Student Information System Implementation Readiness Assessment by ngs20854

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									Student Information System
     Implementation
  Readiness Assessment
            Presented to

    University of Nebraska
    May 12 through May 16 , 2008
What is a Readiness
Assessment?

• Project gap analysis

• Initial process for
  developing and
  refining the
  charter/scope

• Planning tool to
  mitigate risk

• Jump start to
  success
                         2
    Assessment Goals

•   Conduct an independent
    assessment of the
    University of Nebraska’s
    ability to implement a
    multi-year Student
    Information System
    implementation.

•   Use information from the
    assessment to plan and
    execute the best possible
    SIS implementation.

                                3
Assessment Method

• The assessment was conducted during
  March and April, 2008

• 77 University of Nebraska personnel were
  interviewed

• 108 personnel participated in the online
  survey

• 118 personnel participated in critical issue
  sessions

• Current documentation and processes were
  reviewed by Collegiate Project Services
 Part I
Findings
System Strengths

1.   Knowledgeable,
     Experienced and
     Dedicated staffs

2.   Leadership

3.   Collaboration and
     Cooperation

4.   Student Orientation

5.   Willingness to Change

6.   IT
                             6
Top Ten Stakeholder Concerns
 1.   Deployment Model

 2.   Adequate Funding

 3.   System/Implementation Flexibility

 4.   Workload and Staffing Needs

 5.   Training

 6.   Communication and Leadership

 7.   Division of Cost by Campus

 8.   Lack of Technical Expertise

 9.   Campus Politics and Issues

 10. Project Management                   7
Benefits Perceived by
University Stakeholders
1. Improved Services      6. Enhanced Data
                             Analysis
2. Improved Efficiency
                          7. Continued Product
                             Support
3. More User Friendly
                          8. 24X7 Access to Data
4. New Functionality
   Enhanced Flexibility
                          9. Integrated System
5. Opportunity to
   Improve Services
                          10.Modernization
   and Processes
                             of System



                                                   8
Readiness Profile Factors

The CPS Readiness Profile contains 16 factors
that are organized into five major groupings, as
follows:
Group     1:    Technical Readiness
Group     2:    Functional Readiness
Group     3:    Project Readiness
Group     4:    Cultural Readiness
Group     5:    Resource and Effort Awareness


 Each Readiness factor is scored on a scale from 1 to 4. Scores of 3 and 4
 represent strengths to build on; scores of 1 and 2 represent weaknesses
 that must be overcome in order to increase the likelihood of project
 success.                                                                9
Readiness Assessment
Factors
Technical Readiness             Cultural Readiness
   1. IT Skill sets                  9. Teamwork
   2. IT Staffing Level            10. Team Process
   3. IT Experience                     Sophistication
                                   11. Leadership Support
Functional Readiness               12. Team Leadership
   4. Functional Staffing Level    13. Attitude toward ERP Project
   5. Functional Experience
                                Resource & Effort Awareness
Project Readiness                  14. Budget Awareness
   6. Comparable Project           15. Willingness to Backfill
      Experience                   16. Effort Awareness
   7. Project Management
      Sophistication
   8. Level of ERP Software
      Familiarity
                                                             10
Readiness Profile
    Results




                    11
      Part II
Getting Organized
Proposed Project Organization




                                13
The Communication Plan

Two Parts:

A detailed plan for
communicating with
project stakeholders

An outline for a
suggested project
web site


                         14
Critical Project Issues

                     Number
  Type of Issue     Generated         Use
Major tasks that                Put in the project
must be done           117      plan
Risks & Potential               Input to the risk
Problems               142      analysis
                                Part of the
Questions to be                 Communication
Answered               147      Plan
                                Make sure we
Assumptions to                  don’t miss
Address                194      something
                                                    15
                                       Link
    Part III
Recommendations
Leadership Training Plan

                       Team Processes and Leadership Skills
               Course                            Audience        Length
Basic Team Meeting Skills            All team leaders          3 hours

Team Facilitation Skills             All team leaders          8 hours

Team Leadership Skills               All team leaders         14 hours

Team Building Skills                 As needed                Up to 14 hours

                            Project Management Skills
               Course                            Audience        Length
Orientation to Project Processes     All team leaders
                                                               3 hours

Project Management Methodology       Project managers         14 hours


Project Management Software          Project managers         14 hours



                                                                          17
Recommendations


  1. Fill all vacant functional and IT
     positions

  2. Provide technical training for IT staff

  3. Determine a strategy for managing
     project workload




                                          18
Recommendations


 4. Appoint key persons to project
    positions

 5. Develop a strategy for strengthening
    the central office and campus
    relationships




                                       19
Recommendations


 6. Develop and implement a
    communications plan

 7. Establish campus labs for remote
    training opportunities

 8. Capitalize on project momentum




                                       20
Next Steps


Communicate the results of this
 readiness assessment to appropriate
 University stakeholders

Approve and implement the
 recommendations of this report

Fill existing staff openings within IT
 and functional areas.
                                          21
Next Steps (Continued)

 Begin Project Initialization Activities
  •   Begin a Project Initialization document
  •   Appoint a project director
  •   Appoint a project manager
  •   Appoint a project liaison manager
  •   Appoint a project communications specialist
  •   Write and execute a Project Charter
  •   Appoint a project steering committee
  •   Develop a preliminary Project Scope document
  •   Appoint a preliminary project organization




                                                     23
Next Steps (Continued)

 Begin Project Initialization Activities
  •   Identify project stakeholders
  •   Develop a Preliminary Project Communications
      Plan
  •   Develop a Preliminary Project Schedule
  •   Develop a Preliminary Project Planning Budget
  •   Develop a Preliminary Change Management Plan
  •   Develop a Preliminary Risk Management Plan
  •   Develop a Preliminary Funding and Spending Plan




                                                    24
Next Steps (Continued)

 Begin Project Planning Activities
    •   Develop Project Organization
    •   Develop a Project Scope document
    •   Develop a Project Communications Plan
    •   Develop a Project Schedule
        • Develop a Work Breakdown Schedule
          (WBS)
        • Develop a Work Breakdown Dictionary
    •   Develop a Project Budget
    •   Develop a Change Management Plan
    •   Develop a Risk Management Plan
    •   Develop a Funding and Spending Plan

                                                25
Questions?

								
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