"Minutes of the meeting of the Faculty Council of"
FACULTY COUNCIL OF THE FACULTY OF MEDICINE Monday, June 21, 2004 -1- Minutes of the meeting of the Faculty Council of the Faculty of Medicine held on Monday, JUNE 21, 2004 at 4:00 p.m., In the Faculty Club In the Chair: Dr. Gerald D. Fischbach Non-Voting Present: Colten, Enochs, Falk-Kessler, Frommer, Greenup, Hutcherson, Jacobs, Jordan-Davis, Kessin-G, Kessin-R, Lewis (Rooney), Loweff, Merten, Spotnitz, Turner. Non-Voting Absent: Bayne, Bell, Benson, Berger, Blaner, Bollinger, Brinkley, Brown-Nevers, Charon, Crowley, Davis, Drusin, Franck, Frantz, Gasparis, Giesow, Gipson, Granick, Goldberg, Green, Harris, Herman, Housepian, Jacobson, Jennette, Karlin, Kass, Kirby, Kornfeld, Lantigua, Leach, Lemieux, Lewy, Molholt, Moore, Nicholson, O’Connor, Riley, Robin, Rosner, Rubin, Santoni, Sohn, Spilker, Szmulewicz, Wagner, Walton, Warren, Weinberger, White, Wolgemuth, Yandolino. Voting Present: Alderson, Alexandropoulos, Anzalone, Barlow, Braun, Brenner, Brown-J, Cimino, Covey, Curry, D’Armiento, Estes, Fischbach, Garrett, Gliklich, Granowetter, Grant, Hyman, Kass-R, Kelly-K, Lebwohl, Levitt, MacDermott, Malaspina, Marboe, Markowitz-G, Marks, Middlesworth, Mosca, Papp, Pitt, Ratan, Singh, Sordillo. Voting Absent: Allikmets, Amory, Arkow, Atzrott, Barrett, Barsanti, Benson, Berman, Bestor, Bickers, Bigliani, Bornia, Brittenham, Brown-S, Budorick, Burke, Calame, Capps, Chalazonitis, Chang, Chrisomalis, Close, Cohen, Collins, Comer, Connolly, Corwin, Costantini, Croen, Daines, D’Alton, Dauer, Davidson, Deckelbaum, DiLorenzo, DiMauro, Ditkoff, Dodd, Downey, Driscoll, Dulchin, Elkind, Emala, Figurski, Fink, Fisch, Flynn, Freed, Garrett, Gershon, Gilliam, Gingrich, Ginsberg, Glick, Goland, Gottesman, Grebin, Grissler, Gurland, Hall, Haskal, Herbert, Herman, Heyer, Hirsch, Honig, Hripcsak, Johnston, Kaiser, Kaplan, Karlin, Kaufman, Kelly-R, Killackey, Klink, Klitzman, Knipp, Koester, Kohn, Krasna, Kriegstein, Kronenberg, Lee, Leibel, Lesser, Lieberman-H, Lieberman-J, Link, Lowe, Ludwig, Luban, Markowitz-B, Maron, Matti-Orozco, Mayeux, McKiernan, Mercado, Mercer, Meyers, Mosca, Nobler, Olsson, Palmer-A, Palmer-J, Pardes, Parsons, Patterson, Pedley, Racaniello, Rader, Ramirez, Rao, Riordan, Robin, Rose, Rothman, Rozenshtein, Saiman, Schandler, Schiff, Shelanski, Shortliffe, Silverstein, Smith-L, Smith-S, Solomon, Sparrow, Spitzer, Srinivasan, Starren, Stein, Stiller, Storper, Strauch, Strauss, Streck, Thys, Truman, Tuckfelt, Van Heertum, Walsh, Wardlaw, Weidenbaum, Westhoff, Wheaton, Whittington, Wood, Wuu, Zou. 1. Approval of the April 26, 2004 Minutes - - The minutes were approved. 2. New Business A. Recognition of Executive Committee Members: Dean Fischbach acknowledged the end of terms of the following Executive Committee members: Jeanine D’Armiento, Beth Ann Ditkoff, Thomas Garrett, Arnold Kriegstein, Jeremy Luban, Thomas Ludwig and Ramon Parsons. Beth Ann Ditkoff has accepted a position as director of breast cancer service at Stamford Hospital, an affiliate of CUMC. Arnold Kriegstein has joined the faculty of the University of California-San Francisco. FACULTY COUNCIL OF THE FACULTY OF MEDICINE Monday, June 21, 2004 -2- B. Departmental Review Process: Dr. Harvey Colten, Vice President and Senior Associate Dean for Academic Affairs, described revisions to the departmental review process. The new process has resulted in more timely reports. Two departments were reviewed in the spring; four are scheduled for the fall and six for 2005. The review process included an extensive self-study (review of research efforts, educational activities, faculty profiles and contributions, clinical responsibilities, financial information, etc.) with an assessment of strengths and weaknesses of the chair and program directors. The self-study was sent to the review committee in advance of a 1 ½ day site visit. During the site visit, the committee interviewed the chair, department members, students, trainees, central administration staff and other chairs in related areas. The review committee was comprised of three external and two internal members. Microbiology: Review committee: Herbert W. Virgin, MD, PhD (Chair, Washington University), Emil C. Gotschlich, PhD, (Rockefeller University), Peter Howley, MD (Harvard), Robert Kass, PhD (CU), Alan Tall, MBBS (CU). The report was received by the Dean approximately 2 ½ weeks after the site visit and was an outstanding assessment of needs for response by the department and by central administration. The report was