Grant FundingandFinancial ManagementGrant FundingA Grant is NOT:A gift or money to do good things with A Grant is:A method of public finance Grant FundingGrants are awarded primarily to:promote new or unique alternatives to solving traditional societal problemsimplement policies and achieve outcomes desired by the sponsoring agencyGrant FundingGrants are restricted fundsproject expenditures are limited to the services, activities and costs assured and certified to within the applicationadministrative requirements of the sponsoring agencyGrant FundingA grant is an obligation. Financial ManagementIntroduction Section mustinclude:1.A description of your organization structure2.An organization chart with names, titles of officers, executive and key staff3.A description of your organization’s experience with financial administration of federal and state funds.Financial ManagementIntroduction Section mustinclude:4.A description of your financial management system that assures effective control over and accountability for all funds, property and other assets, and assurance that they are used solely for authorized purposesFinancial ManagementIntroduction Section mustinclude:5.A description of your financial management system’s ability to provide adequate financial reportingadequate accounting recordseffective internal controlsbudget controlmonitoring of allowable costsmaintenance of source documentationappropriate cash managementFinancial ManagementMaintaining a good financial management system is a critical aspect of grant administration.Financial ManagementGood financial management should include:An accounting system that meets generally accepted accounting principles for public and nonprofit organizations.A system of cost management and controls that ensures proper cost allocation and that complies with cost management requirements imposed by DHHS-DOHA reporting system that fairly and accurately documents the spending of grant funds.Financial ManagementProper cost allocation/compliance Only reimburse costs authorized in contract Items not covered by contract will not be reimbursedwork performedmaterial furnishedcosts incurredMust comply with state/federal laws and regulationsProcurementPersonnel and property managementAuditsEthical principalsAvailable FundingFunding period July 1, 2007 –June 30, 2008May extend for one additional yearAvailability of fundsProgram successAvailable FundingCapacity Building$25,000 --$35,000Comprehensive$35,000 --$75,000Note: Funding levels and number of projects funded will depend on the state’s annual Master Tobacco Settlement payment.Available FundingPopulation will not be a determining factor,BUT,Applications with overlapping geographic areas/population will be reviewed and assessed for need.It is preferred that coverage areas not be duplicated.Available FundingPriority given to ―targeted needs‖ areasAreas with high tobacco use ratesCounty use rates available on DOH websiteSchedule of EventsNext important date and time:February 23, 20074:30 p.m.Received, not postmarkedSecond most important date:Notification of AwardsApril 30, 2007Eligible ApplicantsRequirements for FundingEligible ApplicantsLocal community coalitions using Centers for Disease Control and Prevention’s Best Practices for Comprehensive Tobacco Control Programs. A single community, multiple communities or counties may collaborate to form coalitions addressing tobacco issues. Eligible ApplicantsArkansas public or private, non-profit organizationPrivate, non-profit organizations must include:Certification from the State of Arkansas, Office of Secretary of State, ORLetter from the Department of the Treasury, Internal Revenue Service (IRS) classifying the applicant administrative agency as a private, non-profit.Eligible ApplicantsApplicants may not receive funds directly from tobacco companies forthe duration of the grant funding cycle. Requirements for FundingCapacity Buildingprojectsare projects that are notcurrentlyreceiving funding orhave notreceived funding previously from:Arkansas Department of Health & Human Services, Division of Health, TPCB ORUniversity of Arkansas at Pine Bluff Minority Initiative Sub Recipient Grant Office. Requirements for FundingCapacity Buildingprojects are required to address the following intervention areas:Building a strong coalition and including diverse partnersDecreasing exposure to secondhand smokePreventing youth initiationRequirements for FundingComprehensive programs are currentlyreceiving funding or have receivedfunding from:Arkansas Department of Health & Human Services, Division of Health, TPCB ORUniversity of Arkansas at Pine Bluff Minority Initiative Sub Recipient Grant OfficeRequirements for FundingComprehensive programs are mature coalitions with established members