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									Cecil Training

   Cecil 2
 Administering
      a
   Course
2004                                                                               CECIL 2



       Notes




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       Contents
         Contents ...................................................................................................................... 3
         Workshop Objectives.................................................................................................. 5
         Conventions Used ....................................................................................................... 6
          For Apple Mac users ................................................................................................. 6
         Section 1- Guidelines for Setting Up a Course in Cecil ............................................. 7
          Section 1.1- Setting Up a Course in Cecil ................................................................. 7
         Section 2- Getting Started with Cecil Explorer .......................................................... 9
          Section 2.1-Installing the CE4 Icon on the Desktop of your PC............................... 9
          Section 2.2- Logging on to Cecil Explorer ............................................................... 9
          Section 2.3-Changing your Password ..................................................................... 10
         Section 3- Navigating Within a Course .................................................................... 11
          Section 3.1- Course Components ............................................................................ 11
          Section 3.1.1- Topics ............................................................................................... 11
          Section 3.1.2- Test Setup......................................................................................... 11
          Section 3.1.3- Activities .......................................................................................... 11
          Section 3.1.4- Communications .............................................................................. 11
          Section 3.1.5- Students ............................................................................................ 11
          Section 3.2- Previewing a Course ........................................................................... 12
          Section 3.3- Customizing the Course List ............................................................... 12
          Section 3.4- Viewing the Course Title or Number.................................................. 12
          Section 3.5- Creating a Test Course ........................................................................ 12
          Section 3.5.1- Exercise: Creating a Test Course .................................................... 13
          Section 3.6- Adding Staff to a Course..................................................................... 13
          Section 3.7- Removing Staff from a Course ........................................................... 13
         Section 4- Managing Students .................................................................................. 15
          Section 4.1- Viewing the List of Students............................................................... 15
          Section 4.2- Viewing the Full Enrolments List of a Course ................................... 15
          Section 4.3- Manually Enrolling Students .............................................................. 15
          Section 4.3.1- Exercise: Manually Enrolling Students ........................................... 16
          Section 4.4- Creating Test Students ........................................................................ 16
          Section 4.4.1- Exercise: Creating Test Students ..................................................... 16
         Section 5- Setting Up a Course ................................................................................. 17
          Section 5.1- Viewing Course Details ...................................................................... 17
          Section 5.2- Course Descriptions ............................................................................ 17
          Section 5.2.1- Creating a New Course Description ................................................ 17
          Section 5.2.2- Adding Text to the Description........................................................ 18
          Section 5.2.3- Exercise: Creating Course Descriptions ......................................... 18
          Section 5.2.4- Editing Course Descriptions ............................................................ 18
          Section 5.2.5- Deleting Course Descriptions .......................................................... 18
          Section 5.3- Importing from a previous course ....................................................... 19
          Section 5.4- Activities ............................................................................................. 20
          Section 5.4.1- Creating Activity Types ................................................................... 20
          Section 5.4.2- Exercise: Creating Activity Types .................................................... 20
          Section 5.4.3- Deleting an Activity Type ................................................................ 20
          Section 5.5.1- Creating Activity Sessions ............................................................... 21
          Section 5.5.2- Exercise: Creating Activity Sessions ............................................... 21


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          Section 5.6- Editing the Properties of Activity Sessions ........................................ 21
          Section 5.6.1- Exercise: Editing the Properties of an Activity Session................... 22
         Section 6- Announcements ....................................................................................... 23
          Section 6.1: Creating a New Announcement .......................................................... 23
          Section 6.1.1- Exercise: Creating a New Announcement ....................................... 23
          Section 6.2: Deleting an Announcement ................................................................. 23
         Section 7- Student Marks.......................................................................................... 25
          Section 7.1- Entering Marks.................................................................................... 25
          Section 7.1.1- Exercise: Entering Marks ................................................................ 25
          Section 7.2- Editing Marks...................................................................................... 25
          Section 7.3- Viewing Marks.................................................................................... 26
          Section 7.4- Exporting Marks ................................................................................. 26
          Section 7.4.1- Exercise: Exporting Marks .............................................................. 27
          Section 7.5- Importing Marks ................................................................................. 27
          Section 7.5.1- Exercise: Importing Marks .............................................................. 27
         Section 8- Streams .................................................................................................... 29
          Section 8.1- Creating New Activity Streams .......................................................... 29
          Section 8.1.1- Exercise: Creating New Activity Streams ........................................ 29
          Section 8.2- Viewing Activity Streams ................................................................... 30
          Section 8.3- Renaming Streams .............................................................................. 30
          Section 8.4- Assigning Streams to Activity Sessions ............................................. 30
          Section 8.4.1- Exercise: Assigning Streams to Activity Sessions ............................ 30
          Section 8.5- Self-Streaming .................................................................................... 31
          Section 8.5.1- Exercise: Self-Streaming .................................................................. 31
          Section 8.6- Assigning Students to Streams............................................................ 31
          Section 8.6.1- Exercise: Assigning Students to Streams ......................................... 31
          Section 8.7- Assigning Staff to Streams.................................................................. 32
          Section 8.7.1- Exercise: Assigning Staff to Streams ............................................... 32
          Section 8.8- Copying Streams ................................................................................. 32




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       Workshop Objectives
       This hands-on workshop is designed to assist you in getting started with setting up
       and administering a course using Cecil.
       This Workshop covers the following topics:
          1) Getting Started with Cecil Explorer
          2) Navigating within a Course
          3) Managing Students
          4) Setting up a Course
          5) Announcements
          6) Student Marks
          7) Streams




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       Conventions Used
       The following conventions have been used throughout this workshop:

            Conventions Meaning

                   “Click” Move the cursor over the desired area of action.
                           Without moving the cursor, click on the left
                           mouse button and immediately release.

