SAMPLE LETTER: MEMBERSHIP ACCEPTANCE
(TYPE ON CHAPTER STATIONARY)
Mr. Joe Smith
216 8th Street
Akron, Ohio ~3l9
Congratulations! The Brothers of Phi Beta sigma Fraternity, Inc., (NAME OF CHAPTER), (NAME OP
COLLEGE/UNIVERSITY if collegiate), (CITY), after careful review of your application, academic
achievement, references and interview, are pleased to inform you that you have been accepted for
membership, subject to final approval of your application following receipt and processing of all
The total fees required to complete your membership application is $____ Please pay these fees by certified
check or money order, made payable to Phi Beta Sigma Fraternity, Inc. (National Office), not later than________
Upon review and approval of your completed application by the Regional Director and receipt of your
membership fees by the National Office, you will be eligible to complete the Educational Development and
Testing sessions and be initiated into (CHAFFER NAME), Phi Beta Sigma Fraternity.
In the meantime, we have proceeded to schedule the Initiation to take place on
____________(DATE), at o’clock M. at
_________ (LOCATION). The attire for the Initiation
Ceremony is suit and tie (dark suit preferred).
Prior to initiation, you will be required to attend all New Membership Development and Training sessions,
which will be held on _______________
(1 HREE DATES), at (TIMES), at (LOCATION).
Please forward your fees to Brother (NAME), at (ADDRESS/CITY/STATEIZIP). If you have any
questions, please contact me at (PHONE NUMBER and/or ADDRESS).
SEC’FION VI: SAMPLE LETIERS -5-
( PBS 1H )