John Septimus Roe

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					                                             Microsoft Office SharePoint Server
                                             Customer Solution Case Study




                                             SharePoint-based Learning Platform Delivers
                                             on Collaborative School Learning Vision




Overview                                     “This will become a motivating tool for students. They
Country or Region: Western Australia
Industry: Education
                                             can work in their familiar media, which is also safe
                                             and protected.”
Customer Profile
                                             David Hill, Deputy Principal, John Septimus Roe
John Septimus Roe Anglican Community
School is an Anglican school located near
Perth in Western Australia. With
approximately 2,000 students from
kindergarten to year 12 and 130 teachers,
the school places a particular emphasis on   John Septimus Roe Anglican Community School is an independent
personal development and students‟ roles     school that places a special emphasis on helping students develop
within the local community.
                                             relationships within the school and the wider community. The
Business Situation                           school wanted to extend its education and school management into
The school wanted students to be able to
access course material and collaborate       the digital realm, delivering rich media resources, providing
with other students online. It also wanted   collaboration tools for project work, and encouraging online
to help broaden the education experience
and ensure that parents are fully engaged.   communication between students, parents and teachers. In 2008,
                                             the school began preparation for the first Australian roll-out of an
Solution
In 2008, the school deployed the Kaleidos    integrated education platform – Kaleidos Learning Platform –
Learning Platform. Developed by education    based on Microsoft® Office SharePoint® Server and Microsoft SQL
specialist RM using Microsoft® SharePoint®
and Microsoft SQL servers, the platform is   Server. Teachers are beginning to develop digital course content
an information-sharing portal and virtual    and have learned how to set, mark and record student progress
learning environment.
                                             online. Parents will be able to use the school portal to get access to
Benefits                                     their children‟s results or for news on school events, and students
 Improved parent access to school data
 Extended engagement with students
                                             will begin to use online spaces to collaborate with classmates.
 Increased access to teaching and
  learning resources
“All schools are looking                      Situation                                          What John Septimus Roe wanted was to be
                                              John Septimus Roe is an Anglican community         able to put calendar information in the same
at ways they can                              school in Western Australia. As an                 place as all school communication to help
embrace technology to                         independent school run under the auspices          parents use online media to engage with the
                                              of the Anglican School Commission, John            school and students‟ progress, and to exploit
improve the teaching                          Septimus Roe is tasked with providing              the potential for online technologies to
and learning process.”                        education in the Anglican tradition,               enhance the way students interact with each
                                              accessible to children from a diverse range of     other, teachers and educational resources.
David Hill, Deputy Principal, John Septimus   socio-economic and cultural backgrounds.
Roe                                                                                              “All schools are looking at ways in which they
                                              The school comprises approximately 130             can embrace technology to help the
                                              teachers and 2,000 children, aged from             fundamental purpose of schools, which is
                                              kindergarten to Year 12. Run by a school           education. What we were hoping for was
                                              council that includes church, parent and           something that young people could engage
                                              community representatives, the school places       with from kindergarten upwards.
                                              a special emphasis on students‟ engagement
                                              with the community.                                “Our focus was very much on getting
                                                                                                 information to flow electronically because
                                              “We have a strong emphasis on pastoral care        then our communication and teaching can
                                              and a concern for each student as an               help build the relationships that will keep the
                                              individual,” says Deputy Principal, David Hill.    whole community engaged.”
                                              “That means we have a focus on helping
                                              students build relationships. For us,              Solution
                                              relationships are the bedrock of education.”       The existing school information system used
                                                                                                 a database called MAZE, built by education
                                              Most of the school‟s students either use, or       software specialist RM.
                                              have access to, laptop computers. This
                                              encouraged the school to think about how to        “In 2008, the school asked us to go in and
                                              foster students‟ relationships in the online       review how they were using it,” says Simon
                                              space.                                             Jones, Sales and Marketing, RM – Asia
                                                                                                 Pacific Pty Ltd. “But they also wanted to talk
                                              Although the school had a variety of               about developing a portal to improve how
                                              administration and information systems, it         information was disseminated outside the
                                              lacked the means of providing access to            school.”
                                              students and parents, and it didn‟t have any
                                              platform for helping students and teachers         RM had developed an integrated education
                                              collaborate online.                                database, portal and course management
                                                                                                 platform. Called „The Kaleidos Learning
                                              “We had a staff and student intranet for           Platform‟, RM had recently won a government
                                              providing policy documents, calendars and          tender in Scotland to provide the world‟s first
                                              reporting schedules, but it was not                country-wide learning platform, benefiting
                                              interactive,” says Hill. “In addition, there was   over 750,000 pupils. RM decided to give a
                                              a management information system for school         demonstration of Kaleidos to the school‟s
                                              information, contact information, billing and      principal.
                                              timetables.”
                                                                                                 “The portal is based on Microsoft Office
                                                                                                 SharePoint Server,” says Jones. “This
                                              provides remote access to information and         items and discussions, and be used to
“When we saw the                              resources, together with communication and        broadcast information to parents and
                                              collaboration tools. There is also an             maintain numerous school calendars.
Kaleidos product, we                          integrated Virtual Learning Environment built
realised the potential,”                      by RM, that helps teachers to create and          Benefits
                                              deliver media-rich courses and assignments.       The Kaleidos Learning Platform
says Hill. “The principal                                                                       implementation will enable John Septimus
was very interested in                        “The solution provides robust data exchange,      Roe to fulfill its mission by cultivating
                                              using Microsoft‟s BizTalk Server, allowing        education and engagement with students in
piloting this technology                      data from the existing MAZE database to be        the online space. They can interact with rich
in Australia.”                                integrated with other applications through the    media course material and teachers can
                                              portal, so that external stakeholders can gain    develop and store large repositories of
David Hill, Deputy Principal, John Septimus   access to information. Finally, there is an       sophisticated course content. Meanwhile,
Roe                                           assessment module that helps teachers to          parents can gain access to school
                                              record students‟ goals, targets and progress      assessments and scheduling, giving them the
