CAPITAL BUDGET CALENDAR

UNIVERSITY OF KENTUCKY TENTATIVE OPERATING AND CAPITAL BUDGET CALENDARS 2008-09 Date Operating Budget Capital Budget January - April January - February Senior Administration discussions Areas run salary proposal detail report to verify current year salary data Areas run Position Cost Distribution (1018 records) report to verify and correct 1018 records in R/3 as needed January 3 (Thursday) OPBPA sends preliminary requests for 2008-09 information: - Proposed core scholarship request for (Provost Budget Office) - Estimated cost of faculty promotions - Estimated Graduate Student Health Insurance increase (Provost Budget Office) - Estimated health insurance and other benefits increase (Human Resources) - Estimated indirect cost reimbursement income (UKRF) - Estimated investment, endowment, and endowment management fee income (Endowment Services) - IRIS funding requirements (Information Technology) - Estimated Data Center annual recurring cost and occupancy data (Information Technology) - Changes to parking permit rates (Parking and Transportation) - Changes in procard rebate income (Office of the Treasurer) - Changes in property and casualty insurance (Risk Management) - Changes in utility costs (Facilities Division) - Areas' budget requests (recurring and major nonrecurring items to be funded from central sources) - Changes to payroll taxes, including miscellaneous benefit rates (Office of the Treasurer) Deadline for all recurring budget transactions (budget transfers and revisions) Areas to submit to OPBPA: - List of budget users from areas for Business Planning and Simulation (BPS) access OPBPA requests units to prepare list for 2008-09 course, program, and administrative fees January 14 (Friday) January 16 (Wednesday) Prepared by the Office of Planning, Budget, and Policy Analysis Page 1 of 7 3/26/2008 UNIVERSITY OF KENTUCKY TENTATIVE OPERATING AND CAPITAL BUDGET CALENDARS 2008-09 Date Operating Budget Capital Budget OPBPA runs and distributes functional area report to be used for review and list changes for 2008-09 as needed OPBPA discussion of budget development process at AFO meeting January 23 (Wednesday) January 24 (Thursday) Areas submit functional area changes to OPBPA OPBPA submits functional area changes to General Accounting for review and approval Preliminary requests for 2008-09 information due to OPBPA OPBPA January 25 (Friday) OPBPA submits functional area changes to the IRIS team for input into SAP Non-position 2007-08 recurring budget copy over to 2008-09 future budget OPBPA distributes: - 2007-08 recurring expenditure base - 2008-09 (Attachment II) budget sheets for affiliated corporations - 2008-09 (Attachment I) Fund 22 Federal or State program income estimates - BPS Reports are available in the Business Warehouse to assist with 2008-09 income estimates - Operating Budget narrative and detail format for 2007-08 revised budget information - Excel files per area available for initial input of 2008-09 General Fund income estimates only - Excel files per area available for initial input of 2008-09 Non-General Fund income and expense estimates only Budget training using BPS system OPBPA sends requests for final 2008-09 estimates: - Proposed core scholarship request for (Provost Budget Office) - Estimated cost of faculty promotions - Estimated Graduate Student Health Insurance increase (Provost Budget Office) - Estimated health insurance and other benefits increase (Human Resources) Page 2 of 7 3/26/2008 January 28 (Monday) January 31 (Thursday) February - April February 11 (Monday) Prepared by the Office of Planning, Budget, and Policy Analysis UNIVERSITY OF KENTUCKY TENTATIVE OPERATING AND CAPITAL BUDGET CALENDARS 2008-09 Date Operating Budget Capital Budget February 11 (Monday) (continued) - Estimated indirect cost reimbursement income (UKRF) - Estimated investment, endowment and endowment management fee income (Endowment Services) - IRIS funding requirements (Information Technology) - Estimated Data Center annual recurring cost and occupancy data (Information Technology) - Changes to parking permit rates (Parking and Transportation) - Changes in procard rebate income (Office of the Treasurer) - Changes in property and casualty insurance (Risk Management) - Changes in utility costs (Facilities Division) - Projected local and regional staff salary increase percentages (Human Resources) - Areas budget requests (recurring and major nonrecurring items to be funded from central sources) - Changes to payroll taxes, including miscellaneous benefit rates (Office of the Treasurer) February 12 (Tuesday) Initial Request to Area Coordinators for information regarding projects expected to be initiated in FY 08-09 Excel General Fund income only files due from areas Excel Non-General Fund income and non-position expense files due from areas February 14 (Thursday) February 15 (Friday) BPS team uploads General Fund income Excel files to BPS system BPS team uploads Non-general Fund income and non-position expense Excel files to BPS system February 18 (Monday) February 25 (Monday) BPS Non-position budget layout access open Areas submit tentative 2008-09 Service Center/recharge rate increase percentage Tuition, mandatory fees and housing and dining public forum February 25 (Monday) (Tentative) Prepared by the Office of Planning, Budget, and Policy Analysis Page 3 of 7 3/26/2008 UNIVERSITY OF KENTUCKY TENTATIVE OPERATING AND CAPITAL BUDGET CALENDARS 2008-09 Date Operating Budget Capital Budget February 26 (Tuesday) Preliminary information regarding potential projects due to Planning Director February 26-27 (Tentative) Board of Trustees tuition and fees workshop February 29 (Friday) Current year salary freeze March 3 (Monday) Salary proposal BW detail and summary reports available for areas to run Areas submit to OPBPA: - 2007-08 revised budget narrative and detail March 4 (Tuesday) (Tentative) March 7 (Friday) 2008-09 Tuition and fee rates presented to the Board of Trustees for approval Areas submit to OPBPA: Proposed new or revised 2008-09 program, course, and adminstrative fees - March 10 (Monday) Final 2008-09 estimates due to OPBPA: - Proposed core scholarship requests (Provost Budget Office) - Areas' budget requests (recurring and major nonrecurring items to be funded from central sources) - Estimated cost of faculty promotions - Estimated Graduate Student Health Insurance increase for (Provost Budget Office) - Estimated health insurance and other benefits (Human Resources) - Estimated indirect cost reimbursement income (UKRF) - Estimated investment, endowment and endowment management fee income (Endowment Services) - Changes to payroll taxes, including miscellaneous benefit rates (Office of the Treasurer) - IRIS funding requirements (Information Technology) - Estimated Data Center annual recurring cost and occupancy data (Information Technology) - Changes to parking permit rates (Parking and Transportation) - Changes in procard rebate income (Office of the Treasurer) - Changes in property and casualty insurance (Risk Management) - Changes in utility costs (Facilities Division) Prepared by the Office of Planning, Budget, and Policy Analysis Page 4 of 7 3/26/2008 UNIVERSITY OF KENTUCKY TENTATIVE OPERATING AND CAPITAL BUDGET CALENDARS 2008-09 Date Operating Budget Capital Budget March 10 (Monday) (continued) - Projected local and regional staff salary increase percentages (Human Resources) OPBPA distributes the 2008-09 general service assessments to self-supporting units including: - Hospital System - UKRF - Dining - Housing - Parking - Athletics Non-position budget layout access removed. March 11 (Tuesday) OPBPA runs and distributes Excel spreadsheets (with embedded formulas) to be used for General Fund income explanations OPBPA requests information regarding active projects from CPMD 2008-09 General Fund income explanations due to OPBPA OPBPA requests from Plant Fund accountant expended fund balances for active projects. March 13 (Thursday) March 17 (Monday) OPBPA sends suggested salary notification letter (developed with AFOs) templates to HR OPBPA sends tentative 2008-09 salary guidelines (developed with AFOs) to HR March 19 (Wednesday) March 28 (Friday) 2007-08 Salary summaries due to OPBPA for determining 2008-09 salary pools Preliminary information regarding active projects due to OPBPA Information regarding expended fund balances for active projects due to OPBPA April April 3 (Thursday) (Pending General Assembly) CPE approves 2008-09 tuition and mandatory fees Senior Administration finalizes 2008-09 budget decision package Prepared by the Office of Planning, Budget, and Policy Analysis Page 5 of 7 3/26/2008 UNIVERSITY OF KENTUCKY TENTATIVE OPERATING AND CAPITAL BUDGET CALENDARS 2008-09 Date Operating Budget Capital Budget April 4 (Friday) HR submits to OPBPA 2008-09 Salary Guidelines and suggested letter templates for notifying each faculty and staff member of their proposed 2008-09 salary or hourly wage rates BPS access granted to area users for input of: - Salary proposal information - Budgets for restricted, hospital system, auxiliary funds, affiliated corps and service center/recharges OPBPA distributes: - 2008-09 tentative dollar allocations - 2008-09 recurring base - 2008-09 Operating Budget guidelines, including salary guidelines and suggested letter templates for notifying each faculty and staff member of their proposed 2008-09 salary or hourly wage rate - Operating Budget narrative and financial detail for 2008-09 information April 8 (Tuesday) (Pending General Assembly) April 18 (Friday) Areas submit to OPBPA: - 2008-09 (Attachment II) budgets for affiliated corporations - Fund Balance projections and nonrecurring plans End of salary proposal process. Access to regular position layouts removed. Access to the regular position budget ONLY layout granted Areas submit to OPBPA: - 2008-09 Service Center/recharge budgets and income budgets and worksheets (Attachment II) Preliminary draft of Capital Budget sent to Area Coordinators, CPMD, and Plant Fund accountant for review and comment April 23 (Wednesday) April 28 (Monday) May 6 (Tuesday) Areas submit to OPBPA: - 2008-09 Salary pool justifications for salary exceptions Capital Budget finalized OPBPA notifies areas of President's approval of 2008-09 salary proposals, including exceptions - Removal of AFO access to all BPS layouts May 7 (Wednesday) May 14 (Wednesday) Prepared by the Office of Planning, Budget, and Policy Analysis Page 6 of 7 3/26/2008 UNIVERSITY OF KENTUCKY TENTATIVE OPERATING AND CAPITAL BUDGET CALENDARS 2008-09 Date Operating Budget Capital Budget May 14 (Wednesday) (continued) Areas submit to OPBPA: - Entry of all Operating Budget information, balanced to area base allocation - Completed budget narrative and detail for 2008-09 - Budget transmittal letter describing new program emphases, reallocations and their relationship to the Top 20 Business Plan and 2006-09 Strategic Plan - 2008-09 Fund 22 Federal and State program income estimates (Attachment I spreadsheet) Final auxiliary, Hospital System, restricted, affiliated corporations estimates and final recharge and pass-thru estimates and any descriptive narratives June 4 (Wednesday) June 6 (Friday) Present Operating Budget summary to Senior Administration Operating Budget sent to Printing Capital Budget submitted with Operating Budget to Printing June 9 (Monday) Operating Budget due to the President's Office Operating Budget mailed to Board of Trustees BPS layout access granted for input of non-regular employee salaries June 12 (Thursday) June 17 (Tuesday) June 19 (Thursday) June 20 - 30 Board of Trustees Budget Briefings Operating Budget presented to Board of Trustees Removal of all access to BPS layouts Retract budget data from BPS to FM. Retract salary data from BPS to HR with effective date starting 7/1/08 Retract Cost Distribution Infotype 1018 from BPS to HR October 1 (Wednesday) Retract budget data from BPS to GM Prepared by the Office of Planning, Budget, and Policy Analysis Page 7 of 7 3/26/2008