Basic Training for the Student Information System (SIS) by ngs20854

VIEWS: 21 PAGES: 34

									            Basic Training for the
Student Information System (SIS)




                                Teri Eckman

                                    Director
              Enrollment Management Systems
Basic SIS Training

     SIS is comprised of four fully integrated functional
      applications
        Admissions

        Student    Records
        Billing/Receivables

        Financial   Aid Management
     Navigation
        SIS   is screen driven
        Keyboard     (tab, enter, arrow keys)
        Mouse     (to click on an area of the screen)
SIS Help

     Element Help
       Clickon any field and hit your “F2” key to
        access help for that particular field.
       Most fields have an explanation, values, and
        descriptions.
     Screen Help
       Click on the “Action Line” and hit your “F2”
        key to access the description of that screen.
       Most screens have an explanation of the
        purpose of the screen and how it is used.
Help

             SALUTATION
007 Biographic & Demographic 1                                (AA008 )
               Class: ALPHA-NUMERIC        Length: 04

                  _________ Course: ___________ Term: ___
Screen: ___ SID: The salutation the system will use on all letters and labels it
                  produces for the student. The salutation should be entered in
                  upper case.
Name: ________________________________
                Values:                   Salutation: |   Special Name Flag:
              V               (BLANK) - Restriction:
                               Directory                  Suppress Name Roll: _
              V                  MR   - Mr.
        Birth Date: __________                                 Do Not Delete: _
              V                  MISS - Miss
        BirthVCity: ____________________ State: __ Country: __
                                 MS   - Ms.
              V
            Gender: _            MRS - Mrs.
              V                  DR   - Dr.
    Marital Status: _
              V                  REV - Rev.
              V
 Ethnic Background: _            RB   - Rabbi
 Current Visa VType: __
              V
                                 BR         Place cursor on the field you want
                                      - Brother
                                 SIS - Sister
                                                         Visa Type Applied: __
       Citizenship: __                     information on and hit the “F2” key.
  State of Origin: __
 County of Origin: ___
 Country of Origin: __
             ===============================================================================
Home LocationPage 001 of 001
              Code: ___        Next page: END                      Change topic to: ________
             PF4=exit                   Previous topics: _ AA003
      Previous SID:
            Long Name:
   Previous Names: ________________________________
                         ________________________________
Dup Ex: _
                  SSN: ___________      Prev:               Date Last Maint:
Logging On


                        Welcome to the UCR/IBM Network

                        Please Select Your Application


Code       System


CI         CICS             On Line Transactions
K          KEYMAST          Data Entry
T XXXXXX   TSOUCR           FOCUS, DB2, Program Development




Enter code or system and replace XXXXXX with your USERID



CI                          Type “CI” to access On Line Transactions
Logging On

 ULOG01

                         Welcome to CICS at UC Riverside

                                 Date: 09/05/06
                                 Time: 10:23:51


 MESSAGES REGARDING CICSP WILL BE DISPLAYED IN THIS AREA.




Enter the following:

          Userid:   EOPTE
          Password: ******
          New Password:
                                             Enter your Userid and Password.
                                                    Hit the “Enter” key.
CICS Menu

                         University of California, Riverside
                                Cics Application Menu               Time: 10:48:19
                                                                    Date: 09/05/06
 Transaction    Description
   CACC         Credit card transaction search
   CASH         Department Cashier System
   EQ00   *     Equipment Inventory
   ID00         IBM Valid Account Maintenance
   SDUP         SIS-PLUS Duplicates System
   SIS    *     Student Information System
   STHS   *     Storehouse
   UMSG         Online Message Maintenance
   ZPAN         Access to UCR Source Code

                                                            Type SIS and
                                                          hit the “Enter” key.


   PF1 - Help        PF3 - Logoff        PF8 - Page       PF12 - Clear Screen

   Enter Transaction and Press Enter: SIS                         System: CICSP
   You may access any Transaction that has an *
FERPA and
Electronic Audit Trail Notice

                     > > >   N O T I C E   < < <




   YOU ARE ATTEMPTING TO ACCESS INFORMATION THAT IS PROTECTED BY FEDERAL
   PRIVACY LAW.   DISCLOSURE TO UNAUTHORIZED PARTIES VIOLATES THE FAMILY
   EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA).     YOU SHOULD NOT ATTEMPT TO
   PROCEED UNLESS YOU ARE SPECIFICALLY AUTHORIZED TO DO SO AND ARE INFORMED
   ABOUT FERPA.   WHEN ACCESSING THE SYSTEM, YOU MUST ACCESS ONLY THAT INFOR-
   MATION NEEDED TO COMPLETE YOUR ASSIGNED OR AUTHORIZED TASK.     YOU MAY
   COMMUNICATE THE INFORMATION ONLY TO OTHER PARTIES AUTHORIZED TO HAVE
   ACCESS IN ACCORDANCE WITH THE PROVISIONS OF FERPA.     IF YOU HAVE ANY
   QUESTIONS ABOUT THOSE PROVISIONS, PLEASE CONTACT:


              Teri Eckman      (951) 827-5791
                                                                 Hit the “Enter” key to proceed.

