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MEMO TO: City Council

FROM:        Rosemarie Ives, Mayor

DATE:        December 18, 2007

SUBJECT:     APPROVAL OF CONSULTANT AGREEMENT TO PROVIDE
             ENGINEERING SERVICES FOR THE CITY’S WATER SYSTEM PLAN
             UPDATE


     I.    RECOMMENDED ACTION

           Approval by motion, authorization for the Mayor to execute on behalf of the City
           of Redmond a consultant agreement with HDR Engineering, Inc. to provide
           engineering services for preparation of the City’s Water System Plan Update for
           the years 2009-2015 at a contract amount not to exceed $470,000 including a
           $28,716 contingency.


    II.    DEPARTMENT CONTACT PERSONS

           Bill Campbell, Director of Public Works              556-2733
           Scott Thomasson, Utility Engineering Manager         556-2829
           Jeff Thompson, Project Engineer                      556-2884


   III.    DESCRIPTION

           Background:

           The City of Redmond is required by the Department of Health (DOH) to update
           its water system plan every six (6) years. Our last formal plan was completed in
           2003 and approved by the DOH in March 2003. A new water system plan, in at
           least draft form, is due March 1, 2009. Moreover, a new water system plan is
           needed to address both growth related issues in Redmond, along with existing
           system deficiencies.
City Council
December 18, 2007
Approval of Water System Plan
Consultant Agreement
Page 2




              A water system plan includes water demand projections based on projected land
              zoning, a water system model of the projected water demands, recommended
              system improvements and alternatives, cost estimates of anticipated
              improvements with potential funding sources, operation and maintenance
              programs, and compliance with Department of Ecology and Department of Health
              regulations.

              Consultant Selection Process:

              Requests for proposals were sent to three (3) local consulting engineering firms.
              Of the three firms, two submitted proposals: Murray, Smith & Associates, Inc and
              HDR Engineering. The written proposals clearly showed each of the firms’
              understanding of our requirements and are available for review at the
              Water/Wastewater Engineering Offices. Staff reviewed the proposals to
              determine the most qualified consultant. An evaluation form was used to rate each
              consultant’s proposal. HDR Engineering was selected as the most qualified
              engineering firm.

              After determining HDR Engineering as the most qualified firm, City staff
              negotiated a consultant agreement by reviewing their proposed scope of work,
              identifying any additional items to be included as well as eliminating any
              unneeded items. The final recommended scope of work and fee are included in
              the attached consultant agreement.


     IV.      IMPACT

             A.     Service/Delivery: The preparation of the new water system plan will provide
                    the Water/Wastewater Division of the Public Works Department the
                    technical direction it needs to recommend policy alternatives to the Council.
                    The policy decisions will be necessary in order to implement planned
                    additions to the water system. These decisions will provide for growth in the
                    system and provide improved services to those areas already developed.

             B.     Fiscal:
                    Water System Plan Update
                    HDR Engineering, Inc.                                          $470,000
                    Funding
                    Water/Wastewater Operating Fund                                $470,000

                    This project is currently budgeted from the Utilities’ capital funds, however
                    new financial policies in GASB 51 (Government Accounting Standards


                                                                   O:\Agenda\Water System Plan Update Memo
City Council
December 18, 2007
Approval of Water System Plan
Consultant Agreement
Page 3




                    Board) require that planning efforts be funded from operating funds. The
                    expenditures for the Water System Plan will be programmed from the
                    operating funds.


      V.      ALTERNATIVES

              Council could choose not to authorize the Mayor to sign the consultant agreement
              with HDR Engineering.
              The Public Works Department would need to renew negotiations with HDR
              Engineering for a reduced scope of work and revised consultant agreement or
              begin contract negotiations with the next most qualified engineering firm.


     VI.      TIME CONSTRAINTS

              The City of Redmond needs to begin its water system plan preparation soon.
              State regulations require the water system plans to be updated every six (6) years
              and Redmond’s last plan was completed in 2003.


    VII.      LIST OF ATTACHMENTS

             A.     Consultant Agreement for Engineering Services



            /s/                                                                           12/10/07
William J. Campbell, Director of Public Works                                               Date


Approved for Council Agenda              /s/                                              12/11/07
                                         Rosemarie Ives, Mayor                              Date




                                                                  O:\Agenda\Water System Plan Update Memo
                                           ATTACHMENT A


               CONSULTANT AGREEMENT
PROJECT TITLE                                     WORK DESCRIPTION

Comprehensive Water System Plan Update            Update the City of Redmond’s Comprehensive Water
                                                  System Plan
PROJECT NO.
1116.541040.321000 – City of Redmond Section
1122.541040.321000 – UPD Section
REDMOND BUSINESS LICENSE NO.                      CONSULTANT/ADDRESS/TELEPHONE

RED00019820                                       HDR Engineering, Inc.
                                                  500 108th Avenue, Suite 1200
FEDERAL I.D. NO.                                  Bellevue, WA 98004-5549
                                                  (425) 450-6200
47-0680568                                        (425) 453-7107 - fax

MAXIMUM AMOUNT PAYABLE                            COMPLETION DATE

$ 470,000.00                                      9/30/2009



Index of Exhibits
Exhibit “A” – Scope of Work
Exhibit “B” – Payment (Negotiated Hourly Rate)
Exhibit “C” – Consultant Fee Determination
Exhibit “E” – Title VI Assurances



THIS AGREEMENT, made and entered into this _______ day of__________,_______, between
the City of Redmond, Washington, hereinafter called the "CITY", and the above organization
hereinafter called the "CONSULTANT".


WITNESSETH THAT:

WHEREAS, the CITY desires to accomplish the above referenced project; and

WHEREAS, the CITY does not have sufficient staff to meet the required commitment and
therefore deems it advisable and desirable to engage the assistance of a consultant to provide the
necessary services for the PROJECT; and
WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington
State Statutes relating to professional registration, if applicable, and has signified a willingness
to furnish consulting services to the CITY.

NOW THEREFORE, in consideration of the terms, conditions, covenants and performance
contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as
follows:


                                            I
                               GENERAL DESCRIPTION OF WORK

The work under this AGREEMENT shall consist of the above described work and services as herein
defined and necessary to accomplish the completed work for this PROJECT. The CONSULTANT shall
furnish all services, labor and related equipment necessary to conduct and complete the work as
designated elsewhere in this AGREEMENT.


                                                II
                                          SCOPE OF WORK

The Scope of Work and project level of effort for this project is detailed in Exhibit "A" attached hereto,
and by this reference made a part of this AGREEMENT.


                                             III
                                    GENERAL REQUIREMENTS

All aspects of coordination of the work of this AGREEMENT, with outside agencies, groups or
individuals shall receive advance approval by the CITY. Necessary contacts and meetings with agencies,
groups or individuals shall be coordinated through the CITY. The CONSULTANT shall attend
coordination, progress and presentation meetings with the CITY or such Federal, Community, State, City
or County officials, groups or individuals as may be requested by the CITY. The CITY will provide the
CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation.

The CONSULTANT shall prepare a monthly progress report, in a form approved by the CITY, that will
outline in written and graphical form the various phases and the order of performance of the work in
sufficient detail so that the progress of the work can easily be evaluated.

All reports, plans & specifications, and other data furnished to the CONSULTANT by the CITY shall be
returned. All designs, drawings, specifications, documents, and other work products, including all
electronic files, prepared by the CONSULTANT prior to completion or termination of this
AGREEMENT are instruments of service for this PROJECT and are property of the CITY. Reuse by the
CITY or by others acting through or on behalf of the CITY of any such instruments of service, not
occurring as a part of this PROJECT, shall be without liability or legal exposure to the CONSULTANT.




                                                    2
                                           IV
                           TIME FOR BEGINNING AND COMPLETION

The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in
writing by the CITY. All work under this AGREEMENT shall be completed by the date shown in the
AGREEMENT under completion date.

The established completion time shall not be extended because of any delays attributable to the
CONSULTANT, but may be extended by the CITY, in the event of a delay attributable to the CITY, or
because of unavoidable delays beyond the control of the CONSULTANT.


                                                 V
                                              PAYMENT

The CONSULTANT shall be paid by the CITY for completed work and services rendered under this
AGREEMENT as provided in Exhibit "B" attached hereto, and by this reference made part of this
AGREEMENT. Such payment shall be full compensation for work performed or services rendered and
for all labor, materials, supplies, equipment, and incidentals necessary to complete the work specified in
Section II, "Scope of Work". The CONSULTANT shall conform with all applicable portions of 48 CFR
31.


                                               VI
                                         SUBCONTRACTING

The CITY permits subcontracts for those items of work as shown in Exhibit "D" attached hereto and by
this reference made a part of this AGREEMENT.

Compensation for this subconsultant work shall be based on the cost factors shown in Exhibit "D".

The work of the subconsultant shall not exceed its maximum amount payable unless a prior written
approval has been issued by the CITY.

All reimbursable hourly rates and direct non-salary costs for the subconsultant shall be substantiated in
the same manner as outlined in Section V. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.

With respect to subconsultant payment, the CONSULTANT shall comply with all applicable sections of
the Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.

The CONSULTANT shall not subcontract for the performance of any work under this AGREEMENT
without prior written permission of the CITY. No permission for subcontracting shall create, between the
CITY and subcontractor, any contract or any other relationship.




                                                    3
                                               VII
                                           EMPLOYMENT

The CONSULTANT warrants that it has not employed or retained any company or person, other than a
bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it
has not paid or agreed to pay any company or person, other than a bona fide employee working solely for
the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration,
contingent upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the CITY shall have the right to annul this AGREEMENT without liability, or in its discretion,
to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.

Any and all employees of the CONSULTANT or other persons while engaged in the performance of any
work or services required of the CONSULTANT under this AGREEMENT, shall be considered
employees of the CONSULTANT only and not of the CITY, and any and all claims that may or might
arise under any Workmen's Compensation Act on behalf of said employees or other persons while so
engaged, and any and all claims made by a third party as a consequence of any act or omission on the part
of the CONSULTANT's employees or other persons while so engaged on any of the work or services
provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT.

The CONSULTANT shall not engage, on a full or part time basis, or other basis, during the period of the
contract, any professional or technical personnel who are, or have been, at any time during the period of
the contract, in the employ of the CITY, except regularly retired employees, without written consent of
the public employer of such person.


                                             VIII
                                      NONDISCRIMINATION

During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in
interest agrees to comply with the following laws and regulations:

    Title VI of the Civil Rights Act of 1964
    (42 USC Chapter 21 Subchapter V Section 2000d through 2000d-4a)

    Federal-aid Highway Act of 1973
    (23 USC Chapter 3 Section 324)

    Rehabilitation Act of 1973
    (29 USC Chapter 16 Subchapter V Section 794)

    Age Discrimination Act of 1975
    (42 USC Chapter 76 Section 6101 et. seq.)

    Civil Rights Restoration Act of 1987
    (Public Law 100-259)

    American with Disabilities Act of 1990
    (42 USC Chapter 126 section 12101 et. seq.)


