GENERAL STAFF POSITION STATEMENT TEMPLATE BUILDER

GENERAL STAFF POSITION STATEMENT TEMPLATE BUILDER ! This spreadsheet is designed as a guide in developing General Staff Position Statements. The following clauses are suggestions only for wording at the appropriate classification level. HEO Level Level of Supervision 1. JOB SPECIFIC CLAUSE a. Insert specific clause relating to specialist duty - see examples below for some generic roles. Technical Houseperson/Cleaner - Colleges: 1) Vacuum, clean and dust study bedrooms, hallways, flats, tutorial rooms, computing rooms and entrance areas; 2) Change linen and make beds, including linen collection and distribution for designated area; 3) Scrub and clean bathrooms, toilets, kitchenettes (including stoves and ovens) and scrub other general areas as specified from time to time; 4) Wash and brush paths and walkways and cleaning of roofing and gutterings; 5) Internal and external window cleaning where appropriate; 6) General cleaning of corridor walls and woodwork, such as doors, skirting boards and cupboards; 7) Application of chemical awareness, OHS guidelines, storage and safe handling of cleaning chemical, which will include decanting chemicals from bulk supply containers for daily use 8) Report any building, furniture and furnishing defects and faults noted whilst carrying out other duties to the Administrative Assistant - Operations; 9) Porterage including but not limited to the movement of furniture/items to and from areas within the College as required; 10) Assist with linen and furniture stock-take; 11) Assist with basic maintenance when appropriate, and maintain equipment for conference and tutorial rooms, reporting defects and faults to the Administrative Assistant - Operations; 12) Assist the Grounds and Outdoor Maintenance Officer with grounds maintenance, mowing, hedge trimming, in periods of demand. Duties Under close supervision HEO1 HEO2 Routine supervision of straightforward tasks. Close supervision of more complex tasks 1. Insert specific clause relating to specialist duty - see examples below for some generic roles. Grounds person: 1) Undertake the maintenance of lawns, roads, pedestrian paths, carparks, tree maintenance, bushland restoration, cleaning and maintenance to stormwater drains and culverts and landscaping in assigned areas in cooperation with other staff working within this jurisdiction as directed. 2) Undertake basic sprinkler repair and maintenance in assigned areas including: a) reporting defects; b) at the direction of the Supervisor running systems at least once a week and checking for defects. 3) Use of herbicide and insecticide sprays, as required and directed. 4) Undertake the maintenance of assigned broad acre and lawn areas as directed. 5) Be responsible for maintaining equipment and tools in a safe and good operating condition in accordance with Work Cover requirements and reporting on the need for repairs, replacements or additional equipment when necessary. 6) At all times, in accordance with N.S.W. Occupational Health and Safety Act, maintain the highest standards of safety with staff and equipment. 7) As directed install and maintain signage on University Grounds. 8) Attend training courses, seminars, etc when required by the University. Driver/Table Hand: Deliveries of finished printing materials both on and off the University Campus. 2. Assist with the finishing of printed materials, guillotining, colour copying, stapling, folding and when needed collating. 3. Organise and keep records of the dispatch of materials to various facilities and departments. 4. Assist in the Printery store area, receiving incoming goods, maintain stocks, and assist with stocktakes. Procedural direction HEO3 Procedural direction HEO4 1. Insert specific clause relating to specialist duty - see examples below for some generic roles. 1. Operate and maintain farm and feedlot machinery. 2. Assess and report on health of animals in feedlot pens. 3. Assess animals feeding patterns and determine if ration changes are required. 4. Update computerised ration formulation database and amend feeding program as necessary. 5. Advise changes to feeding program to the Feedlot Manager or Assistant Manager and record quantities fed out. 6. Weighing and recording cattle weights against individual cattle identification numbers. 7. Mustering and yarding of cattle on motorbike. 8. Cleaning out feed and water troughs when required. 9. Cleaning out of pens, cattle yards and mill equipment when required. 10. Cary out general fencing, building and machinery repairs when required. 11. Carry out other general farm duties relevant to the position. 12. Supervision of casual staff as required. 1. Insert specific clause relating to specialist duty - see examples below for some generic roles. 1) Provide technical support to the School/project team, which may include: preparation for undergraduate practical classes including maintenance of teaching facilities; set up, maintenance and monitoring of experiments in a field or laboratory situation; preparation of reagents; undertake routine assays; collection and collation of samples and data; data entry and routine analysis; assistance with identification or measurement of specimens; copying and distribution of teaching material; animal welfare. 2) Provide technical advice and assistance to students, staff and/or project team. 3) Maintain accurate laboratory records of experimental data and procedures. 4) Maintain adequate supplies of materials to meet teaching requirements and/or needs of the project. Maintain accurate records for ordering and stock take purposes. 5) Responsible for routine maintenance and cleaning of laboratory, preparation room and equipment. 6) Assist with preparation and display of information for Grounds/Maintenance Colleges: 1. Undertake a range of general School/project presentations. 7) Responsible for basic building and grounds duties which may include: operation of tractor mowers and equipment security. other equipments such as hedge setter, chain saw, whipper snipper, computerised watering system and other equipment as relevant to the position; general gardening; laying of paths, brickwork, sleepers, etc; and other general grounds work as relevant to the position. 2. Identify priorities for maintenance of buildings and grounds surrounding the Colleges and undertake work as required. 3. Work with the Principal to plan work in advance, including landscaping. 4. Monitor all tasks to ensure all safety policies and procedures are adhered to. Liaise with the Principal in the monitoring of risk management elements as applicable to the position. 5. Ensure all equipment is maintained and used in a proper and safe manner, reporting faults and defects to the Principal. 6. Provide expertise in the control, safe storage, mixing and use of herbicide and insecticide sprays. 7. Coordinate, instruct and supervise additional staff and student employment as required. I.T. - Computer Support/Programmers Provide high level desktop support to solve a range of hardware and software problems in personal desktop computing and local area networks. 2. Configure, deliver and install desktop computers, printers, scanners and workstations. 3. Contribute to the testing and evaluation of software and hardware systems as part of projects within the area. Programmers: 1. Assist as appropriate in the support and maintenance of the University's information systems including but not limited to: academic systems; and administrative systems. 2. Develop and build on systems analysis skills at a basic level, including but not limited to: analysis of user requirements; testing procedures; preliminary functional business analysis; preliminary system design and implementation; drafting techning specifications; support with implementation and user training. 3. Enhance and develop programming skills, including but not limited to: relational databases; fine tuning of programs; 3GL and 4GL programming; programming for student data collection from admission centres' data warehouses; web programming, design and maintenance. 1 of 27 Database Developer IT - Business Analyst Project Assistants to Managers - IT 1. Provide high level administrative support to the management and administration of the "project". 2. Assist the "Project Leader" in collecting and collating information for the "Project". 3. Assist in the development of promotional and communication strategies. 4. Assist in the coordination of the "Project/Program". This will involve coordinating timetables, liaising with "stakeholders" to ensure effective delivery of "project deliverables/program". 5. Develop and maintain databases for records relevant to the "project/program". 6. Maintain relevant "project" websites. 7. Maintain and monitor records of the budget and resources allocated to each project and provide budget reports. 2 of 27 Library Stack Services Assistant: Collects and sorts into Dewey Classification order library material from carrels, photocopying areas and from Circulation Desk. 2. Reshelves library material which have been used within the Library or returned from loan. 3. Straightens and shelf-reads Library collection. 4. Performs all operational tasks associated with the Library Mail Service including the receipt and dispatch of all incoming and outgoing mail, and the sorting and distribution of internal mail. 5. Identifies library material requiring repair. 6. Assists in relocating library materials within the building. 7. Identifies material requiring repair. 1. Identifies in the library's catalogue, and other bibliographic and location tools, books and journal articles requested by eligible library users. 2. Retrieves books for loan and makes copies of items from the UNE collections in response to requests. 3. Despatches loans and copies to library users and other libraries. 4. Places document delivery requests using automated and traditional methods. 5. Performs a range of routine duties including: taking and clearing loan fines; producing and despatching loan notices; collection, sorting and reshelving of library materials; preparing, scanning and cataloguing material for the reserves. 1. Search and verify bibliographic data for monographic materials recommended by academic and library staff. 2. Order and accession mongraphic materials recommended by academic and library staff. 3. Retrieve copy catalogue records and edit them in accordance with local standards and procedures, for inclusion in the Library's public access catalogue and the National Bibliographic Database. 4. Under supervision, perform descriptive original cataloguing and classification of mongraphic materials in accordance with international, national and local standards and procedures. 5. Organise the reshelving of all library material used within the building or returned from loan. 6. Organise mail services within the library and liaise with UNE Mail Room to ensure efficient mail services. 7. Supervises and sets priorities for staff. 8. Monitors the order in which the Library collection is maintained and where necessary refer complex problems to the Librarian. 9. Contributes to the development of procedures. Administrative 1) Assist with basic word processing, database maintenance and other secretarial tasks as required. 2) Assist with routine work in the reception area, responding to routine enquiries from a range of staff, students and the general public. 3) Operate a variety of office equipment including fax, laser printer and photocopier. 4) Process mail, including date stamping upon receipt, sorting and distribution of incoming and despatch of outgoing mail. 5) With appropriate direction, undertake a range of general administrative duties which may include: photocopying, maintenance and ordering of resources, basic filing, working in a team to achieve objectives, deliveries on campus. 1) Word processing from draft material, including correspondence, reports etc. 2) Respond to routine enquiries (in-person, by correspondence or telephone). 3) Basic note-taking at small internal meetings. 4) Operate a variety of office equipment including fax, laser printer and photocopier. 5) Sort and distribute mail and maintain filing systems. TLC: Provide receptionist service for Centre/Unit. Answer general enquiries from the public, students and staff by phone and personally. 6.) Process routine staff forms. 7.) Process finance forms and receipts and maintain financial records as directed. 8) Maintain booking sheets for workshops and consultations and assist in the organisation of workshops, conferences and meetings. 9) Maintain database records of equipment, workshops and consultations as directed. 10) With appropriate direction, undertake a range of general administrative duties which may include: photocopying, maintenance and ordering of resources, internet searches, maintenance of and access to records, reception duties, working in a team to achieve objectives, 1) Responsible for the smooth operation of the office, including: • secretarial support exercising judgment on priorities and maintaining strict confidentiality; • coordination and liaison with members of staff, Faculties and Central Administration; • maintenance of files, records, office supplies and equipment. 2) Take responsibility for the mail daily: • read, redirect, collate and prioritise all correspondence; • identify and append necessary background information before referral to appropriate area; • maintain follow-up system to ensure timely response and deadlines are met; • use judgment and initiative in the absence of supervisor to deal with or redirect mail in line with established policies and procedures. 3) Coordinate and organise travel (local, national or international) and meetings for staff and visitors. This may include catering, accommodation, preparation and distribution of agenda, taking, recording and distributing minutes and performing follow up action. deliveries on campus, coordination of meetings etc. Exec Assist: 1. Coordinate the Director's diary, arrange appointments and interviews and control access to the Director. Ensure files, background papers, agendas minutes are available when required. Liaise with personnel to obtain necessary appointments, documentation, etc. 2. Provide administrative support for: strategic and operational planning; committees. This may include being responsible for compiling agendas, taking and publishing minutes, and follow up after meetings on agreed agenda items and outcomes. 3. Be responsible for ensuring the Directorate's web pages are current and compliant with policy and standards. Convert documents for publishing on the web. 4. Be responsible for building issues including but not limited to: building maintenance issues; maintaining building security register; maintenance of office equipment register; maintenance of room booking register. 5. Participate in projects as required. 