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									Guide to the Registration of Programmes leading to FETAC awards

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Contents

1. 2. 3. 4.

Introduction............................................................................................... 3 About This Guide ...................................................................................... 3 Computer Requirements .......................................................................... 3 Preparing the Information ........................................................................ 4 Centre Information ...................................................................................... 4 Programme Information .............................................................................. 4

5. 6.

Using the System...................................................................................... 5 Accessing the System .............................................................................. 5 Login........................................................................................................... 5 Home Page................................................................................................. 6

7. 8.

Update Centre Details .............................................................................. 7 Programme Register ................................................................................ 8 Register a Programme leading to a Certificate............................................ 9 Register a Programme leading to a Component Certificate ...................... 11 Adding details of Components offered ........................................ 12 Editing programmes already registered .................................................... 13 Keeping a record of programmes registered ............................................. 13

9.

Support.................................................................................................... 13

Appendix 1- Enabling Scripting/Java Scripting on Internet Explorer 6.X .... 14

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1. Introduction
The process called Programme Registration applies to all providers offering programmes leading to FETAC awards at levels 3 - 6 on the Framework. It involves these providers entering and maintaining up to date details of their programmes on a web-based database. This will enable accurate information to be available as to the range of programmes and awards on offer at any time. It will also enable FETAC to ensure that the information being put forward about these programmes is accurate and that learners will not be misinformed in respect of:    Award(s) on offer. Titles and Framework levels should be accurate Programme Title. The title / name of a course must be appropriate to the award to which it leads. Programme Duration. The duration of a programme should be proportionate to the volume of the award(s) to which it leads.

The website will be open on an ongoing basis. Providers will be expected to keep the data up to date i.e. if a new programme leading to an award at level 3 to 6 is to be offered then details should be entered. Likewise if a programme is to be ceased the details should be removed. NB What programme registration in not for   This is not the procedure for entering data for learner certification. Please see www.fetac.net for information on the certification system. Providers do not need to register each instance of a programme being run i.e. dates, times etc.

2. About This Guide
This guide outlines, in a series of steps, the procedure for entering data on programmes through the FETAC web-based entry system. It is designed to facilitate providers in understanding and using the system and uses a lot of screen images to complement the text instructions.

3. Computer Requirements:
In order to use the system, you will need access to a computer which has the attributes listed below. Note that these are also required for entering learner and results information using the certification system.   Access to the Internet. Internet Explorer version 6 is necessary. It is freely available for download from http://www.microsoft.com/windows/ie/default.asp Browsers other than Internet Explorer are not compatible with www.progreg.fetac.ie Scripting/Java scripting must be enabled. (see Appendix 1 if necessary) In order to ensure the security of candidate data a “time out” is in operation. If a user accesses the website and leaves it open but unused it will “time out” and the user must log in again.

 

Ideally you should also have a printer connected so that you can print out a record of the data entered.

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4. Preparing the Information
Before commencing data entry, you should ensure that you have the required information to hand. This includes overall centre details and programme information.

4.1. Centre Information
Centre name, address, contact number, email and website address. The names, contact details and job titles for the Centre Director and FETAC Co-ordinator.

4.2. Programme Information
Programme is this context has the same meaning as Course. The information required about each programme / course includes:   Title / Duration / Delivery Mode - what the course is called and how its is described / marketed to learners Award Information – name(s) of Certificates / Components to which the programme leads

The information about programmes will be divided between those programmes which lead to a major award i.e. Certificate and those which lead to one or more minor awards i.e. Component Certificate

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5. Using the System
There are four stages in the entry procedure:     Access the system and login to the Website Check and update Centre Details as necessary Enter Information on Programmes Leading to Certificates (Major Awards) Enter Information on Programmes Leading to Component Certificates only

6. Accessing the System 6.1. Login
The web address for the programme registration database is http://progreg.fetac.ie You will be asked for centre code (Roll Number) and a password which will have been sent in a letter to the centre director. Note: the password is not case sensitive and can be entered in upper or lower case.

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6.2. Home Page
Once logged in, you will see the home page for the site from which you can use links to move around the site and access the menu. Please note at all times do not use the Back Button on your browser to go back to a previous page. Just use the Home link on the website page to return to this menu and select the link to where you want to be.

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7. Update Centre Details
7.1. Use the View Centre Details button to check if the contact data currently held by FETAC is correct. The screen will be presented as shown:

7.2. If any of the data needs to be changed, click on the Edit Centre Details button, make and then save the changes using the Save Centre details and View Programmes Button.

