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									                           VILLAGE OF LAKE BLUFF
                REQUEST FOR PROPOSALS FOR PROFESSIONAL
                      INDEPENDENTAUDIT SERVICES

Section I - Introduction

You are invited to submit a proposal to furnish independent audit services to the Village
of Lake Bluff. The purpose of these audit service will be to express an opinion on the
fairness of the presentation of the Village's basic annual financial statements for the fiscal
years ending April 30, 2002, 2003, and 2004 in conformity with generally accepted
accounting principles, to submit to the Village Board a management letter advising of
opportunities observed during the audit for economies and efficiencies in operations and
improvements in internal control, to supply the necessary special reports on the Village's
compliance with federally funded programs, if necessary, and to assist the Village in
obtaining a "Certificate of Achievement for Excellence in Financial Reporting" issued by
the Government Finance Officers Association (GFOA). We are requesting each firm to
provide a proposal on the work to be performed and reports to be provided as outlined in
Sections II through XI. The Village’s has a policy of rotating audit firms after 3-6
years previous independent audit firm, Crowe Chizek, no longer performs
municipal audits.

Questions regarding this proposal should be directed in writing to:

                           Susan M. Griffin, Director of Finance
                                  Village of Lake Bluff
                                  40 E. Center Avenue
                                Lake Bluff, Illinois 60044

There is no expressed or implied obligation for the Village of Lake Bluff to reimburse
responding firms for any expenses incurred in preparing proposals in response to this
request.

Proposals submitted will be evaluated by a Finance Committee consisting of 3 Trustees
from the Village Board, the Village President, the Village Administrator, and the Finance
Director. To be considered, 6 copies of the proposal must be received by the Finance
Director at by . The Village reserves the right to reject any or all proposals submitted.


Section II - Description of Entity and Records to be Audited

The Village of Lake Bluff is a non-home rule community incorporated in 1895 under the
laws of the State of Illinois. The Village is located 35 miles north of Chicago along the
shores of Lake Michigan and has a population of 6,056 as certified by the 2000 census.
The Village (including the Library) has 50 full time employees, 16 part time/seasonal
Village of Lake Bluff                                                         2/11/2009


employees, and 45 volunteer firefighters and an annual budget of $14,051,458. In the
Village's financial statements the Lake Bluff Public Library is shown as a discretely
presented component unit and the Police Pension Fund is shown as a blended component
unit of the Village.

The Village's annual budget is adopted in April of each year, effective May 1 of the
upcoming fiscal year, and is adopted by Budget Ordinance. For the past seven years, the
Village has been awarded the GFOA Certificate of Achievement for its CAFR and the
Distinguished Budget Award for its budgets. A copy of the April 30, 2001 CAFR is
enclosed. Copies of management letters, financial statements, and budgets are available
for review at Village Hall.

Funds

Fund Type          # of Funds   Basis of Accounting   FY2001-02 Budget
General            1            Modified Accrual      $7,093,185
Special Revenue    6            Modified Accrual      $1,242,700
Capital Projects   3            Modified Accrual      $2,263,500
Debt Service       2            Modified Accrual      $ 381,472
Enterprise/Water   1            Accrual               $2,294,110
Police Pension     1            Accrual               $ 349,000
Agency             1            Modified Accrual      $    -0-
Public Library     1            Modified Accrual      $ 427,491
Account Groups     2            N/A                   N/A

Cash and Investments
The Village maintains 2 checking accounts, 3 savings accounts, 1 pension trust account,
3 Illinois Fund (IPTIP) accounts, 2 pooled investment accounts with LaSalle Bank, and 1
investment account with Illinois Metropolitan Investment Fund (IMET). Village funds
are invested in compliance with the adopted investment policies and State Statutes.
Current investments consist of Certificates of Deposit, either collateralized or not
exceeding FDIC limits at any one institution, Commercial Paper, and U.S.
Treasury/Government Agency Notes. The Police Pension Fund investments consist of
U.S. Treasury Notes, U.S. Government Agency notes and bonds, and equity mutual
funds.

Debt Service
The Village has two outstanding general obligation bond issues. The 1998 G.O. Bonds
will mature on January 1, 2003 and have a rating of Aa2 from Moody’s Investor Service.
The 2001 G.O. Certificates of Participation have a rating of Aa3 reflecting the more
limited taxing authority of this debt.