   Access to the information within this system is recorded in an
   ELECTRONIC AUDIT TRAIL




                                           UNIVERSITY OF CALIFORNIA, RIVERSIDE
  SIS MENU

      001 SIS Menu (P R O D U C T I O N          SYSTEM)

      Screen: ___     SID: _________     Course: ___________        Term: ___     Printer Code: __

           SHARED COMPONENTS                               OTHER SIS MENUS
                                                              Course
             Screen
            2 Name Search                                             screens require
                                                      Course relatedStudent Records Menu
                                                              101
            3 the Addresses
  If you know All screen that                                  enter the course Menu
                                                        you to201 AdmissionsID.
you want to     Permanent Address
            4access, you can type                             301 Financial Aid Management Menu
                                                           The course ID uses
                Local Address
            5 (and hit enter)
      it here                                                 401 Billing/Receivables Menu
                                                              a 4-4-3 format.
            6 Billing Address / 27 Billing Add                501 Housing Menu
  to go directly to that screen.Demographic 1
            7 Biographic &                                    601 On Course Menu
                                           Student ID                                        Term
            8 Biographic & Demographic 2
                                Type the SID here to go directly to                   Term related screens
            9 Biographic & Demographic 3
                                      the student’s record. RJE SIS Batch Job you to enter the correct term
                                                                              require Submission
                                  You can also type in as RJ2
           11 Information Release Restrictions much SIS Batch Job Index          code to access information.
                          of the name (last first) to
           12 SIS Student Delete/ID Change go to the student’s                    Enter 06F to see Fall 2006.
                              record or to Report
           13 Student Immunization a list of possible matches.  40 Operator Security Profile
           15 Next-of-Kin Addresses                             41 Operator Screen Access List
                 This is the main menu and shows the menu screen numbers for
          20    Special modules Menu               48 SIS Holds & Comments
               the otherDepartments(Admissions, Financial Aid, Billing and Registrar).
          30   School Code Menu
                                                       *** SO     SIGN OFF SIS/PLUS ***
                             From this menu you can move to other submenus.
                                 Use the tab key to navigate within the screen.
                     Help is available on any field by hitting “F2” (exit by hitting “F2” again)
Logging Off


 001 SIS Menu (P R O D U C T I O N    SYSTEM)

 Screen: ___
         SO    SID: _________   Course: ___________     Term: ___   Printer Code: __

     SHARED COMPONENTS                          OTHER SIS MENUS

     2   Name Search
                         Type SO and hit enter
                                           101        Student Records Menu
     3   All Addresses                          201   Admissions Menu
     4   Permanent Address                      301   Financial Aid Management Menu
     5   Local Address                          401   Billing/Receivables Menu
     6   Billing Address / 27 Billing Add       501   Housing Menu
     7   Biographic & Demographic 1             601   On Course Menu
     8   Biographic & Demographic 2
     9   Biographic & Demographic 3
                                                RJE   SIS Batch Job Submission
   11    Information Release Restrictions       RJ2   SIS Batch Job Index
   12    SIS Student Delete/ID Change
   13    Student Immunization Report             40   Operator Security Profile
   15    Next-of-Kin Addresses                   41   Operator Screen Access List

   20    Special Departments Menu               48    SIS Holds & Comments
   30    School Code Menu
                                            *** SO    SIGN OFF SIS/PLUS ***
Logging Off



      University of California, Riverside          IA SIS/PLUS


      ******************************************************
      *****                                               *****
      *****   L O G O F F      I N S T R U C T I O N S    *****
      *****            (PRODUCTION SYSTEM)                *****
      ******************************************************


        1. PRESS THE   "PF3"    KEY TO EXIT BACK TO MAIN MENU




    Hit the “Enter” key to proceed.


                                             INFORMATION ASSOCIATES, INC.
Logging Off

                         University of California, Riverside
                                Cics Application Menu               Time: 10:48:19
                                                                    Date: 09/05/06
 Transaction    Description
   CACC         Credit card transaction search
   CASH         Department Cashier System
   EQ00   *     Equipment Inventory
   ID00         IBM Valid Account Maintenance
   SDUP         SIS-PLUS Duplicates System               You are still logged
   SIS    *     Student Information System
   STHS   *     Storehouse                                 into the system.
   UMSG         Online Message Maintenance
   ZPAN         Access to UCR Source Code
                                                      To exit completely, hit “F3”
                                                                  OR
                                                          close the program.


