June 5, 2002 Regular Meeting Agenda by tlc69476

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									                   MINNEAPOLIS PARK AND RECREATION BOARD

                                  REGULAR MEETING

                     PRELIMINARY AGENDA
                                       August 7, 2002

BOARD ROOM – ROOM 255                     8:00 P.M.              GRAIN EXCHANGE BUILDING

       6:15 p.m.

       OPEN TIME (Persons wishing to speak on matters not on the agenda may do so by signing
                 up prior to the meeting.)
                                                             To Full Board Agenda
       Land Purchase in Bryn Mawr                            New Item
        Larry Skov, Friends of the Birch Pond Watershed


I.     CALL TO ORDER
       Commissioners Rochelle Berry Graves, Walt Dziedzic, John Erwin, Marie Hauser, Vivian
       Mason, Jon Olson, Edward C. Solomon, Annie Young and President Bob Fine


II.    APPROVAL OF AGENDA


III.   APPROVAL OF MINUTES
       July 3, 2002 Regular Meeting


IV.    PETITIONS AND COMMUNICATIONS


V.     REPORTS OF OFFICERS


VI.    CONSENT BUSINESS

       2.1    THAT THE BOARD APPROVE PAYROLL NO. 15 IN THE AMOUNT OF
              $1,528,787.21 FOR THE PERIOD JUNE 30, 2002 THROUGH JULY 13, 2002.

       2.2    THAT THE BOARD ACCEPT LIABILITY FOR THE ATTACHED EMPLOYEE
              INJURIES WHICH CAUSED LOSS OF WORK TIME AND/OR FOR WHICH
              THE EMPLOYEE RECEIVED MEDICAL ATTENTION.
REGULAR MEETING AGENDA                    PAGE 2                     AUGUST 7, 2002



VII.   REPORTS OF STANDING COMMITTEES

                              PLANNING COMMITTEE
                         Commissioners E. Solomon, Chair; A. Young
                             W. Dziedzic, M. Hauser, J. Erwin

       4.1    THAT THE BOARD APPROVE THE SCHEMATIC DESIGN AND
              AUTHORIZE STAFF TO ENTER INTO A MEMORANDUM OF
              UNDERSTANDING FOR THE LYNNHURST PARK/BURROUGHS SCHOOL
              PROJECT.

       4.2    THAT THE BOARD APPROVE THE COMPOSITION AND CHARGE OF
              THE LONGFELLOW GARDENS CITIZEN ADVISORY COMMITTEE AS
              FOLLOWS:

              ONE MEMBER APPOINTED BY:
                       EACH PARK BOARD COMMISSIONER                        9
                       COUNCIL MEMBER COLVIN ROY                           1
                       STANDISH ERICSSON NEIGHBORHOOD
                            ASSOCIATION                                    1
                       LONGFELLOW NEIGHBORHOOD
                            ASSOCIATION                                    1
                       NOKOMIS EAST NEIGHBORHOOD
                            ASSOCIATION                                    1
                                                                           13

              CHAIR APPOINTED BY:         PRESIDENT BOB FINE

              CHARGE:       TO DEVELOP SCHEMATIC DESIGN RECOMMENDATIONS
                            THAT WILL UPDATE THE LONGFELLOW GARDENS’
                            SECTION OF THE 1992 MINNEHAHA PARK RENOVATION
                            PLAN. THESE DESIGNS ARE TO INCORPORATE BOTH
                            THE FORMAL GARDEN DESIGN OUTLINED IN THE
                            RENOVATION PLAN AND THE NATURAL FEATURES OF
                            THE EXISTING PARKLAND.