and partnershave been working toward adoption of voluntary policies to restrict access to tobacco products and protection from secondhand smokeRequirements for FundingComprehensive programsare required toaddress the following intervention areas:Continue to build and maintain a strong coalition and include diverse partnersDecrease exposure to secondhand smokePrevent youth initiationDecrease advertising and promotion of tobacco productsPromote cessation among adults and youthCore Requirements Comprehensive andCapacity Building ProjectsCore RequirementsDemonstrate Movements in Local Program Work Plan Along Public Health ContinuumCommunity Actions lead to Policy ChangeOngoing Surveillance supports Policy ChangeContinuum: On-going AssessmentCurrent status---Community Actions----Policy Change---Ongoing Surveillance supports Policy Change---New statusCore RequirementsBuilding a Strong Coalition and Including Diverse PartnersInvolve the entire communityadults and youthschoolsbusinessesfaith-basedgovernmental and non-governmental entitiesmulti-cultural interestsspecial groupsWork with multi-cultural programs to address disparitiesCore RequirementsMeaningful waysHow train How utilize Develop leadershipHow help you achieve objectivesGrow in knowledge not just numbers Core RequirementsSustainabilityExplore funding opportunities Develop an effective message Maintain relationships with policymakers Grow you coalition in knowledge, not just numberCore RequirementsChanging Community Condition and Establishing Local ObjectivesPopulation-basedPolicy-basedCurrent regarding tobacco use and tobacco control status VisionarySpecific activitiesDetailed time framesMeasurable outcomesCore RequirementsLocal Program Work PlanCapacity building projectsBuilding a strong coalition and including diverse partners Decreasing exposure to secondhand smoke Preventing youth initiationCore RequirementsLocal Program Work PlanComprehensive ProgramsBuilding a Strong Coalition and Including Diverse Partners Decreasing Exposure to Secondhand Smoke Preventing Youth InitiationDecreasing Advertising and PromotionPromoting Cessation among Adults and YouthIntervention AreasBuilding Coalitions and Including Diverse PartnersWork Plans must demonstrate progress towardrecruiting new coalition members and building a grassroots networkdedicated to the goal of reducing tobacco use among adults and youthDevelop and strengthen policies that foster changecommunity normspractices regarding tobaccoIntervention AreasBuilding Coalitions and Including Diverse PartnersInclude how you plan to utilize members and grassrootsMeaningful waysWhat will they doHow will you train prepare themHow will they assist in reaching objectivesIntervention AreasDecreasing Exposure to Secondhand Smoke Work Plan must demonstrate a focus on:Reducing exposure to secondhand smokeReducing tobacco consumptionReducing tobacco-related morbidity and mortalityDecreasing tobacco related disparities by:Intervention AreasDecreasing Exposure to Secondhand SmokeWork Plan must demonstrate a focus on:Increasing knowledge, improve attitudes and increasing support for tobacco-free policiesEnforcing tobacco-free public policies and compliance with tobacco free policiesIntervention AreasDecreasing Exposure to Secondhand SmokeWork Plan must demonstrate a focus on:Educating businesses and workplaces on the Clean Indoor Air Act and its effectiveness Providing technical assistance on issues surrounding secondhand smokeIntervention AreasPreventing Youth InitiationWork Plans must demonstrate a focus on:reducing the initiation of tobacco use, prevalence, and morbidity; decreasing tobacco industry influence and eliminating tobacco related disparities among youth by:Intervention AreasPreventing Youth InitiationWork Plans must demonstrate a focus on:increasing knowledge, improving attitudes, increasing support for policies to reduce youth initiationdecreasing initiation through policies and programs in schoolsIntervention AreasPreventing Youth InitiationWork Plans must demonstrate a focus on increasing and enforcing restrictions on tobacco sales to minorsreducing susceptibility to experimentation with tobacco products and decreasing access to tobacco productsIntervention AreasDecreasing Advertising & PromotionWork Plans must demonstrate focus onreducing the promotion of tobacco on storefrontsgas stationscommunity eventsplaygrounds community at largecounter tobacco industry advertising and promotionIntervention AreasPromoting Cessation Among Adults and YouthWork Plans must demonstrate a focus onincreasing cessation among adults and youthreducing tobacco use prevalence and consumptionreducing tobacco related morbidity and mortalitydecreasing tobacco related disparities by: Intervention AreasPromoting Cessation Among