lauded of Saul Silverstein’s leadership as chair and his efforts to recruit and build a program in immunology. The Review Committee suggested that future hires should be in areas driven by questions rather than systems and a more strategic focus on pathogens. Central administration was challenged to improve the research resource infrastructure (especially for animal and core facilities). The School was challenged to make a major commitment to build immunology programs. In one year we will give a report card to the review committee reflecting accomplishments following the recommendations of the committee. Psychiatry: Review committee: David J. Kupfer, MD (Chair, University of Pittsburgh), Joseph T. Coyle, MD (Harvard), Dwight L. Evans, MD, (University of Pennsylvania), Katherine G. Nickerson, MD (CU), Carol A. Mason, PhD (CU). The report was received by the Dean less than 2 weeks after the site visit and was very comprehensive with the exception of clinical practice activities. The review committee acknowledged that the department was a national leader and recognized the complexity of leading a department with many sponsors (CU, NYSMH, NYPH). The committee recognized the extreme leadership in the neurosciences and in education but pointed out the balkanization of the department limited the capacity to talk about coherent strengths in broad areas in psychiatry. They made suggestions for the new chair for enhancing the synergy between otherwise isolated components. Department reviews scheduled for the fall are Surgery, Anesthesiology, Radiology and Pharmacology. FACULTY COUNCIL OF THE FACULTY OF MEDICINE Monday, June 21, 2004 -3- C. Education Resource Committee: Dr. Colten reported that a committee to evaluate education resources will present its findings at a retreat at the end of June. The findings will be discussed with chairs of various departments, leadership of other CUMC schools and the committee members. The committee was chaired by Ted Shortliffe and the report included recommendations in three categories: governance and organizational aspects of education, space issues and information technology. This effort is seen as an analysis of the platform upon which specific curricula functions rest and not as a review of curricula or issues specific to individual schools. In the fall, a report will be provided to the Faculty Council for feedback and final refinement of the recommendations. In the meantime, short-term recommendations for space improvements will be implemented. D. Report of the Executive Committee of the Faculty Council -Dr. Jeanine D’Armiento: Assistant Professor of Medicine The Executive Committee is charged with developing the agenda for Faculty Council meetings and is focused on increasing faculty participation. The discussion of the status of women in medical science at P&S resulted in the creation of a women’s task force. The group has been meeting and will report to the Dean and Faculty Council in the fall. The Executive Committee encourages the refurbishment of classrooms before the summer ends. Other agenda items for the fall include a review of the by-laws, technology transfer issues. The Nomination Committee report will be sent to the Faculty Council and members will have the opportunity to nominate others for election to the Executive Committee. E. Minority Faculty Development: Dean Fischbach introduced speakers on minority faculty development and described the urgency of this matter for the University and for CUMC. President Bollinger recently appointed a Vice Provost for Diversity for the University. - Dr. Hilda Hutcherson, Associate Dean for Minority Affairs & Diversity Dr. Hutcherson presented data comparing national data and P&S data: * P&S better than national average in total numbers of blacks and Hispanics and below the average for Asians *P&S below national average in the basic science departments with no black or Hispanic faculty *Clinical Departments vary greatly with some department having no under- represented minorities. *There are few minorities at the higher ranks (professor and associate professor). *Most minority faculty are at the ranks of instructor and assistant professor. *No African-Americans faculty members have tenure; one (1) Hispanic faculty FACULTY COUNCIL OF THE FACULTY OF MEDICINE Monday, June 21, 2004 -4- member has tenure. 