Data Processing
The Village’s technology infrastructure comprises a wide-area network of 28 Compaq
and Dell personal computers between Village Hall, the Public Safety building and the


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Village of Lake Bluff                                                               2/11/2009


Public Works facility. The network operating system is Windows NT and workstation
platform is Windows 2000. The word processing, database, and spreadsheet application
software is Microsoft Office Professional 2000. Computerized processing of general
ledger, water and sewer utility billing, budget preparation, cash receipts, and accounts
payable are maintained by the Village using Municipal Software, Inc. (MSI) fund
accounting software. Payroll is prepared by an outside payroll firm (ADP), but payroll
and personnel records are maintained by the Village.

Finance Department
The Finance division of the Village is comprised of the Director of Finance, an
Accountant, and a Finance Clerk. The Lake Bluff Public Library finances are
administered and records are maintained by the Head Librarian, but the Village processes
accounts payable and general ledger on the Village's computerized fund accounting
system.

Village Board & Police Pension Fund Board
The Village President was elected in April, 2001 and serves for 4 years. The Board of
Trustees consists of 6 elected officials serving 4 year staggered terms. The Village has an
elected Village Clerk and the Director of Finance is appointed as the Village Treasurer.

The Village of Lake Bluff Police Pension Fund has 5 members, two are elected from the
active members, one is elected from the retired members, and two are appointed by the
Village President. The Finance Director is the Treasurer of the Pension Fund. Receipt
and disbursement operations for the Pension Fund are performed by the Finance
Department.

Section III - Nature of Services Required

Scope of proposed audit
 The Village of Lake Bluff is currently not subject to the audit requirements of the Single
Audit Act of 1984 nor any related regulations prescribed by the Office of Management
and Budget (OMB). It will be the responsibility of the successful proposer to procure
applicable audit guides if this becomes necessary in the future.

The independent auditor shall express an opinion on the combined and combining
Financial Statements and on the individual funds as well as on the Account Groups, and
accept "in relation to" responsibility for any supplemental data. If an unqualified opinion
cannot be expressed, the independent auditor shall bring such matter to the attention of
the Village before finalization of the report to determine whether or not the problems
leading to such qualification can be resolved.

The Village's auditor shall determine whether the financial statements of the Village
present fairly its financial position and results of its financial operations in accordance
with generally accepted accounting principles (GAAP).




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Village of Lake Bluff                                                             2/11/2009


The successful proposer is expected to confer with the independent auditors of the
Central Lake County Joint Action Water Agency and the Intergovernmental Risk
Management Agency to explore the uniform treatment of disclosure in the financial
statements.

The successful proposer is expected to attend either a Village Board or a Finance
Committee meeting, as determined by the Village, to present the results of the audit and
management letter.

Reports Required
The Village acknowledges its responsibility for the reliability, accuracy, and
completeness of all financial statements. However, proposers should be aware that
drafting, typing, and binding the comprehensive annual financial report, including all
financial statements, notes thereto and supporting exhibits will be the responsibility of the
successful proposer.

The successful proposer shall issue the following reports:
    30 copies of the Comprehensive Annual Financial Report
    20 copies of the Library Financial Statements
    20 copies of the Management Letter

The Village will prepare the State of Illinois Comptroller's Report and the Illinois
Department of Insurance Police Pension annual statement.

Technical Standards
The examination shall be made in accordance with generally accepted auditing standards
(GAAS), the pronouncements of the Governmental Accounting Standards Board of the
Financial Accounting Foundation (GASB) and the requirements of the American Institute
of Certified Public Accountants (AICPA) "Audit of State and Local Government Units".
The requirements of the Single Audit Act of 1984 and the United States Office of
Management and Budget (OMB) "Uniform Administrative Requirements for Grants-In-
Aid to State and Local Governments", and the GFOA Certificate Standards shall be
followed.

All proposers shall be in compliance with all federal, state, and local laws.

Working Papers
Audit working papers shall be retained by the successful proposer for at least five years
following the close of the fiscal year to which the papers pertain.

Audit working papers shall be made available for examination by authorized
representatives of the cognizant federal audit agency, the U.S. General Accounting
Office, the Comptroller of the State of Illinois, and by the Village.




