MEMO TO MEMBERS AND VISITORS OF THE QUANTUM THEORY by dnc16003

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									           MEMO TO MEMBERS AND VISITORS OF THE QUANTUM THEORY PROJECT

The Quantum Theory Project is a group of 12 faculty members of the Physics and Chemistry
Departments, about 12-14 postdoctoral associates, and about 25 graduate students who have
one or more of these faculty members as supervisors and thesis advisors. The Project is
served by an Office Manager, a Program Assistant, a Senior Secretary, a Senior Word
Processing Operator, a fiscal assistant, and two or three student assistants.

A long-standing hallmark of QTP is sharing of scientific initiatives, of research resources, and
of responsibility for the functioning of the Project. Experience has shown this respect and
shared responsibility to be a significant benefit to all group members in order to make this
sharing effective, QTP needs a few rules and procedures. These have evolved over many
years. Thus, all are asked respectfully to abide by the following procedures and rules.

                                        COMMON AREAS

These areas, such as the interaction area, must be kept clean by those who use them. You are
welcome to use the refrigerator, toaster, microwave, etc., but please, clean up after you use
the facilities.

       • If you use the microwave or toaster, please use the air filter while you heat and eat
your food.
       • If you eat at the table, wipe it off after you eat.
       • If you use the “community” dishes, wash, dry, and put them away.
       • If you take the last of the coffee, turn the burner off.
       • If you use the last of the supplies, let the staff know.
       * Unless you are cleaning the sink, be sure the strainer is in the drain.

These areas are here for the entire project to use and enjoy, so please be responsible.

                                     PERSONAL OFFICE AREAS

Everyone should keep his or her office in reasonable order. While we all have different working
habits, differing degrees of clutter, etc., it is important to keep piles of paper, journals, and
other bulky materials off the floors. A reasonable amount of order will leave a favorable
impression of our Project as well as help the housekeepers. Those in shared offices are
reminded to respect the property of colleagues, and the space assigned to them.

If you take a book or paper from anyone, even for a few minutes, SIGN for it. Please do not
disturb others with noise.
                                         LOCK UP

To minimize loss of books and other valuables, you are asked to lock your office when you
leave it (even for relatively short intervals). Outside of regular University business hours, all
secretarial offices and the printer room (2300 NPB) should be locked. The reading room (2228
NPB) should remain locked at all times. Please encourage your office partner (if you share a
room) to follow this practice. Though locking and unlocking is a bit of a bother, replacing stolen
equipment is rather nastier. Also, please turn out the lights if you intend to be away from your
room for any length of time.

                                    USE OF THE READING ROOM

All of the books and journals in the reading room have been bought from grant funds and
other hard-earned money for your convenience. Many have been contributed by faculty. New
book titles are posted for a short period of time after their arrival.

       • Reshelve all books in their proper place when you are through using them.
       • Borrowers must be members of QTP.
       • No material may leave the QTP area

Do not remove any book from the reading room without signing for it. To sign a book out:
       • print your name and the date you check out the book on the card located in the
pocket on the back cover of the book,
       • slip the card into an empty blue placeholder (located at the right end of each shelf of
books) and
       • place the blue placeholder into the space where the book was located.

Please help us keep our reading room up-to-date and easy to use.

                                         STAFF SERVICES

Project faculty members and visitors of faculty rank are the only persons with direct access to
staff services. Graduate students and postdocs should submit work through the faculty
member with whom they work. Material to be copied should be given to the Office Manager,
along with the following information: 1) date needed by, 2) number of copies, 3) account to be
charged for the copies, and 4) any special requests, i.e. duplexed, stapled, collated, etc..
Except in an emergency (as decided by the Director), grant proposals will be given top priority
and the remaining work will be done in the order that it is received. Clear instructions are to be
given in writing. Tests, quizzes and other departmental work, as well as purchases and travel
on Chemistry or Physics accounts should be handled by the appropriate Chemistry or Physics
staff.

                                         OFFICE SUPPLIES

Chemistry members should check with the appropriate Chemistry staff to determine their rules
regarding office supplies. Physics members should do the same with the Physics staff.
COMPUTING

Details about the QTP Computing Laboratory and the use of the equipment in the graphics lab
are located in the booklet “Introduction to Computing at QTP”. Further information is available
at http://www.qtp/ufl.edu/slaterlab/. If you have other questions, please contact the
Manager of the Laboratory, Dr. Erik Deumens (2334 NPB).

