CONTRACT NO. 15-69850-501
ACE INITIATIVE CONTRACT IMPLEMENATION GUIDE
STATE OF WISCONSIN DEPARTMENT OF ADMINISTRATION
BUREAU OF PROCUREMENT
Remanufactured Toner and Recycled Copy Paper
December 6, 2005
Last Updated: November 7, 2008
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CONTRACT NO. 15-69850-501
Statewide Contract for Remanufactured Toner and Recycled Copy Paper
Statewide Contract Number: 15-69850-501 Commodities and Product Categories: Remanufactured (reman) toner and recycled copy paper RFB Number: 27755-MD Contract Period: November 1, 2005, through August 31, 2009 Contract Manager: Sara Redford, 608/267-2706, E-Mail: Sara.Redford@wisconsin.gov This is a statewide, mandatory contract for all state agencies and University of Wisconsin campuses. The following commodities and products must be purchased from the respective vendors listed below: Category Vendor Remanufactured Toner Laser Sharp, Inc. Recycled Copy Paper* XPEDX
* Agencies are permitted to purchase 1-9 cases, of at least 30% recycled, white and colored copy paper from Corporate Express on contract #15-61598-800.
Specific contract vendor information such as discounts, methods of order, delivery requirements etc., are listed under the heading of the respective contract vendors below. Note: All pricing for all vendors on this contract includes delivery unless otherwise noted. All vendors accept the P-card and are also required to offer state contract pricing to State of Wisconsin municipalities.
LaserSharp
111 West 19th Street Hastings, Minnesota 55033-3502 Product Category: Terms: Minimum Order: Delivery: Net 30 days
1-800 832-0965 ext. 2 Fax: (651) 437-3788
Remanufactured Toner No minimum order size is required. Order placed by 3:00pm will be shipped that same day. Orders are shipped primarily via UPS ground, and will cover most of the state in one (1) business day. If product is needed next-day, notify vendor and they will have it delivered within the time needed. Effective September 1, 2008, LaserSharp will begin assessing a fuel surcharge of $.90 per order. If you are charged more than $.90 on a LaserSharp order for the fuel surcharge, contact the contract manager as soon as possible. Fuel surcharges will be regularly monitored to ensure that they are still justified.
Pricing/Discounts: See the LaserSharp pricing document attached to the VendorNet contract cover page. Non-contract list items are discounted 60% discount off of the United Stationers Quarterly Pricer, End Column of the original equipment manufacturer (OEM) prices. The State Bureau of Procurement will monitor and ensure accurate vendor pricing on a monthly basis.
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CONTRACT NO. 15-69850-501
Account Set-Up
Less 60% from the United Stationers (US) End Column for OEM products available from the United Stationers catalog. Cost plus 16% for any products not available from US catalog.
1. Phone: (800) 832-0965 2. Online: For online ordering, you must open an account. For questions about online ordering and opening an account, please contact Krystal at (800) 832-0965 or via email at marketing@lasersharpinc.com. Orders: 1. 2. 3. 4. Phone: (800) 832-0965 Fax: (651) 437-3788 Email: service@lasersharpinc.com Online: http://www.lasersharpinc.com
If you are experiencing difficulty with the http://www.lasersharpinc.com URL, please try http://lasersharpinc.suppliesnet.net With all orders, please provide us with: Billing address End-User agency and contact name Shipping address Form of payment Delivery date Phone number
For your security, please call in credit card orders. Complete P-Card information must be entered on-line each time an order is placed. Credit card account information may not be stored or embedded in vendor’s system. Hours: Monday through Friday, 8am to 4pm. An order placed by 3:00pm will be shipped the same day. Customer Service and Returns: Remanufactured products carry a 100% satisfaction guarantee. LaserSharp will provide price quotes, help find products, and answer questions regarding remanufactured products. Questions can be answered by calling us at (800) 832-0965 ext. 2 or via email: service@lasersharpinc.com. Defective cartridges or returns of unused product: Contact Kelly at (800) 832-0965 ext. 14 to get an RMA. Electronic catalog:
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CONTRACT NO. 15-69850-501
The most current catalog can be found as an attachment on the VendorNet contract page for office supplies, OR LaserSharp Inc’s FTP Site In your address bar, type: FTP Today Web FTP Client - Standard Edition Username: wicontract Password: witoner Anonymous: Leave unchecked Passive: Leave checked Assistance on how to use the Java Interface is available to all users via the on-screen "HELP" button. To view a file, click to highlight the desired file and then click OPEN. You may print the file from this point. To download a file, click to highlight the desired file and then click DOWNLOAD. Proceed as normal. When you are finished, please click DISCONNECT to sign out. NEWS ON REMANUFACTURED TONER: On March 29, 2007, LaserSharp issued a product alert for HP Color LaserJet 4600 and 5500. Depending upon manufacture date, some cartridges may cause toner leaking, spilling and page streaks. For full details, please see the attachment on Vendor Net.