Adults and YouthWork Plans must demonstrate a focus onpromoting the Quit Line (1-866-NOW-QUIT)demonstrating coordinated education of local health care providersmotivating local employers to offer cessation benefits to employeesThings to ConsiderWhat objectives will best suit the needs of your community?What is the most cost-effective and direct route to accomplishing the objective?Other Things to ConsiderCreate programs that are comprehensive reflecting assessmentcommunity actionvoluntary policies and enforcementsurveillanceOutcomes/ObjectivesLearning Action ImpactAwarenessBehaviorSocialKnowledgePracticeEconomicAttitudesDecisionsCivicSkillsPoliciesEnvironmentalOpinions MotivationsOutcomesLearningAwareness--Increase in AwarenessKnowledge--Increase in KnowledgeAttitudes--Change in AttitudeSkills--Increase in SkillOpinions --Change in OpinionMotivations--Change in MotivationOutcomesActionBehavior--Change in BehaviorPractice--Change in PracticeDecision--New DecisionPolicy--Change/New PolicyOutcomesImpactSocial--Change in Social NormEconomic--Change Economic ImpactCivic--Change in CommunityEnvironmental --Improved ConditionTarget PopulationWho you want to reachParticipantsClientsPatientsAgenciesCustomersEmployersCommunityActivitiesWhat you doAssessSurveyConductDeliverDevelopTrainMeetEducateProvidePartnerResourcesWhat you have --What you needStaffVolunteersTimeMoneyMaterialsEquipmentPartnersWhat Are These?Increase number of businesses with tobacco-free property from 5 to 10(Outcome or Objective)Make presentations to business owners/managers about …(Activity)Increase knowledge of dangers of SHS by 10 over baseline assessment(Outcome or Objective)Deliver brochures on…to…(Activity)Reduce number of merchants with tobacco ads at child eye level from 75 to 65(Outcome or Objective)Meet with… (Activity)Developmental ProcessObjective –increase/decrease from X to XOutcomes –what changes in learning/action do you need to accomplishPopulations –who will you need to targetActivities –what do you need to doResources –what resources do you have/needWork From the Top DownStart with the intervention areaReducing exposure to second hand smokeWhat is the problem in your community that causes exposure to second hand smoke?What change do you want to accomplish?Is the amount of change feasible, realistic?increase in number of employers who have smoke-free policies that include their property from 67 to 752 of the city’s 5 parks implement smoke-free policyIntervention AreaBuilding Coalitions & Including Diverse PartnersxDecreasing Exposure to Secondhand Smoke Preventing Youth InitiationPromoting Cessation Among Adults & YouthDecreasing Advertising & Promotion of TobaccoLong Term Objective and Estimated Completion Date: Increase/Decrease….by X# from the current # by 2010.Current Year Objective: Increase/Decrease some activity by a certain number from the current number:Increase….from 25 to 50Decrease….from 30 to 20Note: Do not combine both objectives onto one template.Put each objective on a separate form.ActivitiesResponsibilityPlanned Start & End DatesPerformance OutcomeSurveillanceHow will you learn what you need to know?Community ActionHow will you reach, educate your targets?Voluntary PolicyHow will you help targets make change?EnforcementHow will you help sustain the change?Intervention AreaBuilding Coalitions & Including Diverse PartnersDecreasing Exposure to Secondhand SmokePreventing Youth InitiationPromoting Cessation Among Adults & YouthDecreasing Advertising & Promotion of TobaccoLong Term Objective and Estimated Completion Date: Current Year Objective: What do you need to learn?What change in learning/behavior/impact do you want to achieve?What change do you want to achieve?What training/support does the target need to sustain change?Applicant Commitments and RequirementsProgram Staff RequirementsComprehensive ProgramsOne funded full-time position tobacco coordinator/managerMinimum 35 hours per weekCapacity Building ProjectsOne halftime position tobacco coordinator/managerMinimum 20 hours per weekReports, Trainings, and Media RequirementsSubmit monthly financial, quarterly program, and annual evaluation reports by deadlinesAttend all required trainings and conferencesCoordinate media with DOH, TPCB media coordinatorCommunity CommitmentsEnsure citizen input and involvementWork in collaboration with the Hometown Health CoalitionEquipment RequirementsComputerEmailInternetMicrosoft OfficePrinterUse of FundsGoals and objectives stipulated in work planFunds used only to support specific, community-based, primary prevention effortsClearly identified fiscal responsibilities; separation of programmatic and fiscal management responsibilitiesFunds NOT Used For:School-based programsEducation-focused programsCessation services or