Professional Certification Programs from the National Contract by omq25257

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									    Professional Certification Programs
                  from the
National Contract Management Association
Introduction


  The
 “The foundation of integrity within the
  (federal acquisition) system is a
  competent, experienced, and well-
       p     , p           ,
  trained, professional workforce.”
                 – FAR Part 102-2(c)(1)




                                           1
Agenda

• Today’s Business Environment
• Benefits of NCMA Certification
• Certification Types and Requirements
• Gold Standard
• Study Materials and Groups
• Conclusion



                                         3
Today’s Business Environment

The Contract Management (CM) function is
 transforming…
 transforming
   – From tactical to strategic (PSCM)
          g               p               gy (
   – Emergence of a corporate CM strategy (Best Value))
   – CM is integral to an organization’s competitive
     advantage
  If you don’t have control of your contracts, you don’t
               have control of your business

                                                           4
Today’s Business Environment
• Increased reliance on contractors for performance of critical
  business functions
   – Companies are focusing on core competencies and outsourcing
     the rest
   – Extensive increase in services contracting
• Organizations are now managing more contracts than ever
  before
               p
   – More complex
   – More diverse
   – More interdependent
   – More difficult to manage
                                                                   5
Contract Manager Roles
• Business Advisor
  – Employers want people who can make quick and accurate
    decisions
  – If there is a gray area when interpreting rules, interpret to the
    benefit of your customer
• Problem Solver
  – Solve problems with less than perfect information
  – Be creative, be flexible, and do what needs to be done
  Don’t be Problem Causer
• D ’t b a P bl    C
  – Team will work around you, causing more problems


                                                                        6
What Does It Take?
• Contract Management demands competence in
  –   Leadership
  –   Management
  –   Contract law
  –   Economics
  –   A      ti    fi
      Accounting & finance
  –   Marketing
  –   Operations management
  –   In h        “walking
      I short – a “ lki MBA”
• Organizations need to hire professionals to deal with
  threats and opportunities
               pp
                                                          7
Agenda

• Today’s Business Environment
• Benefits of NCMA Certification
• Certification Types and Requirements
• Gold Standard
• Study Materials and Groups
• Conclusion



                                         9
Benefits for Employers

• Provides independent validation of employee or potential
  employee skills and competency
  – Especially important today for outside hires when resume ‘inflation’ is
    rampant and when past employer’s are increasingly reluctant to give
    meaningful feedback on former employees
• Improves credibility in the eyes of business partners
  throughout the supply chain
  – Greater confidence in the competency of your contract professionals
    when interacting with primes, subs, vendors, customers in contracts
    matters




                                                                              10
Benefits of NCMA Certification for
Employers - continued

                                  best      brightest”
• Helps attract and retain the “best and brightest
• Professional development opportunities are a greater
  motivator than pay and bonuses
                   p y
• In a tight labor market support of employee
  certification efforts is a strong differentiator between
       l
  employers



                                                             11
Benefits of NCMA Certification for
Employees

• Personal satisfaction
   – Be a “professional”, not merely one who works in a professional field
• Peer recognition
   – Gain respect in the workplace
• More career opportunities (Hiring and Promotions)
   – Increasing number of employers stating CFCM or CPCM “desired”,
        g y           ,           q           j p      g
     “highly desired”, or even “required” on job postings
   – Increasing number of number of employers using NCMA certification as a
     differentiator in promotion to leadership and management positions
     within the Contract Management field


                                                                             12
What Certification Is Not

• Certification is not a substitute for performance
• Certification is not a substitute for experience
• Certification is not a substitute for teamwork
• Certification is not a guarantee of success
• Certification is not a determination of who can merely
  study well and p
      y            pass an exam



                                                           13
What Certification Is

• NCMA Certification
    Validates      k   l d
  – V lid t your knowledge of CMf
  – Forces you to keep current on CM
  – Brings you one step closer to professional perfection
• Education is an indicator of academic strength, while
  certification is an indicator of professional strength
  “The highest          d for          ’ toil is t h t he
• “Th hi h t reward f a person’s t il i not what h
  gets for it, but what he becomes by it.” John Ruskin

                                                            14
  What is required to lead in today’s workplace vs. yesterday's?


  Yesterday’s Leader
  Y     d ’      d                 T d ’ Leader
                                   Today’s  d




If you don’t define yourself, especially in tough times, you
can be certain someone else will do it for you. Jack Welch
Agenda

• Today’s Business Environment
• Benefits of NCMA Certification
• Certification Types and Requirements
• Gold Standard
• Study Materials and Groups
• Conclusion



