"200910 Great Barrier Reef Swim Sponsorship Proposal"
2009/10 Great Barrier Reef Swim Sponsorship Proposal www.swimthereef.org.au Our Mission Dr Rob Hutchings will swim the entire length of the Great Barrier Reef. In doing so, he will call attention to the probable extinction of this World Heritage Area with current greenhouse gas emissions. Project Overview The 2009/10 Great Barrier Reef Swim is the concept of Dr. Robert Hutchings, (D.C., BSc Hons) Chiropractic Sciences, BSc. Kinesiology), who will do the actual swim, and Tansy Boggon, (BSc. Environmental Science Hons), who is the Expedition Manager. Born and raised in Corner Brook, Newfoundland, Canada, Dr. Rob Hutchings has been a triathlete for over twenty years and was a member of the Canadian Triathlon Team for two years. He has competed extensively in Canada, Europe, and Australia. He now lives and works as a chiropractor in Adelaide, Australia. Having completed marathon swims of over 20 km, he is capable of swimming 30km/day. He trains extensively and is passionate about the need for people to live healthy, environmentally-friendly lifestyles. The Great Barrier Reef Swim is an incredible personal challenge for Rob, which he hopes will have far-reaching social and environmental ramifications. With a strong scientific background, Tansy Boggon is committed to creating a healthy, sustainable environment by helping to foster change in the behaviour of individuals, governments and corporations. Currently working part time as Programs Manager at the Conservation Council of South Australia, Tansy brings strong project management skills to the expedition. She will manage fund raising and logistics for the Swim. The Great Barrier Reef Swim involves Dr. Rob Hutchings swimming the entire length of the Great Barrier Reef, a World Heritage area and the world’s largest coral reef system, totally 2300km in length. The Reef today is severely threatened. Many leading scientists predict that it will be 1 functionally extinct by the year 2050 if drastic action is not taken immediately to reverse the effects of climate change. The Swim aims to increase public awareness of climate change with a particular focus on the Great Barrier Reef. The Swim will also serve as a platform for an awareness raising campaign encompassing a diverse range of issues such as marine life, water quality and social responsibility. It will also foster a sense of commitment to the physical environment and individual health, and will illustrate the capacity of individuals to progress together for sustainable lifestyles in an environmentally conscious world. The Swim aims to raise money to provide renewable energy for not-for- profit sport and community centers throughout Australia. 2 Contents A WORLD ICON UNDER THREAT 4 OUR HEALTH UNDER THREAT 4 SPORT: A LINK BETWEEN HEALTH AND THE ENVIRONMENT 5 GBR SWIM GOALS 6 GBR SWIM OBJECTIVES 6 THE SWIM 7 THE BOAT 7 THE SHARK CAGE 8 THE PERSONNEL 8 THE ORGANISATION 10 THE COMMUNITY 10 FUNDING REQUIREMENTS 11 SPONSORSHIP OPPORTUNITIES 11 PARTNERSHIPS 16 THE RECIPIENTS OF FUNDS RAISED 17 APPENDIX 1. EXPEDITION BUDGET 19 APPENDIX 2. RISK ASSESSMENT 21 CONTACT DETAILS 28 3 A World Icon Under Threat The Great Barrier Reef, stretching over 2300 km along the Queensland coast of Australia, is the earth’s largest living organism. One of the world’s most prized natural wonders it is appropriately recognised as a World Heritage Area. However, the Great Barrier Reef today is severely threatened. Although a combination of zoning, management plans, permits, education and incentives are already in place to conserve the Reef, many leading scientists predict that it will be functionally extinct by the year 2050 if drastic action is not taken immediately to reverse the effects of climate change1. Even if climate change predictions were incorrect, there are many reasons why we have a duty to radically reduce CO2 emissions, curb other forms of pollution, and develop more sustainable lifestyles. Public awareness of climate change is increasing, but much work remains to be done to encourage people to embrace the concept that each individual, in cooperation with government agencies and the corporate world, can help forestall the imminent global crisis. Our Health Under Threat The health of individual people is intricately linked to the health of the planet. Not only does each individual person have responsibility for climate change; each and everyone of us, and the communities we live in, will be affected directly and indirectly by climate change. Research has shown that the basic health requirements of humans, such as water, air and food, will be affected by global warming and there will be an increased incident of mosquito-transmitted disease and heat stress related illness. Further, maintaining a healthy lifestyle of a nutritious diet, clean water and the ability to exercise in nature will be compromised. It is important that we now come to appreciate and understanding our connection and dependence on nature before we have compromised the planets ability to heal itself and support us. 1 Intergovernmental panel on climate change 4 Sport: A Link Between Health and the Environment Sports are popular worldwide and have a wide reach into the community. We view sport as an expedient link into affluential societies2 that have the greatest impact on the environment and emit the most CO2 emissions per capita. To date this link has not been