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					STATE OF COLORADO
DEPARTMENT OF LOCAL AFFAIRS
1313 Sherman Street, Suite 521 Denver, CO 80203 Phone: (303) 866-2771 FAX: (303) 866-4819 TDD: (303) 866-5300

___________
Bill Ritter, Jr. Governor Susan E. Kirkpatrick Executive Director

Date: To:

February 15, 2008 CRS Title 32, Article 1 Special District Officials

Re:

March “TO DOs” / Alert to Clerks / District Access to State Voter System

"Without a sense of caring, there can be no sense of community." --Anthony J. D’Angelo-____________________________________________________________________________________ March 1: If a special district has securities outstanding which are non-rated and which were issued to the public, for an amount of not less than $1 million, and for a term of more than one year payable beyond the next year, then that district must file an annual report on form DLG 30 with the division of local government. This report must be filed within 60 days following the end of the fiscal year. CRS 1158-105 {Link to form DLG 30: http://www.dola.colorado.gov/dlg/ta/ta_forms.html} Send forms to Don Merrion, Department of Local Affairs, Division of Local Government, 1313 Sherman St., Ste 521, Denver CO 80203 and direct all questions to him by calling 303-866-3001 or emailing him at don.merrion@state.co.us. March 3: This is the only day for a person who wishes to be a write-in candidate for an office in a special district election to file an affidavit of intent stating that he or she desires the office and is qualified to assume its duties if elected. http://www.dola.colorado.gov/dlg/ta/special_districts/elections/manual/b_76.doc. Do not forget to notify these types of candidates of campaign and political finance by giving them a copy of the CPF Memorandum for Candidates: http://www.dola.colorado.gov/dlg/ta/special_districts/elections/manual/b_76.doc. March 4: If the only matter before the electors in a non-partisan election is the election of persons to office and if, at the close of business on the 63rd day before the election, there are not more candidates than offices to be filled at the election, including candidates filing affidavits of intent to be a write-in candidate, the designated election official, if instructed by resolution of the governing body, shall cancel the election and declare the candidates elected. (Form B-81 Resolution Cancelling Election is available at: http://www.dola.colorado.gov/dlg/ta/special_districts/elections/manual/b_81.doc and form B-27 Notification of Cancellation/Certified Statement of Results is available by following this link: http://www.dola.colorado.gov/dlg/ta/special_districts/elections/manual/b_27.doc. Note: If you have submitted a mail ballot plan to the Secretary of State, let them know you are cancelling your election. March 4 – March 6: If it is determined that your district must conduct an election, immediately notify all candidates of the date, time, and location of the lot drawing. The lot drawing determines the order of candidate names on the ballot (put names in a hat and draw one slip at a time, noting the order for ballot content). It’s important to do this immediately because you must certify the content of your ballot by March 7th.

March 7: Certify ballot content and notify county clerks of candidacies by forwarding faxed copies of self-nomination and acceptance forms and affidavits of intent to be a write-in candidate (if applicable) to them no later than close of business today. March 21: The designated election official shall appoint election judges for the special district no later than 45 days before the election. (Certificate of Appointment & Training Notice, Form B-33, is available at http://www.dola.colorado.gov/dlg/ta/special_districts/elections/manual/b_33.doc) March 21: If you are conducting a TABOR election, this is the last day for electors to file pro/con comments pertaining to the local ballot issue with the DEO in order to be included in the TABOR issue mailing. March 24: The designated election official shall hold a class of instruction concerning the tasks of their election judges and a special school of instruction concerning the task of the supply judge, not more than 45 days prior to the election. The Special District Association (SDA) is conducting judge’s training and has materials available to DEOs who wish to conduct their own training. You can access the details by going to: http://www.dola.colorado.gov/dlg/ta/special_districts/elections/docs/judge_training.pdf March 25: If you have submitted a timely mail ballot plan to the Secretary of State this is the last day for them to respond. March 27: (You may submit your requests sooner than this date.) Order the certified 40-day and 30-day voter registration lists from the county clerk and recorder(s) and the certified 40-day and 30-day property owners’ lists from the county assessor(s). Sample letters to these officials can be found at http://www.dola.colorado.gov/dlg/ta/special_districts/elections/manual/b_32.doc and
http://www.dola.colorado.gov/dlg/ta/special_districts/elections/manual/b_31.doc

March 27: If you are having a TABOR election the designated election officials of overlapping special districts shall confer concerning the preparation of the ballot issue notice. (Art X, Sec 20(3)(b) Colorado Constitution) March 31: Deadline for qualifying entities to request exemption from audit from the State Auditor using Application for Exemption from Audit. For information call Local Government Audits, Office of State Auditor, at 303-869-2870. The ceiling amount for a local government to qualify for exemption from audit is $500,000 as of August 2004 (CRS 29-1-604). Recently, a memorandum was sent to Colorado State Clerk & Recorders reminding them of the upcoming special district elections and their role in conduct of these elections. For your information, I am attaching a copy of the correspondence and spreadsheet to this email for your review. Finally, the Secretary of State has honored our request for district election officials to acquire user IDs and passwords to access the state voter registration database. Access to the database will enable election officials to verify voter registration of candidates, witnesses, and non-resident property owners. Designated election officials must send an email requesting access to the statewide voter registration database to a.lawson@sos.state.co.us. Access to this database is restricted to interested persons. Therefore, you must be a district election official of elections staff person to get access to the database. If there are any questions or concerns, please do not hesitate to call me. Thank you.

Date: Subject:

2/19/2008 3:29:12 PM State Voter Registration Data Base Access - Alert

Attention Special District Election Officials: Angela Lawson of the Colorado Secretary of State, is the contact person for those district officials who wish to request access to the state voter registration database. Angela has informed me she is having IT issues with her e-mail. Therefore, when special district designated election officials request database access information, please send your request to both a.lawson@sos.state.co.us and angela.lawson@sos.state.co.us . Angela will be certain to receive the correspondence one way or another. District election officials should e-mail Angela Lawson requesting permission to obtain access to the state voter registration database. In your email to Angela, please include your full name, the district's full name, your title, district address, and district phone number. Angela is making every effort to get back with districts as quickly as possible.