PRO CARE ESPAÑA 2008
27 – 29 November 2008
Madrid – IFEMA Recinto Ferial Juan Carlos I
APPLICATION FOR STAND SPACE
This contract is hereby made between the organizer, Hannover-Messe International GmbH, and the
exhibitor as named below for this exhibition.
Postal Code: Country:
Contact person for exhibition matters:
Type of company (Please tick the appropriate box):
Manufacturer Distributor/Agent Exporter
Importer Organizer for group participation Association/Institution
Application Deadline: 12th of September, 2008
(Realization of group stand requires minimum of 120 sqm)
PRO CARE ESPAÑA 2008 application form / terms & conditions, page 1 of 5
STAND SPACE APPLICATION (space allocation will be assigned by the Organizers)
Group Stand Package (Minimum 12 sqm) at PRO CARE ESPAÑA 2008
Rate: : EUR 265,00 / sqm
Total Area : ______________ sqm Total Cost: _______________________
Note: The organizer reserves the right to alter the size of the stand slightly.
We register the following company as a co-exhibitor according to the Terms & Conditions
for Participation (Please use copies of this form if you apply for more than one co- exhibitor).
Postal Code: Country:
Contact Person: Position:
We will be displaying the following exhibits.
PRO CARE ESPANA 2008, application form / terms & conditions, page 2 of 5
Other invoicing address:
MODE OF PAYMENT
Exhibitors are required to make an advanced deposit of 30 % of the total charge for the space
applied for. After receipt of the registration you will receive an invoice for this advance payment.
The advance deposit will be credited to your account and set off against the final invoice for stand
Cheques/Bank Drafts are to be made payable to: Hannover-Messe International GmbH
Telegraphic Transfers are to be wired to our bank account as follows:
Bankhaus HALLBAUM AG & CO. IBAN BIC/SWIFT
Rathenaustr. 7 BLZ Acc.-Nr.
D - 30159 Hannover DE79 250 601 80 0000106005 HALLDE2H
Register- Nr. 81 HR B 1975
Place of jurisdiction: Hannover
FORM RETURN ADRESS (HANDLING OFFICE)
Hannover-Messe International GmbH Phone: +49-511/89-314 27
Ms. Carola Schaper Fax: +49-511/89-314 49
Messegelände e-Mail: firstname.lastname@example.org
D - 30152 Hannover
DECLARATION BY THE EXHIBITOR
We agree that this application, when approved by the Organizer, shall constitute, together with the
Terms & Conditions for Participation annexed hereto, and any additions which may be made
pursuant to the said Terms & Conditions, a valid and legally binding contract. We have read and
hereby agreed fully to the Terms & Conditions for Participation.
Name of Authorized Signature Designation
Signature Date Company Stamp / Chop
PRO CARE ESPANA 2008, application form / terms & conditions, page 3 of 5
TERMS & CONDITIONS FOR PARTICIPATION
1. Definitions 5. Terms of payment
‘Exhibition’ shall mean the event PRO CARE ESPAÑA which will take a) All application forms shall be accompanied by a non re-
place from 27 – 29 November 2008 at the IFEMA Recinto Ferial fundable deposit of 30% of the total stand rental charges as
Juan Carlos I, Madrid, Spain. well as the fee for co-exhibitors.
b) The balance shall be paid within 2 months before the com-
‘Organisers’ shall mean Hannover-Messe International GmbH. mencement of the exhibition.
‘Exhibitor’ shall mean any person, firm or organisation that is
allocated a space by the organisers in the above-said exhibition.
c) For other additional services, payments must be made in full
in advance when placing orders to get services.
‘Co-exhibitor’ shall mean any person, firm or organisation that is
exhibiting their own products or services on the stand space of an d) Payment by the stipulated date is a prerequisite condition
exhibitor. for the exhibitor’s participation in the exhibition and the use
of the stand.