   PF1 - Help         PF3 - Logoff       PF8 - Page       PF12 - Clear Screen

   Enter Transaction and Press Enter:                             System: CICSP
   You may access any Transaction that has an *
Screen CAL
Term Calendar


  CAL   Term Calendar

  Screen: ___   SID: __________        Acad Unit: C   Main Campus
                                            Term: 06F 2006 Fall

         Term Status:       R Registration
       Scheduler Run:       __________             First FA Refund: 09-25-2006
   Late Reg/3rd Week:       10-13-2006        Fin Aid Auto Backout: Y
          Graduation:       12-16-2006

           Session:                            _                 _                   _

  Session Begins      -   09-25-2006      __________         __________           __________
            Ends      -   12-16-2006      __________         __________           __________
    Class Begins      -   09-28-2006      __________         __________           __________
            Ends      -   12-08-2006      __________         __________           __________
   Drop/Add Ends      -   10-06-2006      __________         __________           __________
      Fee Eff Dt      -   08-15-2006


  Statement Due |-        09-15-2006      10-13-2006         11-15-2006
  Dates for Term|                        Term Calendar
          Delete -            _                _                 _                   _
                             This screen shows all dates for a particular term.
Screen 011
Release Restrictions


 011 Information Release Restrictions             LastName, FirstName MiddleName


 Screen: ___ SID: 860xxzzzz Course: ___________      Term: ___


                 Y     ALL INFORMATION is Restricted/FERPA Hold
 Y   Directory Restriction


 Y   Name                          THE INFORMATION CATEGORIES MARKED WITH A 'Y'
 Y   Local Address                 ARE RESTRICTED.   SUCH INFORMATION MAY NOT BE
 Y   Permanent Address                   A OUTSIDE THE UNIVERSITY.
                                   RELEASED “Y” in this field means that
 Y   Telephone Number                     ALL information is withheld.
                                  ________________________________________________
 Y   Date of Birth                |No other information can be released on any
 Y   Place of Birth               |student without the express written consent of
 Y   E-Mail Address               |the student.   Please direct any questions you
 Y   Dates of Attendance          |have on the PRIVACY of the student data to the
 Y   Previous schools attended    |campus FERPA Officer, Teri Eckman (951)-
 Y   Degrees Awarded                                                   A “Y”
                                  |827-5791 or E-Mail teri.eckman at ucr.edu  next to any field
 Y   Major                                                                 means
                                  |_______________________________________________ that that
 Y   Honors                                                       Information should be withheld.
 Y   Sports Participation
 Y   Height/Weight of Athlete
 Y   Ethnicity (Internal Mailings)                                   DECEASED
Screens 002 and 102
Search



  102 Name Search                                    Applicant, Jane

  Screen: ___      SID: Applicant J Course: ___________     Term: ___
                                                                                A   B   S   F
            Name                      SSN      Col Deg   Maj    Sex Birthdate   M   R   R   A
    1 Applicant, Jane                        HS    BA    IDST    F   01-01-1987 Y   S   Y   Y
    2 Applicant, John            555-55-5555 ZZ    ND    SSPM    M   01-01-1960 Y   S   Y



     To pull up the student
   type the line number here
     and hit the “Enter” key.
                                    Screen 002 – includes SSN, City, State, Zip, Gender
                            Screen 102 – includes SSN, College, Degree, Major, Gender, Birth date


                        You can access these screens directly by typing the number on any action
                      line or the SID field you can type as much of the name (last name first name)
                  2
     Line Number: ___
                                                directly or to go through a list of possible matches.
                         to pull the student up 011
                          Previous Screen:                Search Key: APPLICANT
Screen 041
Operator Screen Access List


  041 Operator Screen Access List

  SCREEN: ___        SID: _________       Course: ___________        Term: 06F

  SCREEN ACCESS - OPERATOR 0840             UGAO (EOPTE ) ECKMAN, TERI

   1.   IBG*    2.    ACAL    3.   IGRD     4.   AH**    5.   AM19    6.   IM**    7.   IPK*    8.   ASAP
   9.   ASEC   10.    ASEP   11.   ISP1    12.   ASP3   13.   IS**   14.   AT**   15.   A003   16.   A007
  17.   A009   18.    I00*   19.   I011    20.   A012   21.   I015   22.   I022   23.   I024   24.   A025
  25.   I03*   26.    A048   27.   I1AM    28.   A1C4   29.   A1C8   30.   A1F3   31.   A1Q*   32.   A103
  33.   A104   34.    A110   35.   -112    36.   A119   37.   A123   38.   -132   39.   A140   40.   -144
  41.   A148   42.    I1**   43.   A2E5    44.   A203   45.   A205   46.   A206   47.   A210   48.   A212
  49.   A213   50.    A246   51.   A247    52.   A260   53.   I2**   54.   I306   55.   I312   56.   I317
  57.   -320   58.    I324   59.   I331    60.   I332   61.   I333   62.   I335   63.   I336   64.   A337
  65.   I347   66.    I348   67.   I404    68.   A406   69.   A407   70.   I408   71.   I409   72.   I412
  73.   I415   74.    I418   75.   A432    76.   I448   77.   A6**   78.   A711   79.   A821   80.   D***
  81.          82.           83.           84.          85.          86.          87.          88.
  89.          90.           91.           92.          93.          94.          95.          96.
  97.          98.           99.          100.
Screen 103
Personal Data


