Budget Study Session Part 3 of 3 – Preparing for the Adopted Budget February 5, 2009 Revised

							Item #9.4

Budget Study Session Part 3 of 3 – Preparing for the Adopted Budget
SACRAMENTO CITY UNIFIED SCHOOL DISTRICT
February 5, 2009 Revised

Budget Update
• Brief Overview of Known Information Regarding the Status of the 2008-09 and 2009-10 Budget
• Pending Legislative Agreement on Budget • Potential Federal Stimulus Package

• Provide Draft Recommendations to Balance 2008-09 and 2009-10

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Draft Recommendations 2008-09
• Implemented
• Reserve from .68% COLA • Reduced W/C Rate • Hiring Freeze/Unfulfilled Positions • Spending Freeze • Charge to Nutrition Services • Eliminate Bottled Water Contract/Postage Savings/ COBRA In-House Total $ .600M $ .390M $ .350M $ .200M $ .350M $ .023M $1.913M

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Additional Draft Options to Consider 2008-09
• One Day Furlough for Unrepresented Employees • Take/Borrow Board Designated Reserve Unfunded Liability • Borrow from Adult Ed/Child Dev/ Nutrition Services • 45 Day Lay-Off Notice for Classified Employees • Reduce Open Contracts/Delay Payment Total
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$ .030M $ 1.00M $ 3.00M TBD TBD $ 4.03M

Requires State Flexibility 2008-09
• Reserve from Categorical Increase • Sweep 50% of State Carryover • Decrease 2% Reserve for Economic Uncertainties to 1% Total $ 3.80M $ 4.00M $ 3.69M $ 11.49M

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Requires Negotiations 2008-09
• • • • • • • One Work Day Unpaid One Furlough Day SCTA One Furlough Day SEIU One Furlough Day UPE One Furlough Day Teamsters One Furlough Day CSA 1% Salary Reduction for All Employees • Employee Contribution of $50 per Month for H&W SCTA, SEIU, Teamsters Total
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$1.100M $ .819M $ .175M $ .063M $ .014M $ .006M $ 2.10M $ .570M $4.847M

2008-09 Budget Balancing Summary
• Deficit $ 12.70M– $ 15.30M $ 1.91M $ 4.03M $ 11.49M $ 4.85M $ 22.28M

• • • •

Implemented Additional Options State Flexibility Required Negotiations Required Total
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2009-10 Budget
• Projected Deficit • One Time Uses from 08-09 • Target Deficit $ 11.10M Unknown $ 15.00M– $ 20.00M

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Draft Recommendations 2009-10
• Central Office Reorganization TBD • School Consolidation/Closure/ TBD Re-Use At $500,000 Per Site • Lease Agreements with Charters $ .25M • Reduce Co-Curricular Support by $ .45M 50% - Sites Determine Implementation Total $ .70M

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Requires State Flexibility 2009-10
• Increase K-3 CSR by 5 Students • Increase 9th Gr. CSR by 5 Students Total $ 8.92M $ .48M

$ 9.40M

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Requires Negotiations 2009-10
• Increase Class Size at High $ 2.85M School by 3 Students • Increase Class Size at Middle $ 1.80M School by 3 Students • Freeze Step and Column $ 3.65M • Principal Structure Formula TBD Change At Sites to be Determined (Continued on next slide)
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Requires Negotiations 2009-10 (Cont.)
• Redesign Benefit Package • Reduce Work Calendar by 5 Days • One Percent Salary Reduction Total TBD $ 5.50M $ 2.10M $15.90M

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2009-10 Budget Balancing Summary
• Deficit • Draft Recommendations
• Central Office Reorganization • School Consolidation/Closure/ Re-Use

$15-20M $ .70M
TBD TBD

• Requires State Flexibility • Requires Negotiations Total
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$ 9.40M $ 15.90M $26.00M + TBD

Time Line for 2008-09 and 2009-10
• February 19 Board Meeting • Final Review of Recommendations/ Options from Staff • March 5 Board Meeting • Board Approval of Recommendations • Include Necessary March 15 Notices • Future Board Meetings
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Next Steps 2008-09 and 2009-10
• Continue Monitoring State Information • Continue Working with Bargaining Units • Take Steps to Provide Maximum Flexibility

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Budget Study Session Building the Budget
• • • • Budget Calendar Requirements Revenue Projections Expenditure Projections Preparation for Budget Adoption *Stakeholder Engagement*
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Preparation for Budget Adoption
• Revenue Information • Expenditures
• Federal/State/County

• Use Most Recent Information

• Use Most Recent Information including Last Minute Changes

• Board Action • Agency Updates (Benefits, Utilities etc.)

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Finalize Assumptions
• Finalize Revenue Limit and Other State/Federal Revenue Projections • Complete Staffing Assumptions
• One Stop Staffing

• Finalize Expenditure Assumptions
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Data Input
• Input Revenue Detail to Finance System • Download Salary/Benefit Information • Input Other Expenditures

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Verification
• Run Reports to Verify Data • Comparisons to Previous Year to Verify Assumptions • Download from Finance System to State Software

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Final Documents
• Complete State Required Documents and Supplemental Information
• • • •
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Standards and Criteria Revenue Limit Summary Average Daily Attendance Multi-Year Projections

Submission of Budget
• Submit Adopted Budget to Board • After Approval, Submit to SCOE & meet with SCOE staff • SCOE Reviews and Approves • SCOE Submits to State
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Next Steps
Continue Input From Community March 15 Notices - Certificated April 15 Notices - Classified Potential Community Budget Forums (March/April/May) • Decisions by Board • May Revise • Budget Adoption
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• • • •