suppliesTreatment or medical services of any kindProjects unrelated to primary purposeLobbyingSubmitting a Proposalwww.cdc.gov/tobacco/bestprac.htmSubmission DeadlineFebruary 23, 2007 4:30 p.m.Received, not postmarkedLate applications NOT reviewedWhere to SubmitAddress for mail, delivery service or hand deliveryPage 12, item DBe sure to address correctlyNumber of Copies and ContentSigned original10 copiesAbstract --2 pagesIntroduction --5 pagesSustainability --1 pageEvaluation Plan --3 pagesBudget --4 pagesAdditional ContentPage limit does not include:Work PlanCommunity Partners PlanCommunity PartnersCommitment lettersRequired formsFormat12-point Arial font All sections except work plan10-point Arial fontWork PlanAll pages must be numberedApplication ContentApplication ContentAbstract2 pagesDetailed overviewClearConciseSpecificDescribe organizationScope of projectAmount requestingContentIntroduction5 pagesPrevious funding from DOH/TPEP or UAPBAccomplishments in reducing tobacco useCapacity to provide tobacco free education and serve unmet needsPrevious experience conducting policy, advocacy, media, training, community planning or community organization strategiesPrevious experience with community/population and ability to conduct program activitiesContentOrganizational capacity for sound fiscal managementOrganizational structureOrganizational chartExperience with financial administration of federal and state fundsKnowledge of federal and state laws and regulationsFinancial management systemContentIdentify organizations in coalition and support activitiesAssure adequate equipment to support staff and programContentSustainabilityCritical factor in today’s tobacco use prevention environmentContentStrategies for successful sustainability planExplore funding opportunitiesLong range fund development strategyDevelop effective messageCollect, report, celebrate outcomesBuild and maintain relationships with policymakers and organizationsShare decisions and activities with volunteers and coalition members to promote ownershipEvaluation is integral to your sustainability plan.ContentCommunity Partners PlanList of community partners (Appendix IV) Letters of commitment from key community partners.Indicate their over-all support for the objectives and planned activities described in the Local Program Work Plan. Describe their role in the proposed Local Program Work Plan including but not limited to contributions of resources. ContentCommunity Partners PlanEach application must also include: Community Partners Plan (Appendix V) demonstrates existing and promising community partnerships for tobacco controladdresses the growth, maintenance, and sustainability of your community partnership.ContentLocal Program Work Planaddress each of the required intervention areas (See Section II, D. Intervention Area Requirements).Each intervention area must include one (1) long term two (2) current year objectives planned activities (how the objectives will be accomplished), including timelines for eachContentOn the form provided (see Appendix VI)identify intervention arealong term and current year objectivesperformance outcomesplanned activitiesstart and end dates for planned activitiesresponsibility The proposed strategies must be based on those listed in Appendix I, Community-based Best Practices to Reduce Tobacco Use Grid.EvaluationProvide a detailed description of how program will be evaluated.Plan should reflect outcome indicators, objectives and activities outlined in the work plan.EvaluationBoth process and outcome evaluation methods and tools used to measure the effectiveness of the interventions and to monitor quality assurance and satisfaction with project activities must be described.Refer to CDC Key Outcome Indicators for Evaluating Tobacco Control Programs at http://www.cdc.gov/tobacco/indicators/keyindicators.htmProcess EvaluationsMeasure whether the program has been conducted in a manner consistent with the plan and the relationship of different program activities to the effectiveness of the program.Outcome EvaluationsMeasure the results of your program to the extent to which the program has achieved is stated objectives and the extent to which the accomplishments of the objectives can be attributed to your program.Evaluation DesignMust be submitted as part of the application and implemented at the start of the program. This should be completed either through self-evaluation or an outside contractor. Applicants must agree to participate in any other program evaluation by the DOH evaluation contractor during the contract period.Six steps of a good evaluation as they apply to tobacco prevention and control programsEngage stakeholdersDescribe the programFocus the evaluationGather credible evidenceJustify your