Volume 2 Outlook Tips
Using Word As Your Email Editor (97/2000)
If you're using Microsoft Outlook as your email program, you may often wish that you could take advantage of Word's advanced formatting and editing features as you compose email messages. You may be surprised to learn that you can do exactly that by configuring Outlook to use Word as your email editor. To do so, start Outlook and then choose Tools | Options from the menu bar. In the Options dialog box, click on the Mail Format tab. Next, select the Use Microsoft Word To Edit E-Mail Messages check box. (In Outlook 98, choose Microsoft Word from the Send In This Message Format dropdown list.) When you've finished, click OK. To create a new email message from Word 2000, choose File | New from the menu bar to open the New dialog box. Click on the General tab, if it isn't already active, and then double-click on the E-mail Message icon. As an alternative, simply click the E-mail button in the Standard toolbar. (In Word 97, you must use Outlook to create a new message.) You can now address and compose your email message while taking advantage of Word's formatting and editing commands, such as AutoCorrect and the Document Map. When you've finished composing your message, click Send. (Note: Email messages you create in Word 2000 are sent using HTML format.)
Backing up your Outlook Express 6 Folders Sue Whitehouse
Making backups of your Outlook Express mail folders is often less problem than locating the mail folders. To locate your mail folders, run Outlook Express and then open your folder list. Right-click a folder and choose Properties. The Properties dialog box will give you the folder's location. Since all the folders are in the same place, you can now use Windows Explorer to go there. Copy the DBX files
Delay The Sending Of A Message
If you want to compose a message now and have Outlook send it at a later time, you can easily do so. First, address and compose the message then click the Options button on the Standard toolbar. In the Message Options dialog box, select the Do Not Deliver Before check box, then select a date from the dropdown box next to the check box. You can edit the time or day in the text box. Then click Close and send the message. The message is placed in the Outbox until it's time to be sent. The message will be sent at the appropriate time even if Outlook isn't running at that time.
Activate The Horizontal Scroll Bar In Outlook Views
If you've customized a view by adding more columns, you might not be able to see all the columns on the screen. To see all the information in your view you need to add a horizontal scroll bar. For example, suppose you've changed the Last Seven Days view of your Inbox and you would like to add the scroll bar to this view. To do this, first display the Inbox then display the view by choosing View | Current View | Last Seven Days from the menu bar. Next, select View | Current View | Customize Current View. In the View Summary dialog box, click Other Settings. In the Other Settings dialog box, in the Column Headings panel, deselect the Automatic Column Sizing check box and click OK. Click OK in the View Summary dialog box. The current view now has a horizontal scroll bar.
How To Create Noisy E-Mail With Outlook Express - Sue Whitehouse
Let's suppose that you would like to send some sounds, or music, with your e-mail. This isn't a difficult task for Outlook Express. Just create your message and then choose Format →Background →Sound. When the dialog box opens, click Browse. Locate the sound you want to use and double-click its icon to select it. Click OK to insert the sound into your message and close the dialog box.
Print A Blank Calendar
If you ever need to print a blank calendar page, the last thing you want to do is clear all your appointments for that time period. Instead, create a blank calendar folder in Outlook and print your blank pages from that folder. To create the blank calendar folder, choose File | New | Folder from the menu bar. In the Create New Folder dialog box, type a name for the folder in the Name text box. From the Folder Contains dropdown list, select Appointment Items. In the Select Where To Place The Folder list box, select the Calendar folder then click OK. When prompted to add this folder to the Outlook Bar, click No. Then select the new folder in the Folder List. To print a blank calendar page, choose File | Print. In the Print Style panel, select the calendar style you want to create. In the Print Range, select the dates you want to include then click Preview to see what your page will look like. If you like what you see, click Print in the Preview window then click OK. Your blank calendar page is then sent to the printer.
Create Shortcuts To Contact Forms Within Your Outlook Appointments
Shortcuts save you time when it comes to opening files. However, did you know you can also use them in Outlook to organize your work? One-way to do this is to link related appointments, contacts, and tasks with shortcuts. For example, you can link a contact with an appointment so that when you're viewing the appointment and you want to see information on who you're meeting with, you can click a shortcut that opens the contact form for that person in your Contacts folder. To create a shortcut that links a contact to an appointment, first open the Calendar. Then, either open an existing appointment or create a new one. From the menu bar, choose Insert | Item to open the Insert Item dialog box. In the Look In list box select the Contacts folder. When you do, the contacts from your Contacts folder are displayed in the Items list box. Select a contact and then select the Shortcut option in the Insert As panel. Click OK and Outlook inserts a shortcut to the contact in the appointment form. Click the
Volume 2 Outlook Tips
Save and Close button to save your appointment and return to the Calendar. Now, whenever you open the appointment, you can quickly view the contact by double-clicking its shortcut.
Print An Attachment With The Outlook Message
In these days of email viruses, you can't be too careful about attachments. However, if you do have an Outlook message with a safe attachment enclosed, you can easily print both the message and the attachment all at the same time. To do this, either select the message in your Inbox or open the message. Then, choose File | Print from the menu bar. In the Print Style list box, select Memo Style (if it's not already selected). Then in the Print Options panel, select the Print Attached Files With Item(s) check box. Now click OK. The message will print with the attachment icon followed by the attached document.
Find Related Outlook 2000 Messages In A Flash
Sometimes it's good to review all the messages related to a particular discussion thread. Outlook provides a quick way to see all the related messages listed together. To do this, open the Inbox and select one of the messages in the thread. Then choose Actions | Find All | Related Messages. Outlook looks for all messages with the same text in the subject line as the selected message. All the related messages are listed in the Find list box on the Advanced tab. To open a message, just double-click on the subject line in the list box. (Note that this technique only works if the subject line text hasn't changed from message to message. And it only finds related messages in the Inbox folder.)