The overall structure and some basic guidelines are given below:

       A. Computing on the QTP Computing Lab machines is handled by the Manager and
are monitored by the QTP faculty. Newcomers should arrange for user access to the system by
contacting Dr. Deumens.

       B. Admission to the Laboratory Machine Room (2250 NPB) is only allowed with prior
authorization from the Manager.

        C. There is a public computer and scanner in 2220 and a variety of manuals in 2334
NPB. In most cases, this equipment was obtained for the general use of the Project. In some
cases it was purchased by one member who makes it available for all of us. This means:

              1. Take care of the equipment - when moving modems or terminals do not
generate “rats nests” of wires or jerk on the AMP plugs, etc.

                  2. Never remove manuals or computer literature - it can only be used by all of
us if it is available where we expect to find it.

            3. Please report equipment and system problems promptly and directly to
sysmgrs@qtp.ufl.edu

        D. If you have access to a terminal or workstation, it was more than likely purchased
with funds that QTP extracted from one of the departments or on a grant fund. One must take
care of them just as with any common property. When terminals or workstations are scarce,
one must be prepared to share with Project members even if they are not your office mates.
Solaris workstations, use the screen lock feature so you will see the Message of the Day
(MOTD) each time you arrive. The MOTD is also available on the web:

                                    http://www.qtp.ufl.edu

        E. The computing equipment in QTP is for the use of its members only: exceptions to
this policy must have prior approval by the Manager of the Computing Lab.

      F. NERDC should be handled by inquiry to the Manager. Those needing large amounts
of CPU time on the NERDC machine (RS6000/SP) should apply jointly with the faculty member
of     QTP with whom they are working for a Research Computing Initiative allocation. RCI
Guide lines and Application forms are available by e-mail.


                                           COPYING

Copy costs continue to increase, so please be frugal. All copying on the QTP and Chemistry
machines must be authorized by QTP faculty. The QTP copy machine is located in room 2308.
Each QTP faculty member has an account number that will be used by his/her group.

                                             KEYS

NEVER lend, give, etc., keys to non-members without prior permission of the Director. Return
Physics Building keys to 2230 NPB or 2234 NPB when your stay at QTP has ended. All other UF
keys should be returned to the person from whom they were received.

                                  LONG DISTANCE PHONE CALLS

Long distance calls are limited to faculty and faculty-rank visitors and must be signed for. To
make a domestic long distance call, press 9 (for an outside line) then 1 for long distance, then
the 10 digit telephone number. All international calls should be made using 9-011-country
code-city code-phone #. PLEASE LOG ALL LONG DISTANCE CALLS. If you cannot find a log sheet
by the telephone you use, please go to 2230 and request one.


                                            FAXING

The fax machine is available for QTP use. Receipts must be signed on the top 1/3 of the receipt
with the sender’s name and whether the fax is research, departmental, or personal.

                                             MAIL

Each visitor and member of QTP is provided with a mailbox in the Physics departmental mail
room. Check your mailbox regularly. Outgoing mail should be taken to 2300 and placed in the
appropriate tray on the table to the left of the door. PLEASE put your initials followed by your
advisor’s/host’s last name in the upper left corner of the envelope. If you do not, your
mail will be returned to you unsent.

The correct format for addressing business mail is all caps, no punctuation, and:

              INDIVIDUAL’S NAME
              UNIVERSITY OF FLORIDA
              QUANTUM THEORY PROJECT
              PO BOX 118435 (if for delivery: Lemerand Dr & Museum Rd)
                GAINESVILLE FL 32611-8435

Mailing supplies are located in 2308 on the filing cabinets along the side wall - inked stamps
for air mail, first class, etc. as well as campus envelopes, QTP regular and window envelopes,
etc. Please indicate the type of mail service desired (i.e. printed matter, air mail, first class, etc.).

For domestic mail in a #10 (business) envelope you do not need a mail service stamp of any
kind.

For domestic mail in larger envelopes to be sent first class you must use the “first class” stamp
just above the recipient’s address. Any envelopes larger than a #10 will be sent 3rd class
unless otherwise marked.

All international mail other than #10 business envelopes must be stamped “air mail” or it will
be sent as third class mail. If you need any help, please ask one of the staff or student
assistants.