2. Application for participation & acceptance
In the event of default of payment by the stipulated date in (a),
All applications for participation shall be made on the prescribed the Exhibitor’s application shall be deemed to be cancelled and
form overleaf. The application shall be submitted to the organiser the 30% deposit forfeited; and (b), the organiser shall reserve the
accompanied by the required deposit equivalent to 30% of the total right to claim all payment due from the defaulting exhibitor. The
booth rental charges as well as the fee for co-exhibitors. The exhibitor shall not be entitled to any form of compensation
submission of the application form shall be deemed to be whatsoever, whether for loss of profits or otherwise.
confirmation of participation and full acceptance of the ‘Terms &
Conditions for Participation’ as stated herein. The application shall 6. Withdrawals
become a valid contract upon the organiser accepting the
application. The Exhibitor will not be permitted to withdraw from, cancel,
alter or reduce in any way their booking in the exhibition.
The application and confirmation of its receipt do not constitute However, the organiser may consider special cases and in their
grounds for any claim to approval, or to any specific location or site sole discretion grant partial refunds according to how many
of stand. In particular, the organiser is entitled to implement months/weeks before the start of the exhibition that the
reductions in the number of square metres applied for if the proposed withdrawal or charge is made known to the organiser
exhibition area available is oversubscribed. in writing.
The terms and conditions of the main organizer of the show PRO Months before start of exhibition Penalty charge
CARE ESPAÑA 2008 apply for each exhibitor and their co-exhibitors. a) More than 2 months 30%
b) Within 2 months 100%
3. Rental of stand fittings, design and signs
7. Movement of exhibits
The individual design of the stand, if in excess of the services
indicated in the offer, are the concern of each individual exhibitor a) The exhibitor shall bear the responsibility and expenses for
to apply with the official contractor - furniture, fittings, fixtures and the transport of exhibits to the exhibition venue.
utilities. The nature of the design shall, however, be subjected to
b) The exhibitors shall make their own arrangements for the
the construction regulation applicable to the event venue and to
storage and warehousing of the exhibits, subject to the
the construction guidelines set by the organiser.
approval of the organiser.
4. Co-exhibitors and firms indirectly represented c) The exhibitor shall submit a list of exhibits to the organiser
at least ten days prior to the start of the exhibition.
Stand areas are in principle made available solely as whole entries d) No exhibits or other goods will be permitted out of the
and only to one contracting party, the ‘main exhibitor’. The use of exhibition venue. The exhibitor shall indemnify the
the stand area by another company, be it that this company is organiser against any loss or damages by reason of the delay
represented by its own exhibition goods (co-exhibitor), shall require or of damage to the exhibition venue.
a special application and written approval from the organiser.
8. Security & insurance
Approval of co-exhibitors is likewise based on the criteria listed
under point 2 above, apart from this. Such companies shall also be The organiser, its directors, trustees, offices, employees, agents
subject to the terms & conditions for participation, which are to be and representations will not be responsible for the safety of
acknowledged by those companies in writing. The assignment of articles of any kind brought into the exhibition by the exhibitors,
the rights and obligations to other parties, even if only any part, is their employees, agents or contractors, members of the public or
not permissible except with the written approval of the organiser any person whosoever. Exhibitors shall ensure that they are fully
in advance. covered by insurance and take out public liability and
comprehensive protection. The period of insurance shall be from
The Main Exhibitor shall be liable for any fault on the part of his co- the time the exhibitor first enters the exhibition hall until all his
exhibitor or indirectly represented company and their agents, in exhibits have been properly removed to the satisfaction of the
the same manner as his own faults and for the faults of his own organiser.
agents. The same shall apply to any auxiliary staff.
If paragraph 4 above applies, the main exhibitor and all co-
exhibitors shall be jointly and severally liable to the organiser for
the obligations arising from this rental contract.
