SAMPLE OFFER LETTER FOR FIXED TERM APPOINTMENTS
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SAMPLE OFFER LETTER FOR FIXED TERM APPOINTMENTS It gives me great pleasure to extend an offer to you to join the faculty of the Department/Unit of XXXX as a rank/title of area……. This is a full-time, fixed term, academic-year appointment starting August 16, 20xx and running through August 15, 20xx. The annual salary is $XX.000. Your appointment is on an academic-year (9 month) basis or annual-year, with a salary paid in twelve installments on the last working day of each month. The appointment carries no presumption of academic tenure or reappointment beyond the period above. All fixed term appointments are subject to the approval of the Office of the Provost; your appointment is subject to all rules, regulations, and policies of the University (see Attachment A). Persons holding academic-year appointments are to be available for University duties from August 16 through May 15. Your teaching duties/duties will include …... Enclosed is a Temporary Faculty/Academic Staff Appointment/Reappointment Memorandum form, which you will need to sign, date and return. The University provides a substantial package of fringe benefits. Full information on these benefits is available on the Benefits Homepage (http://www.hr.msu.edu/Depts/Benefits). We are very pleased to make you this offer and sincerely hope that you will be joining the faculty in the fall. I do request that you respond to this offer as soon as possible (no later than ………..) and that you return the form to our office no later than …... At that time I will take pleasure in finalizing your appointment recommendation. Sincerely, Chair/Director Attachment A Final approval for your appointment rests solely with the President. As part of the final approval process of your appointment, the university may verify the receipt of your academic degrees and other academic credentials. Any falsifications related to your degree or academic credentials may constitute grounds to revoke your offer of appointment. Additionally, I must inform you that the decision to recommend an academic appointment takes into account all available information regarding an applicant’s professional and personal conduct. Your appointment is contingent on the university having your cooperation in learning information needed to assess your candidacy. For this reason, the university requires you to disclose all relevant facts needed to give the university a full and fair understanding of any past conduct that could adversely affect your ability to fulfill successfully your responsibilities as a faculty member, including: 1. professional misconduct or sanctions (e.g., debarment by a federal agency; any form of professional discipline or license restriction or surrender; and admission or determination that you have committed research misconduct); 2. any formal employment disciplinary action; 3. any civil rights violation that you admitted or were determined by a court or other adjudicative process to have committed (e.g., sexual or racial harassment or discrimination); or 4. any serious crime for which you were convicted or pled “no contest” (e.g., any felony; any crime that requires you to register as a sexual offender; any crime of violence; any fraud, theft, or other crime involving money). Engagement in any such conduct will not, in and of itself, disqualify you for an appointment at the university. But, your failure to disclosure such information, or any misrepresentation you make in connection with the disclosure, would be grounds to revoke your offer of appointment.