Options for Adjusting an Impossible Project Schedule by openforbusiness


									  Options for Adjusting an
Impossible Project Schedule
   How to rework an impossible
   project schedule and meet a
         forced deadline.
 Options for the Impossible-1
• Change the scope (size) of your project.
• Add resources, keeping in mind that more
  people and materials will impact the
  bottom line.
• Do this with the approval of the
  appropriate stakeholders.
 Options for the Impossible-2
• Give a task more time.
• Split a task in two, modifying resource
  utilization to make the process work.
• You could also adjust the basic finish-to-
  start precedence relationships by adding
  lead or lag time to tasks to enable some
  work to occur in parallel.
 Options for the Impossible-3
• Move a task to a time when resources are free.
  – Recalculate the entire schedule to make sure the
    moved task doesn’t impact the critical path.
• Outsource the work.
  – Outsourcing reduces work done by the
    implementation team but adds new tasks for vendor
  – Outsourcing assumes that the required resource
    expertise is uncommitted and available.
 Options for the Impossible-4
• Negotiate for additional time in the
  schedule with a later completion date and
  a budget increase.
  – You’ll need stakeholder agreement for this.
  – Don’t negotiate the time required to complete
    the tasks. Instead, negotiate the balance
    among the time, resources and goals of the
 Options for the Impossible-5
• Reprioritize the goal and scope of the
  – Get stakeholder consensus.
• Reduce the number of project deliverables
  and goals.
  – Get stakeholder consensus.
 Options for the Impossible-6
• Deliver components of the project in a phased
  – This will extend the total project schedule, but will still
    give the customer an acceptable product or service.
• Find resources that are more productive, better
  trained or have more experience.
  – This choice might increase the budget, but you might
    get most of the added employee expense back in the
    form of increased productivity.
  Meeting a Force Deadline-1
• Many projects have a forced deadline.
  – A customer may need a project completed by
    a certain date.
  – An event must take place on the day for which
    it is scheduled.
• A project with a forced deadline should
  begin as early as possible in case
  unforeseen delays slow things down.
 Meeting a Forced Deadline-2
• If you can’t meet a force deadline, here
  are your alternatives:
  – Reduce the scope of the project.
  – Add additional resources.
  – Work out some way to extend the completion
    date (good luck!).
              Negative Float
• When the float has been used up on any project,
  you get negative float.
• When there is negative float, adjustments must
  be made:
  – To keep the schedule in line with the critical path, and
  – To ensure completion on the approved end date for
    the project.
• A project with negative float has a new critical
  path that is longer than the approved schedule.
• If you can’t make adjustments to realign tasks to
  schedule, you’ll need to renegotiate the cost-
  schedule-results balance with stakeholders.

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