conclusionsEnsure evaluation findings are used and share lessons learnedSelecting IndicatorsKey Outcome Indicators For Evaluation Comprehensive Tobacco Control Program provides information on selecting indicators and linking them to outcomes, the main focus of Step 3 (focus evaluation) and Step 4 (gather credible evidence).120 Evidence-based Key Indicators in CDC Publication!HOW DO WE CHOOSE????To make informed choices about which indicators are most suitable for your program, a panel of experts in the field of tobacco control rated each indicator on various criteria, including:Indicator CriteriaOverall qualityResources neededStrength of evaluation evidenceUtilityAccepted practiceFace validity to policy makersEvaluation of Key IndicatorsEvaluation of key indicators over time will help monitor progress toward expected outcomes and refine program activities as needed. Using well designed evaluation methods will increase your program’s and your evaluation’s chance of success. Logic ModelsDepict the presumed causal pathways that connect programs inputs, activities, and outputs with short-term, intermediate, and long-term outcomes.IndicatorsOutcome indicators are specific, measurable, observable, and measurable characteristics or changes that represent achievement of an outcome. Measuring outcomes is not sufficient for evaluating a tobacco control program. Equally important is process evaluation, which focuses of measuring program implementation.Indicator CriteriaOverall qualityResources neededStrength of evaluation evidenceUtilityAccepted practiceFace validity to policy makersOverall QualityThe general worth of the indicator as it relates to evaluating state tobacco control programs.Resources NeededDollar signs show the amount of resources (funds, time and effort) needed to collect and analyze data on the indicator using the most commonly available data source: the more dollar signs, the more resources needed. The dollar signs do not represent specific amount because the actual cost of measuring and analyzing an indicator varies according to the existing capacity of a state health department or organization to evaluate its programs.Strength of Evaluation EvidenceThe degree to which scientific evidence supports the assumption that implementing interventions to effect change in a given indicator (e.g., proportion of schools or school districts that provide program-specific training for teachers) will lead to measurable downstream outcome (e.g., reduced susceptibility to experimentation with tobacco products).UtilityThe extent to which the indicator is useful for answering evaluation questions for comprehensive state tobacco control programs.Face ValidityThe degree to which data on the indicator would appear valid to tobacco program stakeholders, such a policy makers.Accepted PracticeThe degree to which using the indicator to measure a tobacco control program’s progress is consistent with accepted practice.IndicatorsEach indicator in this publication is associated with one short-term, intermediate, or long-term outcome component in a specific logic model for each of the three goal areas:Preventing initiation of tobacco use among young peopleEliminating nonsmoker’s exposure to SHSPromoting quitting among adults and young people.IndicatorSeveral indicators, however, are associated with more that one goal area.Seven StepsThere are seven steps involved in planning and evaluating a state tobacco control program.The key indicators book provides assistance with Steps 1-4 and 7. It is best to go through the steps separately for each goal area and then consider program strategies and indicators across goal areas.The Seven1. Select the goal area that suits you best2. Select long-term outcomes for your program3. Select short-term and intermediate outcomes for your program4. Select indicators of progress toward your selected short-term, intermediate, and long-term outcomes.5. Select or design activities to achieve your selected outcomes.6. Implement your selected intervention activities7. Evaluate your progress toward achieving your selected outcomes.Step One: Goal SelectionFor program planning, it is often helpful to read logic models backwards; that is, begin with the long-term outcomes and trace a causal pathway back through intermediate outcomes, to short-term outcomes, to program outputs and program activities.After reviewing the logic models and your your area’s circumstances, select the goal area(s) that fit your needs.Step Two: Long-term OutcomesRead the outcome overviews for the long-term outcome components in the selected goal area’s logic model. The information will help you to understand the rationale and empirical support for the logic model pathway that links specific program activities with specific outcomes. Then, select