effectively tapped for combating the effects of climate change (although some groups are taking their own initiative). Sporting leaders often inspire and motivate individuals and communities. Swimming is a popular sport in Australia, and worldwide, and can be an activity that brings people into connection with nature. We believe that by swimming the entire length of the Great Barrier Reef we will inspire people to take action and provide a platform to demonstrate how healthy bodies, communities and environment are intimately linked. The use of renewable energy in sporting and community centers will serve as a working model to inspire and motivate sustainable action in other areas of people’s lives. We believe that one of the most important actions that people can take to curb the effects of climate change is to efficiently use energy and harness solar and wind energy. Australia, ‘the lucky country’ has abundant solar energy and is well placed to be a world leader in the development and implementation of solar technology. 2 such as Australia and the United States 5 GBR Swim Goals • To focus attention on the impact of climate change on the Great Barrier Reef; • To focus attention on the intricate links between the environment, community and human health; • To increase individuals’ sense of connection to and responsibility for the environment; • To demonstrate that individuals can play a key role in contributing to healthy and sustainable landscapes and lifestyles and inspire action; and • To encourage the use of solar and wind energy as an efficient environmentally friendly source of energy in Australia and worldwide. GBR Swim Objectives • To swim the entire length of Australia’s Great Barrier Reef in 2009/10, a distance of approximately 2300 km solely on human power, without the support of such aids as swim fins, motorized assistance or any flotation devices. Rob will wear a wetsuit to mitigate the affects of prolonged exposure to the sun and jelly fish; • To make the expedition carbon neutral, by powering the expedition on sail and solar and offsetting the 2-3L fuel used per day; • To raise over $5,000,000 to for renewable energy infrastructure at sporting facilities and community centers; • To advocate that individuals can take action to create healthy and sustainable landscapes and lifestyles; and 6 • To create a website that promotes the expedition and can be used for providing updates throughout the expedition. The Swim The Great Barrier Reef Swim will start in the far north of Queensland, at the tip of Cape York, and end at the southern end of the Reef at Bunderberg. A north to south route was chosen to take advantage of south flowing currents. The Swim will occur in October-February as the waters are calmer than the winter months and this also being before the start of the cyclone season. It is predicted that Rob will swim 30km+ a day. With the expedition will taking 8-12 weeks to complete, depending on tides and currents. See Appendix 2 to view the risk assessment for the Great Barrier Reef Swim. The Boat The environmentally sustainable Pelican will be the main support boat for the expedition. Pelican 1 is a 63ft sailing catamaran designed as a platform for marine research, environmental, social, and educational projects throughout the Australia Pacific regions. The Pelican sleeps 20 and will provide the living quarters and base for the duration of the swim. www.svpelican.com.au/ The core crew, including Rob will total 8 people, thus making room available for an additional 12 people. Partnerships will be pursued to take advantage of this opportunity for research, monitoring, education and documentary production to occur simultaneously. 7 The Shark Cage Rob will swim within an independent solar powered shark cage to provide protection from crocodiles and sharks, whilst freeing up the main vessel for campaign work throughout the day. While Rob is swimming volunteers on the shark cage will pass him food and drink and medical aid will be present at all times. Roof for mounting solar panels and shade Cut outs for water access DWL Solid panel/keels All sections elliptical for min water resistance The Personnel Crew A crew of four people will manage the vessels and assist with campaigns and catering. Garry McKechnie is a sailor, (Master Class 5, Off-shore Yachtmaster) and film maker with a background in the performing arts, community development and teaching. Garry has surrounded himself with a skilled and competent team of people who share his love of the sea and his concern for the environment. Tansy Boggon Lara Crew is an Environmental Scientist and Expedition Manager 8 Project Coordinator with Pelican Expeditions. Lara’s entire career has been dedicated to raising environmental awareness and for the past 10 years she has been discussing social and environmental issues in Cape York. She has been trained by Al Gore with the Climate Project. Natalie Davey is the managing director of Saltwater Projects Ltd. She has long been a driving force behind Pelican Charters. Her support has been instrumental in the realisation of the Pelican’s television series, the building of the Pelican and our other projects in recent years. Natalie is motivated by a concern for the environment and social justice. Nick Kelly has been involved in many of the Pelican’s expeditions and assists with technical and logistical requirements. He is skilled in the use of computer and electronic