                  “Select” Choose from a list of options by clicking with the
                           mouse or by pressing the appropriate keys. When
                           selecting in a pop-up menu (from having clicked
                           the right mouse button), keep the mouse button
                           pressed as you move the cursor over the options.
                           Once the desired option is highlighted, release the
                           mouse button.

       “Drag and Drop” Click on an item with left mouse button, then,
                       holding down the button, move the mouse to the
                       position where you would like the items to be
                       moved then release the left mouse button. The
                       items will now be in the new location.

                 ALL Represents keyboard keys (for example, CTRL,
           UPPERCASE ENTER, F2)

                          Words in Bold indicate boxes, buttons, column
                     Bold headings, command-line commands and options,
                          icons, dialog box titles, lists, menu names, tabs
                          and menu commands.

       For Apple Mac users
       To display a “pop-up” menu, depress the “Option” key and click the mouse button.
       Any reference in the text to “right clicking” should therefore be replaced with the
       “Option” key and mouse click combination.




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       Section 1- Guidelines for Setting Up a Course in Cecil
       The following list indicates the typical steps to follow in setting up a course within
       Cecil. Based on how the course would be set up manually, create a plan for the course
       on paper before setting it up in Cecil.

       Section 1.1- Setting Up a Course in Cecil
           1) From the paper plan, create the course in Cecil, either from scratch or from an
              existing course.
               a) For a new Course from scratch, define:
                   i) Details
                  ii) Descriptions
                 iii) Course Email address, if required.
                 iv) Course URL, if required.
                  v) Add members of staff to the course, if necessary.
               b) For a new Course from an existing one, define:
                   i) Which old course the new one is to be based upon.
                  ii) What is to be copied from the existing course, eg Topics, Activities,
                      questions etc.
           2) View the course as a student using the Cecil Student Interface.
           3) Create Activity Types as required.
               a) Create Activity Sessions as required.
               b) If required, put files online.
               c) If required, define any URLs.
           4) As point 2) above.
           5) Create Topics as required. Although Topics are not an absolute necessity, if
              Discussions or Tests for example, are being used they will need to be
              associated with a Topic.
       Note: If online tests are going to be used in the course, questions and possibly
             feedback templates will be required. Feedback templates can be added to the
             test after its creation if this is more convenient.
           6) Create the questions. Test the questions before incorporating them into a test.
           7) Create the Test.
               a) Add questions
               b) Define sections
               c) Define marks, availability, number of attempts etc.
               d) Assign a feedback template if available and required.
           8) Create the Feedback Template, if required.
           9) As point 2) above, bearing in mind that the test will not be able to be modified
              once it has become “live”. A copy will need to be made and the new version
              edited.
          10) Create Streams, if required.
               a) Define self-streaming if required.
               b) Add students to the streams, if appropriate.
               c) Add staff to the streams, if appropriate.
          11) Create any Announcements, if required. This will probably be an on-going
              requirement during the life of the course.


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          12) As point 2) above.
          13) Create any Discussions, if required. This will probably be an on-going
              requirement during the life of the course.
          14) As point 2) above.




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       Section 2- Getting Started with Cecil Explorer
       The following sections deal with setup, logging in and changing your password.
       Note: Administrative rights are required to install the CE4 icon on your Desktop.

       Section 2.1-Installing the CE4 Icon on the Desktop of your PC
       To install the CE4 icon on the Desktop of your PC:
           1) In the Start, Run dialog box type:
              http://www.auckland.ac.nz and then click OK.
           2) Under QUICK LINKS, on the right hand side of the screen, click on
              Cecil Learning Management System.
           3) Under STAFF LINKS, on the right hand side of the screen, click on
              Cecil Explorer.
           4) Click Install Plug-in.
           5) Click Internet Explorer Plug-in (1,254kb).
           6) In the File Download dialog box, click Open
           7) In the Citrix ICA Web Client dialog box click Yes.
           8) In the Citrix License Agreement dialog box click Yes.
           9) In the Citrix ICA Web Client dialog box click OK.
         10) Close your browser.
         11) Repeat steps 1 to 3 above.
         12) Right click the Cecil Explorer 4 icon and choose Save Target As.
         13) Save the ce4.ica file to the Desktop or another suitable location and then click
              Save.
         14) In the Download Complete dialog box, click Close.
         15) Close the Cecil Explorer web page.
       Note: These instructions are for users of Windows. If you are using an Operating
                System other than Windows, please contact the Cecil Service Desk for
                assistance.

       Section 2.2- Logging on to Cecil Explorer
       To log on to Cecil Explorer:
           1) Double click the ce4 icon on the PC desktop. The Enter Logon Details dialog
              box will appear.
           2) Type your UPI in the User Name field and then your NetPassword in the
              Password field. Depress the OK button when ready.
       Once you have successfully logged on, the Cecil Explorer window will be displayed.
       The courses that you have been given access to will be displayed on the left-hand side
       in the Course Tree.




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       If access to any additional course is required, please contact either the
       Cecil Service Desk or if one exists, the Learning Technology Assistant (LTA) for
       your department with the following information:
           1)   Your full name
           2)   Your user name (i.e. your UPI)
           3)   Course Number (include Subject and Catalogue number)
           4)   Semester
           5)   Campus
       The contact details for the Cecil Service Desk are:
           Phone: 85100
           Email: cecilhelp@auckland.ac.nz
           Web: http://cecil.auckland.ac.nz/help
           Hours: Mon – Fri 8:30 am – 5:00 pm

       Section 2.3-Changing your Password
       For security purposes, it is recommend that passwords be changed on a regular basis.
       This is an important security measure as Cecil contains sensitive information such as
       personal details and grades. Passwords should comprise an unidentifiable combination
       of letters and numbers and be at least 7 but no more than 8 characters in length.
       To change the password in Cecil Explorer:
          1) From the Action menu select Change Password. The Change Password dialog
             box will then be displayed.
          2) Click on the text, “Click here to change your password”. This will take you to
             the NetAccount NA Password Change window.
          3) In the spaces provided, type your NetID/UPI, your Old Password and your
             New Password. The new password will need to be typed a second time to
             confirm it.
          4) Depress the ChangePassword button when ready.
          5) The text “Change Successful” should appear in red indicating that the
             password change has completed successfully.