one or more long-term outcomes, again thinking about your region’s needs.Step Three: Short-term and Intermediate OutcomesRead outcome overviews for each short-term and intermediate outcome component that is linked to your selected long-term outcome. Based on what your region’s needs are, select short-term and intermediate outcomes that will lead to your selected long-term outcomes.Step Four: Select Indicators of ProgressExamine the indicator rating tables relevant to the long-term, intermediate, and short-term outcomes you have selected. Compare ratings pertaining to the indicators’ overall quality, resources needed, strength of evaluation evidence, utility, face validity, and accepted practice. Select candidate indicators and learn more about them by reading each indicator profile. On the basis of your reading and your region’s needs, select indicators to show progress toward your selected short-term, intermediate and long-term outcomes.Step Five: Select ActivitiesProgram activities should be designed to achieve intended outcomes. Step Six: Implement ActivitiesProgram staff should implement intervention activities and monitor them to determine the degree to which activities have been implemented as intended. Step Seven: Evaluate ProgressMonitor indicators selected to assess your program’s progress over time and to compare your data with those of other states. Focus your evaluation design on answering your evaluation questions within your state by creating program objectives. Good program objectives are SMART (specific, measurable, achievable, relevant and time-bound). ImportantWhen a program is organized and planned on the basis of the goal area’s logic model, managers and evaluators essentially have an outline of the outcome evaluation plan early in the program planning process. As the program evolves, managers and staff can make adjustments to program activities, and at the same time, the evaluation plan. Evaluation data can be used to show the program’s effect and to inform planning and implementation of program activities.Budget and JustificationBudgetRequired budget items1.Computer2.Internet service3.Program evaluationBudget1. PersonnelSalaries and WagesComprehensive –FT—35 hours/weekCapacity Building—PT—20 hours/weekTitle of the positionPercentage of timeTotal annual salaryNumber of month’s salary Budget1. PersonnelFringe BenefitsNot to exceed 30% of salaryRate usedBasis of calculationPersonnelTotal:$Salaries% Effort# 0f MonthsAnnual SalaryAmount RequestedPosition Title & Name of Person in Position:Tobacco coordinatorJane Doe100 %12 $29,000$ 29,000Budget FormatAppendix VII Page 33Budget2. TravelIn StateMileage not to exceed $.42 (subject to change)Rates for meals and lodging at websiteNo meals reimbursed for day tripsAt least 2 person attend statewide conferenceAt least 3 trainings in LRTravel (in state)Total:$#___________Miles @$.42/miles$#___________Nights Lodging @$_________per night$#___________Days Per Diem @_________per day$Itemize other in-state travel costs:$Budget2. TravelOut of StateDescription of event/conferenceRational for attending Anticipated follow-upBudget estimateTravelLodgingMealsRegistration FeesOther expensesTravel (out-of state)Total:$_____________Airfare$_____________Registration$#___________Nights Lodging @$_________per night$#___________Days Per Diem @_________per day$Budget3. SuppliesItemized ListOffice SuppliesEducational Materials and Supplies Meeting ExpensesOther SuppliesTotal:$SuppliesSubtotalOffice Supplies (e.g. pens, paper and toner)_____Months x $______per month$Educational Supplies (e.g., pamphlets and posters)_____Months x $______per month$$$Budget4. ContractualName of ContractorMethod of SelectionPeriod of PerformanceScope of WorkMethod of AccountabilityItemized Budget and JustificationContract and Grant Disclosure and Certification FormRequest for Tax Payer Identification Number and Certification (W-9) FormContractsTotal:$ 25,500List name and type of contract.Excellent Evaluations Inc.--Evaluation$ 1,500Lynn Coleman—Coordinator—2000/mo x 12 months$ 24,000$$Budget5. OtherItemized ListInternetTelephoneCell PhonePostage/Shipping Copying/PrintingMust have 3 bids for printingNo personal accountsOther Total:$Telephone @$__________per month x _____months$Internet @___________per month x _____months$Cell phone @$__________per month x _______months$Printing/copying @________per month x ______months$Postage @__________per month x ______ months$$$$Budget6.Media/PublicityAdvertisingSponsorship7. Promotional ItemsPurchased itemsNot to exceed 5% Media/PublicityTotal:$List ads, radio or any other media/publicity cost.$$Promotional ItemsTotal:$Itemize promotional items and cost.