EXECUTIVE COMMITTEE MEETING MINUTES Tuesday, September 23, 2008 9:30 – 11:00 A.M. EDUC ROOM 246 Present: M. Ault, S. Coley, J. Deegan, J. Fiedler, V. Kohli, M. Moe, J. Millar, BJ Moore, R. Provencio Absent: J. Tarjan Visitors: Chair Deegan called the meeting to order at 9:33 a.m. 1. ANNOUNCEMENTS AND INFORMATION -- Executive Committee Referrals: - (AAC/FAC) CARS, Renewal and Changes to Committee Composition - (FAC) Post Promotion Increases (PPI) at CSUB -- Joint Resolutions – Chair Deegan requested that the process for joint committee resolutions include the committee Chairs meeting prior to the Executive Committee meeting to determine the resolution language. 2. APPROVAL OF MINUTES -- The Minutes of September 9, 2008 were approved as amended. (J. Fiedler/V. Kohli) Page 3, Paragraph 3 -- DELETED Page 4, Last paragraph, amended as follows: Action and follow-up: Chair Deegan will meet with the Provost to discuss the Academic Program Review issues. It has been mandated that the Academic Senate renew, revise or abandon this procedure by the 2009-2010 academic year. 3. APPROVAL OF AGENDA The Agenda was approved with the addition of the following discussion items: - Shared Governance - CSU International Program Representative 4. CONTINUED ITEMS A. Update on Searches None 09-23-08 2 B. Other Reports Report by Provost Coley -- Stakeholders Meeting – The event took place on June 4, 2008 with 36 community leaders in attendance. President Mitchell invited to campus about 120 community leaders to engage in focused discussions regarding current and future trends in both their industries and the community as a whole. Action: The Summary Report on Community will be forwarded to the Academic Senate as an informational item. Over the summer, the data was analyzed and two reports prepared: The Summary Report on Community and an expanded report which can be found on the CSUB website: www.csub.edu/documents/stakeholders.pdf. Accessibility Technology Initiative (ATI) - Three areas will be coordinated on campus: 1) Instruction 2) Management 3) Procurement and Web Accessibility The Academic Calendar was approved through 2008-2009 and now the WASC dates will need to be set for 2009/2010 and 2010/2011. Chair Deegan indicated that this should be a two-year cycle to coincide with the catalog. Fall Enrollment -- Jacquline Mimms, Associate Vice President of Enrollment Management, is currently working on a five-year enrollment plan and will report to the Executive Committee. Executive Order No. 970, Student Conduct Procedures -- These procedures are established pursuant to Section 41301 of Title 5 of the California Code of Regulations, designed to afford students due process, and the campus guidance to address student misconduct. Action: This item was referred to the Academic Affairs Committee. Meeting with President – The following agenda items will be discussed with the President on Wednesday, September 24: -- Administration and management of the University -- Process for Search Committees -- Training of Search Committee members 5. PENDING ITEMS None 09-23-08 3 6. DISCUSSION ITEMS A. Shared Governance Chair Deegan expressed concerns to Provost Coley that the process for the Interim Dean positions did not allow for proper feedback prior to the announcement of the appointments. M. Ault indicated that faculty feel disconnected from the entire search process. He suggested that instead of faculty receiving a notice from the President, that a collective decision be announced on behalf of the President, the Provost and the Executive Committee. This would help restore confidence in shared governance. M. Moe asked that the Senate consider and review how it is that task forces that are created outside of the Senate, report to the Senate. There is currently a task force item that is coming out of the Student Conduct Review. Action and follow-up: The issues related to Shared Governance will be discussed with the President on Wednesday, September 24, 2008. B. Committee Appointments Budget Advisory Committee – Two faculty representatives are needed on the Budget Advisory Committee. These appointments are made by the President in consultation with the Senate Executive Committee. The terms are for one-year to replace Peggy Leapley/Nursing and Mahmoud Suleman/Teacher Education. Following a brief discussion, the Executive Committee made their recommendations. Action: The recommendations will be forwarded to the President. Instructionally Related Activities Committee (IRA) – The Executive Committee appointed Kristine Holloway/Library AV and Joel Haney/Music as the two faculty representatives to the IRA Committee. All University Teacher Education Advisory Committee (TEAC) – There is currently a need for two NS&M faculty to serve on the