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Village of Lake Bluff                                                               2/11/2009


The successful proposer shall furnish the Village with one copy of any working paper(s)
upon request of the Village with reasonable notice.

Progress Reports
Written progress reports shall be submitted to the Finance Director as may be requested
during the course of the audit and report preparation, but not more than monthly. The
Village staff and the successful proposer shall meet informally throughout this period to
discuss the progress. The auditor shall promptly notify the Finance Director and Village
Administrator of any suspicion of fraud, defalcation or misapplication of funds. Such
notice shall be in addition to any notice to grantors required by single audit legislation, if
applicable in the future.




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Village of Lake Bluff                                                            2/11/2009



Section IV - Period of Audit and Term of Engagement

The initial audit period is for the fiscal year starting May 1, 2001 and ending April 30,
2002. Proposers should submit cost proposals for this initial audit period and for the next
two fiscal years ending April 30, 2003 and 2004.

Section V - Village Responsibility

    Prepare and type confirmation letters
    Prepare trial balances for all funds
    Provide the updated figures for the statistical section of the CAFR
    Provide budget figures in the format to be used in the CAFR
    Provide analysis schedules: all revenues, investment, A/P, A/R, fixed
     assets/capital additions
    Prepare transmittal letter

Any other supporting work expected to be provided by the Village should be described in
the proposal.

The Director of Finance shall be responsible for coordinating the completion of the
annual audit. The Village will provide work space convenient to the Finance Department.
However, calculators, computers, and other office equipment and supplies are to be
furnished by the independent auditor.

Section VI - Time Requirements

A. Proposal Schedule

Release of RFP to Vendors                                     4/24/02
Proposal Due Date                                             5/20/02
Interviews with Selected Proposers                            week of May
                                                              27 & June 1
Finance Committee Recommendation                              6/7/02
Contract Award by Village Board                               6/10/02

B. Audit Schedule
Preliminary Field Work                                        6/11-6/23/02
Mail Confirmation Letters                                     6/11/02
Trial Balances Completed by Village (w/closing entries)       6/24/02
Field Work Start                                              7/1/02
Draft CAFR & Management Letter                                8/30/02
CAFR & Management Letter to Finance Committee                 9/13/02
CAFR presented to Village Board                               10/14/02




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Village of Lake Bluff                                                             2/11/2009


The audit schedule due dates are subject to change upon agreement between the Village
and successful proposer, and in future years. However, the CAFR and management letter
will be completed no later than September 30th of each contract year. Failure to deliver
these reports by the date may result in a 15% reduction of the audit fee and termination of
future audit engagements unless approved by the Finance Director or if by fault of the
Village.

Section VII - Contractual Arrangements

As required in Section VIII below, proposers are to state separate, "not to exceed fees" for
performing the services described herein for each of the Village fiscal years ending April
30, 2002, 2003, and 2004. By acceptance of the proposal, the Village will contract with
the successful proposer for audit services for the fiscal year ending April 30, 2002. The
Village may, at its exclusive option each successive year, contract with the successful
proposer for audit services for any subsequent fiscal year through April 30, 2004 at the
"not to exceed" fees stated in the proposal. It is the Village's desire and expectation that
the successful proposer will be retained for three years.

Audit services performed for the audit period shall be paid by the Village not more than
45 days following submission of an invoice from the auditor which shall state the hours
worked by each staff member assigned to the audit and the applicable hourly billing rate.
In no event, however, shall fees paid by the Village exceed the "not to exceed" cost
proposed under Section VIII, below, for provision of all of the services described in the
successful proposal.

The successful proposer may modify the fee schedule described in Section VIII in
accordance with fees charged to the proposer's other clients, said modification to occur no
more frequently than annually. Please note that any such modification will not affect the
"not-to-exceed" fee for any of the three years of the contract.

In the event of a merger of the audit firm with another firm of certified public accountants
or the change of partners to the audit firm, this contract will be transferable to the
successor firm with the approval of the Village. This agreement shall not be assigned or
transferred without the written approval of the Village.

Section VIII - Proposal Submission Information

To secure information which facilitates systematic application of evaluation criteria,
vendors are required to submit proposals with the information and in the format described
below.

Transmittal Letter: Proposals shall be transmitted by a letter which shall include at least
the sections listed below and be signed by an authorized agent of the organization:




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Village of Lake Bluff                                                            2/11/2009


       Affidavits: Proposers shall complete and submit Attachment 1, page 10,
       “Statements of Interest and Qualifications”.