support equipment that will be used throughout the Great Barrier Reef Swim. Chiropractor(s) An advertisement for chiropractors has been placed in a global chiropractic network. To date four chiropractors have expressed interest in volunteering to provide necessary chiropractic care. They will be donating as much as $15,000 in-kind support to the expedition. Medical Doctor(s) The Doctors for the Environment, Australia have been contacted to provide and advertise for in-kind medical support. Guest Swimmers Guest swimmers such as celebrities and local school children will be invited to join in part of the expedition. Letters are/will be written to people such as Ian Thorpe and Grant Hackett. Martin Strel the man who swam the length of the Amazon River (www.amazonswim.com) has expressed interest in a promotional swim and assisting in logistics planning. Rostered Volunteers Family and friends have expressed interest in volunteering to support the Swim. Volunteers will be rostered to provide breaks and to give interested persons a chance to participate. Other members of the community will also be provided with the opportunity to volunteer. Management Committee 9 A management committee for the Swim will be established shortly. This committee will be composed of the skipper, Garry McKechnie, expedition manager, Tansy Boggon, medical expertise and representatives from key partner organisations. The Organisation This expedition will be auspiced by Saltwater Projects Ltd, a not for profit company. Saltwater Projects own a ten percent stake in Pelican Charters Pty Ltd and the revenue from this holding directly support their environmental and social programs. The aim of Saltwater Projects is to initiate social, environmental and youth projects at sea. Saltwater Projects will manage the funding for the expedition. Funding above and beyond the needs of the expedition will be distributed to partner organisations for the purpose of renewable energy. The Community A key part of this expedition will be the engagement of local communities. Using the Great Barrier Reef Swim as a platform, we hope to inspire local communities to play key roles in contributing to healthy and sustainable landscapes and lifestyles. Our education campaign will increase individual and communities sense of connection to their environment and taking responsibility for it. Communities that the expedition will visit along the Great Barrier Reef coast include: • Lockhart River (early • Magnetic Island (mid – late November) December) • Lizard Island (mid November) • Townsville (mid – late December) • Cooktown (mid – late November) • Alva (late December) • Port Douglas (late November) • Bowen (late December) • Cairns (early December) • Airlie Beach (early January) • Innishfail (early – mid • Hamilton Island (early December) January) • Mission Beach (mid • Mackay (early – mid January) December) • Yeppon (late January) • Palm Islands (mid December) 10 • Gladstone (late January) • Elliot Heads (early February) • Anges Water (early February) These visits may include: • presentations to local community groups; • events in collaboration with local sporting and community organisations; • local media coverage; • school visits; and • promotion of Reef Guardian Councils and Reef Guardian Schools (www.gbrmpa.gov.au/). Funding Requirements Funding is required to enable the Swim, including boat, shark cage, paid staff and promotion of the expedition and events throughout the expedition. The equivalent of $560,000 – $640,000 is required to cover the costs of the expedition, with between $290,000 – 334,000 of this required by September 2009 to get the Swim underway (see Appendix 1 for expedition budget breakdown and itemised list of requirements). The exact amount required will depend on in-kind contributions as many items required may be donated or substantially subsidised thereby decreasing the actual cost of the expedition. Approximately $460,000 is required in cash to enable this expedition, with $250,000 required by September 2009. Sponsorship opportunities The Great Barrier Reef Swim offers substantial marketing and promotional opportunities for organisations seeking to support this world first Swim. The Swim will provide substantial media exposure at the local, state, national and international level through television, newspapers, radio and other mediums. The Swim will be marketed in such a way to provide maximum exposure of every institution that has invested money, equipment and time to support the Swim. Ideal sponsors for this expedition will be organisations that: • are carbon neutral and/or significantly offset carbon emissions and other pollutants; • promote environmental protection; • provide technology for CO2 reduction; 11 • manage carbon offsets such as carbon offset wholesalers and retailers; • provide carbon accounting, auditing and verification services; • provide or promote sustainable technologies and products; • supply athletic gear and clothing; • supply sports nutrition; and • provide or promote natural health and health products / services; There are six sponsorship levels available with benefits corresponding to the level of contribution. The Great Barrier Reef Swim is offering limited opportunities for sponsors to contribute $50,000 to $100,000. We intend to offer specific sponsorship benefits to interested corporate investors that will provide real and substantial value in terms of the brand