                                              and analyse this data.”                           chance to be far more involved with their own
                                                                                                children‟s performance and the school in
                                              The product, as well as the concept, was          general.
                                              innovative. RM had to deliver a series of
                                              presentations on how the platform worked,         Taking the media to Gen Y
                                              including to the school council, who, in          The RM Kaleidos Learning Platform will
                                              August 2008, gave the go-ahead for a pilot to     change the way students work, enabling them
                                              be launched.                                      to produce more sophisticated project
                                                                                                material and build up their own portfolio of
                                              “When we saw the Kaleidos product, we             work which can be shared with others.
                                              realised the potential,” says Hill. “The
                                              principal was very interested in piloting this    “This will become a motivating tool for
                                              technology in Australia.”                         students,” says Hill. “They can work in their
                                                                                                familiar media, which is also safe and
                                              In terms of infrastructure, RM provided           protected.
                                              hosting of the platform at a tier 3 data centre
                                              in Australia. Access was controlled by            “For group work, the students can collaborate
                                              Microsoft Active Directory and Microsoft          on different components of the same project.
                                              Internet Security and Acceleration Server         Plus we can create self-marking tests
                                              2006 allowed safe and secure access to the        electronically. Or if a student is absent for a
                                              information stored in the portal.                 protracted period, the teacher can keep them
                                                                                                up to date with what has been covered in
                                              At the end of October 2008, 32 heads of           class.”
                                              department were given an overview session
                                              of the platform, and starting in 2009,            Course restructuring
                                              teachers began to assemble digital course         Recreating or supplementing existing courses
                                              content in the Virtual Learning Environment       in an online format has required some
                                              (VLE). In addition, the school began to set up    additional effort, but teachers stand to
                                              a series of school and department „Interest       recoup the investment as the subsequent
                                              Spaces‟. Configured as interactive web            repeat of each course requires minor
                                              pages, Interest Spaces can host a variety of      modification or enhancement. In the
                                              web parts including photos, surveys, news         meantime, the platform can be used to
For More Information                                            aggregate and track individual and group            they will be able to access what they want at
For more information about Microsoft                            performance.                                        the time they need it.”
products and services in Australia,
call 13 20 58.                                                  “Teachers are always looking to improve the         The school believes that its integrated online
                                                                efficiency of their workload, and in the long       Kaleidos Learning Platform will help students
For more information about RM Asia Pacific                      term, this will help them to be much more           develop the positive and productive
Pty Ltd products and services, call                             effective,” says Hill. “Once the core material      relationships they will need to prosper.
+61 8 6466 2999 or visit the Web site at:                       is established electronically in the VLE, it will
www.rmap.com.au                                                 be much easier for them to make                     “Relationships are about talking to people,”
                                                                modifications, edits or improvements.               says Hill. “Whilst sitting down face-to-face will
For more information about John Septimus                                                                            always be an important way in which we build
Roe products and services, call                                 “But the exciting thing will be how                 relationships, online spaces are the medium
+ 61 8 9247 2242 or visit the Web site at:                      relationships between students and teachers         of now and the future. So we have to build
www.jsracs.wa.edu.au                                            develop. Some online lessons will be                school communications around this medium.
                                                                interactive and we will use it heavily for
                                                                homework – to send it out, assess it and            “Similarly, there will always be a place and
                                                                provide feedback. Students can build up their       role for the classroom teacher in the teaching
                                                                own electronic portfolios and teachers can          and learning process, but we have to
                                                                encourage them to compare their own work            recognise that the young people of today
                                                                with their fellow students and learn from           have embraced online technology as a way of
                                                                them.”                                              absorbing information. My sense is that they
                                                                                                                    will drive this more than we will.”
                                                                Broader engagement
                                                                The capability of making a large proportion of
                                                                school activities and administration available
                                                                online will help John Septimus Roe bring            Microsoft Server Product Portfolio
                                                                parents closer to the school and all aspects        For more information about SQL Server
                                                                of education.                                       2005, go to:
                                                                                                                    www.microsoft.com/sqlserver
                                                                “I see that education is about parents being
                                                                involved – seeing what we are doing and why
                                                                we are doing it,” says Hill. “They will be able
                                                                to see how their sons and daughters are
                                                                progressing, because they have access to
                                                                individual marks and school-wide data.

                                                                “This is important because of the lifestyles
                                                                that most parents lead. Whilst they can still
                                                                ring up the school or make an appointment to
                                                                get information, there will be the opportunity
                                                                to source information online. The platform
                                                                will be their main communication avenue and


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                                                                    Products
                                                                     − Microsoft Office SharePoint Server
This case study is for informational purposes only. MICROSOFT
                                                                     − Microsoft SQL Server 2005
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS
SUMMARY.

Document published June 2009

				
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Description: John Septimus Roe Anglican Community School is an independent school in Western Australia. The school wanted to extend its education and school management into the digital realm, delivering rich media resources, providing collaboration tools for project work, and encouraging online communication between students, parents and teachers. In 2008, the school began preparation for the first Australian roll-out of an integrated education platform – Kaleidos Learning Platform – based on Microsoft® Office SharePoint® Server and Microsoft SQL Server. Teachers are beginning to develop digital course content and have learned how to set, mark and record student progress online. Parents will be able to use the school portal to get access to their children’s results or for news on school events, and students will begin to use online spaces to collaborate with classmates.