College of the Rockies
CYFS 220: International In-service in Ecuador
Risk Management Plan
There are a number of conditions to consider when studying overseas; many of which, are
taken for granted when living in a relatively safe country like Canada. You should be
prepared to take extra precautions while you are abroad to ensure your health and
When we consider danger in foreign countries, we often think of high profile acts of
violence such as terrorist attacks. While this may be a possibility in some countries, you
are more likely to be affected by a health threat or be the victim of common crimes like
robbery, mugging and sexual assault. In addition, you may be inclined to take more risks
than you would at home. It is your responsibility to review the Department of Foreign
Affairs and International Trade website for your country of travel at
http://www.voyage.gc.ca/consular_home-en.asp or http://www.voyage.gc.ca/dest/report-
en.asp?country=78000 (for Ecuador) prior to your departure and regularly throughout
your travel. It is also your responsibility to review the health situation for your country of
travel. We recommend that you visit the following site regarding travel health at
https://www.tripprep.com/scripts/main/default.asp prior to your departure and regularly
throughout your travel.
1. CYFS 220: International In-service Students must inform their UEES in-service
supervisor of their location at all times during working hours, especially if they are
leaving the worksite.
2. CYFS 220: International In-service Students must inform their UEES in-service
supervisor and COTR contact person when they are traveling outside of their city of
3. CYFS 220: International In-service Students must review the DFAIT website (above)
and the Health Travel website (above) before they travel to ensure the safety of their
4. CYFS 220: International In-service Students must carry some form of identification
(copy of passport, ID card); a copy of their medical/travel insurance card; and contact
information for their home-stay family, UEES in-service supervisor and COTR contact
In Case of: Natural Disaster
1. In the event of natural disaster, all students in the country where the natural disaster
occurred must call or email Darrell Bethune as soon as possible. It will then be
decided whether the student will contact their next-of-kin or if COTR will do so.
2. CYFS 220 International In-service Students studying in the same community or
province must decide on a designated meeting spot upon arrival at UEES. This spot
will be used to regroup in case of any emergency where students are separated and
telecommunications are not working.
3. COTR, the CYFS 220: International In-service Students and DFAIT will assess the
severity of the disaster. The Canadian consulate will be contacted if needed.
In case of: Life-threatening illness or injury
1. In the event of a life-threatening illness or accident, the injured party should be taken,
by ambulance, to the nearest medical facility.
2. The injured party (if able), UEES supervisor, or home-stay family aware of the
situation, must phone the COTR contact person of the injured student who will then
contact Darrell Bethune at the College of the Rockies.
3. The injured student (if able), UEES supervisor, home-stay family, or COTR contact
person aware of the situation, must contact the medical insurance company within
24hrs of the event.
4. COTR will contact the next of kin and all organizations involved.
5. Depending on the severity of the injury or sickness, the injured or sick student can
choose whether to stay in Ecuador or terminate their course of study. Discussion
between the student, UEES supervisor, and COTR contact person will be conducted
before any decisions are made. The final decision will be the responsibility of the
student on exchange.
In case of: Non-Life-threatening illness or injury
1. The CYFS 22: International In-service student should contact the medical insurance
company immediately after the illness/injury occurs and before medical attention is
2. The UEES in-service supervisor, home-stay family, and/or COTR contact person will
assist the ill/injured person to the best of their ability.
3. Further decisions will be made based on the severity of the situation.
4. The injured or ill student will be responsible for contacting family members directly.
In Case of: Theft
1. In the event of theft, the CYFS 220: International In-service student will contact the
local police. A police report will be filled out for insurance purposes in the future.
2. Information will be relayed to the UEES supervisor and COTR contact person who
will then notify Darrell Bethune at the College of the Rockies.
3. The student involved will be responsible for contacting family members directly.
In Case of: Loss of Passport and/or Major Documents
1. In the event of losing major documents, the Canadian Consulate in the Host Country
will be contacted.
Canadian Embassy in Quito, Ecuador
Av. 6 de Diciembre 2816 y Paul Rivet, Edificio Josueth González, 4th Floor
Tel: (011 593 2) 2232-114 / 2506-162 Fax: (011 593 2) 2503-108
Canadian Embassy in Guayaquil, Ecuador
Av. General Córdova 810 y Victor Manuel, Rendón, Edificio Torres de la Merced, 21st Fl.
Tel: (011 593 4) 2563-580 / 2314-561 Fax: (011 593 4) 2314-562
2. Colour or black and white photocopies of passport, traveler’s cheques, vaccination
information, insurance information, airline ticket, credit cards and bankcards will also
be created to prevent total loss. The copies will be left with the UEES International In-
service supervisor, as well as with family residing in Canada, and the student’s
residence in Ecuador.
1. In the event of political unrest, the Canadian Embassy will be contacted. Based on
advice given from the embassy and DFAIT in Canada, and discussions with COTR
and UEES, the decision will be made as to whether or not evacuation is necessary.
Adherence to the Risk Management Plan
If this protocol is not respected by anyone involved in the CYFS 220: International In-
service in Ecuador, then COTR is in the position to terminate the course of study.
Address: Km. 2,5 via a Samborondón (junto a Colegio Nuevo Mundo)
Work: 2-835-630 ext. 149 / 307
Box 8500, Cranbrook, BC V1C 5L7
Ph: (250) 489-2751 ext. 301
Home Ph: (250) 427-5560
Box 8500, Cranbrook, BC V1C 5L7
Ph: (250) 489-8248
Home Ph: (250) 489-2447