recognition and communication opportunities. The levels of sponsorship and their benefits are listed below. Great White $100,000+ (2 sponsors) The ‘Great White’ level is the premier sponsorship opportunity associated with the Great Barrier Reef Swim. This opportunity will be limited to one- two corporate investors from distinct market sectors or from philanthropic and/or government funds. As one of two major sponsors of the Great Barrier Reef Swim, your organisation will enjoy the following benefits: • logo most prominently (largest font size on all sides) placed on the hulls of the shark cage; • logo on all promotional materials, press releases from local, state, national and international level and on team wear in the largest font size; • logo on all advertising for Great Barrier Reef Swim events; • invitation for media appearance at the launch of the shark cage and commencement of the Swim; • invitation for media appearance(s) during the Swim; • offer of speaking opportunities at events and launch of shark cage and commencement of the Swim; • assurance that all media releases of the Swim (including TV, video, radio and newspaper) acknowledge support and display the shark cage and/or sponsor logo where possible; • logo displayed first on the Great Barrier Reef Swim website • section on website for photos of sponsors at events and sponsor related news; • free advertising on website available on request; 12 • logo most prominently displayed at all Great Barrier Reef Swim events including event entrances; • logo displayed on all correspondence from the Great Barrier Reef Swim; • receive complimentary exhibition space at events; • Great Barrier Reef Swim endorsement of sponsor’s products and services as agreed including personal appearances of Rob Hutchings and other team members for endorsement; and the ability to use the phrase on company materials and advertising, “Major Sponsor of the Great Barrier Reef Swim”; and • VIP entry into Great Barrier Reef Swim events. $100,000 may contribute to the equivalent of: 1. Construction and material for shark cage 2. Cost of expedition from Cape York to Cooktown, visiting Lockhart River and Lizard Island. Reef Shark $50,000 - $99,000 (4 sponsors) • sponsor logo prominently placed on the hull of the shark cage; • logo on selected promotional materials, press releases from local, state, national and international level and on team wear in second largest font size; • logo on selected advertising for Great Barrier Reef Swim events; • invitation for media appearance at the launch of the shark cage and commencement of the swim; • invitation for media appearance(s) during the Swim on the support boat and the shark cage; • offer of speaking opportunities at some events; • assurance that all media releases of the Swim (including TV, video and newspaper) acknowledge support and display the shark cage and/or sponsor logo where possible; • logo displayed on the Great Barrier Reef Swim website • advertising on website available; • logo displayed at all Great Barrier Reef Swim events; • Great Barrier Reef Swim endorsement of sponsor’s products and services as agreed including personal appearances of Rob Hutchings and other team members for endorsement; and the ability 13 to use the phrase on company materials and advertising, “Sponsor of the Great Barrier Reef Swim”; and • VIP entry into Great Barrier Reef Swim events. $50,000 may contribute to the equivalent of: 1. Solar panels for the shark cage 2. Cost of expedition from Cooktown to Cairns, visiting Port Douglas 3. Cost of expedition from Bowen to Mackay, incl. Whitsundays 4. Cost of expedition from Mackay to Yeppon, visiting Great Keppel Island and Emu Park Sting Ray $25,000 - $49,000 • logo on local and state promotional materials and press releases; • logo on advertising for local Great Barrier Reef Swim events; • offer of speaking opportunities at local events; • logo prominently displayed on the Great Barrier Reef Swim website. The size of logos will be incremental based on sponsorship level. • advertising on website available; • logo displayed at all Great Barrier Reef local Swim events; • assurance that all media releases of the Swim (including TV, video and newspaper) at the local level acknowledge support; • Great Barrier Reef Swim endorsement of sponsor’s products and services and ability to use the phrase on company materials and advertising, “Sponsor of the Great Barrier Reef Swim”; and • VIP entry into select Great Barrier Reef Swim events. $25,000 may contribute to the equivalent of: 1. Expedition cost from Cairns to Mission Beach, visiting Innisfail 2. Expedition cost from Mission Beach to Townsville, visiting Palm Island and Magnetic Island 3. Expedition cost from Townsville to Bowen, visiting Alva 4. Expedition cost from Yepoon to Gladstone 5. Expedition cost from Gladstone to Elliot Heads, visiting Seventeen Seventy and Anges Water 6. Catering for two months for 12 – 13 people 7. Project Management, including planning, promotion and website updates 14 Lionfish $10,000 - $24000 • logo and/or name on local promotional materials and press releases; • logo on advertising for local Great Barrier Reef Swim events; • offer of speaking opportunities at local events; • logo displayed on the Great Barrier Reef Swim website; • advertising on website available; • logo displayed at all Great Barrier Reef local Swim events; • assurance that all media releases of the Swim (including