Pay Fixation in Revised Pay scales 2010 by using Access application This application is developed in MS Access and it works correctly in MS Office XP or higher versions. System must be installed with MS Office XP with MS Access application. Change the local system date format from mm/dd/yyyy to dd/mm/yyyy, if not already changed. Procedure to change the date format of system installed with window XP operating system is given below Start -> settings --> control panel Click on date, time, Regional and language options click on Regional and language options click on customize button go to date tab change the date format from mm/dd/yyyy to dd/mm/yyyy click apply -> OK -> apply click –OK -> close windows. This application is simple and useful to fix the pay of the most of the employees in Revised Pay Scales of 2010, except those who got promotion after 01.07.2008 or appointed to high scale under Automatic advancement schemes after 01.07.2008, cases like junior drawing more pay than senior and employees drawing stagnation increments in pre-revised scales etc. This application simplifies the task of pay fixation of employees and it automatically generates the sanction proceedings and Appendix-I. Care has been taken to get correct output, however manual verification is must before approving the proceedings / appendix to ensure more correctness in the sanction orders. How to use this application? Down load the Application file (Prc2010_Dists.mdb) and save in the local system. Double click or right click open the file, a data entry form will popup (Pay fixation in Revised pay scales 2010). First click on the Office master button and enter office details like office name, officer name and location. The same details appear on the sanction proceedings. After entry close the Office master form. Enter employee name, select employee designation, enter employee place of working and location (like Cocoon Market, …… etc), Select the existing basic pay from the list (Basic pay of the employee as on the date of option, Example: - if opted from 01.07.2008, basic pay as on 01.07.2008). Select the Grade as on date of option. Select the existing scale as on date of option. Enter personal pay i.e. Family planning increment if any. Enter special pay, if any like typist, Drivers etc special pays. Select to HRA percentage from the list. If employee is drawing CCA as on option date, select the location from the list, else leave blank. If employee drawing agency allowance etc, enter the amount against the any other compensatory allowances. Enter Personal pay (not family planning PP), if any, in the RPScales2005. Enter option date i.e. option letter date Enter the date from which employee opted for RP Scales 2010. Enter next date of increment i.e. increment fall due after the date of option. Example :- employee having increment in the month of March and opted for RP Scales w.e.f. 01.07.2008. The option date is 01.07.2008 and next increment date is 01.03.2009. Revised pay scale – No need to enter the new scale. Once the existing scale is selected, new scale automatically display. Enter Spl Pay in PRC 2010 and other compensatory allowances, if any, in RP scales. Enter office file Rc Number and date (these two will display in the sanction proceedings) After entering all the above details, click on the PROCEEDINGS button. A popup opens showing the print preview of the sanction proceedings. On this popup window (print preview), right click a small popup menu opens, select the page setup according to your printer and then print the proceedings. Similarly print the Appendix-I. To enter another employee details, click on the navigation button and enter next employee details and then take printouts. How to export the proceedings and appendix to MS word for printing or further modifications? Instead taking direct print out from the application, out put may be exported to MS word format. This helps not only for further modifications in the proceedings and saving and easy printing. HOW? Right click on the print preview window of proceeding / appendix, select the export option on the popup menu – a new window opens. In this, type the file name you desired against File name and select ‘Rich Text format(*.rtf)’ against save as type. Check the autostart radio button and then click on the Export button. Then the total proceedings will be saved in a word file. Necessary modifications may be made in this before printing. Note:- In the RP Scales, for most of the cadres, corresponding scale to the existing scale was given except in the case of Superintendents/ Accountants (Suptd. Cadre), Record Assistance and Ronio Operators etc where one stage higher was given. In such cases please change the scale of the employee manually after exporting the report to word format. Similarly in the case of employees who got promotion or higher scale due to Automatic advancement scheme after the date of option, pl add the relevant para in the proceedings / appendix after exporting the report to word file.
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