                                               SEMINARS

QTP seminars (http://www.qtp.ufl.edu/seminars_qtp.html) are held on a weekly basis in 2205
and arrangements to present a seminar should be made with the Seminar Coordinator. After
a date has been chosen for your seminar, the information about your seminar (your full name
and title, home institution, date and title of your seminar) should be sent to Jim Folks 2234 so
the information can be published.

                                                GENERAL

Please make an effort to get to know Project members. Faculty should make a particular effort
to introduce new graduate students, postdocs, and visitors. We will try to announce visits and
seminars on a regular basis.

Please let one of the staff know if you have a problem with any QTP equipment other than
computers - whether you have a paper jam, the machine is low on toner, etc.

It is also essential that everyone - new employees, visitors, and volunteers alike - meet with
the Office Manager to complete the Welcome Packet. This will ensure that your payroll signup
and/or coverage by worker’s compensation insurance for the duration of your visit is in order.
Please notify the Office Manager of any address change during your stay.

The week prior to your departure, please provide the Office Manager with a forwarding
address, fax, phone, and e-mail address. Also, if you are on Chemistry payroll, you must
complete an exit form and take it to the Chemistry Personnel Department. If Physics, please
see Billie Hermanson in the main Physics office.
These rules are not meant to be offensive or constraining but to make explicit some working
relationships which have evolved over the years to help QTP continue to be the unusual
professional community it has become. We count on your cooperation in making these
procedures work.

Thank you and enjoy your visit!!

Erik Deumens and Kennie Merz
Co-Directors, Quantum Theory Project
                                         ODDS AND ENDS

                                              BICYCLES

According to Florida’s Bicycle Safety Laws, “the bicycle is legally defined as a vehicle.
Bicyclists have the same rights to the roadways, and must obey the same traffic laws as
the operators of other vehicles.” If a bicyclist is cited for violation of these safety laws, fines
ranging from $45 and up may be incurred. Some of the things you need to remember if you
are a bicyclist here are:

       ••A bicyclist must obey all traffic controls and signals.

       ••A bicyclist must ride with the flow of traffic.

       ••A bicyclist riding on sidewalks must yield the right of way to pedestrians and must
give an audible signal before passing.

Please see the Office Manager in 2230 NPB to receive pamphlets which detail the laws and
give some tips on safe riding.

                                     NEED HELP WITH ENGLISH?

English for Speakers of Other Languages (ESOL) is a program sponsored by the School Board
of Alachua County and offers free classes taught by State-certified Teachers. For further
information, please see the Office Manager in 2308 NPB or check with the Coordinator,
International Faculty and Scholar Services at the International Center, 123 Grinter Hall.


                                             LIGHTNING

CNN recently called Florida the “lightning capital of the world” and Alachua County is situated
in the heart of lightning alley. Newcomers to our area should be aware of the following safety
tips (excerpts from the National Weather Service web site at http://www.srh.noaa.gov/jax/cgi-
bin/master.pl?suite=safety

Outdoors

        ••If you can hear the thunder, you are close enough to the storm to be struck by
lightning.

       ••Get inside a building or an all-metal vehicle with the windows rolled up. Avoid
leaning against vehicles. Get off bicycles and motorcycles.
      ••Do not take shelter in small sheds, under isolated trees, or in convertible
automobiles.

      ••Get out of the water, off the beach and out of small boats. If caught in a boat, crouch
down in the center of the boat, away from metal hardware.

        ••When there is no shelter, avoid the highest object in the area. Your best is to crouch
in the open.

       ••Do not use metal objects like golf clubs, tennis rackets and tools.

        ••Do not work on fences, telephone or power lines, pipelines, steel, antennae, or on
roof tops or other high places. Stop work on heavy tractors and heavy construction equipment.
Do not seek shelter under the equipment.

      ••At construction sites, move to a location under a solid roof...avoid openings such as
windows or doors.

       ••Don‘t take shelter under a carport or in an open garage.

       ••If you feel your skin tingle or your hair stand on end, lightning may be about to strike
nearby. Immediately squat low to the ground on the balls of your feet, place your hands on
your knees with your head between them, make yourself the smallest target possible, and
minimize your contact with the ground.

Indoors

       ••Stay away from open doors and windows, metal pipes, sinks, and plug in electrical
devices.

       ••Stay out of the shower or bathtub and stay off the toilet.

       ••Do not use a corded telephone or a computer.

       ••Unplug major appliances such as televisions.