                                                   4
    49 CFR Part 21

    23 CFR Part 200

    RCW 49.60.180

In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of
Exhibit “E” attached hereto and by this reference made a part of this AGREEMENT, and shall include the
attached Exhibit “E” in every subcontract, including procurement of materials and leases of equipment,
unless exempt by the Regulations or directives issued pursuant thereto.


                                           IX
                                TERMINATION OF AGREEMENT

The right is reserved by the CITY to terminate this AGREEMENT at any time upon ten (10) days written
notice to the CONSULTANT.

In the event this AGREEMENT is terminated by the CITY other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the
time of termination of the AGREEMENT plus any direct nonsalary costs incurred at the time of
termination of the AGREEMENT.

No payment shall be made for any work completed after ten (10) days following receipt by the
CONSULTANT of the Notice to Terminate. If the accumulated payment made to the CONSULTANT
prior to Notice of Termination exceeds the total amount that would be due when computed as set forth
herein above, then no final payment shall be due and the CONSULTANT shall immediately reimburse
the CITY for any excess paid.

If the services of the CONSULTANT are terminated by the CITY for default on the part of the
CONSULTANT, the above formula for payment shall not apply. In such an event, the amount to be paid
shall be determined by the CITY with consideration given to the actual costs incurred by the
CONSULTANT in performing the work to the date of termination, the amount of work originally
required which was satisfactorily completed to date of termination, whether that work is in a form or a
type which is usable to the CITY at the time of termination; the cost to the CITY of employing another
firm to complete the work required and the time which may be required to do so, and other factors which
affect the value to the CITY of the work performed at the time of termination.

Under no circumstances shall payment made under this subsection exceed the amount which would have
been made using the formula set forth above.

If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's
failure to perform is without the CONSULTANT’S or it's employee's default or negligence, the
termination shall be deemed to be a termination for the convenience of the CITY. In such an event, the
CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than
default clauses listed previously.

In the event of the death of any member, partner or officer of the CONSULTANT or any of its
supervisory personnel assigned to the project, or, dissolution of the partnership, termination of the


                                                  5
corporation, or disaffiliation of the principally involved employee, the surviving members of the
CONSULTANT hereby agree to complete the work under the terms of the AGREEMENT, if requested to
do so by the CITY. The subsection shall not be a bar to renegotiation of the AGREEMENT between the
surviving members of the CONSULTANT and the CITY, if the CITY so chooses.

In the event of the death of any of the parties listed in the previous paragraph, should the surviving
members of the CONSULTANT, with the CITY's concurrence, desire to terminate this AGREEMENT,
payment shall be made as set forth in the second paragraph of this section.

Payment for any part of the work by the CITY shall not constitute a waiver by the CITY of any remedies
of any type it may have against the CONSULTANT for any breach of the AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform work required of it by the CITY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise
those rights with respect to any future act or omission by the CONSULTANT.


                                               X
                                        CHANGES OF WORK

The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT
as necessary to correct errors appearing therein when required to do so by the CITY, without additional
compensation thereof. Should the CITY find it desirable for its own purposes to have previously
satisfactorily completed work or parts thereof changed or revised, the CONSULTANT shall make such
revisions as directed by the CITY. This work shall be considered as Extra Work and will be paid for as
herein provided under Section XIV.


                                                 XI
                                              DISPUTES

Any dispute concerning questions of fact in connection with the work not disposed of by AGREEMENT
between the CONSULTANT and the CITY shall be referred for determination to the Director of Public
Works or City Engineer, whose decision in the matter shall be final and binding on the parties of this
AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works
or City Engineer's decision, that decision shall be subject to de novo judicial review.


                                             XII
                                 VENUE, APPLICABLE LAW AND
                                   PERSONAL JURISDICTION

In the event that either party deems it necessary to institute legal action or proceedings to enforce any
right or obligation under this AGREEMENT, the parties hereto agree that any such action shall be
initiated in the Superior court of the State of Washington, situated in King County. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties to such
action shall have the right of appeal from such decisions of the Superior court in accordance with the law
of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the
Superior court of the State of Washington, situated in King County.




                                                    6
                                            XIII
                               LEGAL RELATIONS AND INSURANCE

The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the
work to be done under this AGREEMENT. This AGREEMENT shall be interpreted and construed in
accord with the laws of the State of Washington.

The CONSULTANT shall indemnify and hold the CITY and their officers and employees harmless from
and shall process and defend at its own expense all claims, demands or suits at law or equity arising in
whole or in part from the CONSULTANT's negligence or breach of any of its obligations under this
AGREEMENT; provided that nothing herein shall require a CONSULTANT to indemnify the CITY
against and hold harmless the CITY from claims, demands or suits based solely upon the conduct of the
CITY, their agents, officers and employees and provided further that if the claims or suits are caused by
or result from the concurrent negligence of (a) the CONSULTANT's agents or employees and (b) the
CITY, their agents, officers and employees, this indemnity provision with respect to (1) claims or suits
based upon such negligence, (2) the costs to the CITY of defending such claims and suits, etc. shall be
valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the
CONSULTANT's agents or employees.

The CONSULTANT's relation to the CITY shall be at all times as an independent contractor.

The CONSULTANT shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The
CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own
employees against the CITY and, solely for the purpose of this indemnification and defense, the
CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW.

Unless otherwise specified in the AGREEMENT, the CITY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of an acceptable, supplemental
agreement, the CONSULTANT shall provide on-call assistance to the CITY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for:
proper construction techniques, job site safety, or any construction contractor's failure to perform its work
in accordance with the contract documents.

The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT, or as
otherwise required, the following insurance with companies or through sources approved by the State
Insurance Commissioner pursuant to Title 48 RCW.

Insurance Coverage

   A. Worker's compensation and employer's liability insurance as required by the State of Washington.

   B.   Commercial general liability and property damage insurance in an aggregate amount not less than
        two million dollars ($2,000,000) for bodily injury, including death and property damage. The per
        occurrence amount shall not exceed one million dollars ($1,000,000).

   C. Professional liability insurance in the amount of $1,000,000 or more against claims arising out of
      work provided for in this contract.


                                                     7
   D. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar
      ($1,000,000) combined single limit.

Excepting the Worker's Compensation and Professional Liability insurance secured by the
CONSULTANT, the CITY will be named on all policies as an additional insured. The CONSULTANT
shall furnish the CITY with verification of insurance and endorsements required by the AGREEMENT.
The CITY reserves the right to require complete, certified copies of all required insurance policies at any
time.

The additional insured endorsement shall provide that to the extent of the CONSULTANT’s negligence,
the CONSULTANT’s insurance shall be primary and non-contributing as to the CITY, and any other
insurance maintained by the City shall be excess and not contributing insurance with respect to the
CONSULTANT’s insurance.

All insurance shall be obtained from an insurance company authorized to do business in the State of
Washington. The CONSULTANT shall submit a verification of insurance as outlined above within
fourteen (14) days of the execution of this AGREEMENT to the CITY.

No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the
CITY.

The CITY will pay no progress payments under Section V until the CONSULTANT has fully complied
with this section. This remedy is not exclusive; and the CITY may take such other action as is available
to them under other provisions of this AGREEMENT, or otherwise in law.


                                                XIV
                                            EXTRA WORK

The CITY may at any time, by written order, make changes within the general scope of the
AGREEMENT in the services to be performed.

If any such change causes an increase or decrease in the estimated cost of, or the time required for,
performance of any part of the work under this AGREEMENT, whether or not changed by the order, or
otherwise affects any other terms and conditions of the AGREEMENT, the CITY shall make an equitable
adjustment in the (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3)
other affected terms and shall modify the AGREEMENT accordingly.

The CONSULTANT must submit its "request for equitable adjustment" (hereafter referred to as claim)
under this clause within thirty (30) days from the date of receipt of the written order. However, if the
CITY decides that the facts justify it, the CITY may receive and act upon a claim submitted before final
payment of the AGREEMENT.

Failure to agree to any adjustment shall be a dispute under the Disputes clause. However, nothing in this
clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.

Notwithstanding the terms and conditions of the first two paragraphs above, the maximum amount
payable for this AGREEMENT, shall not be increased or considered to be increased except by specific
written supplement to this AGREEMENT.


                                                    8
                                             XV
                                     ENDORSEMENT OF PLANS

If applicable, the CONSULTANT shall place its endorsement on all plans, estimates or any other
engineering data furnished by them.


                                             XVI
                                      COMPLETE AGREEMENT

This document and referenced attachments contains all covenants, stipulations and provisions agreed
upon by the parties. No agent, or representative of either party has authority to make, and the parties shall
not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein.
No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing
and signed by the parties as an amendment to this AGREEMENT.


                                             XVI
                                  EXECUTION AND ACCEPTANCE

This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be
deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt
all statements, representations, warranties, covenants, and agreements contained in the proposal, and the
supporting materials submitted by the CONSULTANT, and does hereby accept the AGREEMENT and
agrees to all of the terms and conditions thereof.


In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year first above
written.

CONSULTANT                                        CITY OF REDMOND

By: ________________________                      By:
                                                             Rosemarie Ives, Mayor

Title: _______________________

                                                  ATTEST:
                                                                   City Clerk

                                                  APPROVED AS TO FORM:


                                                             City Attorney




                                                     9
       Exhibit A

 City of Redmond
Water System Plan
  Scope of Services

   December 2007




    500 108th Avenue NE
    Suite 1200
    Bellevue, WA 98004-5549
    (425) 450-6200
                                         Table of Contents
1.0     Data Collection....................................................................................... 4
        1.1     Objective ...............................................................................................................4
        1.2     HDR Services ........................................................................................................4
        1.3     City Responsibilities ..............................................................................................4
        1.4     Assumptions ..........................................................................................................4
        1.5     Deliverables...........................................................................................................4

2.0     Water System Description ..................................................................... 4
        2.1     Objective ...............................................................................................................4
        2.2     HDR Services ........................................................................................................4
        2.3     City Responsibilities ..............................................................................................5
        2.4     Assumptions ..........................................................................................................5
        2.5     Deliverables...........................................................................................................5

3.0     Related Plans, Policies, and Agreements ............................................... 5
        3.1     Objective ...............................................................................................................5
        3.2     HDR Services ........................................................................................................5
        3.3     City Responsibilities ..............................................................................................6
        3.4     Assumptions ..........................................................................................................6
        3.5     Deliverables...........................................................................................................6

4.0     Demand Forecast ................................................................................... 7
        4.1     Objective ...............................................................................................................7
        4.2     HDR Services ........................................................................................................7
        4.3     City Responsibilities ..............................................................................................8
        4.4     Assumptions ..........................................................................................................8
        4.5     Deliverables...........................................................................................................9

5.0     Conservation Program ........................................................................... 9
        5.1     Objective ...............................................................................................................9
        5.2     HDR Services ........................................................................................................9
        5.3     City Responsibilities ..............................................................................................9
        5.4     Assumptions ..........................................................................................................9
        5.5     Deliverables.........................................................................................................10

6.0     Water Rights, Wellhead Protection, System Reliability, and Reclaimed
        Water ................................................................................................... 10
        6.1     Objective .............................................................................................................10
        6.2     HDR Services ......................................................................................................10