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       Section 3- Navigating Within a Course
       All the courses that you have been given access to in the current year will be visible in
       the Course Tree in Cecil Explorer.
       A Task Pad exists for each course. It appears in the Details pane as a series of icons,
       and is displayed when a Course Code/Name is selected in the Course tree. The Task
       Pad gives quick access to the more commonly used functions in Cecil, eg creating
       announcements and putting file resources online.
       Note: If an option is selected within a course, the Task Pad will change to reveal the
             Details pane for the selected item

       Section 3.1- Course Components
       Each course comprises five basic components:
          1) Topics
          2) Test Setup
          3) Activities
          4) Communications
          5) Students
       Note: Clicking on the    icon next to each of these components expands the
                component and allows its contents to be viewed.

       Section 3.1.1- Topics
       The Topics component can be seen as the knowledge base for a course. For example,
       additional Topic sub-folders could be created to represent the structure of a course, or
       could be created to group like resources together. Each sub-folder could therefore
       contain different resources specific to a particular part of a course, for example, Word
       documents, URLs and test questions, or, alternatively, these different resources could
       be grouped together by type, each in a separate Topic sub-folder. Please remember
       that students will not be able to access Topics information online unless you associate
       a Topic with an Activity.

       Section 3.1.2- Test Setup
       The Test Setup component is where the Test & Feedback Templates are created and
       stored.

       Section 3.1.3- Activities
       The Activities component holds the different types of Activities that may exist within
       a course. Folders are created for each activity that may be added to the course. These
       activities could be Assignments, Tests or Tutorials, for example.

       Section 3.1.4- Communications
       The Communications component provides Announcements & Discussion Forums as
       additional methods of communicating with students during a course.

       Section 3.1.5- Students
       The Students component contains the details of all students currently enrolled in the
       course, their marks for each activity and their final marks and grades. Cecil



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       downloads Student Enrolment details from nDeva every night and student records are
       updated accordingly.

       Section 3.2- Previewing a Course
       By default, a demonstration student is set up for each course. This demonstration
       student account can be used to preview a course from the Cecil Student Interface. It
       can also be used to sit a Cecil online test, for example.
       To preview a course from the Cecil Student Interface:
          1) In the Course Tree, click on the Course to be previewed.
          2) In the Task Pad, click on the Student View icon to display the Cecil Student
              Interface.
          3) In the Cecil Student Interface, click on the appropriate course and view the
              details as desired.

       Section 3.3- Customizing the Course List
       By default, the Course Tree in Cecil Explorer displays the courses that a staff member
       has been given access to. A course is considered active when it is offered in the
       current semester. All courses may be viewed, if preferred, regardless of year. For
       example:
       To display currently Active courses;
          1) From the View menu, select Years.
          2) Select Active.
       To display All courses;
          1) From the View menu, select Years.
          2) Select All.

       Section 3.4- Viewing the Course Title or Number
       If viewing courses by number is inconvenient, they may be listed by title, if preferred.
       To display the Course Title instead of the Course Number:
          1) From the menu bar, select View and then click on Course Title.
       To display the Course Number instead of the Course Title:
          1) From the menu bar, select View and then click on Course Title to remove the
              tick.

       Section 3.5- Creating a Test Course
       It is possible to create test courses as part of the process of learning about Cecil thus
       leaving “live” courses intact. Please also refer to Section 1 Creating a Course.
       To create a Test Course:
          1) In the Course Tree, right click Your Name and then select Create Course…
              from the pop-up menu.
          2) Click Next and select Create a new Course. Click Next once again.
          3) Type an appropriate Course Code and Name. Click Finish.
       Note: The prefix for the course will be your UPI, and the suffix will be YK. The
             code of the course can be a maximum of 5 letters and numbers. For example,
             ABCD123.EFG01YK. The year will be appended to the course code.


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       Section 3.5.1- Exercise: Creating a Test Course
       Using the above steps create a new test course with:
          1) A Course Code comprising:
              your initials followed by 01.
          2) A Course Name of:
              Obtaining a Driver’s Licence

       Section 3.6- Adding Staff to a Course
       Staff members may be added to a course, as required. Only staff with the role of
       Course Co-ordinator will be able to perform this operation.
       To add a member of staff to a course:
          1) In the Course Tree, click on the Course where the member of staff is to be
              added.
          2) In the Task Pad, click on the Course Code/Name and then click on (add)
              adjacent to Staff Members.
          3) In the Add Staff window, either type the AUID or UPI for the staff member to
              be added and then click on the Details button. The name and photograph of the
              staff member should then be displayed.
          4) Select the role of the staff member from the Specify Staff Role field list and
              click on the Assign Role button. The staff member will be added to the staff
              list for the course.
          5) Click on the Course Details tab and then the Task Pad tab to return to the Task
              Pad.

       Section 3.7- Removing Staff from a Course
       Staff members may be removed from a course, as required. Only staff with the role of
       Course Co-ordinator will be able to perform this operation.
       To remove a member of staff to a course:
           1) In the Course Tree, click on the Course where the member of staff is to be
              removed.
           2) In the Task Pad, click on the Course Code/Name and then in the Staff
              Members list, click on the name of the member of staff to be deleted. The
              photograph and role of the staff member will then be displayed.
           3) Click on (revoke) and the staff member will then be removed from the course.
           4) Click on the Course Details tab and then the Task Pad tab to return to the Task
              Pad.
       Note: If access to a test course is no longer required, a member of staff can delete
             themself from the course by performing the steps above.