  103 Personal Data                             Applicant, Jane

  Screen: ___ SID: 860779577   Course: ___________   Term: ___

    Name: Applicant, Jane                                   Special Name Flag:
                             Permanent                     Suppress Name Roll:
       Street Line 1: 900 University Avenue
       Street Line 2: 1120 Hinderaker Hall                  Area-Phone    Cntry Del
  City   State    Zip: Riverside            CA 92521        555-555-5555 US
        This screen shows a summary of 00 screens and
                               Local
       Street Line 1: 900 University Avenue
               the students bio-demographic data.
       Street Line 2: 1120 Hinderaker Hall
  City   State    Zip: Riverside            CA 92521        555-555-5555
   ------------------------------------------------------------------------------
  Birthdate Sex Ethnic       UCR Netid: jappl005           Perm PIN: 777777
  01-01-87     F     G       Survey Question: _           NCAA Term:
  ELWR: _ Score: __ ESL: _ Tested: _
  Am-Hist: _
  Chem Placement:
  Math Placement:
                      Placement Results
                             Math Analysis   Pre-Calculus    Math Tested Into

  Lang Placement: Lang                  Req Min                        Effective
    Previous SID:                                         Curr SSN:
   Previous Name:                                         Prev SSN:
Screen 105
Course Section Scan


 105 Course Section Scan                    AHS -007    - WORLD ART: IMAGES,ISSUES,& IDE

 Screen: ___ SID: 860779577 Course: ___________ Term: 06F                            G S
     S    Seats                                                       Wait      Prim r P Call
 Sec S GT Avail Days   Times       Instructors    Max Enr             List      Act p R No

 001         64   MW       0610-0730PM Goux C               148 84         Y LEC     A   17889
 021   NG     0   T        1110-1200PM STAFF                 25 25         Y DIS     A   17890
                                            DISCUSSION
 022   NG     12 T         1210-0100PM The Staff             25 13         Y DIS     A   17891
                                            DISCUSSION
 023   NG       8 T        0110-0200PM The Staff             25 17         Y DIS     A   17892
                                            DISCUSSION
 024   NG     23 T         0210-0300PM The Staff             30    7       Y DIS     A   17893
                                      Screen is term based.
                                            DISCUSSION
 025   NG     22 T
            Put in as much0310-0400PM The Staff want in the 8
                            or little information as you     30            Y DIS
                                                                   COURSE line.      A   17894
                                            DISCUSSION
            If you want see how many are enrolled in all of the English courses,
 026   NG     16 T         0410-0500PM The Staff             30 14            DIS
               just type ENGL in the course action line and hit the “Enter”Ykey.     A   17895
                                            DISCUSSION
               Continue to hit the “Enter” key to go through all the courses.
                 If you are interested in just 300 level education courses,
                 type “EDUC3” in the course line and hit the “Enter” key.

                             The courses come up in sequence.
Screen 128
Course Inventory Scan


128 Course Inventory Scan

Screen: ___     SID: 860007265   Course: BIOL            Term: 02W

            No.                                     TERMS      CREDIT OFFERED
Course      Def Course Title                       1st Fnl      Min   Max Con    Col Dept

BIOL-----   1   BIOL:TRANSFER CREDIT               89F         4.00   6.00   V   ZZ   UNVR
BIOL---LB   1   BIOL:TRANSFER CREDIT W/LAB         81F         4.50   6.00   V   ZZ   UNVR
BIOL-001A   1   GENERAL BIOLOGY                    81F   87F   4.00   4.00   F   NA   BIOL
BIOL-001B   1   GENERAL BIOLOGY                    82W   89W   4.00   4.00   F   NA   BIOL
BIOL-002    1   CELLULAR BASIS OF LIFE             88F         4.00   4.00   F   NA   BIOL
BIOL-003    1   ORGNSMS IN THEIR ENVIRON           89W         4.00   4.00   F   NA   BIOL
BIOL-005A   4   INTRO: CELL & MOLECULAR BIOLOGY    06S         3.00   3.00   F   NA   BIOL
BIOL-005B   2   INTRO: ORGANISMAL BIOLOGY          92F         4.00   4.00   F   NA   BIOL
BIOL-005C   2   INTRODUCTORY EVOLUTION & ECOLOGY   95F         4.00   4.00   F   NA   BIOL
BIOL-010    1   HEADLINES IN THE HISTORY OF LIFE   97F         4.00   4.00   F   NA   BIOL
BIOL-020    2   INTRO: POPULATION BIOLOGY          92F   95U   4.00   4.00   F   NA   BIOL
BIOL-030    1   HUMAN REPRO&SEXUAL BEHAV           81F         4.00   4.00   F   NA   BIOL
BIOL-034    1   HUMAN HEREDITY                     82S         4.00   4.00   F   NA   BIOL
BIOL-034H   1   HONORS HUMAN HEREDITY & EVOLUTN    96S   99F   4.00   4.00   F   NA   BIOL
Screen 107
Class List