      ••Turn off air conditioners - power surges from lightning can overload the
compressors.


                                            FIRST AID

Persons struck by lighting carry no electrical charge. Any person struck lightning by needs
PROMPT medical attention.
The QTP home page is locate at this URL: http://www.qtp.ufl.edu/
At this URL: http://www.qtp.ufl.edu/internal/members-links/index.html accessible only
within QTP, you will find a myriad of links that you might find helpful during your stay here at
QTP. Check them out and if you see anything that is confusing, doesn’t work, or have an idea
for something you think would be a helpful addition, please let me know – parker@qtp.ufl.edu.

LINKS FOR MEMBERS - http://www.qtp.ufl.edu/internal/members-links/index.html

   •   Calendars
          o Faculty Monthly Schedule
          o Faculty Weekly Schedule
          o Staff Student Assistant Schedule
          o Travel Schedule

   •   Chemistry Info
          o Chemistry Exit Interview Form
          o Chemistry Teaching Schedule for Spring 2005

   •   Departmental meal allowances for speakers

   •   Letterheads & Fax Coversheets

   •   QTP Institute & Member Info
          o Floor Plan
          o Roster
          o Physics Presentation

   •   Reading Room
          o List of Books Sorted by Author's Last Name
          o List of Books Sorted by Title

   •   Semester Appointment Dates

   •   Seminar Rooms Information
          o Seminar Rooms Contact Info & Reservations in Chemistry, Physics, & QTP
          o 2228 Seminar Room Schedule
          o 2304 Meeting Room Schedule

   •   PCard Purchase Request From

   •   Proposal Info
          o IDC Rate Agreement
           o   Letter of Intent (download Microsoft Word document, works in Internet
               Explorer)
           o   Proposal Development
           o   PeopleSoft Tutorial
           o   PeopleSoft Proposal Entry
           o   Proposal Facts 5-205-2005
           o   Sponsored Research Proposal Facts
           o   Tuition on Proposals
           o   Research Proposal Request for Physics Department Funds/Space (download
               Microsoft Word document, works in Internet Explorer)

   •   Other Links
          o Hotel Listings
          o Travel, Food, Lodging
          o New Resident Information
          o List of students who Graduate from each Professor
          o Other Useful Links



UF LINKS

   •   Agency Awards - Search Database for Grants
   •   Contracts & Grants
   •   DDD
   •   DSR Database Search for Grants
   •   Environment Health and Safety
   •   Forms
           o Academic Affairs Online Forms
           o Cost Share Form for CLAS Grants
           o DSR Online Forms
           o Samples Forms, Reports, Processes
           o Website and Forms for Grants U.F. Contracts and Grants website
   •   Graduate Education - Faculty Information
   •   ID Card Services
   •   International Center
   •   Mail & Document Services
   •   Physics Departmental Information
   •   Property Management System
   •   Purchasing
   •   Reitz Union
   •   Research & Graduate Education - DSR
   •   SodaShoppe
   •   Traffic & Parking
   •   Travel
   •   Tax Services Office - Steve Sauls
   •   U.F. Physical Plant




                               University of Florida & Gainesville Information List

                                                     UF Links
UF Registrar Home Page                                          UF Home Page
http://www.reg.ufl.edu                                          http://www.ufl.edu
UF Gator Link E-mail Account                                    UF Libraries
http://www.gatorlink.ufl.edu/create.html                        http://web.uflib.ufl.edu/
UF Student Health Care Center                                   UF Counseling Center
http://www.health.ufl.edu/shcc                                  301 Peabody Hall
352-392-1161                                                    392-1575
UF ISIS                                                         UF TeleGator
http://www.isis.ufl.edu                                         352-374-2867
University of Florida International Center:                     Florida Museum of Natural History:
       http://www.ufic.ufl.edu/                                         http://www.flmnh.ufl.edu/

UF Kiosk Locations
107 and 222 Criser Hall
101 Academic Advising Center
ID Card office in the Hub
Reitz Union grounds floor by hotel
Reitz Union first floor by Information Desk
Health Science Center by Java Hut
Law School by Cafeteria
Library West Lobby
O’Connell Center Gate 1

                                                  English Classes
English Language Institute                                      The International Learning Center
PO Box 117051                                                   At First Baptist Church
315 Norman Hall                                                 425 West University Ave
Gainesville, FL 32611-7051, USA                                 Gainesville, FL
Phone: (352) 392-2070                                           373-5030
Fax: (352) 392-3744
Email: StudyEnglish@eli.ufl.edu
http://www.eli.ufl.edu/
Free English Classes
Sue Sandeen
373-4742
Sandees32605@aol.com