       4.3    THAT THE BOARD AUTHORIZE THE APPLICATION TO THE
              MINNEHAHA CREEK WATERSHED DISTRICT (MCWD) FOR THE
              INCLUSION OF THE KENILWORTH/CEDAR LAKE CHANNEL WALL
              REPLACEMENT IN THE AMOUNT OF $800,000.00, IN THE MCWD
              CAPITAL IMPROVEMENT PROGRAM.
REGULAR MEETING AGENDA                        PAGE 3                           AUGUST 7, 2002

                                RECREATION COMMITTEE
                           Commissioners M. Hauser, Chair; W. Dziedzic,
                               J. Olson, J. Erwin, R. Berry Graves

      6.1     THAT THE BOARD ADOPT RESOLUTION NO. 2002-142, CAPTIONED AS
               FOLLOWS:
                           RESOLUTION NO. 2002-142

                   THANKING THE GENERAL MILLS FOUNDATION
             FOR THEIR $20,000 GRANT IN SUPPORT OF THE CLYDE TURNER
                      BASKETBALL CAMPS AT FARVIEW PARK

                       ADMINISTRATION AND FINANCE COMMITTEE
                          Commissioners J. Olson, Chair; W. Dziedzic,
                               E. Solomon, J. Erwin, A Young

       CONSENT BUSINESS

       CHANGE ORDER

       7.1     THAT THE BOARD APPROVE CHANGE ORDER NO. 1 TO HOFFMAN &
               MCNAMARA NURSERY AND LANDSCAPE, CONTRACT NO. 18143, FOR
               ACCESS IMPROVEMENTS AT MISSISSIPPI RIVER GORGE IN THE
               AMOUNT OF +$14,463.00 FOR A NEW TOTAL OF $111,352.00.

       BIDS

       7.2     THAT THE BOARD AUTHORIZE ACCEPTANCE OF THE STATE OF
               MINNESOTA CONTRACT NO. 427944 WITH MTI DISTRIBUTING, INC., IN
               THE AMOUNT OF $192,490.00 FOR FURNISHING ROTARY MOWERS,
               ALL IN ACCORDANCE WITH SPECIFICATIONS, AS FOLLOWS:

               4 EA.     TORO 580D, 16’ ROTARY MOWERS        EA.   65,825.00   263,300.00
               4 EA.     580D, LEAF MULCHERS                 EA.    1,335.00     5,340.00

               LESS TRADE INS:
               1990 TORO 580D                SERIAL #30580-10111 (5804)        - 15,230.00
               1993 TORO 580D                SERIAL #30580-30194 (5806)        - 15,230.00
               1993 TORO 580D                SERIAL #30580-30189 (5807)        - 15,230.00
               1993 TORO 580D                SERIAL #30580-30166 (5808)        - 15,230.00
               1994 TORO 580D                SERIAL #30580-40223 (5809)        - 15,230.00

       7.3     THAT THE BOARD AUTHORIZE ACCEPTANCE OF THE BELOW
               INDICATED VENDORS, O.P. NO. 5877, FOR FURNISHING AND
               DELIVERING LUMBER AS NEEDED AND CALLED FOR DURING THE
               PERIOD ENDING JUNE 30, 2003, FOR AN ESTIMATED EXPENDITURE OF
               $100,000.00, ALL IN ACCORDANCE WITH SPECIFICATIONS, AS
               FOLLOWS:
REGULAR MEETING AGENDA                    PAGE 4                               AUGUST 7, 2002

              SCHERER BROTHERS LUMBER COMPANY          EST. EXP.           $ 50,000.00
              CATEGORY 1 DIMENSIONAL LUMBER

              SIWEK LUMBER COMPANY                        EST. EXP.        $ 40,000.00
              CATEGORY 2 SOFTWOOD
              CATEGORY 3 ACQ PRESERVE TREATED LUMBER
              CATEGORY 4B HARDWOOD MAPLE         1, 2, 3, 4
              CATEGORY 5 SOFTWOOD/PLYWOOD 7, 8, 9, 10
              CATEGORY 7 SPECIAL ITEMS 1A, 1B, 2, 4, 7, 8A, 8B, 9A,
                                       10, 11, 12, 13, 14A THROUGH 14C