       Fee Schedule: A maximum "not to exceed" fee for providing the services as
       described in the proposal for each of the fiscal years ending during 2002, 2003,
       2004. A current schedule of hourly billing rates of the personnel who would
       provide audit services.

       Contact Person: The name, address and title of the individual to whom notices
       regarding this proposal should be sent.

Profile of the Proposer:

    Proposers shall describe the organization and size of the organization, whether it
     is local, regional, national, or international in operations.
    The location of the office from which the work is to be done, and the number of
     professional staff (by staff level) employed at that office.
    A description of the range of activities performed by the office handling the
     engagement such as auditing, tax service, management services, etc.
    A description of any other specialized activities performed by other offices of the
     proposer which are within 100 miles of Lake Bluff.

Technical Approach: Proposer shall indicate the technical approach to providing the
services outlined in Section III. This should include a rough estimate of hours to be
performed by each level of staff during each significant segment of work, including the
estimated amount of time the manager and senior staff will be on site.

Qualifications of the Proposer: Proposers shall describe their qualifications, which shall
include at least a list of each professional staff member to be assigned to the project,
indicating staff levels by type and title. It is expected that each senior and higher level
staff assigned would have considerable governmental experience, which should be noted.
Any specialized skill, such as background in public finance, should also be included.

While it is understood that there will be turnover on the audit staff, it is hoped that
continuity of staff will be maintained, and will be a consideration when renewing this
contract each year.

References: Provide the name, address, telephone numbers, and contact person of all
municipal or local government audit clients for the last two years and specify those clients
that have applied for the GFOA Certificate of Achievement.

Peer Review: Proposers shall describe the systems of peer review to which proposers are
subject, including the nature (internal and/or external) and frequency of reviews. If the
evaluations are external, proposers shall furnish copies of the most recent evaluation




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Village of Lake Bluff                                                              2/11/2009


opinion. In addition to this required information, proposers are encouraged to provide
further information regarding their control systems and efforts.

Insurance: Proposers shall submit proof of Professional Liability Insurance coverage for
an amount of $1,000,000 and proof of Worker's Compensation Insurance sufficient to
meet statutory requirements.

Contract: See Section XI - Contract.

Section IX - Selection Criteria

Proposers' qualifications to provide the services described in this request for proposal, (as
determined by responses to this request, references, and oral interviews), shall be a factor
in determining the successful proposer. However, criteria may include, but are not
limited to: compliance of proposal with request for proposal, price, ability to do the
work, the proposers' character and reputation, quality of other work performed, and any
other criteria that the Village, in its judgment, represents the best and most favorable to
the interests of the Village and the public.

Selected vendors may be invited to oral interviews following an initial evaluation of
proposals submitted.

Section X - Proposal Period and Contract Award

Each proposal shall be submitted in duplicate in a sealed envelope marked Village of
Lake Bluff Audit Proposal not later than 3:00 PM on May 20, 2002 to:

                                     Susan M. Griffin
                                    Director of Finance
                                   Village of Lake Bluff
                                   40 E. Center Avenue
                                 Lake Bluff, Illinois 60044

Proposals will be opened immediately, late proposals may be returned, unopened, to the
proposer.

Proposals submitted in accordance with this request for proposals shall be binding upon
the proposers if accepted by the Village not later than 90 days from the date of the
proposal. The Village currently anticipates approving a contract for audit services during
the Regular Board meeting held on February 11, 2002. However, in the event that the
proposal is accepted at a later date, the Time Requirements set forth in Section VI will be
revised accordingly.

The Village reserves the right to accept any proposal that is, in its judgment, the best and
most favorable to the interests of the Village and the public; to reject any or all proposals;


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Village of Lake Bluff                                                           2/11/2009


to accept and incorporate corrections, clarifications, or modifications following the
opening of the proposals when to do so would not, in the Village's judgment, prejudice
the proposal process or create any improper advantage to any proposer; and to waive any
irregularities and informalities in the proposal process or in any proposal submitted;
provided, however, that the waiver of any prior defects or informality shall not be
considered a waiver of any future or similar defects or informalities, and proposers should
not rely upon, or anticipate, such waivers in submitting their proposal.