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       Notes




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       Section 4- Managing Students
       It is possible to manage some aspects of the enrolments of students from within
       Cecil Explorer. Students can be added and their details viewed as required. The
       following sections cover these different areas.

       Section 4.1- Viewing the List of Students
       To view the List of Students who are currently enrolled in a course:
          1) In the Course Tree, click on the next to the Course that contains the list of
              students that needs to be viewed.
          2) In the Course Tree, click on Students and in the Details pane, click on the
              Students tab.
       By double clicking on a student’s name, their full details can be viewed. These details
       include, for example, their photo, marks and emails received from Cecil.

       Section 4.2- Viewing the Full Enrolments List of a Course
       The students listed under the Students tab are those currently enrolled. Cecil also
       keeps track of those students who have withdrawn or who have been deleted from the
       course. Their marks and stream information, for example, are kept for future reference.
       To view the Full Enrolments list of a course:
          1) In the Course Tree, click on the Course where the full enrolments list needs to
              be viewed, right click the selected course and select Enrolment Details from
              the pop-up menu. The Enrolment Status window will then be displayed.

       Section 4.3- Manually Enrolling Students
       Cecil contains only those students who have been officially enrolled in, withdrawn
       from or deleted from a course. Students with a special enrolment status such as
       pending are not included.
       Such a pending student may be manually enrolled into a course in Cecil. This does not
       mean that the student will have an Enrolled status in nDeva, however. The student
       will still need to complete the official enrolment process.
       To add a Student:
          1) In the Course Tree, click on the Course where the student is to be added, right
              click and then select Enrolment Details from the pop-up menu.
          2) The Enrolment Status window will be displayed.
          3) Depress the Add Student button to display the Add Person to Course dialog
              box
          4) Enter the student’s ID number or their NetID/UPI into the AUID/NetID field.
              Their details should appear automatically provided the student exists in
              nDeva. If their details do not appear, contact the Cecil Service Desk.
       Note: It is possible to search for a student. Depress the Search button


                and then specify the first or last name, or their email address in the Search for
                Student window.




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           5) Depress the OK button twice to accept and confirm the student displayed.
           6) Depress the Cancel button to close the Add Person to Course dialog box.
       Note: To change a student’s enrolment status tick or un-tick the check box in the
             Enrolled column as required.
           7) Click Close to close the Enrolment Status window.

       Section 4.3.1- Exercise: Manually Enrolling Students
       Using the above steps and the following details, add two students to the course created
       in Section 3.5- Creating a Test Course:

           Student No:                AUID/NetID         Given Name           Family Name
                1                     pcoo048-029        Bob                  Baker
                2                     pcoo048-030        Carol                Black

       Section 4.4- Creating Test Students
       Test students can also be created for a specific course. These test students could be
       used, in addition to the Demonstration Student, to test activities that have been set up
       in a course.
       To create a Student:
          1) In the Course Tree, click on the Course where the student is to be created,
              right click and then select Enrolment Details from the pop-up menu.
          2) The Enrolment Status window will be displayed.
          3) Depress the Create Student button to display the Create Person Wizard dialog
              box and then click Next.
          4) Type the details of the Test Student and then click Next.
          5) In the Optional Student Details widow, modify any details as required. Either
              depress the Finish button to end or click the Another button to create another
              test student.
          6) Select Close to close the Enrolment Status window.
       Note: The test student’s ID number and UPI will be the same, and will consist of
             your UPI, a dash, and then 3 digits from 001-999 in the sequence of creation.

       Section 4.4.1- Exercise: Creating Test Students
       Using the steps above, create the following two test students:

           Student No:              Given Name           Family Name          Email Address
                3                   Ted                  Jones                Leave Blank
                4                   Alice                White                Leave Blank




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       Section 5- Setting Up a Course
       Setting up a course within Cecil follows the same logical process that would be
       performed as if the course was being planned on paper. Room availability needs to be
       checked, as does the availability of lecturers, tutors and markers. The content of
       lectures, what resources, what references and textbooks will be used still needs to be
       established. A decision will also need to be made on what assignments and tests will
       be needed and when. Before the course goes online, it is very important that the
       course and its contents are correctly set up, as many functions in Cecil Explorer and
       the Cecil Student Interface are dependent on this. Please refer to the guidelines in
       Section 1 that list the suggested steps to follow in setting up a course.

       Section 5.1- Viewing Course Details
       To view the Details of a course:
          1) In the Course Tree, click on the appropriate Course.
          2) In the Details pane, click on the Course Details tab.
       The Course Title field contains the name of the course. Cecil downloads and updates
       the course title from nDeva daily.
       Note: Changing the course name in Cecil does not change the official course name in
             nDeva or in the Academic Calendar. If it needs to be changed officially, this
             will need to be performed by nDeva/Student Admin (Registry).
       The Email Address field can contain the address from which all course email is sent
       (when sent via Cecil). This is the address that students will see in the "From" field in
       their email.
       Tip:     An email alias can be created so that all email replies will go to it as a single
                point of contact. All staff involved in the course can share this email alias. To
                set up and share the course email alias, contact the faculty computer support
                unit, or contact the ITSS Service Desk (servicedesk@auckland.ac.nz).
       If a web site has been created for the course, the Web URL field should contain the
       address for this site.
       The bottom half of the Course Details window can contain Course Descriptions.
       These can be created as required, as shown in the next section.

       Section 5.2- Course Descriptions
       All relevant course information such as the course objectives, assessment schedule
       and contacts for example, can be entered under the Course Details tab. The creation
       of a course description is a two-stage operation. Stage one is creating the Description,
       stage two is adding the Text to the description.