3 of 27 Laboratory e. 1) With appropriate direction, undertake a range of general laboratory duties which may include: preparation of reagents, preparation of samples for analysis, maintenance of cultures, preparation of diets, assistance with observation of research subjects, collection of samples, assistance with preparation for laboratory practical classes, feeding of animals, photocopying and ordering of resources etc. 2) Basic laboratory maintenance. 3) Provide support for equipment facilities. 4) Respond to routine enquiries from staff and students. 5) Provide support for equipment facilities 1. Provide research assistance to the project team. 2. Collect technical data specific to particular research projects. 3. Using subject knowledge, code and enter data into databases for computer analysis. 4. Collate and enter statistical data using electronic database software such as Excel or similar. 5. Assist in trialing questionnaires by arrangement with appropriate trial groups/individuals. Accurately document information gathered by questionnaires and enter into appropriate database/s. 6. Maintain expenditure against project funds, proving regular reports to the Program Leader. 7. Assist in gathering and organising library references and preparing bibliographies. 8. Attend regular meetings with the project teams and project partners and record decisions of meetings. As agreed, carry out appropriate action as required. 9. Maintain and update web pages associated with the research project. 10. Provide access to project information for participants in the project. 11. Participate in promotional displays on behalf of the project. 12. Provide assistance with conference organisation. 13. Keep project records/filing up to date. Research Accountant/Finance 1. Facilitate the accurate and timely refund of all overpaid charges on debtor's accounts within University policy and guidelines. 2. Receive and process invoice and adjustment request forms. OR Raise charges and adjustments to debtors/student accounts as appropriate. 2. Receive and respond to routine to moderately complex enquiries including advice on University policy and procedure. 3. Undertake reconciliation of various accounts on a monthly basis. Prepare and process adjusting entries as required. 4. Be responsible for preparing and processing Journals, including investigating and identifying anomalies and processing of journal to transfer balances between ledgers. 4 of 27 2. COMMUNICATION (Interpersonal, Oral, Written, etc) Houseperson/Cleaner - Colleges: 1) Under the direction of the Administrative Assistant - Operations/House Manager, provide straightforward guidance to new and casual employees by explaining duties of the position. Grounds person: 1) Cooperate with other trades staff and supervisors, 1) Respond to routine enquiries (in-person, by correspondence or where jobs involve other trades so that work is completed efficiently and telephone). 2) Basic note taking at small internal meetings. with a minimum of delay. 2) Be responsible for maintaning good relations and appropriate liaison with the Group's clients to ensure customer satisfaction. Respond to routine and moderately complex enquiries (in-person, by correspondence or telephone) from students, staff and the general public. This will involve advice on University policies, referrals to appropriate academic or administrative areas, etc. 3. COMPUTING ROLE - a. Technical see also "IT - Computer Support/Programmers" Operate a computer using relevant software to enter data from results of analyses. 1. Produce a master electronic version of learning materials developed by the University community for publishing in high-quality multi-output formats. b. Library c. Administrative 1. Use of voicemail, email and internet facilities. Records Assistant: 2. 1) Operate a computer using word processing software, as well as Basic data entry to update records with assistance from Senior Officer. other relevant software which may include spreadsheets, desktop publishing, database etc. 2) Use of voicemail, email and internet facilities. 1) Advanced word processing and desktop publishing, either on own initiative or from draft material, including correspondence, reports, meetings agenda/minutes, information material, research grant applications etc. 2) Access and input data to the University's central electronic records systems (such as Student, Finance and Concept systems). Respond to enquiries from staff members and provide reports as required. d. Laboratory e. Research 1) Operate a computer using relevant software to enter data from results of analyses. 2) Basic internet searches. 1. Maintain and update web pages associated with the research project. 2. Collate and enter statistical data using electronic database software such as Excel or similar. 3. Using subject knowledge, code and enter data into databases for computer analysis. Programmers: Assist as appropriate in the support and maintenance of the University's information systems including but not limited to: academic systems; and administrative systems. 2. Develop and build on systems analysis skills at a basic level, including but not limited to: analysis of user requirements; testing procedures; preliminary functional business analysis; preliminary system design and implementation; drafting techning specifications; support with implementation and user training. 3. Enhance and develop programming skills, including but not limited to: relational databases; fine tuning of programs; 3GL and 4GL programming; programming for student data collection from admission centres' data warehouses; web programming, design and maintenance. f. I.T. - see Programmers, Computer Support, etc 4. JUDGEMENT, ANALYSIS, RESEARCH (See also Section 1 Research or Administrative) 5 of 27 5. PROJECT MANAGEMENT/ BUDGET Participate in projects as required. 1. Provide high level administrative support to the management and administration of the "project". 2. Assist the "Project Leader" in collecting and collating information for the "Project". 3. Assist in the development of promotional and communication strategies. 4. Assist in the coordination of the "Project/Program". This will involve coordinating timetables, liaising with "stakeholders" to ensure effective delivery of "project deliverables/program". 5. Develop and maintain databases for records relevant to the "project/program". 6. Maintain relevant "project" websites. 6. POLICY DEVELOPMENT 1. Provide advice on policies and procedures. 2. Produce support documentation for the purposes of quality assurance and participate in the related tasks of business process re-design and continuous process improvement. 7. FINANCIAL SKILLS/BUDGET 1. Operate the library cash register. 2. Take and clear fine payments and produce and despatch loan notices. Maintain expenditure against project funds, providing regular reports to the Project Leader. 8. SUPERVISION GIVEN (Management of Unit/Staff) Assists in the training of casual staff. 2. Supervise casual staff as required. 1) Supervision of staff as required. 2) Where appropriate, supervision of technical and casual staff supporting the project. 9. Risk Management, OHS, Quality Assurance, and Equity principles Groundsperson: At all times, in accordance with N.S.W. Occupational Be aware of the University’s policies and procedures relating to Be aware of and apply the University’s policies and procedures Health and Safety Act, maintain the highest standards of safety with staff equal opportunity, risk management, occupational health and safety relating to equal opportunity, risk management, occupational health and quality assurance as they apply/relate to this position. and safety and quality assurance as they apply to this position. and equipment. Selection Criteria TRAINING LEVEL OR QUALIFICATION Completion of Year 12 with relevant work experience; or an Appointment at the base of this level does not require formal Completion of Year 10 or 12 with relevant work experience; or an qualifications or work experience upon engagement. equivalent alternative combination of relevant knowledge, training and/or equivalent alternative combination of relevant knowledge, training experience in this area. Grounds person: 1) current, or willingness and and/or experience. ability to obtain, WorkCover Certification to operate a skid steer and front end loader, and other qualifications relevant to the position, such as Certificate Two in safe use of chainsaws, Chemical Applications Certificate. Completion of a diploma level qualification; or completion of a Certificate IV with relevant work experience; or completion of a posttrades certificate and extensive relevant work experience; or completion of Certificate III with extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training. 6 of 27 SPECIALIST KNOWLEDGE/SKILL(May Houseperson/Cleaner - Colleges: 1) Demonstrated require a professional membership/license experience in cleaning duties with an ability to use a range of cleaning equipment such as vacuum cleaners and polishers. or ability to acquire within ? Timeframe) 2) Experience in using a variety of cleaning chemicals and equipment in a safe and efficient manner. Grounds person: 1) Demonstrated experience in grounds maintenance and/or gardening. 2) Current New South Wales MR Drivers Licence. Driver/Table Hand: Current drivers licence and ability to obtain a forklift licence within the appropriate OH&S standards. 1. Knowledge of general laboratory and field techniques and procedures. 2. Sound administrative skills. 3. Demonstrated computer experience including high level word processing skills and an ability to use a range of other relevant software such as spreadsheets, desktop publishing, database, etc. 4. Experience in general farm duties such as mustering, fencing and livestock handling. 5. Considerable machinery operating experience. 6. Ability to weld. Comp Sys Support: 1. Experience in the use and operation of networked computer systems, hardware and peripheral equipment. Library: An understanding of the principles, role and techniques of e.g. library technical services work (including acquisitions and cataloguing, and the use of automated systems); OR collection management, and the ability to apply this understanding. 2. Experience in using or the ability to use the computer-based Australian Bibliographic Network (ABN). 3. Experience in applying or an ability to apply the Dewey Decimal Classification (DDC) and the Anglo-American Cataloguing Rules, 2nd edition (AACR2). Administrative: 1. Demonstrated advanced word processing skills and a knowledge of desktop publishing, spreadsheet and database software. 2. Extensive administrative experience and well developed office management skills. MANAGEMENT (Project or Staff) Demonstrated ability to supervise and train staff, together with the ability to coordinate and work as part of a team. Research: An understanding of sourcing and organising reference materials and other information via electronic means and via publications from library or other relevant sources. POLICY DEVELOPMENT Ability to interpret and apply straightforward rules and procedures in a large organisation. ANALYTICAL/PROBLEM SOLVING SKILL 1. Demonstrated ability to identify and resolve problems within established guidelines. 2. Demonstrated analytical, organisational and problem-solving skills, with strong attention to detail and the ability to identify problems and deliver quality outcomes. COMMUNICATION SKILLS (interpersonal, Houseperson/Cleaner - Colleges: Good interpersonal written, oral) skills, including an ability to relate to a wide range of people from a variety of different backgrounds. Effective interpersonal and communication skills. Grounds person: 1) Proven written and oral communication skills. Records Assistant: Good numerical and alphabetical sorting skills. Demonstrated good interpersonal and oral and written communication skills. 1. Demonstrated ability to communicate effectively with client users. 2. Well developed oral and written communication skills. 3. Demonstrated high level of interpersonal and communication skills. 4. Demonstrated excellent written skills, with the ability to sensitively phrase announcements, information items and general emails, as well as produce reports, agendas and minutes. 5. Demonstrated high level interpersonal and oral communication skills, as well as excellent client service skills and the ability to liaise at all levels. 7 of 27 COMPUTING/IT SKILL Familiarity with computers and basic keyboard skills 1) Demonstrated computer skills, including data entry. 2) Demonstrated computer experience including high level word processing skills and an ability to use a range of other relevant software such as spreadsheets, desktop publishing, database, etc. 3) Some computer operating experience. Comp Sys Support: Demonstrated sound knowledge of desktop operating systems, such as Microsoft Windows 95 and 98 and Microsoft Windows NT Workstation. 2. Demonstrated ability to use and problem solve in a range of software applications such as Microsoft Office, Netscape and Eudora. Programmers: Programming skills in 3GL and 4GL. (This may involve a practical test). 2. Basic skills in systems analysis and design. (This may involve a practical test). Administrative: 1. Demonstrated advanced word processing skills and a knowledge of desktop publishing, spreadsheet and database software. 2. Demonstrated excellent computer skills in a range of word processing, powerpoint, database, spreadsheet and web based software. Finance: Demonstrated experience using computerised financial systems. ACCURACY/ATTENION TO DETAIL Houseperson/Cleaner - Colleges: Awareness of the value Good accuracy and attention to detail. Library Assistant: of thoroughness and attention to detail Demonstrated ability to sort and shelve books or other materials accurately and quickly 1) Demonstrated accuracy and attention to detail. 2) Demonstrated 1. Demonstrated accuracy and attention to detail. 2. Demonstrated ability to complete high volume routine tasks accurately and quickly ability to maintain a high level of accuracy. 3. Demonstrated within specified deadlines. analytical, organisational and problem-solving skills, with strong attention to detail and the ability to identify problems and deliver quality outcomes. FINANCIAL/BUDGETS SKILLS Demonstrated ability to handle cash and perform routine bookkeeping and accounting tasks. INITIATIVE AND JUDGEMENT Houseperson/Cleaner: Ability to completed assigned tasks Office Assistant: Willingness to learn and utilise new skills. Grounds on time under clear direction. person: 1) Demonstrated commitment to high quality work and client satisfaction. 2) demonstrated commitment to working effectively and efficiently to achieve set objectives. Driver/Table Hand: Ability to work with limited supervision and show initiative. Demonstrated office skills, including the ability to use initiative and judgement within the dimensions of the position. Demonstrated initiative, innovation and application of sound judgement in undertaking projects and new tasks, and streamlining current procedures. TEAM SKILLS/INDEPENDENT WORK Houseperson/Cleaner - Colleges: ability to work effectively Ability to work as part of a team or as an individual with minimum supervision. in a team environment. Ability to work independently and as a member of a team. 1. Demonstrated ability to work within a team environment. 