UNITED NATIONS Retention Schedule for Records of the Office

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					                                                                                                                                   UNITED NATIONS
                                                                         Retention Schedule for Records of the Office of Internal Oversight Services
                                                                                                                                                                 Date Published:     14/02/2006
               Local Archive = Move to semi-active storage; Interim Archive = Transfer to ARMS; Permanent Archive = Transfer to ARMS for permanent storage                            Page 1
Schedule No.   Title                                 Transfer to                     Destruction              Notes                                                     Source     Active from

OIOS001        Substantive Subject Files (General)   Local Archive after Date Closed Destroy Permitted        Programme records relating to audit services,             ARMS       18/11/1997
                                                     Interim Archive 5 Years after   Destroy 15 Years after   management reviews, etc.
                                                     Date Closed                     Date Closed              Office of record: Audit and Management Consulting
                                                                                                              Division

                                                                                                              Close 31 December yearly.
                                                                                                              Transfer to Archives 5 years after date closed.
                                                                                                              Destroy in Archives 15 years after date closed.


OIOS002        Substantive Subject Files (Fraud)     Local Archive after Date Closed Destroy Permitted        Programme records relating to frauds involving tax,       ARMS       18/11/1997
                                                     Interim Archive 5 Years after   Destroy 15 Years after   education grant, etc.
                                                     Date Closed                     Date Closed              Office of record: Audit and Management Consulting
                                                                                                              Division

                                                                                                              Close 31 December yearly.
                                                                                                              Transfer to Archives 5 years after date closed.
                                                                                                              Destroy in Archives 15 years after date closed.


OIOS003        Chronological File (Master)           Local Archive after Date Closed Destroy Permitted        Copies of outgoing correspondence, memos, cables,         ARMS       18/11/1997
                                                     Interim Archive 5 Years after   Destroy 11 Years after   faxes, email, etc., arranged chronologically for quick
                                                     Date Closed                     Date Closed              reference
                                                                                                              Office of record: Audit and Management Consulting
                                                                                                              Division

                                                                                                              Close 31 December yearly.
                                                                                                              Transfer to Archives 5 years after date closed.
                                                                                                              Destroy in Archives 11 years after date closed.

OIOS004        Working Paper Files (General)         Local Archive after Date Closed Destroy Permitted        Drafts, rough notes, copies of correspondence, memos, ARMS           18/11/1997
                                                                                     Destroy 5 Years after    cables, reports and annotated publications or documents
                                                                                     Date Closed              assembled for reference purposes or for use in the
                                                                                                              analysis or preparation of other material
                                                                                                              Office of record: Audit and Management Consulting
                                                                                                              Division

                                                                                                              Close 31 December yearly.
                                                                                                              Destroy in office 5 years after date closed.

OIOS005        Working Paper Files (Fraud)           Local Archive after Date Closed Destroy Permitted        Drafts, rough notes, copies of correspondence, memos, ARMS           18/11/1997
                                                     Interim Archive 5 Years after   Destroy 15 Years after   cables, reports and annotated publications or documents
                                                     Date Closed                     Date Closed              assembled for reference purposes or for use in the
                                                                                                              analysis or preparation of other material
                                                                                                              Office of record: Audit and Management Consulting
                                                                                                              Division

                                                                                                              Close 31 December yearly.
                                                                                                              Transfer to Archives 5 years after date closed.
                                                                                                              Destroy in Archives 15 years after date closed.
                                                                                                                                      UNITED NATIONS
                                                                            Retention Schedule for Records of the Office of Internal Oversight Services
                                                                                                                                                                     Date Published:     14/02/2006
               Local Archive = Move to semi-active storage; Interim Archive = Transfer to ARMS; Permanent Archive = Transfer to ARMS for permanent storage                                Page 2
Schedule No.   Title                                    Transfer to                     Destruction             Notes                                                       Source     Active from

OIOS006        Administrative Subject Files (Policy)    Local Archive after Date Closed Must Not Destroy        Policy or historical records relating to AMCD               ARMS       18/11/1997
                                                        Interim Archive 5 Years after                           organization, functions, audit, self evaluation, office
                                                        Date Closed                                             instructions, audit issuances, job description, post
                                                        Permanent Archive after Date                            classification, etc.
                                                        Closed                                                  Office of record: Audit and Management Consulting
                                                                                                                Division

                                                                                                                Close 31 December yearly.
                                                                                                                Transfer to Archives 5 years after date closed.
                                                                                                                Retain in Archives permanently.

OIOS007        Administrative Subject Files (Budget & Local Archive after Date Closed Destroy Permitted         Records relating to AMCD budgetary and personnel            ARMS       18/11/1997
               Personnel)                             Interim Archive 5 Years after   Destroy 11 Years after    matters including staff assignments, movement,
                                                      Date Closed                     Date Closed               promotion, etc.
                                                                                                                Office of record: Audit and Management Consulting
                                                                                                                Division

                                                                                                                Close 31 December yearly.
                                                                                                                Transfer to Archives 5 years after date closed.
                                                                                                                Destroy in Archives 11 years after date closed.

OIOS008        Administrative Subject Files (General)   Local Archive after Date Closed Destroy Permitted       Records relating to meetings, correspondence with           ARMS       18/11/1997
                                                                                        Destroy 5 Years after   AMCD sections, work plans, staff recruitment, training
                                                                                        Date Closed             and lists, office space, equipment, supplies, services,
                                                                                                                etc.
                                                                                                                Office of record: Audit and Management Consulting
                                                                                                                Division

                                                                                                                Close 31 December yearly.
                                                                                                                Destroy in office 5 years after date closed.




 United Nations Archives and Records Management Section                                                                                         United Nations Room FF-109, New York, NY 10017