FALL SEMESTER WINTER SEMESTER SPRING SEMESTER

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FALL SEMESTER WINTER SEMESTER SPRING SEMESTER Powered By Docstoc
					      2008 - 2009                                                                                FALL SEMESTER                                                                                                                                                                                           WINTER SEMESTER                                                                                                                                                   SPRING SEMESTER

                                   SEPTEMBER                                         OCTOBER                                      NOVEMBER                                        DECEMBER                                              JANUARY                                                     FEBRUARY                                            MARCH                                           APRIL                                   MAY                                        JUNE                                     JULY



                        Balanced scorecard feedback on                                                                                                                                                               Executive retreat/ Mid year progress on 
STRATEGIC PLANNING      the previous academic year. 
                                                                                                Community Advisory Committees                                         Department reviews
                                                                                                                                                                                                                     balanced Scorecard
                                                                                                                                                                                                                                                                               Startegic feedback to staff on PD days                   BOG retreat                                        Feedback on BOG retreat              Finalize Business plan                     Business Plans ‐ 2008 ‐ 2012 (June 2)




                                                                           Program Coordinators present                    Program Coordinators present                                                        Submit PRS for new programs and major 
                                                                                                                                                                        Finalize academic plan for 2009/10    
                                                                         response to Health Check cards to               response to Health Check cards to                                                     changes.                  Finalize new PSS and Co's.  Submit PRS for minor changes.
                                                                                                                                                                      First year Program reviews due ‐ PPRC
                                                                                       PPRC                                            PPRC                                                                    Submit to calendar, web and Moodle ‐  final.
                             Program Health Check cards 
  ACADEMIC PLANNING     distributed Sept 2. Prepare responses 
                                     immediately.
                                                                                                                                                                                               Other FIRS & KIRS sign opff ‐ Jan 15                     
                                                                         Submit ATI's for all anticipated new          Submit Concept Development Docuemnts for all new Credit Programs to be  Annual Report ‐ Jan 30                                  PRS 
                                                                                                                                                                                                                                                            PRS submissions for minor changes ‐ Feb 27                                                                                                                                                              1530
                                                                             programs to start in 2009                                      commenced in Sept 2009/10                          submission for changes and new programs ‐ 
                                                                                                                                                                                               09/10 ‐ Jan 30



                                                                                                                                                                                                                     Jan 7-18 – Finance meets with EOs to go                   Feb 11 – Presentations by SCS Managers,
                                                                                                                                                                                                                     over their budget submissions. Budget                     Deans, VPs and the President to the Executive
                                                                                                                                                                      Budget 08/09 packages go out to
                                                                                                                                                                                                                     packages from EOs back to Finance.                        Committee -                             Feb 12 –
                                                                                                                      Submit Financial Statements.                    Expenditure Officers. Before                                                                                                                                      Mar 4 - Executive approves the
                                                                                                                                                                                                                     Note: EOs to bring packages with them to                  Draft budget review by Executive. Finance will                                                                                                   Inform Expenditure Officers of 
                                                                       Final  approval of last years                  Executive committee meeting to                  submission to Finance, the EOs                                                                                                                                    final version of the budget                        April 10 - Board approval of                                                                                               Close account and final processing 
BUDGET PLANNING         Auditors visit
                                                                       Financial Satements
                                                                       Financial Satements                            review budget timelines & draft                 have to make sure their department
                                                                                                                                                                                                                     their scheduled meeting.                                  roll up the adjustments and have a revised
                                                                                                                                                                                                                                                                                                                                        March 20 - Final approval of                       budget
                                                                                                                                                                                                                                                                                                                                                                                                                                Approved Budget.                               Approved cap[ital ordering.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      of accounts by 15th.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      of accounts by 15th
                                                                                                                                                                                                                     Jan 25 – EOs to submit all business cases                 budget by February 19.                                                                                                                           Freeze ojn ordering May 31.
                                                                                                                      budget 08/09 package.                           heads are aware of what is being                                                                                                                                  budget by Finance committee
                                                                                                                                                                                                                     for new initiatives to Finance. Finance will              Feb 27 – Joint meeting with SCS managers – 1
                                                                                                                                                                      sent out.
                                                                                                                                                                                                                     roll up the numbers and have a draft                      hour to discuss deliberations at executive and
                                                                                                                                                                                                                     budget by February 11.                                    finalize revised budget