2. Demonstrated ability to work independently and as part of a team. 8 of 27 ORGANISATIONAL SKILLS; TIME MANAGEMENT; MANAGING PRIORITIES Houseperson/Cleaner - Colleges: Ability to complete assigned tasks on time under clear direction. Demonstrated ability to complete a high volume routine task within specified deadlines. Demonstrated ability to prioritise work and meet deadlines. 1. Demonstrated ability to maintain efficiency and effectiveness. 2. Excellent administrative and organisational skills. 3. Demonstrated skills and experience in the management of multiple tasks and a range of administrative functions. 4. Demonstrated ability to prioritise work and meet deadlines. CLIENT SERVICE SKILLS Groundsperson: Demonstrated commitment to high quality work and client satisfaction. Ability to understand and respond to client needs. 1. Demonstrated ability to communicate effectively with client users. 2. Demonstrated high level interpersonal and oral communication skills, as well as excellent client service skills and the ability to liaise at all levels. CONFIDENTIALITY Houseperson/Cleaner - Colleges: understanding of people's personal space and privacy, and the need for confidentiality. Ability to use tact and maintain confidentiality when dealing with enquiries. Ability to maintain confidentiality. Demonstrated ability to maintain strict confidentiality. WORK CONDITIONS Risk Management, OHS, Quality Assurance, and Equity principles Awareness of OH&S, risk management, quality assurance and EEO principles as they relate to this position. Awareness of OH&S, risk management, quality assurance and EEO principles as they relate to this position. Ability to work outside normal working hours. Awareness of OH&S, risk management, quality assurance and EEO principles as they relate to this position. Technical: Awareness of EEO, risk management and quality assurance principles, and demonstrated understanding of OH&S principles as they relate to this position. Awareness of OH&S, risk management, quality assurance and EEO principles as they relate to this position. Technical: Awareness of EEO, risk management and quality assurance principles, and demonstrated understanding of OH&S principles as they relate to this position. 9 of 27 HEO5 General Direction 1. Insert specific clause relating to specialist duty - see examples below for some generic roles. b. 1) Taking full responsibility for technical aspects of the day-to-day running of the project, ensuring that the project is proceeding as planned by the team. This could involve: assisting with experimental design and testing, set up, maintenance and monitoring of experiments. 2) Researching, collecting/preparing, identifying and collating data or samples requiring the use of specialist knowledge. 3) Undertaking sample or data analysis. Evaluating and preparing initial reports on outcomes. 4) Taking full responsibility for technical support for teaching as allocated. This could involve assisting with experimental and testing and operational planning of class excursions. 5) Providing support for equipment facilities. 6) Collecting, preparing, identifying and collating data requiring the use of specialist knowledge. 7) Providing specialist technical advice to students, staff and/or the project team. 8) Managing the expenditures against project funds, providing regular reports to project leader. 9) Supervising or coordinating tasks of other technical or administrative staff supporting the project. 10) Developing and participating in promotional displays on behalf of the School or project. 11) Basic design, construction and/or modification of equipment to meet project needs. Maintaining and testing equipment during the project to ensure accurate data is provided / produced during practical work. 12) Sourcing, ordering and installing equipment and materials cost effectively, as required. 13) Ensuring occupational health and safety requirements are strictly adhered to in relation to technical activities. Under general direction HEO6 HEO7 Under general to broad direction Under broad direction HEO8 Technical: 1. The management, maintenance and operation of specialised equipment and facilities. 2. Responsibility for ensuring the proactive provision of technical and administrative support for the practical components of undergraduate units. This involves the operational planning, coordination and oversight of activities and personnel; setting priorities and establishing timelines; problem solving; and adapting or developing new procedures to achieve desired outcomes. 3. Developing and establishing protocols to enable new procedures to be implemented, taking into consideration factors such as OH&S legislation; scientific and technical principles; logistical requirements; and the competencies of the technical and other staff or students involved. 4. Provide advice requiring significant specialist knowledge or technical expertise. 5. Developing and implementing procedures to ensure compliance with the NSW OH&S Act and the UNE OH&S policy. Promote OH&S policy and have particular responsibility for OH&S issues, including undertaking risk assessment on various procedures. 6. Researching and providing technical recommendations relating to strategic planning involving infrastructure and equipment. Manage maintenance of these resources. IRF: 1. Provide significant specialist knowledge and research assistance to the project team. 2. Assist in identifying project topics and planning of projects. Technical: 1) Provision of substantial and senior high-level technical support and authoritative advice to staff and students. This may be in a key area of specialisation or across a broad range of technical areas within the Faculty. 2) In consultation with academic staff, design, develop and test, verify new techniques, and resolve unique and complex technical problems. 3) Be responsible for managing the organisational/coordination aspects of practical classes and field excursions. IRF: 1) Provide authoritative knowledge and substantial experience to the project. 2) Initiate research project topic ideas for further discussion and/or development. 3) Contribute to developing submissions for project funding. 4) Using substantial technical expertise, research, collect, collate, analyse and interpret data from research activities. 5) Undertake complex quantitative and/or qualitative data analysis and evaluation. 6) Develop and implement procedures to ensure compliance with the NSW OH&S Act and the UNE OH&S Policy. Promote OH&S and have particular responsibility for OH&S issues, including undertaking risk assessments on various procedures. 7) Researching and providing technical recommendations relating to strategic planning involving sophisticated infrastructure, equipment and applications. Manage maintenance of these resources. 8) Be responsible for the management, maintenance and operation of sophisticated scientific equipment and applications. IRF: 1) Provide substantial research expertise to the project. 2) Initiate, develop and implement topic ideas for research programs and contribute to research program development. 3). Develop submissions for significant funding for approved projects to relevant funding bodies. Programmer: 1) Assist as appropriate in the support and maintenance of the University's information systems including but not limited to: academic systems; and administrative systems. 2) Develop and build on systems analysis skills at a routine level, including but not limited to: analysis of user requirements; testing procedures; preliminary functional business analysis; preliminary system design and implementation; drafting techning specifications; support with implementation and user training. 3) Enhance and develop programming skills, including but not limited to: relational databases; fine tuning of programs; 3GL and 4GL programming; programming for student data collection from admission centres' data warehouses; web programming, design and maintenance. RDU: 1. Assist in designing and implementing improvements to existing relational databases used for research and/or adminstrative purposes. 2. Contribute to meeting milestones agreed to in contract between RDU and clients. School: Create and implement technical and design aspects of courseware production such as multimedia programming for online presentation, development of media files for integration into online teaching packages, installation and compression procedures and cross platform conversion procedures. 2. Produce technical support for online learning including documentation associated with particular courseware and online learning environments. 3. Develop the School website. 4. Provide advice and technical support to academic staff. 5. Liaise with staff in ITD, M&PA, TLC and other computer assisted learning groups. 6. Undertake administrative duties associated with the position. ITD Web Prog: Assist with analysis, development, testing and implementation of web applications, technologies and tools. 1. b Prog: Actively support and maintain the University's information systems including but not limited to: academic systems and administrative systems. 2. Systems analysis, including but not limited to: analysis of user requirements; testing procedures; ITD Web: Be responsible for the analysis, design, development, testing and implementation of web applications, technologies and tools. 1.b Be responsible for design, development, support, maintenance and security controls of the University's information systems including but not limited to: academic systems; and administrative systems. 2. Pro-actively participate in the design of systems, including but not limited to: analysis of user requirements; testing procedures; functional/business analysis; system design and implementation; writing technical specifications; implementation and training; job estimation. 3a. Provide programming support to clients and other team members, including but not limited to: relational databases; fine tuning of web applications; HTML and XML coding and stylesheets; web development using standard web programming languages; web design and maintenance. 3b. Provide programming support to clients and other team members, including but not limited to: relational databases; fine tuning of web applications; 3GL and 4GL programming; programming for student data collection from admissions centres' data warehouses; web programming, design and maintenance. 4. Participate in and lead project teams. Supervise project staff. 5. Produce support documentation for the purposes of quality assurance and participate in the related tasks of business process re-design and continuous process improvement. 6. Ensure compliance .... 7. In consultation with the Project Manager initiate the provision of new or enhanced services. 8. Assist in the formulation of operational plans and policy relating to the project/group. Prog: 1. Act as database administrator. 2. In response to UNE strategic directions and specific client needs, lead the design and enhancement of systems. This will include but not be limited to: analysis of user requirements; testing procedures; functional/business analysis; system design and implementation; writing technical specifications; implementation and training; job estimation. 3. Be responsible for database and systems security controls. 4. Initiate new and enhanced services. 5. Assist in the formulation of strategic and operational plans and policy relating to the Unit/Group. 3. In collaboration with other RDU Officers within the project, assist in designing and implementing relational databases to the satisfaction of the end user. 4. Assist through providing some programming support for interaction with the database such as Visual Basic or Delphi programming. 5. Assist in the linking of web pages with content derived from relational databases. 6. Assist in the development of database tools (such as data entry and extraction forms) to facilitate extraction of data from the relational databases and the input of data into same. 7. Carry out runs of computer models and compare outcomes with data sets contained within the relational database. 8. Assist the Project Leader in preparing progress reports and publications. 9. Liaise with scientists and/or administrators re data entry, quality assurance of data, data interrogation and reporting of data. functional/business analysis; system design and implementation; writing technical specifications; implementation and training; job estimation. 3. Programming, including but not limited to: relational databases; fine tuning of web applications; HTML and XML coding and stylesheets; web development using standard web programming languages; web design and maintenance. 3.b. Prog: Programming, including but not limited to: relational databases; fine tuning of programs; 3GL and 4GL programming; programming for student data collection from admissions centres' data warehouses; web programming, design and maintenance. 4. Participate in project teams. 5. Produce support documentation for the purposes of quality assurance and participate in the related tasks of business process re-design and continuous process improvement. 6. Ensure compliance .... 7. In consultation with the Project Manager assist with the provision of new or enhanced services. 8. Contribute to the formulation of operational plans and policy relating to the project. 10 of 27 1. Design and implement improvements to existing relational databases, used for research and/or administrative purposes. 2. Meet milestones agreed to in contract between RDU and clients. 3. In collaboration with other RDU Officers within this project, design and implement relational databases to the satisfaction of the end user. 4. Provide programming support for interaction with the database such as Visual Basic or Delphi programming. 5. Assist in the linking of webpages with content derived from relational databases and maintain security of data. 6. Assist in the development of database tools to facilitate extraction of data from relational databases and the input of data into same. 7. Draft progress reports and assist with preparation of publications. 8. Liaise with scientists and/or administrators regarding data entry, quality assurance of data, data interrogation and reporting of data. 1. Develop new relational databases, create queries and enhance the functionality of databases to enable scientists to carry out sophisticated analysis of data. 2. Write code and construct HTML Help files for a range of databases. 3. Write code and construct intuitive Interfaces for databases including the entry and checking of metadata files. 