       Section 5.2.1- Creating a New Course Description
       To create a new Course Description:
          1) In the Course Tree, click on the Course for which a description is to be
              entered.
          2) In the Details pane, click on the Course Details tab.
          3) In the Details pane, depress the Create New Course Descriptions button, or if
              course descriptions already exist, click on the New tab.


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           4) The Create Course Descriptions window will appear.
           5) Select the type of Course Description to be created and then click OK.
       Note: The CTRL key can be used to select multiple descriptions if required.

       Section 5.2.2- Adding Text to the Description
       To add Text to the description:
          1) In the Course Tree, click on the Course for which the description text is to be
              entered.
          2) In the Details pane, click on the Course Details tab.
          3) In the Details pane, click on the Tab of the description for which the text is to
              be entered.
          4) In the editing area (bottom half of screen), type the appropriate descriptive
              text.
          5) As a new tab is selected, a Confirm dialog box will be displayed asking if the
              changes made are to be saved, respond accordingly.

       Section 5.2.3- Exercise: Creating Course Descriptions
       Using the above steps and the following details:
          1) Create the course description types of Aim, Course Outline and Lecturers &
              Tutors.
          2) For the Aim of the course, add the following descriptive text:
              The aim of this course is to help you obtain a Driver’s Licence.
          3) For the Outline of the course, add the following descriptive text:
              The assessment structure for this course will comprise two assignments, one
              test and one discussion, plus a final exam.
          4) For the Lecturers and Tutors of the course, add the following descriptive text:
              your name, Licensing Dept., extn 81234

       Section 5.2.4- Editing Course Descriptions
       Once the course description type is created, it contents can be edited in the editing
       area.
       To edit a Course Description
          1) In the Course Tree, click on the Course for which the description text is to be
              edited.
          2) In the Details pane, click on the Course Details tab.
          3) In the Details pane, click on the Tab of the description for which the text is to
              be edited.
          4) In the bottom half of the screen, edit the text as required.
          5) Select Yes in the Confirm dialog box to save the changes.

       Section 5.2.5- Deleting Course Descriptions
       Course description types can be deleted if they are no longer relevant.
       To delete a Course Description Type:
          1) In the Course Tree, click on the Course for which the description text is to be
              deleted.
          2) In the Details pane, click on the Course Details tab.



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           3) In the Details pane, right click on the tab of the Course Description to be
              deleted and select Delete from the pop-up menu.
           4) In the Confirm dialog box, select Yes to confirm the deletion.

       Section 5.3- Importing from a previous course
       Cecil Explorer has a built-in wizard that enables the contents of one course to be
       imported into another. This function is very useful when:
          1) A Lecturer is administrating the same course for more than one semester or
              over a number of years.
          2) A Lecturer is administrating a course that is offered in more than one campus.
          3) A Lecturer is administrating a double-semester course, but this course has
              been divided into Part A and Part B by nDeva; e.g. INFOSYS340A and
              INFOSYS340B.
       The Course Import Wizard can import one or more of the following as required:
          1) Course- preferences and details
          2) Topics- resources, questions, web links and pages
          3) Test Setup- test and feedback templates
          4) Activities- activity resources, streams and marks
          5) Communications- announcements
       Note: From what is selected in the Course Import Wizard, copies of or links to the
             selected items can be created. A copy is independent of the original; a link
             has an association with the original. This means that any change to a linked
             object changes its counterpart in the other course and vice-versa.
       To import the course contents from one course to another using the Course Import
       Wizard:
           1) In the Course Tree, click on the Course to which the contents of the other
              course is to be imported into and then right click.
           2) Select Import from the pop-up menu and then select Course Import Wizard.
           3) Follow the instructions in the Course Import Wizard as directed.




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       Section 5.4- Activities
       Activities can be thought of as a folder that contains different Activity Types, such as
       lectures, assignments, tutorials, tests and exams that occur within a course. Activity
       Sessions represent the individual incidences within each Activity Type. For example
       in a course, a Tutorial may be considered an Activity Type, in which case the
       individual tutorials (Tutorial 01, Tutorial 02, etc) would be the Activity Sessions.
       By clicking on Activities, the different Activity Types that have been set up will be
       shown. Double clicking an Activity Type will show the Activity Sessions that have
       been set up within it.
       An Activity Session can be assessed or non-assessed. A Non-Assessed Activity
       Session has no marks stored against it.
       All assessed Activity Sessions can be viewed under the Calendar tab. The settings of
       an Activity Session can be viewed by clicking on it in the Calendar.

       Section 5.4.1- Creating Activity Types
       To create a new Activity Type:
          1) In the Course Tree, click on the next to the Course where the Activity Type
              is to be created.
          2) In the Course Tree, right click on Activities and from the pop-up menu, select
              New and then select Activity Type.
          3) Select the Activity Type to be created and then click OK.
       Note: Under Registry regulations, marks and average marks for the Activity Type of
             Exam, will not be displayed in the Cecil Student Interface

       Section 5.4.2- Exercise: Creating Activity Types
       Using the above steps and the following details, create Activity Types of:
          1) Assignment
          2) Lecture
          3) Test

       Section 5.4.3- Deleting an Activity Type
       To delete an Activity Type:
          1) In the Course Tree, click on the next to the Course that contains the Activity
              Type to be deleted..
          2) In the Course Tree, click on the next to Activities.
          3) In the Course Tree, click on the Activity Type to be deleted and right click.
              From the pop-up menu, select Delete and in the Confirm dialog box, select Yes
              to confirm the deletion.