TV, video and newspaper) at the local level acknowledge support; • Great Barrier Reef Swim endorsement of sponsor’s products and services and ability to use the phrase on company materials and advertising, “Sponsor of the Great Barrier Reef Swim”; and • VIP entry into select Great Barrier Reef Swim events. $10,000 may contribute to the equivalent of: 1. Website development and management 2. Promotional materials (posters, printing, t-shirts etc.) 3. Alternative accommodation at unknown locations (during bad weather) 4. Chiropractic Care (1 – 4 chiropractors) 5. Medical Care (1 – 4 doctors) 6. Legal Counsel Sea Horse $5000 - $9000 • logo and/or name on local promotional materials and press releases; • logo displayed on the Great Barrier Reef Swim website; • advertising on website available; • logo and/or logo displayed at locally relevant events; • VIP entry into select Great Barrier Reef Swim events; $5,000 may contribute to the equivalent of: 1. Sport Equipment (swimming gear, protective clothing etc.) 2. Transport (airfares and towing of shark cage) 3. Communications (mobile phones, internet etc.) 4. Food for 2 weeks (x 6) 5. Alternative accommodation at unknown locations (during bad weather) 6. Office consumables 15 7. Computer equipment (laptop, printers etc.) 8. Team wear displaying sponsors logos 9. Presentation supplies 10. Promotional advertising and materials 11. Budget auditing Minnow $1000 - $4900 • logo and/or name displayed on the Great Barrier Reef Swim website; • logo and/or logo displayed at locally relevant events and associated material; • VIP entry into select Great Barrier Reef Swim events; $1,000 may contribute to the equivalent of: 1. Personal hygiene products 2. Energy food and drinks 3. Cameras with water proof housing 4. Waterproof laptop computer 5. Exercise bike 6. Chiropractic / massage table 7. Food and accommodation in Cooktown, Cairns, Mission Beach, Townsville, Bowen, Airlie Beach, Yeppon, Elliot Heads / Bundaberg 8. Food vouchers 9. Various promotional materials Partnerships Partnerships will be pursued with research and education organisations for concurrent activities, which could be promoted by the Swim and/or take advantage of the availability of the Pelican throughout this period. These activities may include: • water monitoring; • testing of oceanography equipment; • seagrass, dugong or turtle monitoring; • promotion of Sea country research and education; • swimming and marine biology activities with school groups; • incorporation of Swim with currently running reef and climate change education programs; and • video footage or documentary production opportunities. 16 Partnerships have already been formed with key education and campaign organisations: • Great Barrier Reef Marine Park Authority o Promote and visit Reef Guardian Schools and Reef Guardian Councils o BleachWatch o Indigenous partnerships Liaison Unit – Sea Country o Communities Partnership Group • World Wildlife Fund o campaigns and media Partnerships will be pursued with: • Universities and other research institutions; • Newspapers and other media organisations; • Advocacy organisations; • State and federal government; and • Councils. The Recipients of Funds Raised Funds raised above the cost of the expedition will be used for climate change solutions in the community. Through an appropriate not for profit organisation, funds will be distributed to sporting and community clubs for the installation of renewable energy technology. The mechanism for assessing clubs eligibility has yet to be determined. It is envisaged that this would be based on club commitment to sustainability. Clubs would be considered Australia wide and negotiations are already underway with Surf Life Saving Australia. A focus of this expedition will be to encourage community groups and clubs to raise money for renewable energy technology. To encourage this, funds raised may be provided as a top up for community groups and clubs who have raised funds for sustainability. The employment of a grant officer may be required to distribute the funds raised. The exact amount required will be dependent on the amount of money raised by the expedition and the time required for the grant officer to distribute the funds. Our best estimate for this cost is between $25,000 – 50,000. 17 Currently, Saltwater Projects Ltd and Clean Energy for Eternity (www.australiancommunities.org.au/cefe) are being consulted to finalise the implementation. The funds will only be used for the charitable implementation of green energy. 18 Appendix 1. Expedition Budget The below table lists the resources required and approximate cost. Costs are based on a prediction that the expedition will take 90 days, allowing for 30 days of adverse weather conditions and rest. Each of the requirements has been categorised based on whether they could be donated or loaned free of charge (*) or are required as cash, either before the expedition starts ($) or as the expedition proceeds (#). Equipment Particulars Budget ($) Category Sailing boat (sleeps 20 SV Pelican for 120 199,200 # people) days, incl. crew & food for 8 Independent shark cage 1 Solar Panels 50,000 */$ 08/09 Construction 100,000 $ 08/09 Laptop 1 3,000 * Video camera 1 700 * Underwater housing 1000 Underwater camera housing 1 300 * Swimming equipment (e.g. 3,000 * wetsuits, stinger suit, goggles) Massage/chiropractic table 800 * Exercise bike 800 * Consumables & accommodation