XPEDX W232 N2950 Roundy Circle East Pewaukee, WI 53072 Contact: Kristen Jenkins Email: kristen.jenkins@xpedx.com
Phone: 1-800-242-2139 Fax: (262) 549 - 3422
Commodity: 30% and 100% post-consumer content copy paper. Pricing: See XPEDX Pricing attached to VendorNet contract page.
Agencies may continue to order paper from their central departmental or campus resource or Waupun Central Warehouse (WCW).
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CONTRACT NO. 15-69850-501
FREQUENTLY ASKED QUESTIONS BY AGENCIES (FAQs)
Q: A: What exactly are we allowed to buy from each vendor? Are we restricted to only the specific subcategories listed above? Products within a subcategory can be purchased only from the vendor that was awarded that specific subcategory. For 30% post-consumer recycled content copy paper, authorized users may purchase cases of paper from Corporate Express on contract #15-61598-800 (Statewide General Office Supplies and New Toner), but they are limited to a maximum of 9 cases per order. Is there an easier way to determine pricing? The current pricing sheets are both long and complex. The pricing sheets provided in the contracts are primarily for vendor use and contract management purposes. Vendors are responsible for offering the correct discounted pricing on the ordering pages of their individual websites. Therefore to determine best pricing, the purchaser should simply look at the net price offered by the vendors. Net pricing is available by all vendors on their websites. I was able to get a quote that was less than the ACE Initiative price. Why can’t I buy from that vendor? All vendors were provided an opportunity to submit their best pricing during the RFP process. The winning vendors were chosen because of the value offered, taking into account both service and pricing. These vendors committed to competitive discounts across a wide range of products. While another vendor may offer an aggressive price for a particular product at a given time, we have no commitment that this vendor will continue to offer similar pricing across the enterprise. Second, locking in sustainable discounts, over the contract length, for all agencies was one of our primary goals. Another goal of the ACE Initiative was to ensure that agencies are provided with great value over time without having to always shop around. We understand that agencies have limited resources and time and do not always have the luxury of shopping around and negotiating every time you need to make purchases. By using ACE contracts, you can be sure that you will receive great value for the products you purchase, and, over time, save time and resources that can easily make up for any incremental dollars that resulted from a one-time purchase. Lastly, you may find better prices by shopping around, cherry-picking, or finding one-time promotions that may be out there for certain products. However, this way of buying will only create more challenges for the State’s ACE efforts and will require much more work and time, which may not be cost effective in the end. Please consider all these factors when you make your purchases. Q: A: The current products we buy will be outdated in a few months – are we being locked in to obsolete technology? Absolutely not. The ACE contracts are intended to be dynamic products that shift with mainstream market technology. The contracts were structured to provide discounts for existing product lines as well as discounts for future product lines. To accomplish this, discounts were contracted off the United Stationers Net Dealer Pricer which covers all the needs of the State agencies, and the contract lists can be updated every year through a formal review of the State’s spending habits. Therefore, we will continue to see best value since the prices for new products will be based on a discount off of an index price. 5
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CONTRACT NO. 15-69850-501
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What is happening with the other existing statewide contracts that cover similar products? The new ACE contracts are meant to fully replace existing contracts that overlap in scope. If an existing contract’s scope is completely covered by the new ACE contracts, the existing contract will either be terminated or left to expire unused. If an existing contract’s scope is only partially covered by the new ACE contracts, the overlapping portion of the existing contract will be terminated while the remainder of the contract will remain in force.
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