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       Section 5.5.1- Creating Activity Sessions
       To create a new Activity Session using the wizard:
          1) In the Course Tree click on the Course in which the new Activity Session is to
              be created.
          2) In the Details pane click on the Create New Activity Session icon in the Task
              Pad.
          3) The Create Activity Session wizard will start. The wizard will prompt for the
              following information:
               a) The Activity Session name and the course Activity Type that it will be
                   associated with.
               b) Whether marks are to be stored or not, and their availability.
               c) The Activity Session start and finish dates.
               d) What the mark is out of and its Final Grade weighting.

       Section 5.5.2- Exercise: Creating Activity Sessions
       Using the above steps and the following details, create Activity Sessions of:
          1) Assignment 01
          2) Lecture 01
       Details for the Assignment 01 Activity Session:
                               Wizard page/field Details
                           Activity Session Name Assignment 01
                     Select Course Activity Type Assignment
                                      Store Marks Yes
                  Activity Session Data & Time
                            Activity session start The date today.
                           Activity session finish A date 2 weeks from today.
                                  Marks viewable The date today.
                         Activity Session Marks
                                      Mark out of 100
                           Final Grade weighting 10%
       Details for the Lecture 01 Activity Session:
                               Wizard page/field        Details
                           Activity Session Name        Lecture 01
                            Course Activity Type        Lecture
                                      Store Marks       No

       Section 5.6- Editing the Properties of Activity Sessions
       To edit the properties of an Activity Session:
          1) In the Course Tree, click on the next to the Course that contains the Activity
              Session to be edited.
          2) In the Course Tree, click on the next to Activities.
          3) In the Course Tree, click on the next to Activity Type that contains the
              Activity Session to be edited.
          4) In the Course Tree, click on the Activity Session to be edited.
          5) In the Details pane, click on the Properties tab of the Property to be edited
              and edit as required.



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       Section 5.6.1- Exercise: Editing the Properties of an Activity Session
       Using the above steps and the following details, under the Description tab for
       Assignment 01 add the following text:
          1) Question: Referring to the NZ Road Code, what do the different background
              colours of road signs signify?
              This assignment is due on Friday the 16th. No late submissions will be
              accepted.
          2) View the resultant question as a student.




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       Section 6- Announcements
       In Cecil, announcements may be viewed as an electronic equivalent of the traditional
       notice board. They represent a convenient alternative, or an additional method of
       being able to communicate messages to students.

       Section 6.1: Creating a New Announcement
       To create a New Announcement:
          1) In the Course Tree, click on the Course where the announcement is to be
              created.
          2) In Details pane, click on the Create New Announcement icon. This displays
              the Create Announcement Wizard, click Next.
          3) Type the Title & Contents of the announcement in the spaces provided, and
              then click Next.
          4) Select Yes if the announcement is to be emailed to all students as well as being
              posted in Cecil, otherwise, select No. Click Next.
          5) Confirm the announcement by clicking Next.
          6) Click Finish to make the announcement viewable in the Cecil Student
              Interface.

       Section 6.1.1- Exercise: Creating a New Announcement
       Using the above steps and the following create an Announcement indicating a change
       of time for the site visit:
                                Wizard page/field Details
             Compose Your Announcement/Title Change of Time
             Compose Your Announcement/Text The visit to the testing centre scheduled
                                                   for Friday has been postponed to the
                                                   following Monday at 10h00.
                             Email Announcement No
       Note: To view the announcement as a student, click on the Student View icon in the
             Details pane. In Cecil Student Explorer, select the appropriate Course, select
             Announcements and then view the Announcement.

       Section 6.2: Deleting an Announcement
       Announcements may be deleted when no longer required.
       To delete an Announcement:
          1) In the Course Tree, click on the next to the Course containing the
              announcement to be deleted.
          2) In the Course Tree, click on the Communications folder.
          3) In the Details pane, click on the Announcements tab.
          4) In the Details pane, click on the Announcement that is to be deleted and then
              right click. Select Delete from the pop-up menu.
          5) In the Confirm dialog box, select Yes to confirm the deletion.




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       Notes




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       Section 7- Student Marks
       Marks for an assessed activity may be entered directly into Cecil or may be imported
       from an external source such as an Excel worksheet. Marks from CSL tests will be
       accumulated automatically as the test is run.

       Section 7.1- Entering Marks
       To enter marks for an Activity Session:
          1) In the Course Tree, click on the next to the Course containing the Assessed
              Activity.
          2) In the Course Tree, click on the next to Activities.
          3) In the Course Tree, click on the Activity Type that contains the Activity
              Session where the marks are to be entered.
          4) In the Details pane, click on the Activity Session where the marks are to be
              entered.
          5) In the Details pane, select the Marks tab. By default, students are sorted by
              Name.
          6) Enter the marks in the appropriate cell in the Mark column.
              A summary of the average, minimum, and maximum marks, and the total
              number of students will be shown in the Summary section at the bottom of the
              screen.
          7) The marks can also be scaled, if necessary.
       Note: To view a student’s details, double click their name.

       Section 7.1.1- Exercise: Entering Marks
       Using the above steps, for the Activity Session of Assignment 01, enter the following
       student marks:
                    Student         Mark
                 Bob Baker          80
                Carol Black         70
                 Ted Jones          70
                Alice White         Leave blank

       Section 7.2- Editing Marks
       To edit marks for an Activity Session:
          1) In the Course Tree, click on the next to the Course containing the Assessed
              Activity.
          2) In the Course Tree, click on the next to Activities.
          3) In the Course Tree, click on the Activity Type that contains the Activity
              Session where the marks are stored.
          4) In the Details pane, click on the Activity Session that contains the marks to be
              edited.
          5) In the Details pane, select the Marks tab.
          6) Click on the appropriate cell in the Mark column.
          7) Depress the BACKSPACE key to erase the original mark, enter the new mark,
              and then depress the ENTER key.