4. In response to specific client needs, identify problems and develop database solutions including but not limited to: analysis of user requirements; design of normalised tables and relationships; testing procedures; functional analysis; database implementation; writing technical specifications; implementation and training. 5. Responsible for database and internet security controls for various projects. 6. Provide programming support for interaction with databases and the creation of web forms using programming languages such as Visual Basic, C# and .NET programming and macros. 7. Using relational databases and tools, facilitate the ability of other staff to enter content into the web site. 8. Support the database needs of postgraduates in the Faculty, especially in relation to creating new tables and relationships and flexible graphing functionality for data collected. 9 Liaise and consult with appropriate scientific staff in other research groups to achieve targets on time, and to provide database advice to achieve objectives of the projects. 10. Write progress reports, help pages, publications and web pages relevant to the position. 11. Document all queries in the relational databases. 12. Make presentations to prospective clients of database capacity of the RDU. 1. Meet milestones in the contract relating to a national database of research data. As part of this duty, write regular reports regarding progress towards milestones, problems, and developments. Where there are project delays, initiate strategies to overcome such delays. 2. Adapt databases in response to reports on database functionality and develop more user-friendly methods of data interrogation. 3. In response to specific client needs, identify and manage problems and lead the design and enhancement of database systems including but not limited to: analysis of user requirements; testing procedures; functional analysis; system design and implementation; writing technical specifications; implementation and training; and job estimation. 4. Make presentations to potential clients of RDU. Such presentations to be written with little involvement of supervisor. 5. Use initiative to maintain interest of potential clients by following up the needs of users. 6. Through programming, develop enhanced generic tools to allow for easily operate specifically tailored relational databases. This will include spatial tools to enable the database user to enter data in a way that is more intuitive. 7. Provide programming for interaction with the database such as Visual Basic programming. The interfaces will be user defined menu driven systems that facilitate data entry, maintenance and customisation of databases. Also utilities developed will enable data to be checked more readily for quality assurance and will enable easier reporting for managers. 8. Create and maintain a secure website for the "system" using ASP technology. 9. Responsible for database security controls for the project. 10. Liaise and consult with appropriate scientific staff to achieve the objectives of the position. Business Analyst: Analyse and document the functionality of the new system and make recommendations as to the use of data fields within the system. Prepare either overview or detailed procedural documents for business users. 2. In conjunction with the Project Leader, liaise with business users as to the integration of existing business practices with the new student system. Negotiate and facilitate adaptation to the new system by business users through a detailed analysis of their business processes. 3. In conjunction with the Project Leader develop and make recommendations as to the adoption of business policies and procedures to utilise functionality of the new system currently not available to users, with a particular focus on Web service/? and the delivery to facilitate selfmanagement. 4. Investigate the usage of data fields in the existing student system or other stand alone databases and assist with the mapping of such data fields to the new system. 5. Assist with those activities critical to the success of data migration between systems including the development of acceptance tests, undertaking such acceptance testing or initiating and coordinating such acceptance testing by staff in specialist business units. 6. Analyse the reporting requirements of business users an either undertake the design and writing of such reports, or document requirements for the development of such reports by technical staff. Specifically analyse correspondence generation functionality and user requirements, and where possible develop generic templates for use in the production environment. 7. Assess the training requirements of business users as to new system functionality, and develop and deliver such training programs. 8. Analyse data validation requirements, develop data entry standards and initiate the set-up of the new system for the production environment. 9. In conjunction with the Project Leader analyse user business role requirements and initiate and implement security role levels and associate data access within the new system. Business Analyst: Be responsible for analysis and design of information and business systems of the University's information systems including but not limited to: academic systems; administrative systems. 2. Pro-actively participate in the analysis and design of business systems, liaison with business unit stakeholder including but not limited to: analysis of user requirements; development of testing procedures; functional and business analysis; system analysis and design; development of scope documents and functional specifications; training documentation; job estimation. 3. Produce support documentation for the purposes of quality assurance and participate in the related tasks of business process re-design and continuous process improvement. 4. Participate in and, as required, lead project teams. Supervise project staff. 5. Ensure compliance with the standards and requirements of internal and external auditors, government agencies and relevant standards setting bodies. 6. In consultation with the IT and business stakeholders initiate the provision of new or enhanced services. 7. Act as a technical representative of the University to external organisations and implement requirements for such organisations. 8. Maintain accreditations, relevant industry skills and knowledge and develop new skills as necessary, including testing and evaluation of software. Business Analyst: Be responsible for analysis and design of information and business systems of the University's information systems including but not limited to: academic systems; administrative systems. 2. Develop strategies for, initiate and pro-actively participate in the analysis and design of business systems, liaison with business unit stakeholder including but not limited to: process review; analysis of user requirements; development of testing procedures; functional and business analysis; system analysis and design; development of scope documents and functional specifications; training documentation; job estimation. 3. Manage large and complex projects, requiring any of the following: team coordination and scheduling; budget control and administration; review and/or preparation of project deliverables; monitoring and reporting project progress; risk assessment, management and reporting; quality assurance; development and implementation of training programs. 4. Produce support documentation for the purposes of quality assurance and participate in the related tasks of business process re-design and continuous process improvement. 5. Initiate, coordinate and participate in training programs for staff, apprentices and trainees. 6. Ensure compliance with the standards and requirements of internal and external auditors, government agencies and relevant standards setting bodies. 7. In consultation with the IT and business stakeholders initiate the provision of new or enhanced services. 8. Act as a technical representative of the University to external organisations and implement requirements for such organisations. 9. Maintain accreditations, relevant industry skills and knowledge and develop new skills as necessary, including testing and evaluation of software. 1) Provide specialist research assistance to the project team. SIMERR - Responsible for the administration and financial 2) Manage the day-to-day activities of the project, reporting management of the budget. 2. Provide leadership and specialist discrepancies in milestones to the Project Leader. advice in relation to the projects' deadlines, milestones, reports and 3) Research, collect and collate data, which could require the use of complex enquiries. 3. Manage and monitor the accuracy and specialist knowledge. 4) Prepare drafts of reports, including progress integrity of accounts and budgets for each project within the Centre. reports to an agreed schedule. 4) Undertake data analysis and 4. Draft applications, ensuring compliance with University and evaluation. 5) Develop and participate in promotional displays on legislative requirements, liaising extensively with research teams and chief investigators. TIGB: Identify and summarise research funding behalf of the project. 6) Assist in the authoring of web pages opportunities and requirements for grant submissions; undertake associated with the research project. IRF: 1. Provide specialist research assistance to the project team. 2. Be involved in the day-to- advanced literature search and review and assist in project budget development. 2. Develop and implement strategies to promote the day activities of the project, including maintaining relationships with research partners, monitoring progress against the milestones of the Institute to funding agencies, research organisations and general project and keeping the Project Leader informed. 3. Undertake basic public, nationally and internationally. 3. Manage the TIGB budgets and expenditures. quantitiative and/or qualitative data analysis and evaluation. 4. Using some specialist knowledge or technical expertise, research, collect and collate data and enter into databases for computer analysis. IRF: Conduct regular meetings with the project teams and project partners. Manage any action required. Specialist: Provide authoritative advice to senior managers on particular specialist knowledge. Admin: 1. Responsible for the day-to-day supervision of the Unit. 2. Be responsible for the development and review of relevant Unit's policy and procedures ensuring compliance with legislation. 3. Provide policy and planning advice in order to assist managers to meet their responsibilities. 4. Assist in the preparation of operational plans for the Directorate. 5. Provide executive support and authoritative advice. 6. Be responsible for managing, developing and implementing specialist programs. R&C Manager: Provide leadership to supervisors in (area of speciality or broad range of topics) to improve performance and identify change. 2. Coordinate the development, maintenance and implementation of policies and procedures, taking into account trends and systems to improve efficiency and effectiveness of (specific function/s). 1) Assist the Project Director to formulate strategic and operational plans and policy relating to new systems development, business process redesign and continuous process improvement. 2) Develop strategies for and ensure the effective implementation of system integration in consultation with users and senior ITD, project and client staff. 3) Systems and business analysis, including: analysis of user requirements; testing procedures; functional/business analysis; system design and implementation; writing technical specifications; implementation and training; job estimation. 4) Plan, develop and undertake new systems developments, including project plans and timelines, project structures, implementation strategies and methodologies, technical specifications, functional specifications, contract specifications, project documentation, quality assurance and participate in the related tasks of business process re-design and continuous process improvement. Sen P.O.: 1. Maintain an awareness of internal issues, and issues of interest or trends within the tertiary sector, government, industry and the community that are relevant to the "Division". 11 of 27 5. Assist in the preparation of research papers for publication including gathering and organising library references. 6. Prepare drafts of project progress reports and ad hoc reports as required. 7. Collate and enter statistical data using electronic database software such as Excel or similar. 8. Monitor expenditures against project funds, providing regular information to the Project Leader. 9. Contribute to the development of, and arranging trial questionnaires with appropriate trial groups/individuals. Accurately document information gathered by questionnaires and enter into appropriate database/s. 10. Coordinate and participate in regular meetings with the project teams and project partners and record decisions of meetings. As agreed, carry out or oversee any action required. 11. Assist in composing web pages associated with the research project. 12. Provide access to project information for participants in the project. 13. Develop and participate in promotional displays for projects as required. 14. Provide assistance with conference organisation. 1. Provides an information service to users, giving information and advice on finding and using information. 2. Prepares and delivers education sessions and library tours for groups of users. 3. Provides subject searching for external students. 4. Performs database searching for academic staff and students. 5. Trains other library staff in particular aspects of information provision and cross-training for other library staff. 6. Participates in collection development and maintenance. 7. Provides advice to senior Library staff on matters of policy and procedure to promote quality service and efficient work practices. 8. Participates in the development of the Library web pages including advice on content and preparation of pages. 1. Manages the Faculty Library day-to-day. 2. Advises senior Library staff on policy and procedural matters relating to the Faculty Library, including equipment and building needs. 3. Provide reference and circulation assistance to users. 4. Instructs students in techniques of "specialised area" research and the use of "specialised area" materials. 5. Completes subject searches submitted by students. 6. Advises and assists library staff on collection management matters. 7. Evaluates electronic resources for "specialised area". 8. Identifies and publicises electronic resources. 9. Serves as a member of the Faculty School Library Advisory Committee. Library: 1. Responsible for coordination, overall supervision of Unit staff. Monitors performance of Unit, establishes priorities and procedures. 