PRO CARE ESPANA 2008, application form / terms & conditions, page 4 of 5
8. Security & insurance 11. Compliance with laws
The exhibitor shall indemnify and hold the organiser, its directors, Exhibitors shall comply with all the rules, regulations and laws
trustees, offices, employees, agents and representations harmless imposed or laid down or will be prescribed in the future by the
in respect of all costs, claims, liabilities, losses, demands, government, public authorities and owners or managers of the
proceedings and expenses to which the organiser, its directors, exhibition venue for all purposes concerned with the
trustees, offices, employees, agents and representations may in any implementation of these regulations, of the regulations and
way be subject (including but not limited to members of the public, stipulations laid down or will be prescribed in the future by the
the staff of the local authorities, or the organiser of exhibitors’ organiser by virtue thereof and of all other contracts relating to the
staff, agents or contractors) caused as a result of any act of exhibition, the exhibitor shall be deemed to be domiciled at the
omission of the exhibitor, co-exhibitor, representatives, employees, office of the organiser in Hannover. Without prejudice to the powers
agents, contractors or invitees. If the organiser so demand the of the parties to enter into a general or limited arbitration
exhibitor shall provide proof to the organiser that the exhibitor has agreement, all disputes arising from the exhibitor’s participation,
adequate insurance coverage. from the enforcement of these regulations, or from any other
contracts relating to the exhibition, including the ‘terms &
The organiser shall not in any event be held responsible for any loss conditions for participation’ stated herein, or by virtue of
or damages whatsoever (including loss of profits suffered by the regulations or stipulations laid down or will be prescribed by the
exhibitor) as a result of any restrictions or conditions which prevent organiser, shall be governed and construed accordingly and the
the construction, erection, completion, alteration or dismantling or exhibitor hereby submits to the non-exclusive jurisdiction of the
for the failure of any service normally provided at the listed courts.
exhibition ground, for the cancellation or part-time opening of the Where a dispute shall arise concerning interpretation of the English
exhibition either as a whole or in part, or for amendments or text of these ‘terms & conditions for participation’ shall be deemed
alterations to all or any of the ‘terms & conditions for participation’ to be final.
caused by any circumstance not within their control.
12. Supplementary clauses
During all periods, security of exhibits, stands and furniture is Whenever necessary to ensure the smooth management of the
wholly the responsibility of the exhibitor, his agent or contractor exhibition, the organiser shall have the right to issue supplementary
and the organiser, its directors, trustees, offices, employees, agents regulations and instructions in addition to these in the ‘terms &
and representations shall not be responsible for any losses, conditions for participation’. All such additional written instructions
damages to property or injuries to person incurred. form a part of the ‘terms & conditions for participation’ and are
binding on all exhibitors.
9. Damage to the venue
13. Infringement of 'Terms & Conditions for Participation'
The exhibitor shall take good care of and shall not cause any
damage or permit or suffer any damage to be done to the The infringement of the above mentioned 'terms & conditions for
exhibition venue or to any part or parts thereof or to any fittings, participation' and any other further rules and regulations
equipment or other property therein, and shall make good and pay determined by the organiser result in the exclusion of the exhibitor
for damages thereto (including accident damage and damage by from the event, and the exhibitor shall have no right to claim
fire) caused by act or omission of himself, employees, co-exhibitors, compensation or demand refund on any payments already
agents, representatives, contractors or persons by reason of the use proceeded, loss or expenses, nor shall the exhibitor be released from
of the exhibition venue by the exhibitor. If the organiser so demand their contractual obligation to pay.
the exhibitor shall insure the venue for any damage and send the
insurance documents to the organiser. 14. Unforeseen Occurrences
10. Indemnity of the organiser/show manager In the event of any occurrence not foreseen in these 'Terms &
Conditions for Participation', the decision of the organiser shall be
Under no circumstances shall the organiser make good or accept final.
any responsibility or liability however arising in respect of damage
to or theft or loss of any property, goods, articles or things however
placed, deposited, brought into or left upon the premise either by
the exhibitor for his use or purpose or by any other person, and the
exhibitor must indemnify the organiser, its employees, agents and
offices in respect thereof.
Application Deadline: 12th of September, 2008
(Realization of group stand requires minimum of 120 sqm)
PRO CARE ESPANA 2008, application form / terms & conditions, page 5 of 5