Section XI - Contract

The successful proposer shall confirm in writing acceptance of the terms of this proposal
within 15 days of notification of selection. This confirmation may be in the form of the
standard Engagement Letter or may be in addition to the standard Engagement Letter.
Proposers must specify any proposed modifications to the scope of the engagement in
their proposal.

No member of the governing body of the Village of Lake Bluff or the Lake Bluff Public
Library and no other officer, employee, or agent of this Village or Library who exercises
any functions or responsibilities in connection with the carrying out of this project to
which this contract pertains, shall have any personal interest, direct or indirect in the
contract.




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  Village of Lake Bluff                                 2/11/2009

       REQUEST FOR STATEMENTS OF INTEREST AND QUALIFICATIONS
                   FOR THE VILLAGE OF LAKE BLUFF
  TO:
  Susan M. Griffin, Finance Director
  Village of Lake Bluff
  40 East Center Avenue
  Lake Bluff, IL 60044
  Phone:    847-234-0774
  Fax:         847-234-7254

  FROM:

                Vendor:

              Address:

   City, State, Zip
              Code:

    Contact Person:

       Phone Number:

  In compliance with the Request For Statements Of Interest
  And Qualifications, The undersigned hereby furnishes the
  information requested and certifies that all information and
  statements contained herein are true and correct.

  It is understood and agreed that the Village and/or
  consultants retained by the Village may conduct such
  investigations as are necessary and appropriate to verify the
  undersigned’s qualifications and proposal. The undersigned
  hereby authorizes references and any other parties listed
  herein to furnish the Village with any information the Village
  may request, including, but not limited to, performance of
  previous work. The undersigned hereby releases any and all
  such parties from any legal responsibility whatsoever of
  having furnished such information to the Village.


  Business                      Corporate Seal:
     Name:

Signature:                           Print or Type
                                             Name:

    Title:                                   Date:




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Village of Lake Bluff        2/11/2009




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Village of Lake Bluff                           2/11/2009


LIST OF VENDORS:

Jeff Markert, Audit Partner
KPMG Peat Marwick
303 East Wacker Drive
Chicago, Illinois 60601

Gregory A. Dunham
Lindgren, Callihan, VanOsdol & Co., Ltd.
1212 N. Seminary Avenue
Woodstock, Illinois 60098

Joseph J. Evans, Partner
Friedman Eisenstein Raemer Schwartz
401 N. Michigan, Suite 2600
Chicago, Illinois 60611

Martin H. Friedman, Partner
Veatch, Rich & Nadler, Chartered
425 Huehl Road Building #13
Northbrook, Illinois 60062

Karl Gawlas, Partner
Thomas Havey & Co., CPAs
30 North LaSalle Street Suite 4200
Chicago, Illinois 60602

Sheldon P. Holzman, Partner
Kupferberg, Goldberg, & Neimark
111 E. Wacker Drive Suite 1400
Chicago, Illinois 60601-4595

Fred Lantz, Director of Government Services
Sikich, Gardner & Co.
2121 West Galena Blvd.
Aurora, Illinois 60506

Michael Lesiak, Partner
John DeLand
Wolf & Company
2100 Clearwater Drive
Oak Brook, Illinois 60521-1927




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Village of Lake Bluff                             2/11/2009


Alan Lotvitsch, Partner
Gleeson, Sklar & Sawyers
2400 Big Timber Road, Suite 200
Elgin, Illinois 60123

Irwin A. Lyons, Director of Government Services
Miller, Cooper & Co., Ltd
650 Dundee Road Suite 250
Northbrook, Illinois 60062-2759

Michael Mayo, Partner
Deloitte & Touche
180 N. Stetson 20th Floor
Chicago, Illinois 60601

Paul A. Merkel, Partner
Bansley and Kiener, CPAs
125 S. Wacker Drive, Suite 1200
Chicago, Illinois 60606

Timothy J. O'Brien, Manager
Berger Goldstein & Company
510 Lake Cook Road
Deerfield, Illinois 60015

James L. Pandolfi, Partner
Pandolfi, Topolski, Weiss & Co.
10060 Roosevelt Road
Weschester, Illinois 60154

Douglas E. Samz, Partner
Folisi, Samz & Company
1251 N. Plum Grove Suite 120
Schaumburg, Illinois 60173