                                         Government Agencies and Services
Florida Department of Transportation                        State of Florida
800-780-7102                                                Gainesville Division of Driver Licenses
                                                            Examination Office: 352 955-2111
                                                            http://www.hsmv.state.fl.us/html/dlnew.htm
City of Gainesville                                         Service Agencies
City of Gainesville: (352) 334-5013                         Alachua County Chapter American Red Cross
Mayor's Office: 352-334-5015                                352-376-4669
Mosquito Control: 352-334-5015                              Salvation Army: 352-376-1743
Non-Emergency Police Response: 352-334-2575
Fire Department: 352-334-2590
Alachua County                                              Social Security Administration
Animal Control: 352-955-2333                                1610 NW 23 RD Ave.
Crises Center: 352-338-0800                                 Gainesville, FL 32608
Office of Senior Services: 352-334-0808                     (352) 375-4178
Social Services: 352-955-2471                               Locate a SSA office
Veterans Services: 352-955-2467                             http://s3abaca.ssa.gov/pro/fol/fol-home.htm
Emergency Management: 352-374-5223
Parks and Recreation: 904-462-2147 X247
Public Health Unit: (352) 334-7900
RTS: http://www.go-rts.com/
Alachua Country Circuit Court
http://www.clerk-alachua-fl.org/clerk/courthse.html
International Organization                                  National School District Locator
http://grove.ufl.edu/%7evisa/                               http://nces.ed.gov/ccd/districtsearch/
Florida Department of Environmental Protection              Other Services
http://www.dep.state.fl.us/parks/district2/index.asp        Educational Testing
                                                            http://www.ets.org/
Volunteers For International Student Affairs (VISA)         Police
http://grove.ufl.edu/~visa/                                 Call 9-1-1 or your local emergency number
                                                            emergency only
                                                            Be prepared to tell:
                                                            1. What has happened
                                                                 2. Where it has happened
                                                                 3. Your telephone number

                                                       Hospitals
Veterans Administration Medical Center                           North Florida Regional Medical Center - Ma
1601 S.W. Archer Rd.                                             Number
Gainesville, FL 32608                                            6500 W Newberry Rd
(352) 376-1611                                                   Gainesville, FL 32605
                                                                 (352) 333-4000
Shands at the University of Florida
1600 SW Archer Rd.
Gainesville, FL
(352) 395-0111

                                                  Phone Companies
AT&T                                                             Bell South
http://www.att.com                                               New Installation/Add Services: (352)780-235
                                                                 Repairs: 800-246-8464
                                                                 Other: 800-826-6290

                                                       Housing
Apartment Finder                                                 Apartment Hunters
http://www.gvillejunction.com/                                   http://www.apartmenthunters.com/
Featured Apartments                                           can Apartments
http://home.digitalcity.com/gainesville/real_estate/          apartments.royal-american.net/
Off Campus Housing                                          College of Liberal Arts off campus housing
http://www.housing.ufl.edu/housing/Facilities_OffCampus.htm http://www.clas.ufl.edu/faculty/visiting.html

                                                   Miscellous Items
CarFax-Vehicle History Reports                                                  Gainesville Information
http://www.carfax.com                                              http://search.yahoo.com/bin/search?p=gainesville+


Car Value Sites:



Furniture Rental                                                 Gainesville Regional Utilities
Cort Business Services                                           PO Box 147051
http://www.cort1.com/                                            Gainesville, FL 32614
                                                    Main Number: 352-334-3400
                                                    Customer Service: 352-334-3434
                                                    Power Failure or Downed Power Line: 352-33
                                                    Water/Wastewater Service or Repair: 352-33
Hippodrome State Theater schedule:                  Gainesville Sun:
http://hipp.gator.net/                              http://sunone.com/alachua/

Maps on Us:                                         National Geographic Map Machine
http://www.MapsOnUs.com/                            http://plasma.nationalgeographic.com/map

National Weather Service:                           University of Florida Dept. of Physics Weath
http://www.noaa.gov/                                Station
                                                    http://www.phys.ufl.edu/weather/

Public Calendar by WUFT:
       http://www.wuft.org/tv/calendar/index.html

								
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