Tow of shark cage 3,000 */$ Food @ 30/120 days/person 43,200 (10,800/month) */# for 12 people Energy Sustenance @ $25/day 3,150 */# Bad weather @ 50/night for 20 8,000 */$ accommodation nights for 8 people Office consumables 2,000 */$ 500 in (postage, paper, printing) 08/09 Communications (mobile 3,000 */$ 1000 in phones, internet connection) 08/09 Wages 2 people @ 9,600 (4,850/month) */# $4800/person Crew 4 people @ $150/day 72,000 (18,000) $/# Chiropractor/s Rostered throughout 15,000 * 120 days Doctor/s Rostered throughout 15,000 * 120 days Personal hygiene 2000 */# (sunscreen, moisturizer) Airfares 12 persons @ 8,000 */$ $600/person 19 Promotions & management Expedition management July 08 – Dec 2010 40,000 (30,000 in- * (e.g. planning, travel, kind, 10,000 materials, promotions, website meet expenses and updates) travel required) Website Development Consultant fees to set 10,000 */$ 08/09 up T-shirts/hats etc. 4,000 $ 09/10 Posters (design & printing) 4,000 $ 09/10 Total 560,000 – 640,000 (the larger figure includes 15% for unforeseen expenses) Budget Timeline July – Dec 2008 Approximate fund raising required Construct custom made shark cage $100,000 cash $50,000 solar panels Set up website $5,000 Partner with key organisations Jan – June 2009 Full funding for boat and crew $300,000 Source in-kind support $40,000 Undertake a promotional/trial swim $2,000 July-Oct 2009 Source funding and further in-kind support $150,000 Initiate fund raising campaign and develop promotional materials Oct-Feb 2010 Undertake swim and associated awareness $7,000 raising activities In-kind support and donations 40,000 March 2010 – March 2011 Distribute money raised, incl. audits, workshops, selection criteria for centres 20 Appendix 2. Risk Assessment Safety is of top priority for ocean swimming. Risk assessment is a process of identifying what can go wrong, quantifying the risks in terms of the probability of consequences that could result from the risk events, and identifying risk mitigation strategies or controls to reduce risk to a minimal and acceptable level. The risks may include injury to the swimmer or other personnel, damage to equipment, financial loss, loss of reputation, and damage to the environment. General considerations and crisis management To ensure the safety of the entire crew and Rob some general OH&S precautions will be taken. 1. Local hospitals will be contacted regularly to inform them of our whereabouts. This will ensure they are prepared for an emergency should it arise. 2. Garry McKechnie, the skipper, will be the person designated with the authority to call off the expedition in the interests of the health and safety of the entire support crew. First consideration will be given to the safety of the crew. Where there are no concerns for the crews safety, consideration will be given to the safety of Rob, such as whether the weather conditions. 3. Tansy Boggon will be responsible for the well being or Rob and will have the authority to call off the swim whether temporarily or permanently. She will take advice from Garry regarding the suitability of conditions and the onboard doctor about Rob’s condition to swim. She will also be responsible for ensuring that all the necessary support is provided and that all crew are appropriately trained to care for Rob and prepared in the case of an emergency. 4. In the case of an emergency or deterioration of Rob’s condition whilst Tansy is absent, responsibility will be delegated to another crew member. 5. In the absence of Tansy, the onboard doctor who will be with Rob at all times whilst he is swimming will be delegated the responsibility to decide whether Rob swims only when Rob is not in a condition to make the decision for himself. 6. Rob will have all the appropriate medical checks before undertaking the swim. 21 7. Insurance for the crew, guests and boat will be covered by Pelican Expeditions. Further insurance costs for the shark cage and the swim will be required closer to the time of the swim. 8. Insurance for events on the boat and guest swimmers will also be required and the cost of this insurance covered by the overall budget. Risks to the swimmer Sharks / Crocodiles: The risk of sharks or crocodile attacks is perhaps the first image to come to mind when assessing the risks of any ocean swimming event. While the risk is at the forefront of concern, shark and crocodile attacks are actually quite rare. Marathon swimmers and their support crew rarely report shark sightings and when they are sighted, most sharks simply swim away. To protect against the unlikely event of a shark sighting or attack, there are two strategies in place for the Great Barrier Reef Swim. The first and most obvious is that the swimmer will complete the entire journey within the confines of the custom built solar powered shark cage. In the very unlikely event that a very small shark or crocodile (head diameter less than 25cm) manages to break through the shark cage, there are two hulls on either side for the swimmer to make a quick exit from the water. The support crew that will be responsible for feeding the swimmer from the hulls will also be responsible for shark and crocodile lookouts. Each crew member in the shark cage will be equipped with a loud whistle. In the event that a hostile shark or crocodile is sighted, three loud blasts of the whistle will be the swimmers signal to exit the water immediately and without question. This same strategy will also be employed for jelly fish and other dangerous marine creature sightings. Jellyfish and Sea Snakes: Jellyfish are of particular concern along the Queensland coast in the summer months. There are several strategies in place to minimise the risk of serious injury from jellyfish and sea snakes. 