  107 Class List                                   DIS&HIS:BUBONIC PLG-AIDS
                                                   Sherman I
  Screen: ___   SID: _________   Course: BIOL040 001 Term: 02W 2002 Winter

                                                                            Page 1 of 10
  Line    Student Name Student ID Col Deg Cls Maj Registration Status
    1 SMITH , JOHN       860-99-9999 HS BA        SO HSUN Graded
    2 SMITH , JOHN       860-99-9999 HS BS        SO PRBS Graded
    3 SMITH , JOHN       860-99-9999 HS BA        FR HSUN Graded
    4 SMITH , JOHN                   You must enter the
                         860-99-9999 HS BS        SO PRBS Graded
    5 SMITH , JOHN
    6 SMITH , JOHN                  term 11
                   You must enter the fullfor the course.
                         860-99-9999 HS BA
                         860-99-9999 HS BA
                                                  SO ANTH Graded
                                                  FR BSEC Graded
        You , look character course name.
                         860-99-9999 HS (class) list PSIA Graded 1981 on this screen.
    7 SMITH mayJOHN up any course section BA
    8 SMITH , JOHN       860-99-9999 HS BA
                                                  FR since Summer
                                                  FR HSUN Graded
                                                  the BIOL Graded
                            You will need to type SO full 11 character
    9 SMITH , JOHN
   10 SMITH , JOHN
                   CS 198I001
                         860-99-9999 NA BS
                           course section BA      SR LBST Graded
                         860-99-9999 HS (four character subject area,
   11 SMITH , JOHN
                   ENGL005 001
                         860-99-9999 HS BA        JR ENGL Graded
                                                  three character course number).
               four character course number and FR HSUN Graded
   12 SMITH , JOHN       860-99-9999 HS BA
   13 SMITH , JOHN
   14 SMITH , JOHN
                   EE 009 001  There HS BS        JR PRBS page.
                         860-99-9999can be more than one Graded
                         860-99-9999 HS BA        SO SOC Graded
         The comment “withdrawn” appears if the student has taken a grade of “W” for one
   15 SMITH , JOHN       860-99-9999 HS BA        SO ECON Graded
                           course and then withdrew after third week.
Screen 109
Student Schedule




  109 Student Schedule      SR    HS   BA   SOC     LastName, FirstName MiddleName

  Screen: ___   SID: 860999999    Course: ___________     Term: 02W   Printer Code: __

  S                          2002 Winter
  T Course           Cred GT Title                    Days         Times        Bldg Room
  E BIOL-040 -001    4.00    DIS&HIS:BUBONIC PLG-AIDS TR          1110-1230PM   HMNSS1501
                                                      M           0310-0400PM   LFSC 1500
  E CS   -008 -002   4.00    INTRODUCTION TO COMPUTIN TR          0510-0630PM   PHY 2000
  E CS   -008 -028   0.00 NG LABORATORY               W           1110-0200PM   BRNHLB238
                     8.00 Total Registered Hours




                             Displays student schedule by term.
            Shows the days and times for each student schedule for selected term.
Screen 120
Graphic Student Schedule


 120 Graphic Student Schedule       SR HS BA        SOC    LastName, FirstName MiddleName
 Screen: ___ SID: 860000000          Term: 02W      Session: _ Printer Code: __
                                   2002 Winter

         Monday       Tuesday     Wednesday      Thursday   Friday       Saturday
  7AM
  8
  9
 10
 11                  BIOL-040      CS -008      BIOL-040
 12Noon              BIOL-040      CS -008      BIOL-040
  1                                CS -008
  2
  3      BIOL-040
  4
  5                  CS -008                    CS -008
  6                  CS -008                    CS -008
  7
  8
  9
 10PM              Student schedule based on term typed in action line.
           This 1.
      Unable toversion of the schedule gives a matrix for 3. courses and is a quick
                                                          all
      classify: 2.         way to see if a course overlap 4. occur.
                                                          will
Screen 110
Academic Program Maintenance


