Department of Mathematics Proposal Help Guide Proposal Submittal/UH Forms All proposals for external funding from UH employees must be submitted through UH. Forms that must be attached in addition to sponsor-required forms. These forms are found at http://www.research.uh.edu. Conflict of Interest forms for each PI Cost sharing approval form or a print of the sponsor’s policy Fringe calculators for all proposed salary Transmittal form
Transmittal form Percent of credit for each PI (back page of the form) o For Math to administer the grant, at least 50% of each Investigator’s credit should go to the Math Department. o The remaining amount of the credit for each PI should go to their parent department. o The main PI should have more or equal credit than any other co-PI. The form must be signed by all PIs, the chair of each PI and the dean of each PI before it is sent to OCG. Cost sharing Do not write cost sharing into the proposal unless the sponsor requires it. o If you feel additional funds will be needed on the grant that should not be written into the proposal to keep costs down, you can make agreements with UH Administrators for cost sharing and you do not have to write it in the proposal. o NSF does not allow cost sharing to be considered when proposals are reviewed for funding. Any cost sharing information is withheld from the review panel. o Proposed cost sharing must be reviewed by the DBA prior to being written into a proposal.
Budget Guide/Worksheet Salaries/Fringe Fill out the matrix below and bring it to the DBA for exact dollar amounts. NOTE: Salary may not be increased as a result of obtaining grant funds unless the individual will be hired as a different type of employee (e.g. student/temp staff to post doc or post doc to research professor). A fringe calculator for each individual must be attached to the proposal upon submission.
FILL OUT ALL EMPLOYEES ON THE GRANT Employee Name # Academic Months # Summer Months Expected Empl Annual Rate ID Increase (%)
DEPT USE ONLY Monthly Rate ORP TRS % Insurance Coverage
Equipment Defined as equipment costing at least $5000 NOTE: Computer equipment costing less than $5000 each is not classified as equipment for budget purposes. Equipment is exempt from IDC
Subcontract or subaward Ask if contractor or subawardee has substantive work under a grant and may bear responsibility for decision-making and performance. They must adhere to compliance requirements. They retain intellectual property rights. IDC is only charged for the first $25,000 on each subcontract or subaward. The proposals for any subcontract or subaward must be submitted at the time this proposal is submitted. Vendor
A vendor performs a task for the PI and does this task for many other people. They probably do not have anything to do with the agreement.
Consultant
A consultant performs work for hire. They have no rights to end product. They are not employees.
IDC
Categories that are exempt from IDC include: o Equipment (single items costing more than $5,000 each) o Contract, subcontract or subaward expenses over $25,000 per contract The IDC rate for participant support is 25%. Current full IDC rate is 48.5% for on-campus research or 24% for off-campus research Keep OCG involved OCG needs the proposal 3 full working days before the proposal must be sent. If you cannot make this deadline, let them know so they can help you.
OCG Contacts First point of contact—NSM Research Administrator Beverly Rymer brymer@uh.edu
33680
After contacting both Beverly and DBA, these contacts can be used sparingly (OCG): Becky Ramirez bramirez@uh.edu 39216 Manuel Gonzales jmgonza7@central.uh.edu 39256