                                         16
Certification Program

                                  g
• Certified Federal Contracts Manager
 (CFCM)
                                       g
• Certified Commercial Contracts Manager
 (CCCM)
• Certified Professional Contracts Manager
 (CPCM)


                                             17
• CFCM indicates you are knowledgeable about the
  practice of contracts management in the federal
  environment




                                                    18
CFCM Exam



• One objective 3-hour exam, with 110 questions
• Based on the Federal Acquisition Regulation
• Passing score = 70%




                                                  19
 CFCM Prerequisites

• Academic
  – Baccalaureate degree from a regionally accredited college or
    university
  – Waiver for 10 years of CM experience
• Continuing Professional Education
  – Minimum of 80 hours of contract management or related subjects
    p
• Experience
  – Minimum of 1 year of experience in CM or a related field



                                                                     20
• CCCM indicates you are knowledgeable about the
  practice of contracts management in the
  commercial environment




                                                   21
CCCM Exam

                  3 hour
• One Objective 3-hour exam, with 110 questions
• Based on the Uniform Commercial Code
  - Articles 1, 2, and 2a
  Passing
• P i score = 70%




                                                  22
CCCM Prerequisites

• Academic
  – Baccalaureate degree from a regionally accredited college or
    university
  – Waiver for 10 years of CM experience
• Continuing Professional Education
  – Minimum of 80 hours of contract management or related
    subjects
• Experience
  – Minimum of 1 year of experience in CM or a related field


                                                                   23
CPCM shows you are knowledgeable
 about all facets of contracts
 management               Albert Einstein was visited one day by
                             one of his students. "The questions on
                                   year's
                             this year s exam are the same as last
                             year's!" the young man exclaimed.
                             "Yes," Einstein replied, "but this year
                             all the answers are different."

                                                                       24
CPCM Exam
• One objective 4-hour exam, with 180 questions based on
  the CMBOK
           b d          t t              t (Contract Principles, Contract
   – 70% based on contract management (C t t P i i l             C t t
     Planning/Strategy, Specialized Knowledge, and Contract
     Administration)
   – 30% based on general business (accounting, economics, finance,
     management, marketing, operations management, quantitative
     methods)
       • 5 out of 4 people have problems with fractions
• Passing score = 70%



                                                                       25
CPCM Prerequisites

• Academic
  – Baccalaureate degree from a regionally accredited college or
    university
• Continuing Professional Education
    Minimum of 120 hours of contract management or related
  – Mi i     f     h      f    t t            t      l t d
    subjects
• Experience
  – Minimum of 5 years of experience in CM or a related field




                                                                   26
Certification costs
• Application Fees:
  – CFCM = $150 member/ $260 nonmember
  – CCCM = $150 member/ $260 nonmember
  – CPCM = $175 member/ $285 nonmember
 Examination F
•E   i ti Fees:
  – $95 per module, payable to exam provider




                                               27
Where & When Do I take the Exams?

• NCMA uses Kryterion Test Centers for its exams
   – Exams are given via computer in the Kryterion Test
     Center under the supervision of trained proctors.
                       p
   – Test Centers are open normal business hours and
     some centers offer Saturday testing as well
• There are several hundred Kryterion Test Centers
  around the United States
• Candidates select location, date & time most convenient

                                                            28
Alternatives to Kryterion?

• NCMA offers on-site exams at selected national
  events.
  events
• NCMA chapters may obtain authorization from the
  NCMA’s Certification Department to offer on-site
                         p
  exams. The chapter must provide a suitable
  testing environment and a proctor.
   –   90 day notice
       90-day
   –   10 candidates minimum; 1 exam each max
   –   Exam fees: $50 member, $90 nonmember
   –   Results issued 15 days after materials returned to NCMA
                                                                 29
How Long Do I have to Complete the
Certification Process

• Candidates have 1 year to complete the required
  exam from the date his/her application is approved
  Extensions to the 1-year period can be granted for
• E tensions t th 1            i d       b     t df
  extenuating circumstances (overseas job
  assignment, serious long term illness, etc)
      g      ,           g             ,    )



                                                       30
Recertification & Lifetime Certification


  Recertification
• Rece tification
   – Must earn at least 60 hours of continuing education
     over the 5-year renewal period
• Lifetime certification
   – Retirees at least 55 and no longer working in CM
   – Workers over 60 who have current certifications




                                                           31
Agenda

• Today’s Business Environment
• Benefits of NCMA Certification
• Certification Types and Requirements
• Gold Standard
• Study Materials and Groups
• Conclusion



                                         32
NCMA Certifications Set the Gold
Standard

The $ Value of Certification: Results of 4 annual NCMA
Salary Surveys
• CFCM = $10k more per year
• CPCM = $25k more per year
• There is no difference in salary between having only a DAU
  Level II certification and having no certification at all
  – Level II meets minimum standards