  110    Academic Program Maintenance                                    LastName, FirstName, MiddleName

  Screen: ___       SID: 860999999          Course: ___________              Term: 02W
                                                                                 Main Campus
        MATRICULATION HISTORY                                             MATRICULATION RECORD
  Seq Acad Program Cls Car Ent Exit                         Col: HS          Humanities, Arts, and Social
   1 HS BA      SOC     SR U 00S 02W                        Deg: BA          Bachelor of Arts
   2                                                        Maj: SOC Sociology
                             Academic Program MaintenanceClass: SR           Class Rule: U             Residency: R
                                                       Career: U             Grade Rule: U             A    Level: U
                                                  Prev Schl: 0005816 Univ North Carolina Chapel
            Notice that when a student changes colleges, a new matriculation is required.
                                                  Calc Term:
        From a historical view, this screen shows the student’sDept: SOC         period of continuous registration.
                                                              Term/Date Action/Reason
                                                    Entry: 00S Y                 AT Transfer Admit
                 All breaks (excluding Summer Session) are indicated on this screen.
                                                     Exit: 02W                   GD Graduation
                                                              03-23-2002 admitted or
                                       A matriculation is established for newly
                                                  Final: __________ __
                           re-admitted students giving the number of years which each student may
                                                  LastA:                         __
                             register without question if he or she remains continuously enrolled.
                                                      more Rtn years in an undeclared major,
                                If a student remainsExp than 2 Leave: ___
                                                     Exp Grad the matriculation.
                                            the college must extendTerm: 02W                   Degree Catalog: 99F
                                                           Ckout Term: 02W                 Deg
                                                    Deg stops registration for the following term.Ckout Status: 5
                                 A closed matriculation
                                                    Degree Awarded: BA                  Bachelor of Arts
                                  This screen is where withdrawals from school are recorded.
                             The date posted is the date signed, as effective, by the college dean.      Delete:
                                This is NOT the best place see a student’s major histories – screen 114
                                   provides a clearer picture and summary of all terms of enrollment.
Screen 111
Student Term Attributes


 111 Student Term Attributes                         LastName, FirstName MiddleName

 Screen: ___   SID: 860000000     Course: ___________ Term: 02W 2002 Winter

                        A C A D   E M I C    P R O G R A M S                       Spcl
            Col Deg    Maj Rel    Conc Minor Lvl Class Dept DL          Entry Cert Pgm Del
   Primary: HS BA      SOC        ____ ____   U   SR    SOC  _           CO   ____ ___  _
            C          ____ _     ____ ____      188.50      _

 Secondary: ___ ____ ____         ____ ____       ___         _    __   ____ ___   _
                     ____     _   ____ ____                   _
 SUMMER Prev School: __                 Program Relationship: _    Primary Switch: _
        Fall School: __                   Home Department: ____
     ACADEMIC STATUS                 SYSTEM FLAGS               Home SID: __________

     Desired Load: 16.00          Program Notice: 2
         Max Load: 18.00             Grade Report: 2
   Shows the primary and              program Calc: N
  Academic Action: __ secondary Tuition information for the term you typed in the action line.
      Time Status: P              all of a Options: __ __
                    A summary ofTuition student’s screens is presented on 114.
    Financial FTE:               Late Reg Waiver: _
                                  FT Est Tuition: used by the Registrar’s office to
              The lower mid-section of the screen is Y
 ABA Res Transfer: ____
               drive __         Residency Status: R        Tuition Ovrd Dt: __________
      LW Transfer: the direct fee calculation function as well as such money-related
         Reg Appt: ___                                     Last Maint Date: 09-22-2004
                        issues as late fees, tuition, and certain fee waivers.
Screen 114
Student Certification



  114     Student Certification                               LastName, FirstName MiddleName

  Screen: ___       SID: 860000000    Course: __________        Term: 02W          Date: 09/06/06

                               Reg   Enr R                            Ent Exit
  Term     Begin      End      Hrs   Hrs S Academic Programs          Act Act        Reason/Date

  02W    01-02-02   03-23-02   8.0   8.0   R   SR   HS   BA   SOC       CO GD/BA         03-23-02
  01F    09-24-01   12-15-01   8.0   8.0   R   SR   HS   BA   SOC       CO
  01S    03-28-01   06-15-01   8.0   8.0   R   SR   HS   BA   SOC       CO
  01W    01-02-01   03-24-01   8.0   8.0   R   SR   HS   BA   SOC       CO
  00F    09-25-00   12-16-00   8.0   8.0   R   SR   HS   BA   SOC       CO
  00S    03-29-00   06-16-00   8.0   8.0   N   SR   HS   BA   SOC       AT




            Screen displays the matriculation history for a student. It is displayed by term.
Screen 118
Academic Statistics