2. Investigates, develops and implements new services and systems relevant to the Unit. 3. Undertakes planning and policy development in relation to "specific area" and has discretion to innovate within the Unit and provides the senior librarians with authoritative advice on 2. Provide specialist advice to Senior Management of the University on issues affecting the University and/or the tertiary sector. 3. Investigate issues and summarise information for briefings or draft strategic responses with implications of alternative actions. 4. Develop and maintain strategic networks and contacts which will have long term involvement in the life of the University. 5. Develop and implement major new projects/initiatives, working closely with executive staff or working parties. 6. Undertake the facilitation/project management of a range of initiatives developed out of the office of the "Senior Executive of University". 7. Assist the "Senior Exec of UNE" to develop an overarching management framework for the "Division" and other administrative areas covering quality assurance, risk management, business continuity and audit requirements. 8. Research, coordinate and/or draft submissions to various external organisations ensuring correct protocol and requirements for submissions are followed. 9. Research and draft speeches, briefing papers, articles, reports, presentations, non-routine correspondence, internal policies and other material and assist with reviews as required. specialised area. 4. Takes responsibility for the effectiveness, efficiency and quality of services provided by the Unit. 5. Provides education for the UNE community on the services of the Unit and skills training for "specialised area". SOM: 1) Manage the School's administrative offices, recognising their key role in the operations of the School, and their function within the Faculty and the University. The Office Manager will be proactive, work independently and use considerable initiative in this task; 2) Provide all secretarial support required by the Head of School, including maintenance of diary, managing access, scheduling appointments and meetings, actioning mail; 3) Responsible for preparing, implementing and maintaining the School's administrative calendar and ensuring deadlines are met. This includes the collection of information from other areas within the University in order to establish administrative priorities and deadlines within the School. 4) Coordinate casual academic staffing needs of the School, including keeping an up-to-date list of suitably qualified staff, establishing, by reference to this information, that they are suitable for the specific task to be undertaken along with knowledge of their current commitments to ensure deadlines are achievable. Monitor casual appointments forms and timesheets to ensure they are correct 1. Management of specialised teams or some front-line management of functional teams or responsible for day-to-day running of projects. 2. Be responsible for the development of practices and procedures and implementation of the processes and procedures. SIMERR - Responsible for the administration and financial management of the budget. 2. Provide leadership and specialist advice in relation to the projects' deadlines, milestones, reports and complex enquiries. 3. Manage and monitor the accuracy and integrity of accounts and budgets for each project within the Centre. 4. Draft applications, ensuring compliance with University and legislative requirements, liaising extensively with research teams and chief investigators. HRS OD: Be involved in project management as either a project team member or leader as required. This may involve researching and providing detailed project plans and recommendations of issues and policies. Monitor, evaluate and report on the implementation of these strategies. IRF: Conduct regular meetings with the project teams and project partners. Manage any action required. Specialist: Provide authoritative advice/leadership to senior managers on particular specialist knowledge. Admin: 1. Responsible for the day-to-day supervision of the Unit. 2. Be responsible for the development and review of relevant Unit's policy and procedures ensuring compliance with legislation. 2.b Coordinate the development, maintenance and implementation of policies and procedures, taking into account trends and systems in the industry, to improve efficiency and effectiveness of "specialised area". 3. Provide policy and planning advice in order to assist managers to meet their responsibilities. 4. Assist in the preparation of operational plans for the Directorate. 5. Provide executive support and authoritative advice. 6. Be responsible for managing, developing and implementing specialist programs. Manager: Provide leadership to supervisors in (area of speciality or broad range of topics) to improve performance and identify change. 2. Coordinate the development, maintenance and implementation of policies and procedures, taking into account trends and systems to improve efficiency and effectiveness of 3. Manage all stages of (specialist area/broad areas). 4. Provide advice to managers on the potential impact of ? in order to achieve University objectives. Admin: 1. Be responsible for the efficient operation of "?" Unit. This includes staff training, management of financial and staff resources as well as system administration and user support. 2. Provide advice to senior management on "?" issues; develop and implement policies in such a way to allow for efficient business decision making. 3. Ensure that the University complies with "?" legislation and liaise with "?" Authority regarding University compliance and guidelines, University policy and plans. 4. Plan for and implement "?" systems development using new technology and be responsible for continued development. 5. Ensure the UNE's guidelines for "?" are adhered to across the University. 6. Analyse the information needs of clients in order to provide the maximum efficiency from available resources; advise on reforms to business processes, and plan and implement appropriate training activities for users of the "?" system. 7. Responsible for the Manager: 1) Provide leadership and management direction to, and accept overall responsibility for, the ? Office. 2) Provide high level policy formulation and advice to committees. 3) Provide expert advice and liaise with staff/stakeholders on rules, policies, policies and procedures. 4. Develop policy and oversee the implementation of improvements relating to all matters concerning "?". 5. Be responsible for determining procedures relating to "?" and the application of precedence using discretion within the guidelines of relevant "authoritative body". 6. In conjunction with "Senior Management" develop and implement the "Office's" Strategic Plan, Unit Plan and other operational plans. 7. Design and redirect staff roles to obtain the most effective use of resources in order to achieve the objectives as required. 8. Develop new initiatives .... 9. Develop new programmes to address issues ... 10. Be accountable for the annual budget of the "Office". Monitor ongoing expenditure and prepare the annual budget documentation. and charged at the appropriate rate following up on any discrepancies. 5) Provide secretarial support, including preparation of agenda and papers, to the School Executive Committee and the School Committee, and teaching material where appropriate. 6) Assist in the development and manage the maintenance of the School web pages, liaising with relevant School staff and other Faculty and University staff as appropriate. 7) Delegate LaTex typesetting tasks, supervise and train new, and existing AA staff in the use of LaTex. [NB. LaTex is a mathematical computer typesetting language universally used in mathematics and computing. All the School's external units (over 50) are typeset in LaTex].Exec Assist: 1. Provide specialist support and advice to senior members of Faculty for all areas of administration within the Faculty including assisting with developing, interpreting and implementing University policies and procedures. 2. Ensure all relevant documentation is maintained including policies and procedures in compliance with University record-keeping requirements. 3. Independently prioritise, research,and respond 2. Analyse, formulate and implement appropriate strategies to meet needs of (functional area/unit/project). 3. Provide guidance and high level support to clients requiring facilitation of such (specialist knowledge). Advice can be authoritative, relevant to specialist area, and should be in accordance with relevant Acts, Awards, University policy and procedure. 4. Be responsible for the management, the development and administration of (specific area of speciality). This involves developing and maintaining the policy and procedural documentation; identifying objectives and making recommendations; advising staff. 5. Plan, research and write promotional material. 6. Research and recommend prospects/initiatives related to specialist area/project. 7. Contribute to strategic planning, development and implementation of policy and procedure of the Unit/Office. 12 of 27 to a diverse range of enquiries, providing accurate specialist advice on Faculty and University procedures and policies and problem solve issues. 4. Manage the recruitment process of academic staff and other senior positions within the Faculty. 5. Undertake special projects which may involve research, analysis, budgeting and reporting with summary recommendations and/or proposals. 6. Manage administrative systems and operational procedures for the Exec. Dean's Office to ensure efficient and high quality service. This will involve continually assessing and redefining policy and processes. planning, allocating and expenditure control of "Unit" budget in consultation with the Director. 8. Provide research on complex issues. 9. Provide advice on the legal implications of "..." acts and managing practices throughout the University. 10. Provide professional direction to workteams. 1. Management of specialised equipment and facilities. 2. Provide advice requiring significant specialist knowledge or technical expertise. 1) Provide specialist research assistance to the project team. 1. Management of specialised teams, equipment and facilities or 2) Manage the day-to-day activities of the project, reporting some front-line management of functional teams or responsibility for day-to-day running of projects. Data Analyst: 2. Collate and discrepancies in milestones to the Project Leader. 3) Research, collect and collate data, which could require the use of analyse the results of surveys and questionnaires, and other data specialist knowledge. 4) Prepare drafts of reports, including progress collected, using quantitative numerical methods and statistical analysis. Data Analyst: 3. Prepare reports interpreting the data reports to an agreed schedule. 4) Undertake data analysis and analysis and demonstrate the implications of the analysis for the evaluation. 5) Develop and participate in promotional displays on project. IRF: Using significant specialist knowledge or technical behalf of the project. 6) Assist in the authoring of web pages expertise, research, collect and collate data and enter into databases associated with the research project. IRF: 1. Provide specialist research assistance to the project team. 2. Be involved in the day-to- for computer analysis. 2. Undertake quantitative and/or qualitative data analysis and evaluation. 3. Analyse and interpret results from day activities of the project, including maintaining relationships with research partners, monitoring progress against the milestones of the research activities and prepare draft reports. 4. Prepare drafts or project and keeping the Project Leader informed. 3. Undertake basic assist with the preparation of research papers for publication. TIGB: Identify and summarise research funding opportunities and quantitiative and/or qualitative data analysis and evaluation. 4. requirements for grant submissions; undertake advanced literature Using some specialist knowledge or technical expertise, research, search and review and assist in project budget development. collect and collate data and enter into databases for computer analysis. 5. Assist in the preparation of research papers for publication including gathering and organising library references. 6. Prepare drafts of project progress reports and ad hoc reports as required. 7. Collate and enter statistical data using electronic database software such as Excel or similar. 8. Monitor expenditures against project funds, providing regular information to the Project Leader. 9. Contribute to the development of, and arranging trial questionnaires with appropriate trial groups/individuals. Accurately document information gathered by questionnaires and enter into appropriate database/s. 10. Coordinate and participate in regular meetings with the project teams and project partners and record decisions of meetings. As agreed, carry out or oversee any action required. 11. Assist in composing web pages associated with the research project. 12. Provide access to project information for participants in the project. 13. Develop and participate in promotional displays for projects as required. 14. Provide assistance with conference 2. Develop and implement strategies to promote the Institute to funding agencies, research organisations and general public, nationally and internationally. 3. Manage the TIGB budgets and expenditures. Technical: Provide advice requiring significant specialist knowledge or technical expertise. 2. Researching and providing technical recommendations relating to strategic planning involving infrastructure and equipment. Manage maintenance of these resources. IRF: 1) Prepare research papers for publication and conference papers for IRF: 1) Using substantial technical expertise, research, collect, presentation and publication. 2) Provide high-level input to IRF strategic collate, analyse and interpret data from research activities. 2) Undertake complex quantitative and/or qualitative data analysis and research activities. evaluation. 3) Draft research papers for publication and conference papers for presentation and publication where appropriate. 4) Prepare materials to communicate the research activities and progress. 5) Under the guidance of senior staff, be involved in the process of identifying and planning IRF strategic research activities. organisation. 15. Assist in gathering and organizing library references and in preparing materials for publication. 16. Manage the expenditures against project funds, providing regular reports to project leader. Finance: Undertake the coordination and preparation of the annual financial statements and required returns in a timely manner and in accordance with the relevant legislation and accounting standards. 2. Responsible for the timely and accurate preparation of various statutory and other returns, including the coordination, and the preparation of data, whilst ensuring adherence to the current legislation. 