Redmond Water System Plan                                                                                            December 2007
Exhibit A - Scope of Services                                                                                               Page i
        6.3     City Responsibilities ............................................................................................11
        6.4     Assumptions ........................................................................................................11
        6.5     Deliverables.........................................................................................................12

7.0     System Analysis ................................................................................... 12
        7.1     Objective .............................................................................................................12
        7.2     HDR Services ......................................................................................................12
                7.2.1 Hydraulic Analysis ...................................................................................12
                7.2.2 System Physical Capacity Analysis.........................................................16
                7.2.3 Training ...................................................................................................16
        7.3     City Responsibilities ............................................................................................17
        7.4     Assumptions ........................................................................................................17
        7.5     Deliverables.........................................................................................................18

8.0     Water Quality....................................................................................... 18
        8.1     Objective .............................................................................................................18
        8.2     HDR Services ......................................................................................................18
                8.2.1 Water Quality & Regulatory Compliance Chapter ...................................18
                8.2.2 Changing Source Water Implications ......................................................19
        8.3     City Responsibilities ............................................................................................19
        8.4     Assumptions ........................................................................................................19
        8.5     Deliverables.........................................................................................................20

9.0     Operations and Maintenance ............................................................... 20
        9.1     Objective .............................................................................................................20
        9.2     HDR Services ......................................................................................................20
        9.3     City Responsibilities ............................................................................................21
        9.4     Assumptions ........................................................................................................21
        9.5     Deliverables.........................................................................................................21

10.0 Design Standards ................................................................................. 21
        10.1    Objective .............................................................................................................21
        10.2    HDR Services ......................................................................................................21
        10.3    City Responsibilities ............................................................................................22
        10.4    Assumptions ........................................................................................................22
        10.5    Deliverables.........................................................................................................22

11.0 Capital Improvement Program ............................................................ 22
        11.1    Objective .............................................................................................................22
        11.2    HDR Services ......................................................................................................22
        11.3    City Responsibilities ............................................................................................22
        11.4    Assumptions ........................................................................................................23
        11.5    Deliverables.........................................................................................................23

Redmond Water System Plan                                                                                           December 2007
Exhibit A - Scope of Services                                                                                             Page ii
12.0 Financial Plan....................................................................................... 23
        12.1    Objective .............................................................................................................23
        12.2    HDR Services ......................................................................................................23
        12.3    City Responsibilities ............................................................................................24
        12.4    Assumptions ........................................................................................................24
        12.5    Deliverables.........................................................................................................24

13.0 Draft and Final WSP Assembly and Delivery ........................................ 24
        13.1    Objective .............................................................................................................24
        13.2    HDR Services ......................................................................................................24
        13.3    City Responsibilities ............................................................................................24
        13.4    Assumptions ........................................................................................................25
        13.5    Deliverables.........................................................................................................25

14.0 Project Management............................................................................ 25
        14.1    Objective .............................................................................................................25
        14.2    HDR Services ......................................................................................................25
        14.3    City Responsibilities ............................................................................................26
        14.4    Assumptions ........................................................................................................26
        14.5    Deliverables.........................................................................................................26

15.0 Supplemental Services for Modeling and Demand Allocation.............. 27

Fee and Schedule........................................................................................... 27




Redmond Water System Plan                                                                                           December 2007
Exhibit A - Scope of Services                                                                                             Page iii
1.0        Data Collection
1.1 Objective
Work with City of Redmond staff to obtain information needed to complete the WSP update.

1.2 HDR Services
 1. Prepare a prioritized data needs checklist.
 2. Check and distribute incoming data provided by the City. Maintain and update the data
    needs checklist and review data progress with City Project Manager periodically.
 3. Meet with City Engineering and Operations staff to tour water system facilities. The
    purpose of the tour is to enhance the Project Team’s understanding of Redmond’s system
    and to discuss system condition and operational issues and concerns with the City staff.
    Up to four HDR staff will attend, including the Project Manager and City staff representing
    specialty areas of engineering, operations and maintenance (O&M), and water quality.

1.3 City Responsibilities
1.   Provide the requested water system data and documents according to the prioritized
     timeframe and in the format requested.
2.   Host a water system facilities tour for up to four members of the project team with City
     engineering and O&M staff.

1.4 Assumptions
1. The facilities tour can be scheduled to occur on the same day as the kickoff meeting or
DOH meeting.

1.5 Deliverables
Data request list, updated periodically as materials are provided.


2.0        Water System Description
2.1 Objective
Describe the characteristics of the City of Redmond water system.

2.2 HDR Services
Work with appropriate City staff to review and update each section of the Water System
Description from the 2003 Water System Plan. The system description chapter will be broken
up into four neighborhood area as follows: Novelty Hill, Overlake/Viewpoint, Well Service Area
and Rose Hill area. The following water system components will be described for each
neighborhood area:
     •     Ownership and Management
     •     Overview – Pressure Zones
     •     Sources of Supply and Treatment Facilities


Redmond Water System Plan                                                           December 2007
Exhibit A - Scope of Services                                                             Page 4
     •     Transmission System
     •     Pump Stations
     •     Storage Facilities
     •     Distribution System
     •     System Interties
The following figures will be developed for the system description chapter. The figures will be
developed using ArcGIS software with information as available from the City. The hydraulic
profile figures will be created in a graphics program (Adobe InDesign).
     •     City’s planning area boundary, as well as adjacent utility water service areas.
     •     Water Supply Facilities
     •     Existing Distribution System and Pressure Zones
     •     System Topography
     •     Hydraulic Profiles

2.3 City Responsibilities
1.   Work with the HDR team to review Water System Description chapter from 2003 Water
     System Plan and provide marked up version that reflects changes since 2003.
2.   Provide GIS data (shapefiles) on current service area and facility locations.
3.   Review the draft updated chapter provided by HDR and provide written comments within
     two weeks.

2.4 Assumptions
1.   The City will review the 2003 Water System Plan System Description chapter and work
     with the consultant team to provide necessary information for updating the chapter.
2.   The City will work with HDR to determine the level of detail to be provided in the System
     Description and on applicable figures, so as not to pose a security risk to the City.

2.5 Deliverables
1.   Electronic MS Word document of the Draft WSP Chapter 2 – Water System Description for
     City review and comment. The Final version will be assembled directly into the WSP.


3.0        Related Plans, Policies, and Agreements
3.1 Objective
Describe selected City service area policies, plans and agreements consistent with DOH
requirements to document this information.

3.2 HDR Services
1.   Source of Supply Agreements: Document details of key agreements related to the City’s
     sources of supply including the quantity of water, points of delivery, infrastructure
     ownership, water quality, rates and charges, etc. Key agreements with Cascade Water


Redmond Water System Plan                                                            December 2007
Exhibit A - Scope of Services                                                              Page 5
     Alliance will be included. Cascade’s key agreements with Seattle Public Utilities and
     Tacoma Water will also be included.
2.   Retailing Water Plans: Review the comprehensive plans for the City of Redmond and King
     County (areas where Redmond retails water) to document whether the Redmond’s WSP is
     consistent with the water utility and land use elements of those comprehensive plans. This
     will support obtaining signatures by Redmond and King County on the Municipal Water
     Law Consistency Checklist (Attachment 5 to DOH’s Municipal Water Law: Interim Planning
     Guidance For Water System Plan Approvals).
3.   Wheeling Agreement: Based on information provided by the City, document the wheeling
     agreement between Cascade and Sammamish Plateau Water and Sewer District
     (SPWSD) where Cascade water is wheeled through the City’s system to SPWSD.
4.   Intertie Agreements: Based on information provided by the City, document details of
     intertie agreements including the quantity of water, points of delivery, infrastructure
     ownership, water quality, rates and charges, etc. This will include agreements with NE
     Sammamish Water and Sewer District, Woodinville Water District, and Union Hill Water
     Association.
5.   Coordinated Water System Plan (CWSP): Document that the City is part of the East King
     County CWSP. The plan itself will not be reviewed since it was last updated in 1996 and
     Redmond’s service area has changed since that update. .
6.   Redmond’s Water-Related Policies: Summarize the water service related portions of the
     City’s municipal code, Comprehensive Plan, and Community Development Guide.
7.   Joint Facilities Operation Agreements: Summarize the agreements with Bellevue and
     Kirkland regarding operation of joint facilities.
8.   Maps: Create up to two maps showing all municipal boundaries, urban growth boundaries,
     zoning and/or land use, and coordinated water system plan boundaries related to the
     City’s service area.

3.3 City Responsibilities
1.   Provide applicable data needed, per the data request associated with Task 1, including
     map data layers, agreements, policies and plans.
2.   Review the draft WSP chapter and provide written comments within two weeks.

3.4 Assumptions
1.   All applicable data will be readily available; either from the City, King County, or other
     sources and the majority of the map data will be available in GIS or CAD format.
2.   A maximum of 15 agreements and/or plans will be summarized.
3.   Agreements included in the appendices will always be provided in electronic form, whether
     for City review or for the final document.

3.5 Deliverables
1.   Electronic MS Word document of the Draft WSP section Related Plans, Policies, and
     Agreements for City review and comment. The Final version will be assembled directly into
     the WSP Chapter 2.




Redmond Water System Plan                                                             December 2007
Exhibit A - Scope of Services                                                               Page 6
4.0        Demand Forecast
4.1 Objective
Prepare water demand forecast to serve as the basis for modeling and capital improvement
needs.
Redmond staff have indicated they would like the demand forecast developed at the parcel
level. Redmond and HDR staff have discussed conceptually how such a forecast could be
developed. However, developing the specific methodology will require more investigation.
Additionally, there is some uncertainty as to data that will be available. Therefore, this scope
describes the process of developing and applying the demand forecast methodology, rather
than specifying the detailed procedure.

4.2 HDR Services
1.   Summarize ten years of historical supply characteristics such as production and
     purchases, peaking factor, sales, customer categories, connections, and water balance
     including non-revenue water. The distribution system leakage will be calculated for the
     most recent year. This summary and analysis will be done separately for the main service
     area and the Novelty Hill service area.
2.   Investigate the data available to develop a parcel-based demand forecast. This will
     include meeting with Public Works and Planning Department staff to discuss and review
     the data (both content and format) in the City’s draft sewer model database, the utility
     billing system, and planning department zoning data. HDR will provide a list of anticipated
     data needs prior to meeting with Redmond staff. A preliminary list of those anticipated
     data needs is provided in Section 4.4.5 of this scope. The discussions will verify whether
     the data is indeed available. Findings from this step will be used in developing the
     forecasting methodology.
3.   Specify details of the proposed methodology and outputs, based on the available data. A
     draft methodology will be submitted to Redmond staff, via a brief Technical Memorandum,
     for approval prior to use.
4.   Pilot the methodology for one portion of the demand forecast and assess the
     methodology’s adequacy. This pilot is intended to test the methodology prior to investing
     time for the complete rollout. For example, the methodology could be tested for multifamily
     parcels for the six-year time period.
5.   Review adequacy of the methodology and discuss modifications, if needed, with Redmond
     staff. Three possible determinations are anticipated. First, the methodology could be
     satisfactory as conceived. Second, the methodology could require minor to moderate
     modifications, which, after made, would allow for a parcel-based demand forecast. Third,
     it may be determined that it is not possible to develop a parcel-based demand forecast, if
     the available data is not suitable for this purpose. If the latter is the case, a non-parcel
     based methodology would need to be developed and additional budget would be required
     from the main contingency fund.
6.   Prepare the draft demand forecast, based on the methodology.
7.   Prepare a Technical Memorandum for City review and comment with summary tables and
     graphs of the historical supply characteristics and draft demand forecast to allow for any
     adjustments before this information is used in writing the WSP chapter.
8.   Prepare the Planning Data and Demand Forecast WSP chapter.