9. Rob will have a medical check to assess his likely response to marine stingers. This advice will be provided by the Marine Stingers Advisory Committee. 10. The dangerous Box Jellyfish (Chironex) are known to remain close to shore. Most of the swim will be conducted through the fishing and shipping channels more than 20km off shore. 22 11. The water within the shark cage will be agitated before Rob enters to provide Box Jellyfish time to swim away. 12. The support crew on the hulls of the shark cage will be on the lookout for jelly fish and sea snakes. At least three people will be on the shark cage hull at all times during the swim. This ensures that there are at least two people to administer first aid and one to radio in and manage the boat. 13. Surf Life Saving Clubs and Coast Guard along the coastline will be contacted on a daily basis to check for sightings and prevalence of both Box Jelly Fish and Irukandji. 14. The swim will commence a month before the Irukandji spawning in northern Queensland. At the minimally predicted pace, the expedition should stay well ahead of their southbound migration pattern. 15. The swimmer will have over 90% body coverage for the entire time spent in the water. Either a full body wetsuit, Speedo full body FSII swim suit and/or personal protective swimwear will be worn the entire time. In addition, a swim cap, swimming style helmet, gloves and foot protection will be worn at all times. 16. In the event of a jelly fish sting, the expedition doctor and personnel will be equipped with anti-venom emergency kits. There will be many such kits stored on the support boat and in the hulls of the shark cage. All personnel will be trained to observe the symptoms of a jelly fish sting and provide emergency care to the swimmer. 17. Rob’s stoke rate and direction of swimming will be monitored to notice signs of slowing or confusion. Rob will also be required to stop every half an hour for a drink stop and for the support crew to check his condition. Dehydration: Dehydration and/or electrolyte imbalance is of paramount concern in any long distance sporting event. At least three members of the support crew will be present at all times in the shark cage hulls to support the swimmer. Feedings will be necessary at every 20 minute intervals. One crew member will be equipped with a white board to communicate with the swimmer without breaking the swimmer’s rhythm. Various food and drink will be passed to the swimmer at each feeding. These will also include warm drinks to help guard against hypothermia. 23 Muscle Injury / Cramping: Careful monitoring of the swimmer will be necessary for injury prevention and treatment. There are several strategies in place to first minimise injury risk and also to deal with any injury as a result of long distance swimming. 1. A chiropractor will be on board the support boat at all times during the swim. This will be most beneficial for maintaining the swimmers spinal and shoulder alignment. Chiropractic is very effective in dealing with sports injuries, as misalignment is a key cause of muscle and ligament injury. The swimmer himself is a chiropractor and has a long history of chiropractic care to maintain alignment. The swimmer has been remained injury free for over fifteen years of long distance swimming and triathlon. 2. The swimmer will receive regular massage and muscle treatment from an on board qualified masseuse. 3. The swimmer practices daily yoga, Pilates and daily core strength exercises. 4. The swimmer will switch strokes periodically to minimise the risk chronic repetitive injuries. Hypothermia: Hypothermia is the most dangerous problem facing an open water swimmer. Heat is lost 25 times faster in the water than the air at a similar temperature. The Great Barrier Reef Swimming Expedition has several strategies in place to guard against the risk of hypothermia. 1. The swim will begin in October as ocean temperatures are warmer as summer approaches. 2. The swimmer will wear a wetsuit or full body Speedo FSII suit, depending on water temperature. The swimmer will also wear a rubber swim cap at all times to minimise heat loss through the head. 3. Warm drinks will be a routine part of the swimmer’s feeding. 4. Warm clothes and blankets will be provided to the swimmer immediately upon exiting the water. 5. Routine temperature checks will be performed several times daily and will be recorded. 6. The expedition doctor will closely monitor the swimmers vital signs and lucidness before, during and after each swimming session. Other members of the crew will also be trained to ask simple questions to assess lucidness. 24 Ear Infection: Ear infections are possible during any swimming event. Some swimmers seem to be more prone to ear infections than others. Whilst the swimmer has thus far, in 18 years of open water swimming, never encountered this problem, strategies must be in place. 1. After each swim, ear solution will be placed in the swimmer’s ears. 2. Ear plugs will be used both for preventative purposes and also to allow the swim to continue in the event of ear infection. Chafing: Chafing can occur anywhere on the body where the skin rubs against the suit or vice versa. There are a few strategies to minimise the risk of chafing. 