              YOUNGBLOOD LUMBER COMPANY               EST. EXP.           $ 10,000.00
              CATEGORY 4A HARDWOOD
              CATEGORY 4B HARDWOOD BIRCH   1, 2, 3, 4
              CATEGORY 5 SOFTWOOD          1, 2, 3, 4, 5, 6
              CATEGORY 6A HARDWOOD PLYWOOD OAK AND BIRCH 1, 2, 3, 4, 5, 6, 7
              CATEGORY 6B VENEER LUMBER CORE 3
              CATEGORY 7 SPECIAL ITEMS     3, 5A, 5B, 5C, 5D, 6A, 6B

       7.4    THAT THE BOARD AUTHORIZE ACCEPTANCE OF THE LOW BID
              MEETING SPECIFICATIONS OF MAT-3, INC., O.P. NO. 5894, IN THE
              AMOUNT OF $524,000.00 TO FURNISH AERIAL TOWER EQUIPMENT,
              ALL IN ACCORDANCE WITH SPECIFICATIONS, AS FOLLOWS:

              SECTION 1
              5 EACH TRUCK CHASSIS FORD F-650 XLT      EA.    40,000.00    $ 200,000.00
              5 EACH FLATBEDS MAT-3 95100              EA.     8,000.00       40,000.00
              5 EACH AERIAL TOWERS MAT-3 MT-60PBI      EA.    61,000.00      305,000.00

              TRADE INS:
              1988 FORD F7000, V8 GAS, AUTOMATIC TRANSMISSION
              WITH 1988 HI-RANGER 5FI-52PBI, MOUNTED OVER REAR
              AXLES ON FLATBED BODY (5790).                                -      3,000.00
              1990 FORD F800, V8 GAS, AUTOMATIC TRANSMISSION
              WITH 1990 HI-RANGER 5FA-52PBI, MOUNTED OVER REAR
              AXLES ON FLATBED BODY (5782).                                -      4,500.00
              1990 FORD F800, V8 GAS, AUTOMATIC TRANSMISSION
              WITH 1990 HI-RANGER 5FA-52PBI MOUNTED OVER REAR
              AXLES ON FLATBED BODY (5783).                                -      4,500.00
              1990 FORD F800, V8 GAS, AUTOMATIC TRANSMISSION
              WITH 1990 HI-RANGER 5FA-52PBI MOUNTED OVER REAR
              AXLES ON FLATBED BODY. (5784).                               -      4,500.00
              1990 FORD F800, V8 GAS, AUTOMATIC TRANSMISSION
              WITH 1990 HI-RANGER 5FA-52PBI MOUNTED OVER REAR
              AXLES ON FLATBED BODY (5792).                                -      4,500.00

       7.5    THAT THE BOARD AUTHORIZE ACCEPTANCE OF THE LOW BID OF
              GENADEK LANDSCAPING AND EXCAVATING, INC., O.P. NO. 5925, FOR
              FURNISHING      ALL    LABOR,  MATERIALS,    EQUIPMENT  AND
              INCIDENTALS NECESSARY TO ACCOMPLISH THE LAKE HARRIET
              NORTH BEACH RETAINING WALL CONSTRUCTION IN THE AMOUNT
              OF $38,881.81, ALL IN ACCORDANCE WITH SPECIFICATIONS.
REGULAR MEETING AGENDA              PAGE 5                    AUGUST 7, 2002



      7.6    THAT THE BOARD AUTHORIZE ACCEPTANCE OF THE LOW BID OF
              BITUMINOUS ROADWAYS, INC., O.P. NO. 5923, IN THE AMOUNT OF
              $144,000.00 FOR FURNISHING ALL LABOR, MATERIALS, EQUIPMENT
              AND INCIDENTALS NECESSARY TO COMPLETE TENNIS COURT
              RENOVATIONS AT MATTHEWS NEIGHBORHOOD CENTER AND
              MARTIN LUTHER KING NEIGHBORHOOD CENTER, ALL IN
              ACCORDANCE WITH SPECIFICATIONS.