Redmond Water System Plan                                                            December 2007
Exhibit A - Scope of Services                                                              Page 7
4.3 City Responsibilities
1.   Provide applicable data from various City departments per the data request associated
     with Task 1. Respond to HDR questions regarding data provided.
2.   Review the Technical Memoranda and the draft WSP chapter and provide written
     comments within two weeks of receiving each document.

4.4 Assumptions
1.   The City of Redmond is primarily interested in the demand for ultimate buildout, based on
     current zoning, rather than when that growth will occur. The Washington State
     Department of Health will accept the buildout demand in lieu of the traditional 20-year
     demand. DOH will still require demands for Years 1 through 6 of the planning period (per
     10-18-07 conversations with Richard Rodriquez and Sheri Miller at DOH.) Therefore, the
     demand forecast will be developed for Years 1 through 6 of the planning period, as well as
     for buildout.
2.   The demand forecast will be developed for four areas: 1) Redmond’s main service area, 2)
     Redmond’s Novelty Hill service area, 3) the portion of Kirkland’s service area that will be
     connected to Redmond’s hydraulic model, and 4) the portion of Bellevue’s service area
     that will be connected to Redmond’s hydraulic model. Additionally, the water wheeled to
     Sammamish Plateau Water and Sewer District will be reflected in the forecast.
3.   The Cities of Kirkland and Bellevue will be able to provide demand forecasts for the portion
     of their service areas that will be part of Redmond’s hydraulic model. Those forecasts will
     include at a minimum the current demands and buildout demands. Additionally, the
     required quantities of water to be wheeled to Sammamish Plateau Water and Sewer
     District (SPWSD) will be provided either by SPWSD or Redmond.
4.   Source data, per the data request list associated with Task 1, will be readily available from
     the City and will be provided electronically in spreadsheet or database format. The
     requested data will address two components: the demand forecast and the water use
     characteristics. For the demand forecast, it is anticipated that the data request will include
     the following based on preliminary, conceptual thoughts regarding the potential demand
     forecasting methodology. However, this list could change based on the discussions in
     Section 4.2.2 of this scope.
     •    Data from the sewer model database. This could be the database itself or an Excel file
          containing exported data. The data will include all parcels for Redmond’s main water
          service area and the Novelty Hill water service area, even if the City’s service areas
          are different for sewer and water service. For each parcel, the following information
          will be available:
               o   Associated water meter numbers with three years of water sales.
               o   Current zoning classification.
               o   Zoning from the previous set of zoning classifications. For example,
                   multifamily parcels in the sewer model database are anticipated to all have the
                   same zoning (e.g., multifamily) whereas the previous zoning classifications
                   divided multifamily parcels into several different zoning classifications based
                   on density.
               o   An indication as to how developed the parcel is. For example, not developed
                   at all, fully developed, or 50% developed.


Redmond Water System Plan                                                            December 2007
Exhibit A - Scope of Services                                                              Page 8
               o   Number of acres.
               o   Whether the parcel is served by the City’s water utility, another water utility, or
                   a domestic well.
     •    Five years of single family sales data.
     •    The number of single family connections at years end for the last five years.
     •    An indication of recent growth rates for each customer class. For example, for
          multifamily, this could be the number of multifamily connections for the last five years.

4.5 Deliverables
1.   E-mailed Word document file of the Technical Memorandum documenting the official draft
     demand forecast methodology.
2.   E-mailed Word document file of the Technical Memorandum with summary tables and
     graphs of the historical supply characteristics and draft demand forecast.
3.   Electronic MS Word document file of draft WSP Chapter 3 – Planning Data and Demands
     for City review and comment. The Final version will be assembled directly into the WSP.


5.0        Conservation Program
5.1 Objective
Document the City’s current conservation program and develop a program update to comply
with DOH requirements.

5.2 HDR Services
1.   Document conservation planning requirements, including the new Water Use Efficiency
     Rule related to the 2003 Municipal Water Law. Assess whether the City meets these
     requirements.
2.   Document the City’s current water conservation programs including the regional Cascade
     Water Alliance program, as well as any Redmond-specific programs. This will include
     estimates of savings accomplished by the conservation program, as estimated by City
     and/or Cascade staff.
3.   Document the City’s water conservation program for the next six years, including
     documenting the conservation goal adopted by the City on October 16, 2007, describing
     the measures and their estimated savings. This will include both Redmond’s portion of the
     new regional Cascade program, as well as any Redmond-specific programs. The impacts
     of the conservation program on the demand forecast will be assessed.
4.   Prepare the Conservation WSP chapter.

5.3 City Responsibilities
1.   Provide conservation program data per the data request list associated with Task 1.
2.   Review the draft WSP chapter and provide written comments within two weeks.

5.4 Assumptions


Redmond Water System Plan                                                               December 2007
Exhibit A - Scope of Services                                                                 Page 9
1.   Redmond’s conservation program for the next six years will rely heavily on the new
     regional Cascade conservation program, as documented in Cascade’s draft 2008-2013
     Water Conservation Program.
2.   Estimates of savings from recent conservation programs are available from either the City
     or Cascade.
3.   This task focuses on documentation of existing information, rather than original research or
     analysis.

5.5 Deliverables
1.   Electronic MS Word document file of draft WSP Chapter 4 – Conservation Program for City
     review and comment. The Final version will be assembled directly into the WSP.


6.0        Water Rights, Wellhead Protection, System
           Reliability, and Reclaimed Water
6.1 Objective
Perform a water rights and system reliability analysis including inventory, comparison with future
needs, and interties to meet DOH planning requirements including those under the 2003
Municipal Water Rights Legislation and provide an interpretive description. Table 3 and Table 4
of the DOH Water System Planning Handbook (April 1997) are required to be completed as an
element of an updated WSP. Update and summarize the City’s Wellhead Protection Plan.

6.2 HDR Services
1.   Perform a water right inventory and analysis to identify and summarize the status of the
     City’s existing water rights, based on the analysis of the City’s existing water rights
     previously conducted by HDR, and with input as needed from the City. The depth of this
     analysis will be sufficient to complete the tabulated Existing Water Right Status required in
     the 1997 DOH Water System Planning Handbook.
2.   Prepare future water supply analysis to determine the adequacy of the City’s existing
     surface and groundwater water rights, combined with existing agreements for purchased
     water, to meet the 6-year and buildout (based on existing zoning) demand forecast
     developed for the WSP update. Service area considerations related to purpose and place
     of use and service limitations (if any) will be evaluated. The depth of this analysis will be
     sufficient to complete Table 3 and 4 of the 1997 Water System Planning Handbook
     (Forecasted Water Right Status) as required by DOH.
3.   Document the status of existing or proposed interties.
4.   Update the source of supply and system reliability analyses to determine the adequacy of
     water quantity to meet future demands. It is assumed that the City is not planning to
     pursue water rights within 20 years, but will continue to rely on purchased water to meet
     additional projected demands. As such, this update will cover applicable Water Sources,
     Water Conservation Program, Interties, Water Reuse, and Facility Analysis.
5.   Document the City’s source of supply strategy that will meet needs throughout the
     planning horizon. While it is acknowledged that the City will primarily rely upon purchased
     water to meet growth in system water demands, the potential role of water reuse and other
     elements of the City’s supply portfolio will be described.


Redmond Water System Plan                                                            December 2007
Exhibit A - Scope of Services                                                             Page 10
6.   Review City’s current Water Supply Contingency and Spill Response Plan to determine
     whether current plan requires updating and ensure the Plan has been coordinated with
     other emergency response and vulnerability assessment efforts.
7.   Review and document the City’s Wellhead Protection Program. This will include the
     following:
     •     Review existing program components and documentation to ensure regulatory
           requirements are met;
     •     Document conditions in the protected areas that are adversely affecting source water
           quality, based on input by City staff;
     •     Document changes in these areas that could adversely affect source water quality
           which have occurred since the last wellhead evaluations were conducted, based
           upon input by City staff;
     •     Document results of monitoring conducted by Redmond as part of their source water
           protection program; and
     •     Document the City’s implementation program and strategies.

6.3 City Responsibilities
1.   Provide sufficient water system information regarding existing water rights and agreements
     for purchased water to enable completion of Tables 3 and 4 in the 1997 DOH Water
     System Planning Handbook.
2.   Provide a copy of the most recent Water Supply Contingency and Spill Response Plan.
3.   Provide a copy of Wellhead Protection Program documents, including Implementation
     Plan, Strategic Plan and Wellhead Protection ordinance.
4.   Provide information for preparation of the System Reliability Analysis and evaluation of the
     City’s Watershed Control/Wellhead Protection Programs.
5.   Review draft WSP Chapter and provide written comments within two weeks.

6.4 Assumptions
1.   The water rights information from the analysis of the City’s existing water rights previously
     conducted by HDR is considered to be accurate and will be used as a starting point for
     determining the status of the City’s existing water rights.
2.   System watershed and reliability information judged to be important to system vulnerability
     will only be included in the working draft and will not be included in the final system
     description.
3.   The existing Water Supply Contingency and Spill Response Plan needs to be updated and
     existing framework and format are acceptable. HDR will help to identify needed updates
     but City will update the documents internally.
4.   There are no known new or emerging contamination issues associated with the
     groundwater water supplies. Water quality conditions have been relatively stable
     compared with conditions addressed in the last Water System Plan.




Redmond Water System Plan                                                            December 2007
Exhibit A - Scope of Services                                                             Page 11
6.5 Deliverables
1.   Electronic MS Word document file of draft and final Technical Memoranda for water rights
     and system reliability programs. These memoranda will be formatted to be directly
     compiled into sections of WSP Chapter 6 – Water Supply Resource Evaluation.
2.   E-mailed document file of the draft WSP Chapter 7 – Wellhead Protection Program. The
     Final version will be assembled directly into the WSP.


7.0        System Analysis
7.1 Objective
To produce and calibrate a hydraulic model of the Redmond distribution system that can be
used for planning, fire flow analysis, and preliminary sizing of CIP projects using steady state
and extended period simulations.