$$Budget8. EquipmentCan include:ComputersFurnitureOffice MachinesReasonableRelated to work planIf equipment is not used for purposes outlined in the work plan, the fiduciary must reimburse DOH for the cost.Items costing $250 or more may be reclaimed by the DOH if you are not re-funded or if you do not re-apply for funding.EquipmentTotal:$List equipment items and cost$$Budget9. Administrative CostsCan include:RentUtilitiesInsuranceBookkeepingNot to exceed 10% of direct costs10% not to be uniformly adopted Needs to reflect actual costsTotal Direct Cost$ 42,400Administrative CostCannot exceed 10% of total Direct Cost$ 2,5446%$2,544Total Budget$ 44,944Contractors, Subcontractors and ConsultantsMust be identified in application (item 4 in Budget)Copy of resume included as attachmentIf unknown, must provide information in item 4 to DOH priorto awarding a contractOnly items in approved budget will be reimbursedContractors, Subcontractors and ConsultantsAbsolutely, positively must notbe an employee, either part-time, full-time, or on contract, with any state agency State Statute 19-4-1707. Restrictions on Contracts.(d)"In no event shall any state agency engage in a professional services or consultant services contract with a part-timeor full time employee who occupies a positionauthorized to be paid from extra help or regular salaries for a state agency."General Information see page 21Reimbursement GuidelinesMonthly basisActual costsItemized listing of expenses by line itemWithin approved budget line itemsNo advance paymentsGeneral InformationQuarterly reportingWeb based reporting systemReport activities from work planDue the 25thof month after end of quarterGeneral InformationProgram monitoringAt least one site visit per yearReview budget and work planDetermine if assurances being metEvaluate effectiveness of program expendituresSubmitting the ApplicationSubmitting an ApplicationApplications must be received by close of business (4:30 P.M.) February 23, 2007.Applications received after this date and time will NOTbe reviewed and will be returned to the applicant. Original and ten copies of the application with completed forms: Applicant Cover Sheet (Appendix VIII)Declaration of Funding Sources (Appendix IX)Table of ContentsAbstract (2 pages)Introduction (5 pages)Sustainability (1 page)Community Partners (Appendix IV) Submitting an ApplicationCommunity Partners Plan (Appendix V)Local Program Work Plan (Appendix VI)Evaluation Plan (3 pages)Budget (including justification) (4 pages)Letters of CommitmentCertification of Non-Profit OrganizationContract & Grant Disclosure & Certification Form (Appendix X)Attachments, if appropriateSubmitting an ApplicationReview for Compliance with RFA RequirementsApplications will bedate and time stamped upon receipt.Applications must bereceived by or before the deadline.Omission of any required document or form, failure to use required formats for response, or failure to respond to any requirement may lead to rejection of the application prior to the review.Evaluation and ScoringEach application will be evaluated and scored by a review committee on a scale of 0 to 100 points. Applications from a targeted needs area will receive up to ten (10) additional points. Funding will be awarded to the respondents receiving the highest scores until all available funds for this program are depleted.Point AssignmentsPriority given to ―targeted needs‖ areas. (Refer to County Specific Prevalence of Cigarette Smoking & Smokeless Tobacco Use -Arkansas 2001 –2005,pdf file available on the DOH website) Targeted needs area is defined as an area with high tobacco use rates. Applications from targeted needs areas may receive up to ten (10) pointsReview points awarded by the review committee. Points AssignmentTargeted Needs AreaCigarette Tobacco Use Rates27.1 & ><27.1 but >25.2Smokeless Tobacco Use Rates15.9 & ><15.9 but >13.4Points Added105Points Added105Points will be added based on the following criteria:Points AssignmentCapacity Building ProjectsCRITERIAAbstractIntroductionSustainabilityCommunity Partners PlanWork PlanEvaluationBudgetTotal Possible PointsPOSSIBLE POINTS5101010351515100Points AssignmentComprehensive ProjectsCRITERIAAbstractIntroductionSustainabilityCommunity Partners PlanWork PlanEvaluationBudgetPast Performance*Total Possible PointsPOSSIBLE POINTS231010351510*100Points Assignment*Points for Past PerformanceInvoices submitted accurately and by deadline (2) Budget utilized appropriately and in proportion to timeframe (1)Quarterly report entered correctly and by deadline (2)Attended DOH trainings and workshops (2)Responded timely to requests from DOH (1)Annual evaluation report submitted by deadline (2)Award NotificationWritten notification of awards will be sent by April 30, 2007. Applications not approved for funding will also be notified in writing by this date.