Labor, Parts, Hardware and Software Warranty. Sample Maintenance Contract. A Description of the Company’s Technical Support Capabilities. A Description of Capabilities for Software Application Redundancy and Automatic Failover. Specifications for Network Wiring and Network Equipment to Be Provided By Cabarrus County. A Description of Vendor Requirements and Vendor Expectations of Cabarrus County for a Complete Installation.
All Proposals Will Be Evaluated Based On These Factors. The Cost Of Service Will Be Considered, But Will Not Be The Primary Selection Criteria. Cabarrus County Is An Equal Opportunity Employer And Service Provider And Encourages Small, Female, And/or Minority Firms To Submit Proposals.