                                                                                                                               Prelimenary enrolment report of                                                                                                                                                                                                                                                                  Program Session & Costs information for 
                                                               Submission of Fall 2008 ASDI data.                                                                                   Institutional sign off ‐ FIRS & KPIRS    Other FIRS & KIRS sign opff ‐ Jan 15                     
                                                                                                                               Access Funded programs.  ‐ Nov 3                                                                                                                                                                         Final submission to Edinfo                      
ADVANCED EDUCATION      Prelimenary enrolement survey of fall  (Oct 1).                                                                                                             costing submissions ‐ Dec 15    Tuition  Annual Report ‐ Jan 30                                  PRS                                                                                                                                        Programs that started 1 Aug 2009 and beyond.   
                                                                                                                               Audited Financial Satements, 2007/08                                                                                                                       PRS submissions for minor changes ‐ Feb 27    Tuition validation ‐ Average Increase                                                   Student Finance system online full time post‐ Business Plans ‐ 2008 ‐ 2012 (June 2)   LERS Submission for year 2008/9
REPORTING               2008 enrolments. (09/29)               LERS sign off ‐ Oct 15                                                                                               validation, draft 2009/10 avergae        submission for changes and new programs ‐                                                                                                                                                          secondary applicatiomn, mid May for students 
                                                                                                                               ‐ Nov 3                                      FIRS &                                                                                                                                                      Report Final 09/10 ‐ March 16
                                                               ASI sign off ‐ Oct 15                                                                                                increase report ‐  Dec 15.               09/10 ‐ Jan 30                                                                                                                                                                                     of following academic year.
                                                                                                                               KPIRS    ‐ Nov 14


                                                                                                                                                                      Point of Exit Sem 1 (only of 
                                                                                                                                                                                                                                                                               Employer Survey ‐ Class of 1007/8                     
                                                                                                                      SEEQ evaluations                                       students are actually exiting the                                                                                                                                   SEEQ EVALUATIONS              
                        POINT OF ENTRY SURVEY COMMENCE                                                                                                                                                          Point of Entry (new students only)                  Public Perception Report available.                                                                                                                                                                        Student satisfaction Survey        
INSITUTIONAL ANALYSIS   Student satisfaction 2007/8 available
                                                              Commence SEEQ evaluations                               Commence Public Perception Survey     College for rest of the year)               
                                                                                                                                                                                                                College Services Survey                             Final Point of Entry report Available.                 
                                                                                                                                                                                                                                                                                                                                            Grad Follow Up and Emploer                                                                  Student Satisfaction Survey
                                                                                                                                                                                                                                                                                                                                                                                                  SEEQ EVALUATIONS                        
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Housing Survey
                                                                                                                      Initial POE results available                          Commence Grad Follow Up (class                                                                                                                                  follow up report available.
                                                                                                                                                                                                                                                                               College Service Survey Report Available
                                                                                                                                                                      of 2007/8)




                                                                       Compile information, complete 
ANNUAL REPORT           Call for attachment and components.
                                                                       narrative and design.
                                                                                                                      Board of Governors approval.                    Print.                                                             Submit


INSTITUTIONAL ACCESS    Collect information, analyse and                                                              Final draft for review by the 
PLAN                    comemnce draft.
                                                                       First draft for review of the executive.
                                                                                                                      Executive.                                                     Submit



CALENDAR                To be discussed.                                                                                                                                                                             Receive final data 20 Dec.                                Commence design
AUGUST