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           8) The reason for the change will need to be entered. Type the reason, and then
              click OK. The reason entered becomes part of the student’s record. It may be
              viewed by double-clicking on the student’s name and selecting the Changes to
              Mark tab.

       Section 7.3- Viewing Marks
       To view marks for an Activity Session:
          1) In the Course Tree, click on the next to the Course containing the assessed
              activity.
          2) In the Course Tree, click next to Activities.
          3) In the Course Tree, click on the Activity Type which contains the Activity
              Session where the marks are stored.
          4) In the Details pane, click on the Activity Session which contains the marks to
              be viewed.
          5) In the Details pane, select the Marks tab. By default, the students are sorted by
              Name.
       Note: Clicking on Students in the Course Tree and then selecting the Student Marks
             tab in the Details pane, displays all the captured marks for all assessed
             activities simultaneously.

       Section 7.4- Exporting Marks
       Exporting may be helpful if some of or all the marks will be captured externally using
       a separate program like Excel. The list of students, without marks, can be exported
       from Cecil. This provides a template into which the marks can be entered and then
       imported back into Cecil in the correct format at a later stage. Existing marks can also
       be exported for any Activity Session, if required.
       To export marks to Excel, via the Clipboard:
          1) In the Course Tree, click on the next to the Course containing the marks to
             be exported.
          2) In the Course Tree, click on the next to Activities.
          3) In the Course Tree, click on the Activity Type which contains the Activity
             Session where the marks are stored.
          4) In the Details pane, click on the Activity Session which contains the marks to
             be exported.
          5) In the Details pane, select the Marks tab and then right click anywhere in the
             mark grid.
          6) Select Export To from the pop-up menu. Choose Clipboard from the list of
             output format options.
          7) Open Excel and paste the marks from the clipboard. The CTRL V key
             combination may be used to paste from the Clipboard into Excel.
       Note: The preferred method of exporting marks is to export them to the Clipboard,
             open Excel and then paste the data into the spreadsheet. Exporting directly to
             Excel, will use the server version of the program. This will result in Excel
             converting all blank cells to zeroes, which potentially, could be a source of
             problems.




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       Section 7.4.1- Exercise: Exporting Marks
       Using the above steps, export the course marks to Excel via the Clipboard.

       Section 7.5- Importing Marks
       Marks can be imported from Text Files (in Tab Delimited format), the Clipboard or
       OMR (Optical Mark Recognition). The following steps relate to the most commonly
       used method, that of importing from the Clipboard.
       Once the marks to be imported have been entered or edited in the Mark column in
       Excel, follow the steps below to import the marks into Cecil:
           1) In Excel,
              select either the whole sheet (if it has been exported from Cecil Explorer) or
              select the columns of AUID and Mark (if previously exported from your own
              list). Depress the CTRL C key combination to copy the selected data to the
              Clipboard.
           2) In Cecil,
              in the Course Tree, click on the next to the Course where the marks are to be
              imported.
           3) In the Course Tree, click on the next to Activities.
           4) In the Course Tree, click on the Activity Type which contains the Activity
              Session where the marks are to be imported.
           5) In the Details pane, click on the Activity Session where the marks are to be
              imported.
           6) In the Details pane, select the Marks tab and then right click anywhere in the
              mark grid.
           7) Select Import From, from the pop up menu and then select Clipboard.
           8) The Assessment Mark Import Wizard window will be displayed.
           9) Follow the instructions in the Wizard as prompted.
       Note: For importing purposes it is essential to have the following two column
             headings: AUID and Mark so that Cecil can match these to the columns under
             the Activity Session Marks tab.

       Section 7.5.1- Exercise: Importing Marks
       Using the above steps and the following detail:
           1) In Excel,
              add a mark of 80 for Alice White
           2) In Cecil,
              import the marks into the Assignment 01 Activity Session.
           3) Add a comment of your choice, when directed.




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       Notes




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       Section 8- Streams
       Streams are a convenient way of splitting a large class into smaller groups. Streams
       can be used to organise students for lectures, tutorials or labs. They allow greater
       flexibility and are especially useful for marking. Streams that have been previously
       registered with nDeva can be downloaded into Cecil on request. Custom streams can
       also be created in Cecil, if necessary.

       Section 8.1- Creating New Activity Streams
       To create a new Activity Stream:
          1) In the Course Tree, click on the next to the Course where the new Activity
              Stream is to be created.
          2) In the Course Tree, click next to Activities.
          3) In the Course Tree, click on the Activity Type which contains the Activity
              Session where the stream is to be created.
          4) In the Details pane, click on the Streams tab.
          5) Click on the New button.
          6) Enter a Name and a Maximum Size for the new stream and then click OK.

       Section 8.1.1- Exercise: Creating New Activity Streams
       Using the above steps, for Lecture 01, create two streams Morning and Afternoon
       with a maximum size of 120 students in each:
       Note: If it is necessary to create multiple streams with similar names, click on the
             Advanced button


                and specify the number of streams required in the spaces provided.
                Cecil will automatically add the appropriate numbering after the stream name.
                For example, creating 36 streams would have the number suffix as 01 – 36 and
                creating 120 streams would have the number suffix 001 – 120.
       Once streams have been created for an Activity, students can be assigned to them or
       join them if self-streaming has been enabled.
       (Self-streaming is described in Section 8.5- Self-Streaming).
       Note: For streams that already exist in nDeva and that need to be transferred to
             Cecil, email the Cecil Service Desk (cecilhelp@auckland.ac.nz) with the
             following details:
           1) The course number with semester and campus information,
              eg. SPANISH.101 AC.
           2) The component to be transferred (eg. Lecture, Tutorial or Lab).
           3) The list of nDeva class numbers for the streams to be transferred.
           4) The list of stream names as they should appear in Cecil.
           5) The Activity Type that the streams should be associated with.
           6) The date that the streams should be imported on.