118 Academic Statistics                                   LastName, FirstName MiddleName

Screen: ___    SID: 860000000      Course: __________       Term: 02W

                       T E R M    S T A T I S T I C S
    Reg Hours:  8.00 Qual Hours: 8.00           Earned: 8.00      ABA Res:
FAM Reg Hours:  8.00 Qual Points: 30.80     FAM Earned: 8.00 Legal Writ:
                         Term GPA: 3.850 CUM GPA Thru 02W : 3.450
             C A R E E R    S T A T I S T I C S             H I G H E R    E D
    Last Earned Quality Quality        Transfer ABA Leg      Quality Quality
Car Term Hours Hours      Points   GPA   Hours   Res Writ     Hours    Points
U    02W 196.50 48.00     165.60 3.450 148.50                 48.00    165.60




Cumulative Hours Earned:
                                  Shows academic stats by term.
                                   196.50
  The top part of the screen displays the student’s semester grade point information for that term.
Cumulative Quality Hours:           48.00
               The lower section of the screen shows the latest quarter in which the
Cumulative Quality Points:         165.60
     student is registered (or was registered) and the last (or final) set of cumulative statistics
               appearing on the transcript for any or all of the three careers at UCR.
                        Undergraduate (U), graduate (G) or professional (P).
Screen 119
Term Report Flags


 119 Term Report Flags                                      LastName, FirstName MiddleName

 Screen: ___       SID: 860000000 Course: __________          Term: 02W

                 Advisor: xxx-xx-xxxx              Aguirre, Adalberto, Jr.
 Student Affairs Advisor: ___________

 REPORT FLAGS (Group 1)                REPORT FLAGS (Group 2)                   ATHLETIC CODES

 EOP   Flag (1):    _    3RD   Flag   (11):   Y             Flag (18): _        Code (1):   __
 FAA   Flag (2):    _    ACT   Flag   (12):   Y                                 Code (2):   __
 HSU   Flag (3):    _    EGD   Flag   (13):   _         AFA Flag (20):          Code (3):   __
 APB   Flag (4):    _    ERL   Flag   (14):   _               GI Cert:   _      Code (4):   __
 ESP   Flag (5):    _          Flag   (15):   _    Full Time Est Tuit:   Y      Code (5):   __
 HON   Flag (6):    _          Flag   (16):   _   Late Reg Fee Waiver:   _   ATH Recruit:   N
 LIB   Flag (7):    _          Flag   (17):   _      Pre-Reg Priority:   _
 MEP   Flag (8):    _                                 Deferral Calc'd:   N
 FHN   Flag (9):    _
 4YR   Flag(10):    _                   This is the second screen of 111.
                         It is based on term (you must enter in the term action line).
 Date 1st Reg Rcvd: 11-07-2001

 RegPin: ___             Series of flags indicating participation in special programs.
                                                             Date Last Maint: 09-22-2004

                                Screen also shows official third week statistics.
Screen 123
Degrees Awarded


123 Degrees Awarded                                LastName, FirstName MiddleName

Screen: ___ SID: 860000000        Course: ___________     Term: 02W
                                                                                          D
 Degree     Inst           Degree    M                             Rank in                e
Awarded     Code   Col Lvl Date      R Major Conc Minor Cert Hon Class/Major        GPA   l

 Uc Riverside
 BA    0004839 HS        U 03-23-2002 SOC                             00044/00267 3.450
                                                                      00002/00013

 ____     _______ ___    _ __________ ____    ____ ____    ____   _                       _
                                    _ ____    ____ ____           _

 ____     _______ ___    _ __________ ____    ____ ____    ____   _                       _
                                    _ ____    ____ ____           _

 ____     _______ ___    _ __________ ____    ____ ____    ____   _                       _
                                    _ ____    ____ ____           _
                         Lists all degrees earned by the student and recorded by
 ____     _______ ___  _ __________ ____ ____ ____ ____ _                                 _
                       UCR at the time of admission or at the time of graduation.
                                    _ ____ ____ ____             _
        Next ID: _________
Screen 134
Approved Academic Programs



 134 Approved Academic Programs
                                                     Main Campus
 Screen: ___        College: ___    Degree: ____

 P R O G R A M           Class Grade FAM Adm Awd Pgm                             T E R M
 Col Deg Maj Lvl Dept Car Rule Rule AG PGI Deg Len IPEDS Code                    Beg End    Del

 EN   BS     BIEN    U   CEE    U   U     U      A             4   EST   2005    05F
 EN   BS     CEN     U   ENCS   U   U     U      A             4   EST   1999    99F
 EN   BS     CHEN    U   CEE    U   U     U      A             4   EST   1986    86F
 EN   BS     ELEN    U   ELEN   U   U     U      A             4   EST   1986    86F
 EN   BS     ENCS    U   ENCS   U   U     U      A             4   EST   1978    92F
 EN   BS     ENEN    U   CEE    U   U     U      A             4   EST   1986    86F
 EN   BS     ENGR    U   ENGR   U   U     U      A        N    2
 EN   BS     ENPR    U   ENGR   U   U     U      A        N    1   EST 2002      03F
 EN   BS     ENUN    U   ENGR   U   U     U      A        N    1
 EN   BS     IS      U   ENCS   U   U     U      A             4   EST 2001      01F