      7.7    THAT THE BOARD AUTHORIZE ACCEPTANCE OF THE LOW BID OF
              CARL BOLANDER AND SONS COMPANY, O.P. NO. 5924, FOR AN
              ESTIMATED EXPENDITURE OF $104,425.00, FOR FURNISHING ALL
              LABOR, MATERIALS, EQUIPMENT AND INCIDENTALS NECESSARY TO
              COMPLETE LAKE CALHOUN SHORELINE EROSION RESTORATION,
              ALL IN ACCORDANCE WITH SPECIFICATIONS.

IV.    ACTION ITEMS

       NEW OFFICE SPACE – MOORE BUILDING

      7.8    THAT THE BOARD AUTHORIZE A LOAN OF UP TO $1,050,000 FROM
              THE SELF-INSURANCE FUND FOR THE ACQUISITION AND RELATED
              COST ASSOCIATED WITH THE PURCHASE OF THE MOORE PROPERTY
              LOCATED AT 2117 WEST RIVER ROAD NORTH.

      7.9    THAT THE BOARD ADOPT RESOLUTION NO. 2002-143, CAPTIONED AS
              FOLLLOWS:
                          RESOLUTION NO. 2002-143

                      AUTHORIZING A MORTGAGE AND NOTE
                     IN THE AMOUNT OF UP TO $3,100,000 FOR
              THE ACQUISITION AND RELATED COST ASSOCIATED WITH
               THE PURCHASE OF THE MOORE PROPERTY LOCATED AT
                         2117 WEST RIVER ROAD NORTH

      7.10   THAT THE BOARD AUTHORIZE A PROFESSIONAL SERVICES
              AGREEMENT WITH SSV ARCHITECTURE, INC. FOR A FEE NOT TO
              EXCEED 8.5% OF CONSTRUCTION COSTS. THE FEE WILL COVER ALL
              ARCHITECT, ENGINEERING, INTERIOR DESIGN, BUILDING SURVEY
              AND ASSESSMENT, SITE AND BUILDING MASTER PLAN,
              SCHEMATICS, DESIGN DEVELOPMENT, CONSTRUCTION DOCUMENT,
              BIDDING, CONTRACT ADMINISTRATION AND ALL RELATED COSTS IN
              ORDER TO DEVELOP PLANS FOR RENOVATION OF THE MOORE
              BUILDING AT 2117 WEST RIVER ROAD NORTH, MINNEAPOLIS.
              REIMBURSABLE EXPENSES WILL BE BILLED AT COST, ESTIMATED TO
              BE $7,500.
REGULAR MEETING AGENDA               PAGE 6                      AUGUST 7, 2002

       MEMORANDUM OF UNDERSTANDING

       7.11   THAT   THE    BOARD   APPROVE  THE   MEMORANDUM      OF
              UNDERSTANDING WITH PEARL IMPROVEMENT RECREATION
              COUNCIL (PIRC) FOR NEW DUGOUT AND BASELINE FENCING, AND
              DUGOUT BENCHES AT SELECTED FIELDS AT TODD AND PEARL
              PARKS.


       AGREEMENTS

       7.12   THAT THE BOARD AMEND THE AGREEMENT WITH THE UNIVERSITY
              OF MINNESOTA FOR MONITORING OF THE CHAIN OF LAKES ALUM-
              MACROPHYTE PROJECT.