7.2 HDR Services
  7.2.1     Hydraulic Analysis
     •    Begin task with most up-to-date hydraulic models developed by City of Redmond in
          Bentley’s WaterCAD v7 software. The City of Redmond has three models that
          comprise its system: Novelty Hill, Bellevue-Overlake, and Redmond-Rose Hill models.
     •    Receive models from City, and run on HDR software to confirm model is operable.
     •    Coordinate with City Operations and Engineering departments to learn how system
          operates (i.e. pump operation rationale, areas of low pressures, reservoir operation
          philosophy, etc.).
     •    Discuss with City to determine if any model components need to be updated and
          assess what level of calibration is required.
     7.2.1.1        Model Conversion/Build
     •    Convert Redmond models from WaterCAD v7 to WaterGEMS v8.
     •    Review and update source information, interties, pumps, valves and reservoir
          information as needed.
     •    Using the most recent contour information (2 or 5 foot intervals) provided by City, node
          elevations will be developed using ArcGIS software. Node elevations for all three
          models will be developed in ArcGIS and transferred to the system models.
     •    Receive most current models from City of Bellevue and City of Kirkland.
     •    Review models received from Bellevue and Kirkland to determine compatibility and
          adequacy of models for inclusion in Redmond’s models. A total of 40 hours will be
          spent reviewing the models to determine if each can successfully be converted and
          incorporated into Redmond’s model and whether the quality of the model is adequate
          for inclusion. If the models are determined to be inadequate after this initial
          investigation, HDR will meet with Redmond to discuss how to rectify the problems or
          simplify the models for system analysis. At this time, HDR and Redmond will
          determine how to proceed and agree whether to revise the scope and budget for the
          work associated with combining the Bellevue and Kirkland models with Redmond’s
          models.

Redmond Water System Plan                                                            December 2007
Exhibit A - Scope of Services                                                             Page 12
     •    To determine model compatibility and adequacy, HDR will receive the latest model
          from Bellevue and Kirkland and review the following items for each model:
           o   Open and run model to determine if model is functional
           o   Review facility information (pipes, nodes, valves, pumps, reservoirs) and
                determine if any critical hydraulic information is missing from model
           o   Review hydraulic profile of system and any related text (from
                Comprehensive Plans or other reports) to determine how system
                operates
           o   Review how pump stations, source(s) of supply, control valves and
                reservoirs are modeled
           o   Review areas of overlap and connection points of Bellevue and Kirkland
                models with Redmond’s model to determine if model has adequate
                information to combine the two systems
           o   Review calibration results from last calibration effort
           o   Review demand development and allocation within model
           o   Determine if adequate diurnal pattern exists within model
     •    Determine relevant portions of Bellevue and Kirkland models and join these portions
          (most likely a pressure zone(s)) of the Bellevue and Kirkland models with the
          appropriate Redmond model.
     7.2.1.2        Model Calibration
     •    Assess current calibration and identify calibration needs.
     •    Provide Technical Memorandum that describes plan for field testing and data needs to
          complete steady state and extended period calibration.
     •    The TM will provide direction for City staff to conduct field data collection including:
           o   Instantaneous Fire Flows
           o   Continuous recording pressure gauges
           o   Continuous recording flow meters
          HDR will work with City staff to determine the locations for hydrant tests,
          pressure recording devices and flow meters.
     •    The TM will also provide direction on data needs that need to be collected within the
          system during the period of calibration field testing. SCADA or other suitable
          information for each of the following facilities (as available) will need to be collected
          electronically (as possible), at a 15-minute intervals (or finer if available) for a
          minimum duration of one week (or longer if field testing takes more than one week’s
          time):
           o   Reservoir levels
           o   Pump Station flows and/or on/off levels
           o   Source of supply information (wells and inlets from Cascade’s system)
           o   Intertie flow between neighboring municipalities
           o   Other locations where flow and/or pressure is measured in the system

Redmond Water System Plan                                                               December 2007
Exhibit A - Scope of Services                                                                Page 13
     •    In addition, operational data will need to be provided for the calibration period, which
          includes the following:
           o    PRV settings
           o    Pump controls
           o    Control valve settings and status
           o    Any changes in operation (outside of normal operations) that occurred
                 during the calibration time period
     •    Obtain existing pipe material (as available) and incorporate data from City flushing
          program into C-factor calculation, if available. It is understood that the City does not
          have pipe age information available at this time.
     •    Work with City staff to determine what information is available for development of a
          diurnal curve and if sufficient information is available, develop the diurnal curve from
          well production data, flow into Redmond’s system from Cascade, intertie and meter
          flows (with Bellevue and Kirkland) and pump station and reservoir level data as
          supplied by the City. Additional monitoring may be required at a neighborhood level if
          SCADA information is not deemed to be satisfactory for creation of a diurnal curve for
          the City’s system. Discussions with City staff will be conducted to determine if
          additional monitoring will be required. If required, a scope and budget will be
          developed for the work and work will not begin until approval is received from the City.
     •    Perform steady state, planning level calibration. Adjust model so that 85% of the
          simulated pressures are within 5% of the measured value (as possible) of field test
          results and 100% of the simulated pressures are within 15% of the measured value of
          the field test results. Any areas of the system that cannot meet this criterion shall be
          documented in the calibration results.
     •    Using available SCADA information from system and field testing results, perform
          extended period analysis (24-hour) calibration for each system model. For pressures
          within the system, the same criteria shown for steady state calibration shall be used.
          For main flows (where the flow is more than 10% of the total demand) the model
          results should be within +/- 5% of the measured flows. For main flows (where the flow
          is less than 10% of the total demand) the model results should be within +/- 10% of
          the measured flows. Any areas of the system that cannot meet these criteria shall be
          documented in the calibration results.
      7.2.1.3       Development of Model Demands
     •    Demands for the existing system will be developed as described in the demand
          forecast analysis section above. Demands will be provided on parcel basis for the
          existing, 6-year and buildout conditions.
     •    Demands will be allocated in the model using GIS-based tools. These tools will be
          used to identify the model node nearest to each parcel that has demand associated
          with it. A new field will be created and populated in the parcel shapefile that is to
          include the ID of the model node that is closest to each parcel that has a demand.
     •    HDR will conduct a review of the model node and parcel with demand association.
          Nodes will be added when necessary and node/parcel associations will be changed to
          reflect zoning and pressure zone boundaries.



Redmond Water System Plan                                                             December 2007
Exhibit A - Scope of Services                                                              Page 14
     •      City staff will be required to review the model node and parcel association and provide
            comments and/or changes to HDR.
     •      City staff will help HDR identify which large user customers will be included in the
            model.
     •      Demands for portions of the Cities of Bellevue and Kirkland will be incorporated into
            the model as is – meaning that the demands will be allocated within the model
            developed for the Plan as they are in the original model received from both
            municipalities.
      7.2.1.4        Modeling Scenarios
      •      The City of Redmond is primarily interested in developing CIP projects for ultimate
             buildout; therefore, modeling analyses will be conducted for the existing system, 6
             year and buildout planning horizons.
      •      The base simulations shown in the table below will be run (in steady state mode) in
             the same order as listed. For the Comprehensive Plan, DOH requires analysis to be
             conducted for two conditions: maximum day demand plus fire flow and peak hour. As
             a standard, the City of Redmond uses a more stringent requirement for developing
             CIP projects and therefore the model will be used to run the more stringent
             conditions: peak hour plus fire flow and peak hour. CIP projects will be based on
             Redmond’s more stringent requirements for analysis.

              Description         Facilities        Demand                   Purpose
          Existing Peak Hour      Existing     Maximum Day ,         Evaluate and develop CIP
                                               Peak Hour             for existing peak hour
                                                                     conditions
          Existing Fire Flow      Existing     Peak Hour plus fire   Evaluate and develop CIP
                                               flow                  for existing peak hour plus
                                                                     fire flow conditions
          Buildout Peak Hour      Buildout     Maximum Day, Peak     Evaluate and develop CIP
                                               Hour                  for peak hour conditions
                                                                     for buildout conditions
          Buildout Fire Flow      Buildout     Peak Hour plus fire   Evaluate and develop CIP
                                               flow                  for buildout peak hour
                                                                     plus fire flow conditions
          6-year CIP Peak Hour    6-year CIP   Maximum Day, Peak     Identify portions of
                                               Hour                  buildout CIP needed to
                                                                     meet 6 yr peak hour
                                                                     conditions
          6-year CIP Fire Flow    6-year CIP   Peak Hour plus fire   Identify portions of
                                               flow                  buildout CIP needed to
                                                                     meet 6 yr peak hour plus
                                                                     fire flow conditions

     •     Develop boundary conditions for the model runs listed above. Boundary conditions will
           be needed for the following facilities: well inputs, tank levels, supply inlets and pump
           settings.
     •     Extended period simulations will be conducted for existing and buildout scenarios (peak
           hour and peak hour plus fire flow) to address a tank refill problem in a facility currently
           shared by Redmond and the City of Kirkland. A CIP project will be developed as a



Redmond Water System Plan                                                                December 2007
Exhibit A - Scope of Services                                                                 Page 15
         result of these analyses, which will provide a solution for this known problem within the
         system.
     •   Develop list of Capital Improvement Program projects for inclusion in the final CIP.
         Scheduling of CIP projects will take into account the City’s street overlay and other
         improvement programs.
     •   Develop maps that show the locations of the CIP projects included in the final CIP list.

  7.2.2 System Physical Capacity Analysis
      7.2.2.1       Source Capacity Analysis
     •    Evaluate the existing source capacity and compare it to the projected demands.
     •    Provide analysis for each pressure zone in the distribution system.
     •    Develop listing of Capital Improvements (as required).
      7.2.2.2       Storage Capacity Analysis
     •    Evaluate components of existing storage capacity and compare it to the required
          storage based on projected demands including:
          o     Operational Storage;
          o     Equalizing Storage;
          o     Fire Flow Storage
          o     Standby Storage (nesting of fireflow and standby storage is not allowed by local
                fire authority); and
          o     Dead Storage.
     •    Provide analysis for each pressure zone in the distribution system.
     •    Identify potential solutions to any deficiencies in storage.
     •    Determine the maximum number of ERUs that can be supplied by the existing
          storage.
     •    Develop listing of Capital Improvements (as required).
  7.2.3 Training
     •    HDR will turn the hydraulic model files over to the City and train City staff in the
          operation of the model. HDR will document the assumptions used in the development
          of the model in a Technical Memorandum to assist in training. HDR will provide one
          eight (8) hour session of training in City offices on the model. The training will include
          showing Redmond the following:
          o     Some instruction on how to open and use the newly calibrated model in version 8
                of Bentley’s WaterGEMS software.
          o     Description of how the model was set up for calibration and CIP analyses.
          o     Training on use of model to perform system analyses for existing, 6-year and
                buildout conditions.
          o     Instruction on how to conduct fire flow tests within the system.
          o     Other topics of interest for the City staff.


Redmond Water System Plan                                                             December 2007
Exhibit A - Scope of Services                                                              Page 16
     •     In addition, HDR will provide up to sixteen (16) hours of follow-up consultation on the
           model operation either by phone or in person, at the City’s request.

7.3 City Responsibilities
1.   Provide most up-to-date model in Bentley’s WaterCAD software.
2.   Provide applicable data per the data request list associated with Task 1.
3.   Provide staff knowledgeable in the operation of the water system for discussions with HDR
     personnel.
4.   Identify locations within existing system where pressure or flow problems exist.
5.   Work with consultant to determine appropriate locations for fire flow tests, pressure
     recording devices and flow meters.
6.   Provide labor and equipment to conduct fire flow tests and provide traffic control for fire
     flow tests.
7.   Provide data from C-factor analysis collected during flushing program, if available.
8.   Deliver information needed for initial C-factor determination (pipe material).
9.   Provide meter/billing data and any water use information for large customers to develop
     system demands.
10. Assist in the verification of the allocation of demands. City staff will be required to review
    the link developed between parcels that have demands associated with them and the
    model node.
11. Provide well production, flows from Cascade’s system, reservoir levels and other
    applicable data on a maximum 15 minute interval for diurnal curve calculations, as
    available.
12. Obtain models and documentation from Cities of Bellevue and Kirkland for use by HDR.
13. Review the Technical Memorandum and the draft WSP chapter and provide written
    comments within two weeks.
14. Assist in the development of projects for the Capital Improvement Program and production
    of maps showing CIP projects.