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       Section 8.2- Viewing Activity Streams
       To view streams for a particular Activity:
          1) In the Course Tree, click on the next to the Course containing the Activity
              Stream that is to be viewed.
          2) In the Course Tree, click next to Activities.
          3) In the Course Tree, click on the Activity Type which contains the stream to be
              viewed.
          4) In the Details pane, click on the Streams tab. All existing streams will be
              shown under the Streams section.

       Section 8.3- Renaming Streams
       To rename a stream for a particular Activity:
           1) In the Course Tree, click on the next to the Course containing the stream to
              be renamed.
           2) In the Course Tree, click next to Activities.
           3) In the Course Tree, click on the Activity Type that contains the stream to be
              renamed.
           4) In the Details pane, click on the Streams tab
           5) Click on the Stream to be renamed, depress function key F2 and then type the
              new name.
       Alternatively:
           1) Click on the Stream to be renamed.
           2) Under the Properties tab type a new name for the Stream.

       Section 8.4- Assigning Streams to Activity Sessions
       After streams have been set up, they should be assigned to an Activity Session.
       To assign a stream to an Activity Session:
          1) In the Course Tree, click on the next to the Course containing the stream to
              be assigned.
          2) In the Course Tree, click on the next to Activities.
          3) In the Course Tree, click on the Activity Type that contains the stream to be
              assigned.
          4) In the Details pane, click on the Streams tab and then click on the appropriate
              stream.
          5) In the Details pane, click on the Session tab and then click on New.
          6) From the New Activity Stream Sessions box, select the Activity Stream
              Session that is to be assigned, and then click OK.

       Section 8.4.1- Exercise: Assigning Streams to Activity Sessions
       Using the above steps, assign the streams of Morning and Afternoon to the Lecture 01
       Activity Session.




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       Section 8.5- Self-Streaming
       Self-Streaming allows a student to add themself to the stream of their choice, as
       opposed to their being added to a particular stream by a member of staff. A time limit
       is defined to control when self-streaming is available. During the specified time
       period, students are able to assign themselves to their preferred stream via the Cecil
       Student Interface.
       To enable Self-Streaming:
          1) In the Course Tree, click on the next to the Course where self-streaming is
             to be enabled.
          2) In the Course Tree, click on the next to Activities.
          3) In the Course Tree, click on the Activity Type for which self-streaming is to be
             enabled.
          4) In the Details pane, select the Streams tab and then click the appropriate
             stream.
          5) Select the Self Streaming tab and then enter the appropriate dates and times.

       Section 8.5.1- Exercise: Self-Streaming
       Using the above steps, define self-streaming for the Morning and Afternoon streams.
       The time period that self-streaming should be active, is to run from today for a period
       of two weeks:

       Section 8.6- Assigning Students to Streams
       Once streams have been defined, students can be assigned to them.
       To assign Students to a stream:
          1) In the Course Tree, click on the next to the Course containing the stream to
              which students are to be assigned.
          2) In the Course Tree, click on the next to Activities.
          3) In the Course Tree, click on the Activity Type containing the stream that the
              students are to be assigned to.
          4) In the Details pane, select the Streams tab and then click on the appropriate
              stream.
          5) Click on the Members tab.
          6) Click the New button and select the students to be added to the stream from
              the New Stream Members pop-up window. Click OK. The CTRL key may be
              used to select multiple students, if required.
       Note: To prevent a student from being assigned to more than one stream, ensure that
             the Only Show Students not in a stream check box has been selected.

       Section 8.6.1- Exercise: Assigning Students to Streams
       Using the above steps, assign Bob and Carol to the Morning stream and Alice and Ted
       to the Afternoon stream:




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       Section 8.7- Assigning Staff to Streams
       Staff can be added to streams so that markers or tutors can use the Cecil Student
       Interface to enter marks for an Activity Session. For security purposes, a time period
       can be specified during which time the marker has access to enter the marks. Outside
       this time period, the marker is denied access.
       To assign a Member of Staff to a stream:
          1) In the Course Tree, click on the next to the Course containing the stream
              where the staff are to be assigned.
          2) In the Course Tree, click on the next to Activities.
          3) In the Course Tree, click on the Activity Type to which the member of staff is
              to be assigned.
          4) In the Details pane, click on the Streams tab and then click on the appropriate
              stream.
          5) Click on the Sessions tab, and then click on the Staff button.


           6) In the Stream Session Staff Editor window click on New.
           7) Select the Staff Member to be assigned to the stream. Specify the time period
              that they will be allowed to access this stream, and then click OK. The
              assigned member of staff should now appear in the Stream Session Staff
              Editor window.
       Note: To set up a member of staff for a course, contact your departmental LTA for a
             Cecil Access Request Form. Markers and tutors are only given access to
             marking facilities through the Cecil Student Interface, not through Cecil
             Explorer itself.

       Section 8.7.1- Exercise: Assigning Staff to Streams
       Using the steps above, add yourself to the Morning and Afternoon streams, using the
       displayed dates.

       Section 8.8- Copying Streams
       Streams may be copied from one Activity to another.
       To copy a Stream:
           1) In the Course Tree, click on the next to the Course containing the stream to
              be copied.
           2) In the Course Tree, click on the next to Activities.
           3) In the Course Tree, click on the Activity Type from which the stream is to be
              copied.
           4) In the Details pane, click on the Streams tab and then click on the stream to be
              copied.
           5) Drag and Drop the Stream onto the Activity Type where it is to be copied to.
           6) Select Yes in the Confirm dialog box.
           7) In the Course Tree, click on the Activity Type to which the stream has been
              copied to.
           8) In the Details pane, click on the Streams tab to view the stream that has been
              copied. The stream may be renamed if necessary.
              (Please refer to Section 8.3- Renaming Streams).


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