3. Responsible for undertaking various University reconciliations ensuring coordination with other accounts. 4. Provide specialist advice and assistance on University policy and procedures. Finance: 1) Undertake the coordination and preparation of the annual financial statements and required returns in a timely manner and in accordance with the relevant legislation and accounting standards. 2) Provide advice regarding relevant accounting standards, accounting concepts and University accounting policy under applicable legislation to enable management to comply with the legislative and reporting requirements. 3) Coordinate and develop the accounting structures and operational processes for the utilisation of the accounting system for the separate entities. 4) Assist in the University budget development process. 5) Assist relevant officers in the development and provision of the University's cash flow forecasts. Finance: 1) Responsible for the coordination and preparation of the annual financial statements and required returns in a timely manner and in accordance with the relevant legislation and accounting standards. 2) Ensure the University's compliance with relevant accounting standards, accounting concepts and University accounting policy as required under applicable legislation. 3) Participate in the University budget development process. 4) Work with relevant officers in the development and provision of the University's cash flow forecasts. 13 of 27 a. 1) Providing specialist technical advice to students, staff and/or the project team. 2) Actively participating in regular meetings with the project team and ensuring decisions are implemented. 3) Developing and participating in promotional displays and other public relations activities (on behalf of the School or project). School Office Manager: 1) Coordinate and manage publicity programs and activities of the School, including organisation of the production of promotional materials and drafting new brochures in consultation with Marketing and Public Affairs in order to attract quality undergraduate and postgraduate students; 2) Coordinate special events including organisation and promotion. This includes budget management, identification of appropriate guests, negotiations with various suppliers and stakeholders at all levels, and post event follow-up. Exec Assist to Exec. Dean: Assist in developing and managing teamwork and communication strategies to ensure cooperation and effective transmission of information, both internally and externally. Technical: Promotion of UNE at various public relations activities. In conjunction with the academic responsible, plan, organise and implement programs and take responsibility for high school students who may be accommodated on campus. TIGB: Consult with and develop networks with external organisations, research funding bodies and universities to facilitate exchange of expertise. 2. Liaise with scientists based in a number of research organisations across several localities to ensure the prompt submission of milestone reports. In this role, develop working relationships with organisations receiving reports to ensure that Insitute reports anticipate and then meet requirements, promoting a professional and trusted image for the Institute. International Off: Develop communication strategies to ensure effective transmission of information. Manage the provision of information to students on a range of functions. Library: Provides education for the UNE community on the services of the Unit and skills training for "specialised area". IRF: Prepare materials to communicate the research activities and progress. R&C Manager: 2. Responsible for the identification, provision and dissemination of advice in relation to policies and processes of (specialist area/broad areas), including the development and conduct of information seminars IRF: Represent the Project/Program through establishing and maintaining relationships with funding bodies, researchers, and other stakeholders. Proj Manager IT: 1) Conceptualise and manage a communication strategy for the systems and business process review projects, using a range of communication techniques and mechanisms. 2) Responsible for ensuring that project and other related documentation is prepared, collated and made accessible in accordance with University policy, audit and industry requirements and standards. Manager: Develop communication strategies to ensure staff are advised on significant issues, trends and policies and processes. 1. Using some specialist knowledge or technical expertise, research, IRF: Prepare statistical data using electronic database software collect and collate data and enter into databases for computer such as Excel or similar. analysis. 2. Assist in composing web pages associated with the research project. Programmer: 1. Develop and build on systems analysis skills at a routine level, including but not limited to: analysis of user requirements; testing procedures; preliminary functional business analysis; preliminary system design and implementation; drafting techning specifications; support with implementation and user training. 2. Enhance and develop programming skills, including but not limited to: relational databases; fine tuning of programs; 3GL and 4GL programming; programming for student data collection from admission centres' data warehouses; web programming, design and maintenance. Programming, including but not limited to: relational databases; fine tuning of programs; 3GL and 4GL programming; programming for student data collection from admission centres' data warehouses; web programming, design and maintenance. IRF: Prepare statistical data using electronic database software such as Excel or similar. Provide complex programming support to clients and other team members. Research: 1) Undertake data analysis and evaluation. 2) Coordinate IRF: Analyse and interpret results from research activities and and contribute to regular meetings with the project team and record prepare draft reports. decisions of meetings. As agreed carry out or oversee action required. School Office Manager: 1) Provide planning and policy advice for the Head of School for all areas of administration within the School and provide leadership in the efective implementation of University and Faculty policies and procedures within the School. 2) On behalf of the Head of School and in association with various stakeholders, research and prepare extensive supporting documentation in order to achieve and maintain accreditation by the professional associations. This includes responsibility for the preparation of annual returns (detailed statistical and financial data) required by the professional associations, preparation of the extensive documentation required for the 5 yearly accreditation visits and regular contact with relevant officers in these associations. 3) Coordinate the employment needs of the School. Prepare draft allocations of academic teaching loads for review by the Head of School, continue to reassess and update teaching loads throughout semester. 1) Using substantial technical expertise, research, collect, collate, Programmers: Initiate new and enhanced services. analyse and interpret data from research activities. 2) Undertake complex quantitative and/or qualitative data analysis and evaluation. 14 of 27 Research: 1) Manage the day to day activities of the project, reporting discrepancies in milestones to the Project Leader. 2) Manage the expenditures against project funds, providing regular reports to project leader. School Office Manager: 1) Provide project support to the Head of School, which may involve research, analysis, costing and reporting with summary recommendations and/or proposals; 2) Monitor the quality assurance aspects of School teaching materials (approximately XX sets per annum), ensuring consistency, accuracy and clarity of assesment tasks, residential school and other administrative information provided to students; 3) Responsible for the School's information in the external schedule and University Handbook as well as amangement of all aspects of the School;s information on the Unit database, checking of pre-requisites, co-requisites, and other unit restrictions, examination, online and semester details for each unit as well as the timetabling of residential schools. IRF: 1. Be involved in the day-to-day activities of the project, including maintaining relationships with research partners, monitoring progress against the milestones of the project and keeping the Project Leader informed. 2. Monitor expenditures against project funds, providing regular information to the Project Leader. School Office Manager: 1) Assist in developing and managing procedures for the collection and reporting of quality assurance data across all areas of compliance within the School, especially relating to teaching, research/research training and community/professional service, including planning for the regular reviews of the School and its programs. 2) Preparation of draft policy and meeting documents for the Head of School. Technical: Planning and participating in field trips involving undergraduate classes. IRF: Manage the day-to-day activities of the project, including liaising with research partners to facilitate the exchange of expertise, monitor progress against the milestones of the project and keeping the Program Leader informed. IRF: 2. Coordinate and report all expenditures against project funds. TIGB: Manage the budgets and expenditures. Technical: 1) Planning, organising, implementing and participating in UNE extension and public relations activities. 2) Be responsible for managing the organisation/coordination aspects of practical classes and field excursions. IRF: 1) Develop project plans and manage aspects of the project, including establishing collaborations with research partners, monitoring the overall progress of the project, and reporting the achievements of milestones to the Program Leader and funding agencies/stakeholders. 2) Source funding and manage expenditures against project funds. Be responsible for providing regular reports to the Program Leader. IRF: 1) Manage all aspects of a project or program, including collaboration with research partners, monitoring the overall progress of the project and scheduling priorities of the project team, and ensuring all documentation and reporting is prepared to meet Institute, audit and industry standards. 2) Manage expenditure and project time against project funds. Be responsible for ensuring budgets run within budget guidelines. 3) Develop complex project plans, including detailed budgetary plans. Manager: 1) Develop new initiatives/programmes to address issues relevant to the Office/Unit. 2)Be accountable for the annual budget of the Unit/Office. Monitor ongoing expenditure and prepare the annual budget documentation. Project Man IT: Perform, or collaborate in, the project management of large and complex projects, requiring any of the following: team coordination and scheduling; budget control and administration; review and/or preparation of project deliverables; monitoring and reporting project progress; risk assessment, management and reporting; quality assurance; development and implementation of training programs. Programmers: Manage large and complex projects. This may require the coordination of the following: operational activities relating to the project; staff management and supervision; work flow; monitoring group performance; financial control. Finance: Responsible for developing procedures and guidelines and assisting with the development of University accounting policy and procedures. International Off: Prepare administrative, planning and policy development advice on matters relating to SPECIALIST AREA. Finance: Develop and maintain the University's accounting policy and procedures, taking into account changing legislation, standards and structure. Library: Undertakes planning and policy development in relation to "specialised area" and has discretion to innovate within the Unit and provides the senior managers with authoritative advice on "specialised area". Finance: Develop and maintain the University's accounting policy and procedures, taking into account changing legislation, standards and structure. Manager: 1) Develop policy and oversee the implementation of improvements. 2) Be responsible for determining procedures and the application of precedence using discretion and within guidelines. 3) In conjunction with the Deputy Vice-Chancellor/Senior Executive to develop and implement the Unit's/Office's strategic and operational plans. Bus Anal: Produce support documentation for the purposes of quality assurance and participate in the related tasks of business process re-design and continuous process improvement. IRF: Manage expenditure and project time against project funds. Be responsible for ensuring projects run within budget guidelines. Admin: Be accountable for the annual budget of the "Office". Monitor ongoing expenditure and prepare the annual budget documentation. Technical: Managing the expenditures against project funds, IRF: Coordinate and report all expenditures against project funds. providing regular reports to project leader. School Office Manager: 1) Jointly with the Head of School, and in consultation with the Faculty Manager, contribute to budget planning and management of the School's financial matters, including preparation of, and advice to Head of School and Faculty Manager on, financial and budgetary matters (including monitoring of budget, follow-up and rectification of anomalies). Financial delegation to $1000 and responsibility for School credit card expenses to $1000 per month. 1) Supervise or coordinate tasks of other staff supporting the project. 2) Supervising or coordinating tasks of other technical staff. School Office Manager: 1) Supervise train and manage the School's administrative staff, including goal setting and performance reviews, manage staff issues and staff development, liaising with Human Resource Services and relevant Faculty staff as appropriate. Technical: Providing supervision and training in specialised laboratory techniques for junior technical staff and students. IRF: Supervise or coordinate tasks of other staff supporting the project. SIMERR: Supervise and manage the National Centre's general staff by coordinating staff movements, manage staff issues, staff development, performance reviews and liaison with HRS and Faculty Manager. International Off: Provide leadership and specialist support to the Administrative Assistants of the Unit. IRF: Source funding and manage expenditures against project funds. Be responsible for providing regular reports to the Program Leader. Technical: 1) Supervising, coordinating and providing leadership to Manager: Design and re-direct staff roles to obtain the most effective use of other technical staff to ensure delivery of identified outcomes. 