       7.13   THAT THE BOARD APPROVE THE 4TH CONTRACT AMENDMENT WITH
              THE CITY OF MINNEAPOLIS FOR PUBLIC FACILITY IMPROVEMENTS
              AND PUBLIC SERVICE PROJECTS UTILIZING YEAR 27 AND YEAR 28
              COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, FOR AN
              INCREASE OF +$380,000.00 IN YEAR 27 CDBG FUNDS AND +$25,000.00
              IN YEAR 28 CDBG FUNDS, FOR A NEW CONTRACT TOTAL NOT TO
              EXCEED $4,019,829.00, AS FOLLOWS:

              ST. ANTHONY FALLS HERITAGE CENTER/
                    INTERPRETIVE CENTER*             YEAR 27    $300,000.00
              POWDERHORN PARK                        YEAR 27      80,000.00
              TEEN TEAMWORKS                         YEAR 28      25,000.00

              (*MINNESOTA HISTORICAL SOCIETY PROJECT)

       7.14   THAT THE BOARD APPROVE ENTERING INTO AN AGREEMENT WITH
              THE UNIVERSITY OF MINNESOTA TO INSTALL AND MAINTAIN
              RESEARCH ALTERNATIVE LAWN PLOTS AT LYNDALE PARK NEAR
              THE LAKE HARRIET ROSE GARDEN SITE AND AUTHORIZE STAFF TO
              FINALIZE PLANS AND SIGN REQUIRED DOCUMENTS.

      7.15   THAT THE BOARD AUTHORIZE THE SUPERINTENDENT TO AMEND
              THE AGREEMENT WITH BILL RAINS STUDIO, INC. TO DESIGN AND
              CONSTRUCT A BRONZE SCULPTURE OF THEODORE WIRTH TO BE
              PLACED IN WIRTH PARK, IN AN AMOUNT TO INCLUDE AN
              ADDITIONAL $32,050.00 FOR PHASE II FOR ACCOMPANYING
              SCULPTURE NOT TO EXCEED A NEW AMOUNT OF $109,050.00.

       NRP AGREEMENT

       7.16   THAT THE BOARD APPROVE THE NRP FUNDING AGREEMENT WITH
              THE MINNEAPOLIS COMMUNITY DEVELOPMENT AGENCY FOR THE
REGULAR MEETING AGENDA                PAGE 7                      AUGUST 7, 2002

                BRYN MAWR NEIGHBORHOOD ASSOCIATION ACTION PLAN TO
                IMPLEMENT IMPROVEMENTS AT BASSETTS CREEK PARK FOR A
                CONTRACT SUM OF $2,400.00.

       7.17     THAT THE BOARD APPROVE THE NRP FUNDING AGREEMENT WITH
                THE MINNEAPOLIS COMMUNITY DEVELOPMENT AGENCY FOR THE
                EAST HARRIET FARMSTEAD NEIGHBORHOOD ASSOCIATION ACTION
                PLAN TO IMPLEMENT IMPROVEMENTS AT LYNDALE FARMSTEAD
                PARK IN THE AMOUNT OF $20,403.00.

VIII. UNFINISHED BUSINESS

       8.1      THAT THE BOARD GIVE SECOND READING TO AND ADOPT
                ORDINANCE NO. 2002-102, CAPTIONED AS FOLLOWS:

                                  ORDINANCE 2002-102

                   AMENDING CHAPTER 2 OF THE PARK AND RECREATION
                   BOARD CODE OF ORDINANCES RELATING TO CONDUCT

      8.2      THAT THE BOARD ADOPT RESOLUTION NO. 2002-142, CAPTIONED AS
                FOLLOWS:

                             RESOLUTION NO. 2002-142

                    THANKING THE GENERAL MILLS FOUNDATION
              FOR THEIR $20,000 GRANT IN SUPPORT OF THE CLYDE TURNER
                       BASKETBALL CAMPS AT FARVIEW PARK

      83       THAT THE BOARD ADOPT RESOLUTION NO. 2002-143, CAPTIONED AS
                FOLLLOWS:

                             RESOLUTION NO. 2002-143

                       AUTHORIZING A MORTGAGE AND NOTE
                      IN THE AMOUNT OF UP TO $3,100,000 FOR
               THE ACQUISITION AND RELATED COST ASSOCIATED WITH
                THE PURCHASE OF THE MOORE PROPERTY LOCATED AT
                          2117 WEST RIVER ROAD NORTH


IX.    NEW BUSINESS

       1.       Discussion

X.     ADJOURNMENT
                          PETITIONS AND COMMUNICATIONS

1.1    Several e-mails sent to mpls@mnforum.org regarding milfoil in the Minneapolis lakes.

1.2    E-mail forwarded from Commissioner Young regarding advertising/marketing in City
       parks, as it pertains to different logos that would need to be displayed.