TEAC Committee to replace Carl Kloock/Biology and Ted Weinheimer/Biology. Action: Chair Deegan will contact both Carl and Ted to ask for their interest in serving another two-year term. The Academic Senate Faculty Representative on TEAC will need to be appointed to replace Jacqueline Hughes/Education who has resigned as an Academic Senate member. The appointment will be made by the Executive Committee. Action: A call 09-23-08 4 will go out to all Academic Senate members for their interest in serving on the TEAC Committee. Academic Petitions Committee – One BPA faculty representative needs to be appointed to the Academic Petitions Committee to serve a three-year term to begin immediately and expire in June 2011. It was the recommendation of the Executive Committee that the position of Associate Dean for Academic Programs, held by John Dirkse, be a member of this committee. Action: Chair Deegan will contact Michael Flanagan/Management & Marketing to ask if he would consider serving another three-year term. CSU International Program Representative Elizabeth Jackson/Communications has resigned from her position as CSUB International Programs representative to the Chancellor’s Office. Chair Deegan will contract Elizabeth Jackson for possible faculty interested in this position. The term of a Council member is three years and this term would start immediately. The new representative would also be a member of the CSU Faculty Affairs Committee. Action: A call will go out to all faculty for their interest in serving in this position. C. Recommendations for the Institutional Review Board for Human Subjects Research (IRB/HSR) Anne Duran/Psychology and Kathleen-Gilchrist/Nursing have been recommended as appointees to the Institutional Review Board for Human Subjects Research (IRB/HSR) for three- year terms, as members representing scientific concerns. They would serve the remainder of the terms held by Marianne Abramson/Psychology and Candace Meares/Nursing and then serve three-year terms. Action and follow-up: The recommendations were accepted by the Vice President of Academic Affairs and the Senate Executive Committee. D. DRAFT Honorary Doctorate Guidelines Action and follow-up: This item was referred to the Faculty Affairs Committee. E. Student Conduct Review Initial discussion of this issue took place with Summer Senate. BJ Moore stated that Recommendation One of the resolution asks to define the composition and guidelines of the Review Committee and that this was the issue before for the standing committees (AAC, AS&SS, FAC). Motion to Extend: J. Fielder moved to extend the discussion fifteen (15) minutes. Passed 09-23-08 5 Action and follow-up: The Standing Committee Chairs will review the recommendation and draft a joint resolution to be placed on the October 2, 2008 Academic Senate agenda. A description of the committee membership will be included with the resolution. F. SOE and H&SS Dean Search Committee Recommendations Search committees are now being formed for the Dean of Education and the Dean of Humanities and Social Sciences, as outlined in the CSUB Handbook Section 309.8. The two schools will be asked to conduct elections for three (3) full-time tenured faculty members. G. CSU Faculty Trustee Nominees The Academic Senate CSU has requested that each campus begin the process for seeking nominees for Faculty Trustee. Nominating materials must be received by Monday, December 15, 2008 and the Academic Senate CSU Faculty Trustee Recommending Committee will review campus nominations on January 21, 2009. The Academic Senate CSU Faculty Trustee Recommending Committee shall be composed of seven non-candidate faculty members. M. Ault indicated that five members were elected by the Academic Senate CSU at the last meeting and two members will be selected from local Senates. Action and follow-up: Chair Deegan to draft written procedures for the general faculty to nominate eligible nominees. H. Election Box in SCI III Action and follow-up: Rhonda Sallee, Mathematics Department Coordinator, Science III, will be contacted about placing an Academic Senate Ballot Box in her office. I. Meeting dates for the Executive Committee and the President Chair Deegan is to meet with the President on Thursday, September 24 at 9:00 a.m. Meetings with him and the President have also been scheduled for the remainder of 2008-09. The attempt to schedule meetings with the President and the Executive Committee was unsuccessful. After a brief discussion, it was decided that the Executive Committee will meet as a group with the President tomorrow and possibly on the remaining scheduled dates. 7. Comments from the Floor None Chair Deegan adjourned the meeting at 11:20 a.m.
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