Robert W. Thoma, Partner
McGladrey Pullen
20280 Governors Highway
Olympia Fields, Illinois 60461

Jeffrey E. Tyner, Manager
Clifton, Gunderson & Co.
1211 W. 22nd Street Suite 408
Oakbrook, Illinois 60521




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Village of Lake Bluff                        2/11/2009



William C. Stein, Partner
Stein, Whitlock & Company
Windsor Office Plaza
210 W. 22nd Street Suite 136
Oakbrook, Illinois 60521

Lenny Weitz, Partner
Mann, Cohn & Weitz
108 Wilmot Road
Deerfield, Illinois 60015
267-3400

Janet Matthys
Berg, DeMarco, Lewis, Sawatski, & Co.
630 Dundee Road Suite 425
Northbrook, Illinois 60062-2745
FAX #291-9693




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Village of Lake Bluff                                                              2/11/2009




                           VILLAGE OF LAKE BLUFF
      ADDENDUM TO REQUEST FOR PROPOSALS FOR AUDIT SERVICES

The time requirement for proposal submission (Section X) has been revised to 2:00 P.M.
on December 28, 1994. The rest of Section X remaines unchanged.

Section X - Proposal Period and Contract Award

Each proposal shall be submitted in triplicate in a sealed envelope marked Village of
Lake Bluff Audit Proposal not later than 10:00 A.M. 2:00 P.M. on December 28, 1994
to:

                                     Susan M. Griffin
                                    Director of Finance
                                   Village of Lake Bluff
                                   40 E. Center Avenue
                                 Lake Bluff, Illinois 60044

Proposals will be opened immediately, late proposals may be returned, unopened, to the
proposer.

Proposals submitted in accordance with this request for proposals shall be binding upon
the proposers if accepted by the Village not later than 90 days from the date of the
proposal. The Village currently anticipates approving a contract for audit services during
the Regular Board meeting held on January 23, 1995. However, in the event that the
proposal is accepted at a later date, the Time Requirements set forth in Section VI will be
revised accordingly.

The Village reserves the right to accept any proposal that is, in its judgment, the best and
most favorable to the interests of the Village and the public; to reject any or all proposals;
to accept and incorporate corrections, clarifications, or modifications following the
opening of the proposals when to do so would not, in the Village's judgment, prejudice
the proposal process or create any improper advantage to any proposer; and to waive any
irregularities and informalities in the proposal process or in any proposal submitted;
provided, however, that the waiver of any prior defects or informality shall not be
considered a waiver of any future or similar defects or informalities, and proposers should
not rely upon, or anticipate, such waivers in submitting their proposal.




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Village of Lake Bluff                                                             2/11/2009




A.      Title Page and Table of Contents
        1. Name of Firm Submitting Proposal
        2. Identify material by page number
                a. Transmittal Letter
                b. A brief outline and summary of your proposal as to experience,
                qualifications, technical expertise, references, audit standards, the
                understanding of the work to be performed and timing.
                c. Fee structure (see attachment #1)
                d. The estimated hours the firm expects to complete this engagement and
                your rates for any additional services.
                e. Describe the circumstances under which you would propose to increase
                the fees shown in Attachment #1 and how this potential increase would be
                communicated to the Village.
                f. Provide the names and titles of individuals authorized to represent your
                firm.
                g. Profile of the firm submitting the proposal. State office location(s) and
                the total number of partners and professional staff from that location(s).
                Identify the partners, managers, supervisors and in-charge accountants
                who will be associated with the engagement. Please include any
                background information which you believe pertinent to this examination.
                h. Describe the firm's experience similar to this proposed examination
                (multi-office firms should only discuss experience for the office from
                which the firm plans to have personnel assigned to this engagement).
                i. Furnish contact names and telephone numbers.
                j. Furnish your firm's governmental experience.
                k. Please provide an affidavit of ....
                l. If successful in obtaining a contract with the Village of Lake Bluff, the
                proposer agrees that in performing the work under this contract, the
                independent auditor shall not discriminate against any worker, employee,
                or applicant, or any member of the public because of race, creed, color or
                national origin, or otherwise commit an unfair labor practice.
     m. No member of the governing body of the Village of Lake Bluff
     n. l. If successful in obtaining a contract with the Village of Lake Bluff, the
        proposer agrees that in performing the work under this contract, the




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