7.4 Assumptions
1.   Most up-to-date model will be provided in Bentley’s WaterCAD software.
2.   Model update described in 7.2.1.1 will not include update of any piping information in the
     model. Updates will include review and update (as necessary) of pump curves, pump
     controls, valve settings, reservoir dimensions and well (and other source) information.
3.   City will need to upgrade to Bentley’s WaterGEMS v8 software. HDR will provide model at
     end of project in WaterGEMS v8.
4.   City will obtain most current models from City of Kirkland and City of Bellevue with
     demands for existing, 6-year and buildout conditions (if available). Demands may be
     adjusted slightly to match the planning horizons used in Redmond’s Plan.
5.   Model provided by City contains all necessary pipes, pumps, and reservoirs.




Redmond Water System Plan                                                             December 2007
Exhibit A - Scope of Services                                                              Page 17
6.   Field testing and calibration will be for the Redmond models only. Models received from
     Bellevue and Kirkland will be used as they are received unless determined otherwise in
     discussions with City staff.
7.   The Washington State Department of Health will accept buildout demand in lieu of the
     traditional 20-year demand. DOH will require modeling analyses for the existing and 6-
     year planning horizons, as well as buildout.
8.   No water quality calibration is included in this scope of work.
9.   For buildout conditions runs, the C factor for each pipe material will be lowered to
     conservatively account for age in the pipe.
10. As described in Section 2.4.2 of this scope, the City will work with HDR to determine the
    level of detail to be provided on applicable figures, so as not to pose a security risk to the
    City.

7.5 Deliverables
1.   City of Redmond specific diurnal curve(s) for use in the model (if sufficient data is available
     to produce a system-specific diurnal curve).
2.   Calibrated hydraulic model(s) capable of simulating Redmond’s water distribution systems
     in steady state mode and extended period simulation (EPS) mode.
3.   Technical memorandum describing assumptions used in development of model.
4.   Technical memorandum describing plan for model calibration.
5.   Brief Technical Memorandum presenting calibration results.
6.   Electronic MS Word document file of draft WSP Chapter 8 - System Analysis, for City
     review and comment. The Final version will be assembled directly into the WSP.
7.   Capital Improvement Program project listing and map(s), as determined from hydraulic
     analyses.


8.0        Water Quality
8.1 Objective
1.   Work with City staff to develop a plan for continued compliance with State and Federal
     Safe Drinking Water Act (SDWA) requirements. This will include both the main system and
     the Novelty Hill area.
2.   Provide an understanding of roles and responsibilities and potential water quality impacts
     associated with anticipated changes in the Cascade sources of supply during the planning
     period.

8.2 HDR Services
8.2.1     Water Quality & Regulatory Compliance Chapter
1.   Describe SDWA and Washington Administrative Code (WAC) drinking water regulations
     applicable to the City for:
     •    Existing Regulations
     •    Promulgated Regulations

Redmond Water System Plan                                                             December 2007
Exhibit A - Scope of Services                                                              Page 18
     •    Proposed Regulations
     •    Anticipated Regulations
2.   Describe the City’s source, entry-point, and distribution system water quality monitoring
     practices and results/data from the completion of the last WSP through year-end 2007.
     This will include both the main system and the Novelty Hill area.
3.   Review the City’s current monitoring plans and the most recent DOH-issued Water Quality
     Monitoring Report (WQMR). Recommend monitoring plan modifications as appropriate.
4.   Document the City’s compliance status with regard to existing drinking water regulations
     and monitoring requirements. Prepare recommendations for continued compliance. This
     will include both the main system and the Novelty Hill area.
5.   Briefly describe the future regulatory climate, including potential impacts of proposed and
     anticipated drinking water regulations on the City’s water system, treatment and monitoring
     practices, and system O&M.
6.   Review and document the City’s procedures for handling customer inquiries/complaints.
7.   Document the use of certified laboratories.
8.2.2     Changing Source Water Implications
1.   Provide discussion of anticipated Cascade source of supply changes, and anticipated
     associated entry-point water quality changes that may occur during the planning period.
2.   Describe existing City vs. Cascade responsibilities for specific monitoring and reporting
     requirements.
3.   Compare current Tolt water quality conditions at the entry points to the City’s system with
     anticipated Green River and Lake Tapps finished water characteristics. Consider water
     quality parameters such as DBPs and chlorine residual in addition to more conservative
     parameters (e.g., inorganics).
4.   Prepare a brief technical memorandum to discuss the potential water quality implications
     of receiving different wholesale source water.

8.3 City Responsibilities
1.   Provide requested water quality data (from the most recent WSP through year-end 2007),
     existing water quality monitoring plans, and the most recent WQMR, as well as any other
     data requested per the Data Collection Task or throughout the project.
2.   Attend one meeting to review existing data.
3.   Review the draft WSP section and provide written comments within two weeks.
4.   Review and comment on Technical Memorandum addressing water quality implications
     associated with changing sources of supply.

8.4 Assumptions
1.   Existing monitoring plans will be reviewed. Any necessary modifications to the existing
     plans will be prepared by the City or will be scoped and budgeted separately, once the
     degree of needed modifications is known.
2.   One meeting will be attended to complete this section of the WSP.



Redmond Water System Plan                                                           December 2007
Exhibit A - Scope of Services                                                            Page 19
8.5 Deliverables
1.   Electronic MS Word document of the Draft WSP Chapter 6 section entitled Water Quality &
     Regulatory Compliance for City review and comment. The Final version will be assembled
     directly into the WSP.
2.   Electronic MS Word document of the Draft Technical Memorandum on the implications of
     future wholesale source water changes for City review and comment.
3.   Electronic MS Word document of the Final Technical Memorandum on the implications of
     future wholesale source water changes.


9.0        Operations and Maintenance
9.1 Objective
The objective will be to describe the Operations and Maintenance Program to assure
satisfactory management of the City’s water system operations.

9.2 HDR Services
1.   Meet with City staff to review 2003 WSP and material on Operations and Maintenance,
     such as:
      •    Organization Structure and Responsibility
      •    Operator Certification
      •    System Operation, Maintenance and Control
      •    Emergency Response Operations (as defined in the City’s Emergency Response
           Plan)
      •    Safety Procedures
      •    Cross Connection Control (CCC)
      •    Supplies and Equipment
      •    Record Keeping and Reporting
      •    O&M Improvements
2.   Develop options for updating key policies of concern in the CCC program. One particular
     element to be addressed is the potential requirement of existing customers to retroactively
     install backflow prevention assemblies based upon a health hazard review by the City.
     HDR will examine various approaches the City can follow with regard to this, and will
     interview the Cities of Bellevue, Issaquah, and Kirkland to understand the approaches of
     these utilities.
3.   Summarize City compliance status with 10 required elements of CCC plan.
4.   Identify recommended changes to current operations and maintenance program that will
     require funding through the CIP.
5.   Summarize O&M activities and programs in WSP Chapter.




Redmond Water System Plan                                                          December 2007
Exhibit A - Scope of Services                                                           Page 20
9.3 City Responsibilities
1.   Review 2003 WSP O&M chapter and provide mark-ups.
2.   Provide a copy of the Emergency Response Plan (ERP).
3.   Provide a copy of the CCC ordinance and any recent updates/modifications (e.g., the
     existing “rough draft” of the CCC plan, and related ordinances/policies).
4.   Update the CCC ordinance, policies, and program elements as necessary, based upon
     HDR review and input.
5.   Provide example copies of maintenance and operation reports, logs, or worksheets for
     review.
6.   Meet with consultant to review updates.
7.   Review and comment on draft Chapter.

9.4 Assumptions
1.   Data needed for completion of this task will be readily available from the City, and City staff
     will be available to contribute needed information.

9.5 Deliverables
1.   Electronic document of a technical memorandum providing review input of the City’s CCC
     program. The information presented in this deliverable is intended to aid the City in
     updating its CCC program elements.
2.   Electronic MS Word document of the Draft WSP Chapter 9 – Operation and Maintenance
     Program, for City review and comment. The Final version will be assembled directly into
     the WSP.
3.   ERP and CCC program documents (as updated by the City as necessary) will be included
     as appendices to the WSP.
4.   List of O&M improvements to be included in the CIP.


10.0 Design Standards
10.1 Objective
Document and summarize the City’s water system Design and Construction Standards that are
used for planning, design, and operation of the water system.

10.2 HDR Services
1.   Project Review Procedures - Review and document in-house review procedures for new
     water projects
2.   Design Standards
      •    Document existing Design Standards.

3.   Construction Standards and Specifications
      •    Document existing Construction Standards and Specifications.


Redmond Water System Plan                                                            December 2007
Exhibit A - Scope of Services                                                             Page 21
      •    Refer to DOH letter that approves City’s standards and specifications.

10.3 City Responsibilities
1.   Provide a copy of the existing Design and Construction Standards.
2.   Provide a copy of the DOH letter referenced above.
3.   Review and comment on draft Chapter section.

10.4 Assumptions
1.   No new standards or specifications will be developed.

10.5 Deliverables
1.   Electronic MS Word document of the Draft WSP Chapter 5 section on design and
     construction standards for City review and comment. The Final version will be assembled
     directly into the WSP.
2.   Design Standards and Construction Standards/Specification documents (as provided by
     the City) will be included as appendices to the WSP.


11.0 Capital Improvement Program
11.1 Objective
Prepare a Capital Improvement Program (CIP) for the City; provide summary to include in the
Plan that includes a project description, schedule, cost, and justification.

11.2 HDR Services
1.   Meet with City staff to discuss and develop project evaluation, screening and prioritization
     criteria to be used in the selection of and prioritization of projects. The contents of the CIP
     table will also be reviewed and refined at this meeting.
2.   As other project information is made available by the City, water CIP projects will be
     scheduled to coordinate with sewer and street improvement projects in the same areas.
3.   Describe selection and justification methodology for proposed capital and non-capital
     improvement projects.
4.   Work with the City to prepare a standard cost estimating methodology that will be used to
     compare and evaluate project alternatives. HDR will use recent bid tabulations and other
     cost information from other projects/utilities to develop costs for the City’s CIP projects.
5.   Outline and summarize the schedule of Capital Improvement Program projects in a
     summary table by year for the first 6 years, and for the buildout planning horizon.
     Improvements will be categorized by service area.
6.   The location of the CIP projects developed for the Plan will be presented in a set of maps
     configured into a grid which covers the entire City of Redmond water system.

11.3 City Responsibilities
1.   Provide input on existing and anticipated CIP projects for the City.
2.   Make City staff available at City offices for a meeting to support this task.