2) resources in order to achieve the objectives. Training and supervising students while using specialised equipment or applications. IRF: Mange and coordinate tasks of other staff supporting the project. Finance: Supervise the Assistant Accountants within the Unit. Library: 1. Is responsible for the coordination, overall supervision of Unit staff. Monitors performance of Unit, establishes priorities and procedures for the Unit and performs the annual Goal Setting and Performance Review for all Unit staff. 2. In association with senior management, is responsible for the supervision and training of staff of the Unit. 3. In association with senior staff, manage staffing resources for the Unit. Be aware of and apply the University’s policies and procedures relating to equal opportunity, risk management, occupational health and safety and quality assurance as they apply to this position. Ensure the University's policies and procedures relating to equal opportunity, risk management, occupational health and safety and quality assurance are applied in relation to the responsibilities of this position. Ensure the University's policies and procedures relating to equal opportunity, risk management, occupational health and safety and quality assurance are applied in relation to the responsibilities of this position. Be responsible for ensuring the University's policies, procedures and commitment to equal opportunity, risk management, occupational health and safety and quality assurance are implemented, and adhered to in this [Department/Centre/Directorate] Completion of relevant degree; or completion of a relevant associate diploma with a range of experience including appropriate work experience; or a certificate or advanced certificate with extensive relevant experience; or an equivalent alternative combination of relevant knowledge, training and/or experience. Library: Completion of a university degree together with eligibility for professional membership of the Australian Library and Information Association; or an Associate Diploma in Librarianship with a range of experience including appropriate relevant work experience; or a Library Technician Certificate and extensive relevant work experience; or an equivalent alternative combination of relevant knowledge, training and/or experience. A relevant degree with relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training. Finance: Completion of an accounting degree or relevant qualification and extensive financial experience or an equivalent combination of relevant knowledge, training and/or experience. Web Programmer: A computer science degree with computer programming and web development experience or an equivalent alternate combination of relevant knowledge training and/or experience. Comp Sys Support: A computer science degree with computer programming and web development experience or an equivalent alternate combination of relevant knowledge training and/or experience. A relevant degree with substantial relevant experience; or extensive relevant experience and management expertise; or an equivalent combination of relevant experience and/or education/training. Finance: Completion of an accounting degree or relevant qualification and extensive financial accounting experience or an equivalent combination of relevant knowledge, training and/or experience including significant progress towards CPA/CA qualification. Library: University degree or equivalent qualification and eligibility for professional membership of the Australian Library and Information Association and relevant library experience, or an equivalent alternative combination of relevant knowledge, training and experience. Postgraduate qualifications or progress towards postgraduate qualifications and extensive relevant experience; or a range of management expertise or substantial technical expertise; or an equivalent combination of relevant experience and/or education/training. Finance: Completion of an accounting degree or relevant qualification, with extensive financial accounting experience and CPA/CA qualification. 15 of 27 Technical: 1) Demonstrated experience in specialist technical areas relevant to the Sciences. 2) Demonstrated extensive experience in a laboratory and/or filed situation, including working with a range of technical equipment or techniques. Administrative: Demonstrated substantial administrative experience. Technical: Demonstrated experience in one or more of the key areas within The Sciences, as well as expertise in management of scientific laboratories and specialised equipment. Technical: 2. Demonstrated competence in OH&S, risk assessment and risk management principles. IRF: Experience in quantitative and qualitative research methodologies. 2. Experience in preparation, interpretation and production of research results. SIMERR: Ability to perform large and complex financial management and accounting tasks, including preparation and analysis of financial data, production of reports and recommendations, interpretation and application of legislation. International Off: Demonstrated ability and experience in interpreting Government legislation, policies and guidelines relating to SPECIALIST AREA e.g. "provision of support and service to international students". Business Analyst: Demonstrated problem solving skills relating specifically to "..." Systems and ability to achieve practical solutions. 2. Demonstrated extensive experience in dealing with official records with a networked Technical: Demonstrated knowledge and significant specialist expertise in one or more of the key areas or across a broad range of areas within The Sciences, as well as in the maintenance and operation of sophisticated and/or complex scientific equipment and applications. Bus Analyst: Demonstrated excellent skills and relevant experience in business and systems analysis and design. (This may involve a practical test) Comp Sys Support: 1. Demonstrated significant expertise in systems administration. 2. Proven skills to support IT users in a distributed network environment. 3. Proven extensive, current knowledge of IT issues, trends and innovations and the ability to design appropriate technical solutions using this knowledge. 4. Demonstrated ability to manage large and complex IT projects. IRF: 1) Demonstrated experience in managing multiple projects. 2) Demonstrated ability to contribute to the strategic directions of the Institute. Manager: Demonstrated understanding of the significance of ? Project Manager IT: Demonstrated excellent skills and extensive relevant experience in systems analysis and design. Business Analyst: Demonstrated superior skills and extensive relevant experience in Business Analysis. 2. Demonstrated superior skills and extensive relevant experience in systems analysis and design. (This may involve a practical test). 3. Demonstrated superior programming skills in 3GL and 4GL. (This may involve a practical test). 4. Demonstrated experience in administering relational databases. Snr P.O.: Demonstrated knowledge and understanding of university operations and the higher education system and culture, including relevant political awareness. computerised database system Web Programmer: Extensive work experience in multimedia programming and web site construction tools e.g. Macromedia Director, Flash, Dreamweaver, and Authorware. 2. Familiarity with scripting or programming languages used in web and CGI applications e.g. Java, HTML, and Perl. 3. Familiarity with WebCT School Office Manager: 1) Demonstrated high level supervisory skills, including the ability to provide effective leadership across a broad range of functional areas. 2) proven ability to develop, redefine and interpret procedures and policies relevant to the administrative area. Research: Demonstrated project management skills. High level team leader skills. Technical: 2. Demonstrated ability to provide leadership and manage technical staff. IRF: Demonstrated excellent supervisory skills. 2. Demonstrated experience working on projects and knowledge of the associated planning processes. TIGB: Demonstrated project management skills. Web Programmer: Demonstrated ability to plan project workflows, meet deadlines and work with limited supervision. Technical: 1) Demonstrated ability to provide senior leadership and manage technical staff. 2) Demonstrated significant experience and expertise in management of scientific laboratories and equipment. Bus Analyst: Demonstrated experience in project management both as a leader and as a project team member. Comp Syst Support: Demonstrated ability to manage large and complex IT projects. Library: Demonstrated ability to supervise, train and develop staff. Admin: Successful project management experience in large and/or complex projects - particularly the ability to lead, and/or be part of a multi-disciplined project team. 2. Substantial experience in the organisation, management and operations of a "specialised" Unit, including staff supervision. Excellent management ability. IRF: 1) Demonstrated leadership skills and the professional capacity to supervise, lead and develop staff. 2) Proven experience in planning, coordination and problem solving in relation to largescale research projects. 3) Demonstrated experience in managing multiple projects.4) Demonstrated practical understanding of budget development and analysis and financial reporting. Manager: Demonstrated management expertise Proj Manager IT: Demonstrated extensive experience in successful senior project management roles. Bus Analyst: Demonstrated experience in project management both as a leader and as a project team member. Snr P.O.: Proven project management expertise, including managing projects through to successful completion. 1. Ability to interpret and apply complex rules and procedures in a Business Analyst: Demonstrated experience in developing, large organisation. 2. Demonstrated ability to analyse complex implementing and documenting policies and procedures within issues and make recommendations on policy and procedural change. defined guidelines. 3. Proven ability to develop, interpret and implement procedures and policies relevant to the adminstrative area. 1. The ability to interpret complex legislation, and provide clear, sound advice and recommendations to non-experts in the area, and apply innovative strategies to achieve positive outcomes for the University. 2. Demonstrated high level analytical and research skills, as well as experience and skills in policy development and writing. School Office Manager: 1) Demonstrated planning, analytical and problem-solving skills and the capacity to think strategically and meet deadlines. 2) Proven ability to develop, redefine and interpret procedures and policies relevant to the administrative area. IRF: 1. Demonstrated knowledge of quantitative and/or qualitative research methodologies. 2. Demonstrated experience in organising information for analysis. 3. Some experience in data analysis and evaluation. 4. Experience in sourcing reference materials and other information from library and other relevant sources. Library: A demonstrated ability to analyse and resolve problems within complex rules and guidelines. High level of oral, written and interpersonal skills. School Office Manager: 1) Demonstrated excellent oral and written communication skills, including the ability to interact easily and constructively with clients and colleagues, as well as prepare written reports. IRF: Demonstrated high level oral and written skills, including report writing. Library: Demonstrated ability to prepare and deliver educational programs (specific to area of speciality) to groups of students and staff. 1. Demonstrated knowledge of quantitative and statistical data analysis, and experience with presenting relevant data and undertaking interpretative qualitative analysis. 2. Demonstrated ability to analyse and interpret and provide complex information. 3. Demonstrated problem-solving skills as related to analysis and interpretation of data. 4. Demonstrated ability to exercise initiative and judgement IRF: Demonstrated problem solving skills as they relate to the analysis and interpretation of data. TIGB: Demonstrated analytical skills and the capacity to think strategically. Comp Syst Support: Demonstrated high level technical problem solving and analytical skills. Technical: Demonstrated high level interpersonal and oral and written communication skills. IRF: Demonstrated high level of oral and written skills, including experience in report writing. Finance: Demonstrated excellent interpersonal, written and oral communication skills. SIMERR: High level networking skills and the ability to liaise with a wide range of people. 2. Excellent written and oral communication skills. TIGB: Demonstrated superior interpersonal and communication skills, and the ability to negotiate complex issues. INTERNATIONAL OFF: Demonstrated experience in working with people of culturally diverse backgrounds. Business Analyst: Demonstrated excellent interpersonal and communication skills with a wide range of clients and the ability to recognise and respond appropriately to their needs. Web Programmer: Demonstrated effective communication and interpersonal skills. Comp Sys Support: Demonstrated excellent communication and interpersonal skills. Demonstrated ability to exercise initiative and high level judgement. Bus Analyst: Demonstrated excellent problem solving and analytical skills. Comp Sys Support: Demonstrated excellent problem solving and analytical skills. Admin: 2. Demonstrated high level analytical and research skills, as well as experience and skills in policy development and writing. 3. Demonstrated excellent problem-solving, analytical and diagnostic skills, with the ability to compile project plans, business proposals and analyses. IRF: Proven experience in planning, coordination and problem solving in relation to large-scale research projects. Manager: Demonstrated ability to compile and analyse statistical information in the preparation of reports. Project Manager IT: 1) Demonstrated problem solving and analytical skills of a very high order. 2) Demonstrated excellent skills and extensive relevant experience in systems analysis and design. Business Analyst: Demonstrated excellent problem solving and analytical skills. Snr P.O.: Demonstrated ability to research, analyse and interpret proposals and legislative requirements including the dissemination of information and preparation of proposals and responses. Technical: Demonstrated superior interpersonal and oral and written communication skills. Finance: Demonstrated excellent interpersonal, written and oral communication skills Business Analyst: Demonstrated excellent communication skills. 