Document Scanning Services: Needed Or Not?
Find out more about how document scanning can help you business...
It is hard to imagine anyone in today's age of computers not being able
scan a document, let alone know what to do with it once it is scanned.
there are countless services offering to do just that--scan, upload and
your file as you want. Whether you want it simply stored on your
changed into a PDF, converted into c.d. form or simply sent out as an
email, these services will do it. The question is: are they actually
needed? Do you have to have someone else scan and create your documents?
The answer is both yes and no, and below we will offer the advantages and
disadvantages of using such services.
Why To Use It:
Most companies suffer from poor storage. They have row after row of
filing cabinets, all stuffed with documents and important papers. What
most services will do is offer to convert all of these into computer
files, saving you the time of 1) having to scan all the papers yourself
or 2) continually rummaging through the cabinets in hopes to find what
you are looking for. They will go through your mountain of paper and
organize them on the computer. This can save you a great deal of time
both now and later. Now since you don't have to spend your time
organizing, as opposed to focusing on current projects. Later since you
won't have to try and find what you need in a messy file cabinet.
Another reason to use a document scanning service is the quality. These
companies guarantee that you will have perfectly scanned and organized
files. They will do whatever you need to be done, so you won't have to
waste your time guessing against a piece of equipment that you swear
hates you since it never seems to work.
Why Not To Use It:
Ultimately, most--if not all--office workers know how to scan. It's
routine. To pay someone else to do it can seem wasteful and, since the
prices can be expensive, it can also seem foolish. Scanning and
organizing are traits that any worker should have, and employers may
hesitate to send for someone else to do what is, essentially, your job.
Also, since the prices can be expensive, it has to be viewed from an
objective point: is it better to spend the money and save some time, or
just have a worker come in an extra day? Employers may look toward the
Is It Worth It:
Depending on your situation, document scanning services can either seem
very appealing or very pointless. If you are unfamiliar with how to fully
use your computer (perhaps you can scan but the rest is just guesswork),
then using a service might be an excellent way to learn and get yourself
organized. If you are competent with scanning, however, you may see this
as a waste of money and time. It all comes down to how much faith you
have in your skills and how much money you are willing to spend.