1.3    Copy of letter dated July 12, 2002 from H. Schoonover, 2446 Colfax Avenue South,
       #103, regarding five issues pertaining to bicycle paths along Minnehaha Creek,
       advertising in parks to gain extra revenue, trees that are marked for cutting, reminders to
       joggers that they need to jog single file on walking and biking paths and a dangerous
       situation on a bike path intersection with a city road around Cedar Lake.

1.4    Letter dated July 8, 2002 from David A. Nasby, Vice President, General Mills
       Foundation, regarding a grant being made to the Minneapolis Park and Recreation Board
       in the amount of $20,000.00 for support of the Clyde Turner Basketball Camps at
       Farview Park.

1.5    Letter dated July 8, 2002 from Robert D. Faloon, 6133 Chowen Avenue South, thanking
       the MPRB for providing the improved Minnehaha Creek bike trail.

1.6    E-mail dated July 23, 2002 from Michael Hohmann, Linden Hills neighborhood,
       regarding the new Park Board offices.

1.7    Letter dated July 22, 2002 to Superintendent Merrill Anderson from Red A. Romsaas,
       Vice President, Sales & Marketing, Cargill Romsaas Consultants, recognizing Steve
       Skaar and Dan Stoneburg for their cooperation and support in coordinating an event at
       Hiawatha Golf Course.

1.8    E-mail from Joseph Barisonzi, Community Knowledge Specialist, with a response from
       Commissioner Young, regarding the City Council taking “another stab” at getting rid of
       the Park Board.

1.9    Longfellow House visitor’s comments for the week ending on Friday, July 19, 2002.

1.10   Three e-mails regarding maintenance and improvements of Theodore Wirth ski trails.

1.11   Letter dated July 2, 2002 to Superintendent Merrill Anderson from Peter Skjervold,
       EHFNA Chair, East Harriet-Farmstead Neighborhood Association, stating that their
       Board voted by majority to support the goals and efforts of the Minneapolis Parks Legacy
       Society (M.P.L.S.) to preserve the Superintendent’s Residence and to enhance awareness
       of Theodore Wirth’s legacy and contributions to the Minneapolis park system.

1.12   E-mail from former Park Board Commissioner Scott Neiman regarding the City
       Council’s proposal to cut the Park Board’s budget. Also attached is a response from
       David Brauer, King Field neighborhood.

1.13   Several e-mails regarding the current Southwest Journal article regarding Brian Rice, the
       Park Board’s contract attorney, and a major contributor to several Park Board campaigns.
1.14   Letter dated July 11, 2002 to Heidi Pahlberg Pope from Jeanie Cunningham, Hennepin
       County Community HeroCard Program, stating their regrets that the Community
       HeroCard Program and the Minneapolis Park and Recreation Board will not be forming a
       partnership this summer.

1.15   Letter to Commissioner Hauser from Janet Czaia, Seward resident, asking that she and
       other park commissioners take a leadership role in the maintenance of the tennis courts in
       the parks because of their embarrassing conditions. Written at the top of the letter is a
       response to Commissioner Hauser from Assistant Superintendent Schmidt, after he talked
       with Ms. Czaia regarding her letter.

1.16   E-mail dated July 29, 2002 from Richard Anderson, Loring Park neighborhood, regarding
       Habitat for Humanity vs. Park Board spending.

1.17   Several e-mails regarding the Park Board supporting Community Gardens in
       Minneapolis.

1.18   E-mail dated July 30, 2002 from J. Harmon, Cleveland neighborhood, regarding the
       European earwig.

1.19   Petition signed by several residents regarding concerns for the North Arm of Lake of the
       Isles.

								
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