      Lists all valid academic programs/majors, not just degrees that may have been earned.
           You can narrow the list down by adding the college and/or degree in the action lines.
Screen 136
Transcript Display


  136 Transcript Display                           LastName, FirstName, MiddleName
  Screen: ___ SID: 860000000   Career: U           Undergraduate

          Unofficial UNDERGRADUATE ACADEMIC RECORD                         Next Page: __
       Secondary Schools:
         North Mecklenburg Senior Hs      Graduated        Jun 1996
       Higher Education Institutions:
         Univ North Carolina Charlotte    Sep 1996 -       Jun 1999
         Univ North Carolina Chapel Hl    Aug 1996 -       May 1999
       Degrees Awarded:
         Bachelor of Arts                        Mar       23, 2002
           Humanities, Arts, and Social Sciences
             Major:   Sociology
             Rank:    44 of 267
             Cum GPA: 3.450


                  The system shows you any change made by the time you hit the
                                                                            Unofficial
                “Enter” key. If changes occur while you are on this screen, you must
                                                                           Academic
                            leave the screen to see them reflected here.   Record

                                                                           Page   1 of   7
                               You must indicate the career (U, G, P)
Screen 148
Reg Holds & Comments



 148 Reg Holds & Comments        SR   HS   BA   SOC     LastName, FirstName MiddleName

 Screen: ___ SID: 860000000      Course: BIOL           Term: 02W   Type: _    Select: _

 Holds -   Registration: 0      Transcript: 0      Admissions: 0        Student Aid: 0
                                                                                         D
                Privacy           Review   Effective   Waiver            Dept/ Entry     e
 Type   Reason Restrict Status     Date      Term    Term Auth           Oper   Date     l
  F     10         G       C                 01F                         FAID 08-10-2001
        Unsatisfactory academic progress contingency                          Hold Cleared
        7 - Undergraduate quarter problem. 8/28/01 Flagged for           SAP
        in error KLB
                                                                               Status Date
                                                                                  08-28-01
                                                                               OperID 0316
                This screen is where holds and general comments are entered.
  M     54           G      C                     02S                    SBSV 03-15-2002
            They may be waived for a specific term or be deleted. In some cases,
        Exit Paperwork needed - SBS                                             Hold Cleared
            The office the WWW. Cleared 03-22-02 mb
        Completed viaentering the hold considers the data confidential to that office
                And may block access to the reason for the hold. Once a hold is Status Date
             Placed, it is there permanently unless deleted. A student with a “M” or03-22-02
                                                                               OperID 0418
                               “R” hold cannot enroll in courses.
Screen HLD
Student Holds Display on GROWL



 HLD Student Holds Display on GROWL
                                                         Applicant, Jane
 Screen: ___      SID: 860779577

 Eff Code      Description
 Term
             Registration

       RR5   Statement of Legal Residence: Additional documents required
       RR6   Meet with Residency Officer.
       RR7   (HOLD MESSAGE NOT DEFINED: RR7)
       RR8   (HOLD MESSAGE NOT DEFINED: RR8)
 06F   RR9   (HOLD MESSAGE NOT DEFINED: RR9)
 06W   RJ7   Veitch Student Center: campus health requirement




                  Screen that shows all active (not cleared) holds for the student.

                             Page    1 of   1
Screen 1C4
Call Number – Registration Drop/Add



  1C4 Call No. Reg/Dr/Add FR           HS BA      IDST      Applicant, Jane
           777777
 Screen: ___ SID: 860779577 Course: ___________ Term: 07W
 Function: _                                               Status: Scheduling
                               S
    * Call    Course ID        e St Cred GT        Message              Course Title
                               s
  1 _ _____                           _____ __
  2 _ _____                           _____ __
  3 _ _____                           _____ __
  4 _ _____                           _____ __
  5 _ _____                           _____ __
  6 _ _____                           _____ __
  7 _ _____                           _____ __
  8 _ _____                           _____ __
  9 _ _____                           _____ __
                                      _____ __
 10 _ _____ Another way to see what a student is enrolled in and to update
 11 _ _____                           _____ __
 12 _ _____                            This __
                  their registration. _____ information is used in GROWL.
 13 _ _____                           _____ __
 14 _ _____                           _____ __
 15 _ _____                           _____ __
              Total Registered:                  Desired Load: 16.00 Max Load: 18.00
Quick Reference


                    Task                         Screen

     Viewing/Placing Holds                048, 148, HLD,
                                          615, 616
     Viewing Student Schedule             109, 120

     Student Matriculation Record         110, 121

     Viewing program of student           111

     Viewing enrollment status            109

     Viewing course inventory             128

     Viewing schedule of courses          105
     (class/selection)
     Viewing faculty directory information 1F2

								
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