                                                               33
“In times of profound change, the
learners will inherit the earth, while
the learned are beautifully prepared
 for a world that no longer exists.”
                              Eric Hoffer
Agenda

• Today’s Business Environment
• Benefits of NCMA Certification
• Certification Types and Requirements
• Gold Standard
• Study Materials and Groups
• Conclusion



                                         35
What about CFCM study materials?

• NCMA Book Store
      Annotated G id t th CMBOK
    – A   t t d Guide to the
    – Desktop Guide to Basic Contracting Terms
    – Federal Knowledge Module Study Guide
•    Fast Track Exam Preparation Class
     available at selected national events




                                                 36
What about CCCM study materials?

• NCMA Book Store
    Annotated G id t th CMBOK
  – A   t t d Guide to the
  – Desktop Guide to Basic Contracting Terms
  – CCCM Study Manual
• Fast track exam preparatory class available at
  selected national events



                                                   37
What about CPCM study materials?

•   NCMA Book Store
    –   Annotated Guide to the CMBOK
    –   Desktop Guide to Basic Contracting Terms
    –   CPCM General Business Section Study Guides
    –   Reference texts available from NCMA
        •   Contract Negotiations: Skills, Tools, and Best Practices
        •   Leadership: Building High-Performance Buying and Selling Teams
        •   Performance-Based Acquisition: Pathways to Excellence
        •   Solicitations, Bids, Proposals, and Source Selection
    –   CPCM Exam Preparatory Class available at selected national events



                                                                             38
What about more study materials?

• Practice Exams
  – 50-question exams are available online ($35 each)
    • CPCM General Business Section
    • CFCM
    • CCCM
• More help
  – Online Guide to CMBOK (no charge)
        h                      d              b
  – No charge practice exams and answers on web page



                                                        39
What type of person do I need to LEAD
a Chapter Study Group?
• The ideal Chapter Study Group Leader would possess the
  following traits:
  – Highly motivated to help others achieve their professional and
    personal goals
  – Highly effective in speaking to and teaching small groups
  – Subject Matter Expert in the areas they are preparing the
    members to test
  – Has the full support (financial and otherwise) of the Chapter
    Leaders



                                                                     40
Don’t have anyone with ALL these traits?

  • Not unusual!
    – Identify a highly motivated volunteer
    – Insure full support (financial and otherwise) of the Chapter Leaders
               Self-directed
  • No leader? Self directed Study Groups consisting only of
    motivated certification candidates have always been
    successful




                                                                             41
Lessons Learned and Best Practices
• Get a commitment from instructor and candidates in writing
• Provide a syllabus and program schedule in advance of starting the
  program
• Establish clear lines of communication
   – Have a phone, email, and fax tree for the Group
• Train to Task
   – Exams are all multiple choice, so don’t waste time and effort on essay-
     type preparation
   – use multiple choice ‘mock’ quizzes and exams throughout the program
   – Study how to take multiple choice examinations




                                                                               42
  For more details, download the
  “Chapter Study Group Guide”
   www ncmahq org/certification/docs/ChptrStudyGroupGuide pdf
   www.ncmahq.org/certification/docs/ChptrStudyGroupGuide.pd


                find           anything.
You will never ‘find’ time for anything If you want
 time, you must make it.
                                                   Charles Buxton
                                     English Author (1823 – 1871)



                                                                    43
Agenda

• Today’s Business Environment
• Benefits of NCMA Certification
• Certification Types and Requirements
• Gold Standard
• Study Materials and Groups
• Conclusion



                                         44
Contact certification@ncmahq.org for more information




“Opportunities are never lost. They’re
        k    b             l ”
      taken by someone else.”
              - Anonymous



                                                        45
The contract life cycle begins with



1.
1    Determining the contract t
     D t     i i th       t t type
2.   the requirement being identified
3.   acquisition planning
4.   the contract award
Which is not one of the five critical
               pe fo mance
components of performance based
contracts:


  1. Performance-based metrics
  2 C t t li          ti
  2. Contractual incentives
  3. Quality Assurance Surveillance Plan
  4. Statement of W k (SOW)
  4 St t      t f Work
______________ combines the design and
construction eq i ements
const ction requirements in a single
contract with one contractor.
 1 D i
 1. Design
 2. Design-bid-build
 3.    i b ild
 3 Design-build
 4. Two-phase design build
A ______ explains the overall project
approach      sing thi d pa t s pplie s o
app oach to using third party suppliers or
supply chain partners on a project:


1.   Supplier Key Action Matrix
2.
2    Subcontracting Pl
     S b    t ti Plan
3.   Supply Management Model
4.   Spend Analysis

								
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