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Office of Small and Disadvantaged Business Utilization

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					                O                   N                    E
              DEPARTMENT


                  H H S
Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
       HISTORY OF HHS
 The Cabinet-level Department of Health, Education and
  Welfare (HEW) was created on April 11, 1953, during
  President Eisenhower’s administration.

 In 1979, the Department of Education Organization Act
  created a separate Department of Education. HEW became
  the Department of Health and Human Services (HHS) on May
  4, 1980.

 HHS is the U.S. Government's principal agency for
  advancing the health, safety and well-being of our people.
  In today’s world HHS participates on a global basis.




Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
                   ROLE OF HHS
 With over 300 programs at $725 billion, HHS’
  mission includes a wide range of human issues,
  including substance abuse, Medicare and
  Medicaid, children’s health, health disparities,
  disease prevention and health promotion.

 One of the leaders in preparing for any potential
  bio-terrorism threats, President Bush signed
  Project Bioshield into law, charging the
  government with providing incentives to the drug
  industry for research and development of
  antidotes to various chemical and biological
  weapons.


Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
        ROLE OF OSDBU
   Established in October 1979, OSDBU develops
    and implements outreach programs for the
    small business community.
   Outreach efforts include small business fairs,
    procurement conferences, trade group
    seminars, conventions and forums.
   As stated in the Small Business Act, ALL small
    businesses shall have “maximum practicable
    opportunity” to participate in providing goods
    and services to government. Our Department is
    committed to that policy!



Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
        HHS OSDBU VISION
       Unify the business process
       Engage in early acquisition planning
       Expand and diversify SB vendor base
       Respond to Sources Sought
       Maintain a current forecast
       Maintain an active contracts list
       Build a strong subcontracting program




Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
           SBA LEGISLATION
             SMALL BUSINESS ADMINISTRATION

   Responsible for:
      Negotiating annual procurement goals with
       each executive agency on two year cycle;
      Reviewing each agency’s results; and
      Ensuring that statutory government-wide
       goals are achieved through interaction
       with SBA’s Procurement Center
       Representative.

Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
HHS: ORGANIZATION CHART




Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
 HHS OSDBU STRUCTURE

   •   Only Executive Agency where Small
       Business Specialists (SBS) report to the
       OSDBU Director
   •   SBS are co-located in the Operating
       Divisions
   •   Work daily with the Contracting and
       Program Office staff to determine the best
       acquisition strategy
   •   Unified approach benefits the vendors

Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
     HHS BUDGET: FY 2008
                                            TOTAL BUDGET
              5.9%
               O THER                                         $725 Billion
                                                             MEDICARE
     DISCRET                                                        55.4%
      9.9%




          MEDICAID
                   29%                   OTHER Includes:
                                         3%     Children’s Entitlement
                                         2.5%    Temporary Assistance for
                                                 Needy Families (TANF)
                                         0.4% Other Mandatory
Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
   GOV’T-WIDE & HHS PRIME CONTRACTING
                  GOALS

                                    GOVT-WIDE            HHS
               SMALL                  23%                19%
              BUSINESS
             SM DISADV                      5%           5%
             BUSINESS
              WOMEN                         5%           5%
              (WOSB)
               HUBZone                      3%           3%

             VETERANS                       3%           3%
             (SDVOSB)

Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
       Agency Awards: FY 07 $M
4000
3500
3000
2500
2000
1500
1000
 500
   0
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                                                                          M
                                                                        SA
Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
                   FY 2007 Results

                                                            Small
                                                         Business

                                                           20.3%



    79.7%
    Large Business/Non-
    Profits
Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
      Award Distribution: FY 2007

Large Business/Non-
Profit                                                   HUBZone 1.1%
79.7%                                                    8(a)   3%
                                                         WOSB       5.5%


                                                         SDB        7%
                          20.3%
                 Small Business                          SDVOSB 0.5%
                                                         (SDVOSB)




Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
               WHAT WE BUY
      Management Services
       (51.7%)

      Information Technology
        (25.4%)

      Construction (12.9%)

      Products (6%)



Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
            STRATEGIC SOURCING
   OMB driven, Government-wide effort to reduce
    operational costs and promote efficiencies
    across all Executive Agencies.
   Designed to leverage buying power across
    Department (primarily focused on purchase card
    buys).
                                        Pilot for Document Management
   Areas of focus                      Lab Supplies
         Office Supplies
                              Events Management &
         IT Peripherals       Planning
         Office Equipment Temp Admin & Professional Staffing
         Office Furniture
                             Temp Professional & Medical Services
         Custodial Products

Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
           STRATEGIC SOURCING
   60% of the available dollars are in the SB bucket
   Small Business Awards for:
      IT Peripherals, Office Furniture, Events
       Management & Planning, Temp Administrative
       & Professional Staffing & Custodial Products

   Large Business Awards for:
      Office Supplies, Lab Supplies and Temp
       Professional & Medical Services
      May also buy office supplies from GSA SB
       contractors. Departmental waivers are no
       longer required. Strategic sources still
       preferred but purchases may be made from
       non-strategic vendors with valid justification.

Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
          GETTING STARTED
   PUBLICATIONS (www.osdbu.gov/osdbu)
      Forecast of Procurement/Contracting Opportunities
       (enhanced tool in FY 2008)
      Lists of Active Contracts (compare to Forecast)
      “How To Do Business” Guide
   WEBSITES
      www.fedbizopps.gov - Single posting for all government
       requirements that “fit” your company’s “niche”
      www.ccr.gov - Your company must be registered to do
       business & be paid by the Federal Government
   ORCA
      www.bpn.gov – Online Representations and
       Certifications Applications (ORCA). Must update when
       changes occur or on an annual basis.


Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
           BUSINESS BASICS
1.      Do your homework. Who buys what you sell?
        Solve our problems. How are you unique?
2.      Narrow your focus - 2-3 agencies max. Build the
        relationship (18–24 months) Be patient.
3.      Be prepared. Are you meeting with a SBS, CO,
        PO? Maximize resources. Time is $$.
4.      First impressions are critical. Arrive on time
        with a crisp, focused presentation.
5.      Always offer your skills first, then the tools to
        reach you. (SDVOSB, HZ, 8(a), GSA schedule)


Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
               ADDITIONAL TIPS

    Familiarize yourself with the Federal
     Acquisition Regulations (FAR) & agency
     specific regs
    Be ready to accept Govt. VISA or MC card
    Pursue simplified acquisitions
    Get on GSA schedule
    Cite your past experience
    Be open to teaming with someone that has
     a footprint in the Department

Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
                 SOURCES SOUGHT
   Must respond: address the points
   No generic capability statements
   Widely used throughout HHS
   Supported by the SBA PCR
   HHS Policy: review every 12 months
   If too restrictive: alert us immediately
   No formal debriefs on a Sources Sought
   Ask about the final acquisition strategy
•   Very effective tool: Make us aware

Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
                       RFP POINTERS
   Are you capable? Make an intelligent/informed
    business decision
   Read, read and re-read Sections C, L & M
    (statement of work, proposal prep. instructions &
    evaluation criteria)
   Answer the mail: “How” are you are going to do
    the job – do not parrot back the RFP
   Succinctly demonstrate your understanding of
    the issue & substantiate your costs
   Pay attention to page limitations
   Be aware of Best Value - Lowest cost does not
    always win
   Always request a debriefing. Learn how to
    improve.

Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
               HELPFUL LINKS
       CCR – www.ccr.gov
       Federal Acquisition Regulations – www.arnet.gov
       FedBizOpps – www.fedbizopps.gov
       Federal Procurement Data Center - www.fpdc.gov
       GSA/FAS – www.gsa.gov/fas
       HHS OSDBU – www.hhs.gov/osdbu
       PTAC – Procurement Technical Assistance
        Center – www.aptac-us.org
       SBA – www.sba.gov/gc



Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
         LIST OF ACRONYMS
       CCR – Central Contractor Registration
       e-SRS – Electronic Subcontract Reporting System
       FAR – Federal Acquisition Regulations
       FedBizOpps – Federal Business Opportunities
       GSA FAS – General Services Administration’s Federal
        Acquisition Service
       HUBZone – Historically Underutilized Business Zone
       OPDIV – Operating Division
       ORCA – Online Representations and Certifications
        Application
       SB – Small Business
       SBIR – Small Business Innovation Research program
       SDB – Small Disadvantaged Business
       SDVOSB – Service Disabled Veteran Owned Small
        Business
       STAFFDIV – Staff Division
       WOSB – Women-Owned Small Business
Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization
CONTACT INFORMATION

        Department of Health and Human Services
        Office of Small and Disadvantaged
         Business Utilization
        200 Independence Avenue, SW
        Room 360-G
        Washington, DC 20201

        Phone: 202-690-7300
        Email: sbmail@hhs.gov
        Web: www.hhs.gov/osdbu                           H. H. Humphrey Building
                                                            HHS Headquarters



Department of Health and Human Services
Office of Small and Disadvantaged Business Utilization

				
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