Redmond Water System Plan                                                             December 2007
Exhibit A - Scope of Services                                                              Page 22
3.   Work with HDR team to evaluate alternatives and select CIP projects.
4.   Help to select project prioritization criteria and determine a methodology for estimating
     costs for each CIP project.
5.   Provide recent City water project bid tabulations to be used in developing the cost
     estimating tool.
6.   Review the draft CIP list and WSP chapter and provide written comments within two
     weeks.

11.4 Assumptions
1.   City will provide available similar project cost information to help set up cost models.

11.5 Deliverables
1.   Draft and final CIP table and maps showing projects included in the City’s final CIP.
2.   Electronic MS Word document of the Draft WSP Chapter 10 – Improvement Program, for
     City review and comment. The Final version will be assembled directly into the WSP.


12.0 Financial Plan
12.1 Objective
The objective of the financial program, as defined in the 1997 Water System Planning
Handbook published by the DOH, “is to identify the total cost of providing water service, assure
that the utility improvement schedule will be implemented, and assist in establishing adequate
fees for service.”

12.2 HDR Services
To the extent possible, HDR will utilize the rate study information available from the City’s water
rate consultant, and summarize this information to meet DOH requirements. If scheduling does
not coincide with the City’s update of the rate study, HDR will develop a 6-year projected
financial plan based on City provided data on usage, existing rates and revenue, and the capital
and operational costs identified within this WSP. The financial program will be included in the
Water Comprehensive Plan document as follows:
1.   Past and Present Financial Condition – prepare a summary of water utility financial
     performance for the past six years and document outstanding long-term debt.
2.   Available Revenue Sources - Document available sources of revenue and funding for
     capital and operational costs and describe historical approaches and or policies that
     establish the City’s funding methods.
3.   Capital Financing Approaches – Identify capital funding options for the capital plan
     identified within this WSP.
4.   Rate Forecast and Rate Impacts – Develop a financial plan forecast which incorporates
     the capital and operating requirements identified in this WSP. A six-year forecast will
     estimate annual rate increases required. For each year, estimate revenues and expenses.
5.   Rate Structure and Conservation – Summarize the City’s water rate structure and
     document a qualitative review. The review will focus on the conservation rates the City
     has in place, and compliance with the conservation rule.


Redmond Water System Plan                                                             December 2007
Exhibit A - Scope of Services                                                              Page 23
6.   Recommended Financial Strategy – Document a recommended financial strategy
     addressing funding sources, rates and charges.

12.3 City Responsibilities
1.   Provide financial, budgeting, rate and customer reports.
2.   Provide a copy of the latest rate study report, or executive summary, for inclusion as an
     Appendix to the WSP.
3.   Review the draft WSP chapter and provide written comments within two weeks.

12.4 Assumptions
1.   One capital financing alternative will be developed.
2.   The financial analysis will make use of the City’s existing models and rate reports, to the
     extent possible.

12.5 Deliverables
1.   Draft and final spreadsheet files and the Financial Plan Chapter.
2.   Electronic MS Word document of the Draft WSP Chapter 11 – Financial Program. The
     Final version will be assembled directly into the WSP


13.0 Draft and Final WSP Assembly and Delivery
13.1 Objective
Prepare a Water System Plan document that effectively communicates the elements described
in this Scope of Services and meets DOH requirements for a plan of this nature.

13.2 HDR Services
1.   Prepare draft WSP for City review (three iterations as per deliverables, below). WSP will
     generally follow the same Table of Contents that was used for the 2003 WSP.
2.   Address City comments on initial draft. Address stakeholder and DOH comments in
     subsequent iterations. Where comments cannot or should not be addressed through
     modifications to plan, document responses for City records.
3.   Prepare SEPA checklist to accompany draft plan submitted to DOH.
4.   Assist the City with preparation of the Consistency Statement and the Municipal Water Law
     General Approval Checklist, including signature from King County, as required under
     MWL.
5.   Prepare DOH WSP checklist.
6.   Prepare an Executive Summary of the plan to be included at the front of the plan
     document.
7.   Attend one Planning Commission meeting to present draft plan prior to submittal to DOH.

13.3 City Responsibilities
1.   Provide one, unified set of comments on each iteration of WSP.
2.   Work with HDR to address DOH comments and responses to stakeholder comments.

Redmond Water System Plan                                                            December 2007
Exhibit A - Scope of Services                                                             Page 24
3.   Review and comment on draft SEPA checklist. Process the environmental determination
     and perform procedural obligations under SEPA.
4.   Distribute consistency statement to required parties and solicit responses. If responses
     are not received, process consistency statement in accordance with Municipal Water Law.

13.4 Assumptions
1.   The 2003 Water System Plan is available in Microsoft Word format.
2.   It is assumed that a checklist is all that will be necessary to meet SEPA requirements and
     that the checklist will not require development of environmental mitigation elements.
3.   Price quotes for preparing hard copies of the final Plan will be obtained at the time services
     are needed. A budget placeholder has been inserted, but it is recognized by the City that
     this placeholder may be inadequate, depending on the actual number of copies requested.

13.5 Deliverables
1.   The WSP document will consist of two separate items: the WSP and selected appendices
     in one bound volume (which will be submitted to DOH), and supporting additional “Plans”
     or Technical Memoranda, such as the City’s Cross Connection Control Plan, Wellhead
     Protection Plan, etc., in a separate bound volume. These additional Plans will be
     referenced in the WSP document.
2.   Three separate iterations of the plan document are anticipated:
      •    Initial draft for internal City staff review (four hard copies of WSP, one hard copy only
           of appendices. One digital copy without appendices, in Microsoft Word format.)
      •    Final draft for submittal to DOH and review by stakeholders (15 hard copies and 15
           compact disks without appendices; five hard copies and five digital copies with
           appendices; plus digital copy of all materials in pdf format.)
      •    Final plan for adoption by City Council. (One copy-ready original; 15 hard copies
           including appendices). Thirty compact disk PDF file copies of the water plan and
           appendices. All final materials will be provided to the City in electronic format (i.e.,
           Microsoft Word, Excel, AutoCad, etc.)
3.   Presentation materials and attendance at one Planning Commission meeting.
4.   Draft and Final SEPA checklist
5.   DOH WSP Checklist


14.0 Project Management
14.1 Objective
Manage scope, schedule and budget for the WSP. Work with City project manager to
coordinate City activities and oversee HDR team to complete project services.

14.2 HDR Services
1.   Organize and manage consultant project team and coordinate with City project manager
     on completion of City responsibilities supporting plan development and review.



Redmond Water System Plan                                                               December 2007
Exhibit A - Scope of Services                                                                Page 25
2.   Prepare and maintain updates to a Project Guide providing key project information to team
     members.
3.   As needed, update project scope, schedule and budget to respond to any changes
     authorized by the City.
4.   Conduct pre-planning meeting with DOH and project kick-off meeting with City.
5.   Prepare monthly team meeting agenda, notes, and action items.
6.   Conduct monthly internal team meetings.
7.   Conduct monthly meetings or conference calls with City Project Manager.
8.   Prepare brief monthly progress reports including the following:
      •    Meetings Summary
      •    Work Completed During the Month
      •    Work Scheduled Next Month
      •    Needs for Additional Information/Reviews
      •    Scope/Schedule/Budget Issues/Changes
      •    Schedule Update
      •    Summary Budget Update
9.   Prepare standard HDR format invoice and submit monthly.
10. Prepare initial draft outline of Plan document to guide subsequent preparation of draft plan
    sections and associated numbering framework.
11. Develop and carry out Quality Assurance/Quality Control Plan for this project, including
    periodic Project Reviews.

14.3 City Responsibilities
1.   Review monthly reports and requests for information.
2.   Review and process monthly invoices promptly; and communicate questions or issues to
     HDR Project Manager.
3.   Host and help schedule DOH and kick-off meeting.
4.   Determine policy for handling of sensitive information on City facilities, with respect to
     water system vulnerability considerations.
5.   Review and approve initial draft outline of Plan document

14.4 Assumptions
1.   Monthly progress/team coordination meetings will alternate between the City’s offices and
     HDR offices.

14.5 Deliverables
1.   Two copies of a project guide – including updated scope, schedule, budget, contact
     information and communication protocols.
2.   Project guide updates – as needed.


Redmond Water System Plan                                                             December 2007
Exhibit A - Scope of Services                                                              Page 26
3.   Monthly coordination meeting agendas and notes including action items.
4.   Project Manager participation in monthly status meetings with City (team member
     participation covered under task budgets)
5.   DOH and Kickoff meetings, agendas and notes.
6.   Monthly progress reports.
7.   Monthly invoices.


15.0 Supplemental Services for Modeling and Demand
     Allocation
 As it is difficult to accurately anticipate all the issues that may arise during the development
 and calibration of the water model, this task establishes a supplemental services fund for
 unidentified and unanticipated work. This task is specifically designed to allow payment to
 HDR under this contract for changes in the scope of work which the City determines to be
 necessary. The funds included in this task cannot be utilized unless a written scope is prepared
 and both the scope and budget are approved in writing or by email by both the HDR and City
 Project Manager.
 The budget for this task is split into three subtasks: Modeling Services, Demand Allocation, and
 On-call Modeling Services. Each of these tasks is described in greater detail below.
     Modeling Services – Funds have been included in this Task to allow for extra work
 associated with the following items: uncertainty associated with incorporation of the Bellevue
 and Kirkland models, calibration of the model for extended period analysis, and monitoring to
 develop neighborhood (or customer class) diurnal curves. A total of $50,000 has been set
 aside for this part of the Task.
      Demand Allocation – For this project, demands are to be developed on a parcel basis.
 GIS tools will be used to associate each parcel demand with a model node. To adequately
 assign parcels to model nodes, a close review will need to be conducted of each parcel-node
 assignment. Nodes will need to be added to the model and questions will arise which HDR will
 need to resolve with City staff. HDR will conduct the initial review and City staff will be required
 to provide input and comments on the parcel-node assignment. This process may require
 several rounds of review and comment by HDR and City staff. Once resolved, existing and
 buildout demands will be allocated within the model according to final parcel-node assignment.
 An additional $15,000 has been set aside in this Task for extra work that may be required in
 the demand allocation process.
 On-call modeling services – The City’s hydraulic model is being updated and improved for
 use by City staff. An additional $10,000 has been allocated to this Task for HDR to provide on-
 call services to City staff when they begin using the updated model.


Fee and Schedule
The Table shown as Exhibit C summarizes the estimated labor and expenses associated with
completing the work items described in this Scope of Work. The duration of the project is
assumed to be January 1, 2008 through March, 2009.




Redmond Water System Plan                                                             December 2007
Exhibit A - Scope of Services                                                              Page 27
                                                    EXHIBIT B

                                               PAYMENT
                                       (NEGOTIATED HOURLY RATE)

The CONSULTANT shall be paid by the CITY for completed work and services rendered under this
AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. The
CONSULTANT shall conform with all applicable portions of 48 CFR Part 31.