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8. Programme Register
The screen, as shown below, is divided between those programmes which lead to Certificates (Major Awards) and Component Certificates (one or more Minor Awards). If you have previously registered programmes, they will be displayed on a list. If not the list will be empty. Use the highlighted links to View / Add / Edit / Delete / Print programme information If you have a lot of programme information to enter and wish to do it in a number of sessions, you can log out after each session and return later to complete the job.

In the following pages, you will see how to register programmes of each of these two types.

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8.1.

Register a programme leading to a Certificate (Major Award)

Shown below is the information is required for each programme/course offered by the centre that leads to a full Certificate (major award) at Levels 3, 4 , 5 or 6. You will not be required to enter the components (modules) which make up the major award.

Programme ID: this is automatically assigned by the system Programme Title: This is the name of the course as stated in advertising, brochures, prospectus, etc. Award Title: Select from the alphabetically sorted drop down list the name of the FETAC Certificate. Make sure the level and the code are correct. Delivery Mode: Select from the drop down list „full-time‟ or „part-time‟ as appropriate. Delivery Method: Select from the drop down list the most appropriate description. Number of components available. Select from the drop down list the number of components (i.e. separate minor awards) available to a learner on this programme. Sometimes the number of modules offered as part of a programme is greater than the number required for a certificate. Programme duration in hours: This is the approximate number of hours it takes a learner to complete the programme. Time for assessment and Work Experience should be included. Bands are provided of 50 hours+, 400hours+ etc. to assist. Where a provider is offering a programme with no set end-date, where completion of the course depends on the individual achievements of each learner, the „continuous‟ option should be selected. Once the details are entered hit the Continue button. The programme details entered by you will appear on the Programme Details page as shown below.

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Please ensure that the mandatory modules listed for the award are being offered by your centre as part of the programme/course. You do not need to enter the elective components that you offer as part of the programme, but it is your responsibility to ensure an overall coherence to the programme. If the details are correct tick the box and hit the Confirm button. If you want to change any of the details before confirming, use the Edit Programme Details link.

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8.2. Register a Programme Leading to a Component Certificate (Minor Award(s))
This information is required for each programme/course leading a certificate listing one or more components (previously known as modules). This Component Certificate was previously known as a Record of Achievement. Please note again the distinction between the programme i.e. the course designed by you as a provider which meets the needs of a particular group of learners, and the component(s) i.e. the minor award(s) which are being used to recognise the learning achievements of the learners. Each programme can, and usually does, lead to more than one component.

Programme ID: this is automatically assigned by the system Programme Title: This is the name of the course as stated in advertising, brochures, prospectus, etc. Award Title: this will be set by default to Component Certificate Delivery Mode: Select from the drop down list „full-time‟ or „part-time‟ as appropriate. Delivery Method: Select from the drop down list the most appropriate description. Number of components offered: Select a number of components from the drop down list e.g. 3. This means that the programme allows a learner to achieve a maximum of 3 components. Programme duration in hours: This is the approximate number of hours it takes a learner to complete the programme. Time for assessment should be included. Bands are provided of 50 hours+, 400hours+ etc. to assist. Where a provider is offering a programme with no set end-date, where completion of the course depends on the individual achievements of each learner, the „continuous‟ option should be selected.

Use the Add Components button to enter details of the components on offer in the programme.

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8.2.1. Adding Details of Components offered
The system provides a drop down list of all the valid components at levels 3 to 6. The list displays the level, title and code for each component. If you have stated that there is 1 component available on your programme, then you will be asked to identify and add that 1 from the list. If you say 2 components, you will be asked to choose 2 etc.

When all the components are entered you should confirm the details are correct by ticking the box and hitting the Confirm button.

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When you have completed entering a programme you will be returned to the Centre Programmes screen. You can use the Click here to Add Programme button to add as many programmes of either type as you wish.

8.3. Editing programmes already registered
Saved programmes details can be edited by going to the Centre Programmes page and clicking on the Edit button adjacent to the relevant programme. The details for the programme will appear on the screen and can be edited / entered again.

8.4. Keeping a Record of Programmes Registered
Use the Print Preview / Page setup drop down menu to set you page to landscape and then print out the table shown.

9. Support 9.1. Help Desk
FETAC has put in place a help line and an email contact to assist and provide information where required Help Line: Joan or Agnieszka at 01-8659599 Email – info@fetac.ie

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Appendix 1 – Enabling Scripting/Java Scripting on Internet Explorer 6.X
This will only be required to be checked if you are having difficulties accessing the website. 1. 2. 3. 4. 5. Open Internet Explorer. Select Internet Options from the Tools menu. In Internet Options dialog box select the Security tab. Click Custom level button at bottom. The Security settings dialog box will pop up. Under Scripting category enable Active Scripting, Allow paste options via script and Scripting of Java applets 6. Click OK twice to close out. 7. Hit Refresh.

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