1. Lanolin cream and/or petroleum jelly will be applied to the most likely spots where chafing occurs. 2. The swimmer will have a variety of wetsuits and swim suits as wearing the same suit repeatedly increases the risk of chaffing. 3. The swimmer will shave daily to minimise the risk of chafing from body hair. 4. The expedition doctor will monitor the swimmer for chafing and treat accordingly. Sunburn: Sunburn is an obvious risk in any part of Australia. The risk of sunburn will be minimised in several ways. 1. The swimmer will have over 90% body coverage from the wetsuit, Speedo full body FSII swim suit or personal protection suit. 2. The solar panels powering the shark cage will provide some shade for the swimmer. 3. Zinc cream will be used to protect all remaining exposed skin. Fatigue: The enormous challenge of swimming over 2300km cannot be overstated. It is estimated that the swimmer can complete 25 – 40km per day, depending on ocean conditions, currents, winds and waves. Several strategies are in place to combat fatigue: 1. The swimmer will have scheduled rest breaks every 7 – 10 days. 2. The support crew will be responsible for tasks such as cooking, cleaning and other boat maintenance. The swimmer will not be involved in these tasks. 25 3. Routine massage, yoga and naps will be employed throughout the journey. 4. The support crew will carefully monitor the swimmers stroke to observe signs of fatigue and stroke imbalance. 5. Ample time will be given for eating during the swim and between sessions. Risk of environmental damage Care for the environment is at the forefront of the Great Barrier Reef Swim. Several strategies are in place to minimize any risk of environmental damage. Support Boat: The Pelican was the first choice for the main support boat for the expedition. The boat mainly operates on sail power and was constructed with the most careful and strict environmental concerns. Due to the pace of the swim, it is estimated that the swim can be completed using just 3-4 litres of petrol per day. Shark Cage: The revolutionary shark cage will be nearly 100% solar powered. While protecting the swimmer, it serves to protect the environment as well. Once the swim is completed, the shark cage can be used for future ocean swims, research projects or can be dismantled and recycled. Damage to the Reef: If the Pelican and the Shark cage are in a position at the end of a day where anchoring will cause reef damage, the point at which the swim was ceased will be GPS marked. The support boats will then anchor at a point that will not cause any reef damage and return to the GPS marked point for commencement of the next swimming session. Marine Life: Areas of marine life that may be threatened will be avoided. A risk assessment profile of the route will be performed in conjunction with the Great Barrier Reef Marine Park Authority. Risk of significant illness or injury prior to the Swim The swimmer is undergoing a careful training and health plan to prepare for the enormous physical challenge of swimming the entire length of the Great Barrier Reef. 1. Daily swimming training and appropriate rest and recovery days, carefully monitored by an Aussie Masters Swimming Coach. 2. Routine Chiropractic and Massage care is sought out by the swimmer to assist in injury prevention and management. It should be noted that the 26 swimmer has had no injuries in over 15 years of triathlon and marathon since using chiropractic care are a prevention tool. 3. The swimmer practices daily yoga and Pilates training as part of his wellness and injury prevention. 4. Weight training exercises are also performed several times per week to prevent injury and increase performance. 5. The swimmer avoids high risk activities such as fast driving, alcohol intake, high risk sports etc. In the event of serious illness or injury to the swimmer before the commencement of the swim, there are several strategies in place. 1. The swim will be delayed by 1 – 3 weeks if there is a reasonable expectation that the swimmer will recover. 2. If recovery is unlikely: a. different swimmers from swim teams and surf life saving clubs will be recruited to swim segments of the reef until the swimmer is recovered and able to continue. b. the swim will be delayed by one year if there is no reasonable expectation that the swimmer will recover in time for the remainder of the swim. Risk of severe weather With safety being the paramount concern, the swim will be delayed during bouts of severe weather at the discretion of the Pelican crew. The captain of the Pelican will have the final say on aborting a swim on any particular day during severe weather. Risk of inadequate funding and support to ensure the entire Swim If inadequate funding and support is acquired to ensure the entire Swim, only sections of the Swim will be undertaken following consultation with primary sponsors and funders. The impact of the Swim is still likely to be substantial if only a section can be completed. Also by taking this approach it is likely that the Swim would generate enough interest that further funding would be acquired to enable the remaining sections to be swum. 27 Contact Details Tansy Boggon firstname.lastname@example.org 0427 608 843 61 8 8339 2553 PO Box 39 Bridgewater South Australia Australia 5155 28