1. Hourly Rates

   The CONSULTANT shall be paid by the CITY for work done, based upon the negotiated hourly rates shown in
   Exhibit "C" attached hereto and by this reference made part of the AGREEMENT. The rates listed shall be
   applicable for the first 12-month period and shall be subject to negotiation for the following 12-month period
   upon request of the CONSULTANT or the CITY. If negotiations are not conducted for the second or
   subsequent 12-month periods within 90 days after completion of the previous period, the rates listed in this
   AGREEMENT, or subsequent written authorization(s) from the CITY shall be utilized. The rates are inclusive
   of direct salaries, payroll additives, overhead, and fee. The CONSULTANT shall maintain support data to
   verify the hours billed on the AGREEMENT.

2. Direct Non-Salary Costs

   Direct Non-Salary costs will be reimbursed at the actual cost to the CONSULTANT. These charges may
   include, but are not limited to the following items: travel, printing, long distance telephone, supplies, computer
   charges, and fees of subconsultants. Air or train travel will only be reimbursed to economy class levels unless
   otherwise approved by the CITY. The CONSULTANT shall comply with the rules and regulations regarding
   travel costs (excluding air, train, and rental car costs) in accordance with the CITY’s Travel Rules and
   Procedures. However, air, train, and rental car costs shall be reimbursed in accordance with the 48 CFR Part
   31.205-46 “Travel Costs”. The billing for direct non-salary costs shall include an itemized listing of the charges
   directly identifiable with the PROJECT. The CONSULTANT shall maintain the original supporting documents
   in their office. Copies of the original supporting documents shall be supplied to the CITY upon request. All
   above charges must be necessary for the services provided under this AGREEMENT.

3. Contingencies

   If the CITY desires the CONSULTANT to perform additional work beyond that already defined in the
   AGREEMENT, the Agreement Administrator may authorize additional funds for this purpose. Such
   authorization(s) shall be in writing and shall not exceed the amount shown in Exhibit "C". Any changes
   requiring additional costs in excess of the contingencies shall be made in accordance with Section XIV, "Extra
   Work".

4. Maximum Amount Payable

   The maximum amount payable by the CITY to the CONSULTANT under this AGREEMENT shall not exceed
   the amount shown in the heading of this AGREEMENT. The maximum amount payable is comprised of the
   total amount authorized and the contingencies. The maximum amount payable does not include payment for
   extra work as stipulated in Section XIV, "Extra Work". No minimum amount payable is guaranteed under this
   AGREEMENT.

5. Monthly Progress Payments

   Progress payments may be claimed on a monthly basis for all costs authorized in 1 and 2 above. The monthly
   invoices shall be supported by detailed statements for hours expended at the rates established in Exhibit "C",
   including names and classifications of all employees, and invoices for all direct nonsalary expenses. To provide
   a means of verifying the invoiced salary costs for the consultant's employees, the agency may conduct employee
   interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those
   employees performing work on the project at the time of the interview.

6. Final Payment

   Final payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon
   its verification by the CITY after the completion of the work under this AGREEMENT, contingent upon receipt
   of all PS&E, plans, maps, notes, reports, electronic data and other related documents which are required to be
   furnished under this AGREEMENT. Acceptance of such final payment by the CONSULTANT shall constitute
   a release of all claims for payment which the CONSULTANT may have against the CITY unless such claims are
   specifically reserved in writing and transmitted to the CITY by the CONSULTANT prior to its acceptance. Said
   final payment shall not, however, be a bar to any claims that the CITY may have against the CONSULTANT or
   to any remedies the CITY may pursue with respect to such claims.

   The payment of any billing will not constitute agreements as to the appropriateness of any item and at the time of
   final audit, all required adjustments will be made and reflected in a final payment. In the event that such final
   audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the
   CITY within thirty (30) days of notice of the overpayment. Such refund shall not constitute a waiver by the
   CONSULTANT or any claims relating to the validity of a finding by the CITY of overpayment.

7. Inspection of Cost Records

   The CONSULTANT and their subconsultants shall keep available for inspection by representatives of the CITY,
   for a period of three (3) years after final payment, the cost records and accounts pertaining to this AGREEMENT
   and all items related to or bearing upon these records with the following exception: if any litigation, claim, or
   audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three (3)
   year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the
   records is completed.
6-Dec-07
                                                                                              Exhibit C
                                                                                     REDMOND WATER SYSTEM PLAN
                                                                                   PROJECT HOUR AND COST ESTIMATE
              HDR Labor                 Billing                                                                HOURS FOR EACH TASK                                                                  Total   Amount
                                         Rate       1        2        3        4        5            6          7      8      9      10           11        12        13         14         15      Hours
                                                                                                Wtr Rghts /
                                                                   Related Planning              Source               Wtr                        Capital             Plan                  Model
                                                   Data     Sys    Plans /  Data /   Conserv     Protect /   System Quality        Design       Improve Financial Assembly /   Project     Suppl
                                                  Collect Descript Policies Demo     Program    Rclmd Wtr Analysis Comp      O&M Stndrds         Prgrm     Prgrm    Prod       Mngmnt      Svcs
M. Friedman - PM and QA/QC              190.75        24         6        -        -        -              -        -     8      -       -               -      4         60        160               262     $49,976
D. Olson - PP                           272.96          -        -        -        -        -              -        -     -      -       -               -       -         4           4                8      $2,184
K. O'Rourke                             106.59         8         -      80      224        60              -        -     -      -       -               -       -        32           8              412     $43,916
P. Igoe                                 122.85        16         8        -      10         -              -      625     -      -       -            32         -        32           8              731     $89,806
A. Hill                                 116.39        16        60        -        -        -              -        -    92     32       -           140         -        24         12               376     $43,762
J. Hansen                               126.91        20         -        -        -        -           24          -     -     72       8               -       -        24           8              156     $19,798
R. Spellecacy                            95.50        40         -        -      32         -           40          -     -      -       -               -       -       100         40               252     $24,067
C. Pierce                               143.22         6         -        -        -        -              -        -     -      -       -               -     45          8           -               59      $8,450
A. Fitz                                 176.07          -        -        -        -        -              -        -     -      -       -            16         -         -           -               16      $2,817
C. Sheridan QA/QC                       156.51          -        -        -        -        -              -        -     -      6       -               -       -         -           -                6        $939
M. Miller - GIS/CAD                     136.24          -       20        8      16         -              -       50     -      -       -            20         -        16           -              130     $17,711
J. Louthain - QA/QC                     151.79          -        -        -        -        -           20          -     -      -       -               -       -         -           -               20      $3,036
M. Agbodo - QA/QC                       216.29          -        -        -        -        -              -       80     -      -       -               -       -         -           -               80     $17,303
A. Graham - QA/QC and Cascade Advisor   172.00          -        -        4      24         4            2          -     2      -       -               -       -         -           -               36      $6,192
M. Blanchette - Cascade Advisors        181.05          -        -        -        -        -              -        8     2      -       -               -       -         -           -               10      $1,810
A. Wyemura - PA                          54.96          -       16        8      16         8            4          8     4      4       1            12        6        100         24               211     $11,597
M. Buhlmann - PC                        106.04          -        -        -        -        -              -        -     -      -       -               -       -         -         40                40      $4,242
Total Hours                                          130       110     100      322        72           90        771   108    114       9           220       55        400        304             2,805    $347,605
Total HDR Labor                                   16,476   12,715 10,745     35,348     7,523       10,466   102,787 13,160 14,021  1,070         26,427    7,538     44,090     45,240                      $347,605
                HDR Expenses                        1        2        3       4         5            6         7       8      9     10             11       12        13         14         15              Expenses
Travel                                                40         0        0       0         0            0         40     0     40       0             0        0          0         80                          $200
Printing Drawings                                      0         0        0     200         0            0        500     0      0       0           200        0      1,000           0                       $1,900
Copying                                                0       100        0     100         0            0          0     0      0       0             0        0      6,000           0                       $6,200
Tech Chrg ($3.70 per Lbr Hr)                         481       407     370    1,191       266          333     2,853    400    422      33           814      204      1,480      1,125                       $10,379
Total HDR Expenses                                   521       507     370    1,491       266          333     3,393    400    462      33         1,014      204      8,480      1,205                       $18,679
TOTAL HDR LABOR AND EXP                           16,997   13,222 11,115     36,840     7,790       10,799   106,179 13,559 14,483  1,104         27,441    7,741     52,570     46,445                      $366,284
Project Contigency                                                                                                                                                                                            $28,716
TOTAL ESTIMATED FEE                               16,997   13,222   11,115   36,840    7,790       10,799   106,179   13,559   14,483   1,104    27,441    7,741     52,570      46,445    75,000            $470,000




Redmond Water System Plan
Exhibit C – Cost Estimate
                                                     EXHIBIT E

                                             TITLE VI ASSURANCES


During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees and successors in
interest agrees as follows:

1.   COMPLIANCE WITH REGULATIONS: The CONSULTANT shall comply with the Regulations relative to
     non-discrimination in the same manner as in federally assisted programs of the CITY, Title 49, Code of
     Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the
     Regulations), which are herein incorporated by reference and made a part of the AGREEMENT.

2.   NON-DISCRIMINATION: The CONSULTANT, with regard to the work performed by it during the
     AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and
     retention of subconsultants, including procurement of materials and leases of equipment. The CONSULTANT
     shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
     Regulations, including employment practices when the AGREEMENT covers a program set forth in Appendix
     B of the Regulations.

3.   SOLICITATIONS FOR SUBCONSULTANTS, INCLUDING PROCUREMENTS OF MATERIALS AND
     EQUIPMENT: In all solicitations either by competitive bidding or negotiation made by the CONSULTANT
     for work to be performed under a subcontract, including procurements of materials or leases of equipment,
     each potential subconsultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's
     obligations under this AGREEMENT and the Regulations relative to non-discrimination on the grounds of
     race, color, sex, or national origin.

4.   INFORMATION AND REPORTS: The CONSULTANT shall provide all information and reports required by
     the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts,
     other sources of information, and its facilities as may be determined by the CITY to be pertinent to ascertain
     compliance with such Regulations, orders and instructions. Where any information required of a
     CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the
     CONSULTANT shall so certify to the CITY, and shall set forth what efforts it has made to obtain the
     information.

5.   SANCTIONS FOR NON-COMPLIANCE: In the event of the CONSULTANT's non-compliance with the
     non-discrimination provisions of this AGREEMENT, the CITY shall impose such sanctions as it may
     determine to be appropriate, including, but not limited to:

     •    Withholding of payments to the CONSULTANT under the AGREEMENT until the CONSULTANT
           complies, and/or;
     •    Cancellation, termination or suspension of the AGREEMENT, in whole or in part.

6.   INCORPORATION OF PROVISIONS: The CONSULTANT shall include the provisions of paragraphs (1)
     through (5) in every subcontract, including procurements of materials and leases of equipment, unless exempt
     by the Regulations, or directives issued pursuant thereto. The CONSULTANT shall take such action with
     respect to any subconsultant or procurement as the CITY may direct as a means of enforcing such provisions
     including sanctions for noncompliance; provided, however, that, in the event a CONSULTANT becomes
     involved in, or is threatened with, litigation with a subconsultant or supplier as a result of such direction, the
     CONSULTANT may request the CITY to enter into such litigation to protect the interests of the CITY.