2. Demonstrated ability to produce user and system documentation. Admin: Excellent interpersonal and communication skills with demonstrated ability in consultation and negotiation, and the ability to liaise at all levels. IRF: Demonstrated high-level communication skills including the ability to write publications, executive level reports and communicate with other executives, politicians and community representatives. Finance: 1) Demonstrated excellent interpersonal, written and oral communication skills. Manager: 1) Demonstrated superior liaison and negotiation skills. 2) Demonstrated excellent written and oral communication skills. Project Manager IT: 1) Demonstrated excellent communication skills, including high level executive communication, technical and professional communication, and effective communication with clients at all levels. 2) Demonstrated ability to conceptualise, develop and produce training programs and relevant user, system and training documentation. 3) Demonstrated ability to develop and produce policy and procedure in conjunction with system and business stakeholders. Bus Analyst: Demonstrated excellent communication skills, including high level executive communication, technical and professional communication, and effective communication with clients at all levels. 2. Demonstrated ability 16 of 27 to produce user and system documentation. Snr P.O.: Demonstrated ability to write quickly, succinctly and cogently. 2. Outstanding communication, organisational and interpersonal skills, including demonstrated abilities in consultation, negotiation and interaction with staff and senior people in the private and public sector. Demonstrated competence using computers and a knowledge of a range of relevant software. School Office Manager: 1) Demonstrated advances knowledge and experience in the use of word processing, spreadsheet and database software and their effective use in administration. Progammer: Demonstrated programming skills in 3GL and 4GL. (This may involve a practical test). Skills in systems analysis and design. (This may involve a practical test). IRF: Demonstrated excellent computer skills and knowledge of a range of relevant software, including .... AGBU: 1. Some experience in creating relational databases. 2. Technical competence in maintaining hardware and software. Technical: Demonstrated high level computer skills using wordprocessing, spreadsheet, database and browser software. SIMERR: Demonstrated IT skills appropriate to the position including spreadsheet, wordprocessing, and sound understanding of financial database applications. International Off: Demonstrated excellent computer skills using a range of relevant software such as MS Word, Excel and Outlook. Business Analyst: Demonstrated experience in the general use of personal computers (both Mac and PC) combined with an extensive knowledge of Microsoft Word, Excel, Filemaker Pro, WWW and an understanding of Unix and Oracle operating systems and/or similar software and operating systems. 2. Demonstrated knowledge and experience in supporting new and experienced users on computer systems within a complex networked environment, including experience in training users as to system functionality and data entry standards. 3. Extensive experience with Easy SQR or similar 4th generation report-writing program. Technical: Demonstrated high level computing skills and use of relevant software. Programmer: Demonstrated substantial programming skills in 3GL and 4GL. (This may involve a practical test). 2. Demonstrated excellent skills and relevant experience in systems analysis and design. (This may involve a practical test). Admin: Demonstrated high level computer application skills and indepth understanding of and experience with administrative systems. RDU: Demonstrated ability to independently develop and implement relational database solutions with ability to develop with computer programming tools to enhance database and/or web page functionality. 2. Demonstrated ability in maintaining a computer server, and ability to maintain a secure website and to provide secure protection of the computer software and data. Comp Sys Support: 1. Demonstrated significant expertise in systems administration. 2. Proven skills to support IT users in a distributed network environment. 3. Proven extensive, current knowledge of IT issues, trends and innovations and the ability to design appropriate Project Manager IT: Demonstrated excellent skills and extensive relevant experience in systems analysis and design. Programmer: Demonstrated superior programming skills in 3GL and 4GL. (This may involve a practical test). 2. Demonstrated excellent skills and extensive relevant experience in systems analysis and design. (This may involve a practical test). Bus Anal: Demonstrated superior skills and extensive relevant experience in business analysis. 2. Demonstrated superior skills and extensive relevant experience in systems analysis and design. Snr P.O.: Strong computer literacy and keyboard skills. RDU: Demonstrated substantial experience in independently developing and implementing relational database solutions (such as MS Access) with ability to develop sophisticated interrogation tools with graphical and tabular output, including the design and implementation of complex, novel and multi-factored queries and, through programming, to create enhanced userfriendly interfaces. 2. Demonstrated experience in maintaining a computer server, and ability to develop and maintain a secure website and to provide secure protection of the computer software and data. Web Prog.: Experience with image manipulation tools for technical solutions using this knowledge. 4. Demonstrated ability to multimedia and web development e.g. Adobe Photoshop and manage large and complex IT projects. Premier. 2. Technical knowledge in handling multimedia data e.g. sound and video input/output, video/computer transfers, use of scanners and CD Rom devices. Comp Sys Support: Demonstrated skills to support IT users in a distributed networked environment. 2. Demonstrated high level expertise in designing, setting up and maintaining file servers and computing systems running a diverse range of operating systems and software. Prog.: Demonstrated programming skills in 3GL and 4GL. (This may involve a practical test). 2. Demonstrated skills in systems analysis and design. (This may involve a practical test). RDU: Demonstrated experience in developing and implementing relational databases (such as MS Access). 2. Some knowledge of and/or some experience with supplying webpages with content from relational databases. 3. Some demonstrated capacity to program in Visual Basic, Delphi or similar language. 4. Demonstrated technical competence in maintaining IBM compatible hardware and software. Excellent proof-reading skills, a total commitment to accuracy and attention to detail. Demonstrated ability in budgeting and financial tracking. Ability to perform large and complex financial management and accounting tasks, including preparation and analysis of financial data, production of reports and recommendations, interpretation and application of legislation. Demonstrated excellent planning, analytical and organisational skills IRF: Demonstrated practical understanding of budget development and and ability to manage the operation of the financial systems of a analysis and financial reporting. Manager: Demonstrated experience in residence. 2. Demonstrated experience in effective management of budget management. financial resources, including working within an allocated budget. Accountant: Demonstrated practical understanding and knowledge of current accounting standards. 2. Demonstrated strong practical understanding of and experience in general accounting principles and concepts, financial accounting and presentation of financial statements. 3. Demonstrated proven hands-on experience in the operation of a computerised accounting system. 4. Demonstrated experience in the use of PC based financial modelling tools and techniques including the use of spreadsheets and databases. Technical: Demonstrated ability to exercise independence, initiative Demonstrated high level of initiative and excellent project Demonstrated ability to exercise independence, initiative and management skills. judgement. School Office Manager: 1) Demonstrated ability to be and judgement, and to work under minimal direct supervision. proactive, flexible and apply initiative and judgement. 2) Demonstrated ability to exercise initiative and judgement in a diverse range of problem solving situations, including routine and unusual circumstances and in an environment with multiple and conflicting priorities. Demonstrated ability to work independently and within a team environment. School Office Manager: 1) Demonstrated ability to work effectively as part of a team working in an office environment with the ability to work independetly. IRF/Technical: Demonstrated ability to work both individually/independently and within a team. SIMERR: Demonstrated ability to provide effective leadership across a broad range of functional areas. International Off: Proven excellent team leadership and/or supervisory skills. Business Analyst: Demonstrated ability to work as part of a team or on own initiative. Web Programmer: Ability to work as part of a professional team and to work with a wide range of personnel in a client focused organisation. Comp Sys Support: Demonstrated ability to work in a team, supervise and take part in projects contributing to the overall goals of the group as well as the ability to work independently. Finance: Demonstrated ability to manage and work effectively with a team of people to achieve planned goals and objectives. Business Analyst: Proven ability to lead and work in a team. Comp Sys Support: Proven experience in managing staff and teams of technical specialists. IRF: Excellent self-management skills with an ability to apply a high level of initiative and judgement. Manager: Demonstrated high degree of motivation, flexibility and initiative. Snr P.O. Excellent self-management skills with an ability to operate with a strategic focus and apply a high level of initiative and judgement. IRF: Demonstrated leadership skills and the professional capability to supervise, lead and develop staff. Business Analyst: Proven ability to lead and work in a team. 17 of 27 Ability to prioritise work and meet deadlines. School Office Manager: 1) Demonstrated ability to prioritise, work independently and take initiative. Library: A demonstrated ability to use initiative, work independently and to organise own work schedule. 2. Demonstrated ability to complete multiple tasks within specified deadlines. IT: 1. Demonstrated ability to prioritise work and meet deadlines. Demonstrated high level planning and organisational skills. 2. IRF: Ability to meet milestone and reporting requirements of Demonstrated high level organisational skills with the capacity to research contracts. SIMERR: Demonstrated high level planning and think and plan strategically. organisational skills. INTERN: Demonstrated high level ability to set priorities and cope with competing deadlines. 2. Demonstrated experience in maintaining official records. Bus Analyst: Demonstrated superior organisational skills and to meet tight deadlines. Web Programmer: Demonstrated ability to plan project workflows, meet deadlines and work with limited supervision. Strong user orientation, with demonstrated experience and understanding and responding to client needs. IRF: 1) Proven experience in planning, coordination and problem solving in relation to large-scale research projects. 2) Excellent self-management skills Manager: Demonstrated excellent organisational skills. Snr P.O. Excellent self-management skills with an ability to operate with a strategic focus and apply a high level of initiative and judgement. A demonstrated commitment to excellence in service delivery. Experience in the provision of high quality client-focussed services. Demonstrated ability to work under pressure and to maintain strict confidentiality in a sensitive area. Demonstrated ability to maintain strict confidentiality. Demonstrated ability to maintain strict confidentiality. Ability to work outside normal working hours. Awareness of OH&S, risk management, quality assurance and EEO principles as they relate to this position. Technical: Awareness of EEO, risk management and quality assurance principles, and demonstrated understanding of OH&S principles as they relate to this position. Awareness of OH&S, risk management, quality assurance and EEO principles as they relate to this position. Technical: Demonstrated competence in OH&S, risk assessment and risk management principles. 2. Demonstrated understanding of EEO and Quality Assurance principles as they relate to this position.. Awareness of OH&S, risk management, quality assurance and EEO Demonstrated understanding and commitment to OH&S, risk management, quality assurance and EEO principles as they relate to this position. principles as they relate to this position. Technical: Demontrated high level competence in OH&S, risk assessment and risk management principles. 2. Demonstrated understanding of EEO and Quality Assurance principles as they relate to this position. 18 of 27 HEO9 Under broad to open direction Under open direction… HEO10 IT: 1. In conjunction with Project Stakeholders ensure the project is successful in satisfying the University's/Project's strategies, business vision and process objectives. IT: 2. Identify and document project deliverables, priorities and methodology; communicate and promote objectives and deliverables to the University and stakeholders. IT: 3. Provide professional expertise and management of a large Unit/Project and/or which has a University-wide impact. IRF: 1) Provide professional research management to the Institute. 2) Conceptualise, develop and implement strategies to maximise the success rate in obtaining external research income, including strategies for the support of postgraduate research. 3) Conceptualise, develop and review IRF strategic research activities. Project Manager - IT: 1) Develop a project plan in consultation with Project Sponsor and Project Director. 2) Project Team coordination and scheduling. 3) Project budget control and administration. 4) Review and/or prepare project deliverables and design decisions and ensure outputs satisfy functional and non-functional specifications. 5) Manage Project budget. 6) Monitor and report on Project progress to Project Steering Committee, Project Sponsor and Project Director. 7) Identify, manage and report on project risk; develop programs to minimise project risk. 8) Initiate, develop and implement Project quality assurance policies and practices and ensure that the project implementation meets quality benchmarks. 9) Responsible for developing and implementing an education and training program for users across the University. 10) Facilitate technical and user sign-off on key project deliverables, including software acceptance testing in accordance with University and Auditor General's Office requirements. Be responsible and accountable for providing strategic technical leadership to