4% of faculty on the tenure track are African-Americans and 3% are Hispanics. These rates are below national levels. Dr. Hutcherson reported that a Minority Faculty Development Committee has created and co-chaired by Dr. Colten. The Committee is comprised of representatives from each of the major departments who will meet to develop plans: Faculty development retreats and seminars Mentoring programs Career counseling Recruitment activities – faculty, residents, fellows, medical students Faculty retention Cultural competency (faculty) - Dr. Andrew Marks, Chair, Physiology and Cellular Biophysics and Director of the Hunter College Summer Research Program Dr. Marks described the Hunter College Summer Research Program which is a nine week summer program for Hunter College students aspiring to be physicians and research scientists. The program goals are: to provide meaningful training and mentoring in biomedical research to enhance the students’ interests in pursuing careers in medicine or biomedical research and obtaining advanced degrees (Ph.D., M.D./Ph.D or M.D.) to help ensure a diverse representation among the future ranks of doctors and investigative scientists The program partners minority undergraduates from Hunter College with mentors who are top doctors and researchers at Columbia University College of Physicians & Surgeons (P&S). During the summer, under the guidance of the mentors, the students conduct intensive medical/scientific research. At the end of the summer, the students present their findings in a poster session. A number of the students have won national and international prizes for the work detailed in their posters. The successful program is funded through grants, the latest from Shearing- Plough Foundation. Efforts are underway to secure permanent funding for the program. -Dr. William Turner, Assistant Clinical Professor of Medicine and Director of the Lindenbaum-Thomson Society Dr. Turner described the programs in the Department of Medicine to improve representation of minorities and proposals for future development. Our department has 100 faculty members who identify themselves as under-represented minorities. Of 91 full-time faculty members slightly half are assigned to NYPH and/or Allen Pavilion, including emergency room physicians. The majority of attending physicians are represented by the division of general medicine rather than sub-specialties. Many divisions have no representation of minorities. Minority faculty members were less likely to be promoted. Division of Cardiology has five fellows of color. FACULTY COUNCIL OF THE FACULTY OF MEDICINE Monday, June 21, 2004 -5- There are plans to compare CUMC data with national data for recruitment and advancement. The Lindenbaum-Thomson Society was founded in 1997 by African-American and Latino house officers in honor of Drs. John Lindenbaum and Gerry Thomson for their efforts in promoting academic excellence and diversity in medicine. The original mission statement expressed the commitment of the founding members to the ensure recruitment, retention and development of minority house staff and to provide a supportive academic and social environment. It is resident-managed and sponsors medical grand rounds and receptions, social dinners, a website. Minority house staff applicants have reported that these efforts helped in their recruitment. Dr. Turner proposed a consolidation of house staff applicants. In the fall of 2004, the division of general medicine and the offices of student affairs and minority affairs to a visiting clerkship pilot program that will invite visiting 4th year medical students to rotate on the hospital service for a month. During the month there will be formal discussions with the students in an effort to recruit them to the house staff. The program will be advertised nationally to medical schools and student-run organizations. It is the hope that the pilot, if successful, will be expanded to other divisions in medicine and to other CUMC clinical departments. Committee on Appointments and Promotions (COAP) Membership Appointments and Promotions . The nominations, which were approved by the appropriate faculty committees, and the Committee on Academic Appointments and Promotions, and which were distributed to the Faculty Council members at today=s meeting, were placed before the Faculty Council for consideration. The composition of the 2004-2005 Committee on Appointments and Promotions was submitted for approval. A closed ballot was taken and the nominations and were approved with 32in favor and 1 opposed. The meeting was adjourned at 5:00 p.m. Respectfully submitted, Gerald D. Fischbach, M.D. Executive Vice President for Health and Biomedical Sciences and Dean of the Faculty of Medicine