Finance and Administration Finance and Accounting Division Purchasing and by lundentown

VIEWS: 0 PAGES: 6

									Finance and Administration                                                                                                      102 Elmore Hall
Finance and Accounting Division                                                                                                   PO Box 115250
Purchasing and Disbursement Services                                                                                  Gainesville, FL 32611-5250
www.purchasing.ufl.edu                                                                                        (352) 392-1331 Fax (352) 392-8837




     April 13, 2006

     ADDENDUM NUMBER 1 ON REQUEST FOR PROPOSAL # RFP06MW-73TC

     TITLE: Annual Contract for Chiller Maintenance

     Mandatory Pre-proposal Meeting was held April 11, 2006. Proposals are due April 25, 2006, at 2:00 PM
     in 101 Elmore Hall, Radio Road, Gainesville, FL.
     This addendum shall be considered part of the Contract Documents for the above mentioned project as though it had been issued at
     the same time and incorporated integrally therewith. Where provisions of the following supplementary data differ from those of the
     original Contract documents, this addendum shall govern and take precedence. Bidders are hereby notified that they shall
     acknowledge receipt of the addendum.

     NOTES:

     1. Page 13, Item 2, Equipment Components Covered, add new sentence:

            The University Energy Management Control System is defined as any and all controls from the
            Plant’s Trane Summit System BCU (Building Control Unit) outwards into the Plant. This means all
            of the Plant’s Johnson Controls items are excluded.

     2. Page 17, Item 17, Warranty, add new paragraph:

            A. Existing Chiller Warranties

            1. No chillers listed in Appendix A have any manufacturer’s warranty of any kind except those listed in
               Paragraph 2 below. Contractor is responsible for performing all requirements of this Contract without regard
               to whether manufacturer’s warranty exists or not. Where there is an existing warranty, Contractor has the
               responsibility for any and all coordination of replacement parts and/or payments with the manufacturer.
                                                                                             th
            2. The following chillers have some portion of existing warranty as of April 11 , 2006.
                  a. Heat Plant #1 Chiller #2 – Trane 1700-tons
                  b. Heat Plant #2 Chiller #1 - Trane 2600-tons
                  c. Heat Plant #2 Chiller #2 - Trane 1700-tons
                  d. Library West Chiller #1 - Mfgr TBD – 200-tons
            3. The following is an excerpt from The Trane Company standards Terms and Conditions. Existing warranty for
               the 3 chillers listed in items 2.a, 2.b and 2.c above is subject to these Terms and Conditions. UF PPD will
               provide a copy of item 2.d manufacturer’s standard Terms and Conditions when available.
               Warranty and Liability – Seller’s warranty obligation is limited to the following: Seller warrants for a period of 12
               months from initial start-up or 18 months from date of shipment, whichever is less, that products manufactured by
               Seller covered by Buyer’s order (1) are free from defects in material and manufacture and (2) have the capacities and
               ratings set forth in Seller’s catalogs and bulletins (“Warranty”). Exclusions from this Warranty include damage or
               failure arising from: wear and tear; corrosion, erosion, deterioration; Buyer’s failure to follow the Seller-provided
               maintenance plan; modifications made by others to Seller’s equipment. Seller shall not be obligated to pay for the
               cost of lost refrigerant. Seller’s obligations and liabilities under this Warranty are limited to furnishing replacement
               equipment or parts, at its option, f.o.b. factory or warehouse at Seller-designated shipping point, freight-allowed to
               Seller’s warranty agent’s stock location, for all non-conforming Seller-manufactured products which have been
               returned by Buyer to Seller. Returns must have prior written approval by Seller and are subject to restocking charge
               where applicable. SELLER MAKES NO REPRESENTATION OR WARRANTY, EXPRESS OR IMPLIED, REGARDING
               PREVENTION OF MOLD, FUNGUS, BACTERIA, MICROBIAL GROWTH, OR ANY OTHER CONTAMINATES.




                                                   Equal Opportunity / Affirmative Action Institution
       No liability whatever shall attach to Seller until products have been paid for and Seller’s liability under this Warranty
       shall be limited to the purchase price of the equipment shown to be defective. This Warranty is voidable in the event
       of non-payment. Further warranty protection is available on an extra-cost basis. Any further warranty must be in
       writing and agreed to by an authorized signatory of the Seller.
       Warranty Disclaimer – This warranty is given in lieu of all other warranties, express or implied, including IMPLIED
       WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE and/or others arising from
       course of dealing or trade.


3. Appendix B, Section A, Item 6, Eddy Current Testing, DELETE.

4. Appendix B, Section A, Item 7, Annual Condenser Tube Brushing, DELETE.

5. Attachment – Minutes of the Pre-Proposal Meeting and List of Pre-Proposal Attendees




Mary Ann Whitley, C.P.M.
Associate Director




Vendor Acknowledgement:

VENDOR NAME


VENDOR ADDRESS




SIGNATURE
Finance and Administration                                                                                     102 Elmore Hall
Finance and Accounting Division                                                                                  PO Box 115250
Purchasing and Disbursement Services                                                                 Gainesville, FL 32611-5250
www.purchasing.ufl.edu                                                                       (352) 392-1331 Fax (352) 392-8837



                                         MINUTES OF MEETING
                                                RFP06MW-73TC
                                     Annual Contract for Chiller Maintenance
                                         Date: 4/11/06 Time: 2:00 PM
                                      Location: Systems Conference Room


     Introductions:

     Ralph Giro – Assistant Director, UF PPD Systems
     Joe Dyke – Coordinator, UF PPD Operations Engineering
     Lacy Rabon – Maintenance & Construction Superintendent, UF PPD Systems
     Johnny Miller – Utilities Superintendent, UF PPD Systems
     Gray Rawls – Senior Engineer, UF PPD Operations Engineering
     Mary Ann Whitley – Associate Director, UF Purchasing & Disbursement Svcs.
     Karen Olitsky – Office Assistant, UF Purchasing & Disbursement Svcs.

     Attached is a list of Pre-Proposal Attendees.

     General Information:

     Questions about the RFP Standard Terms and Conditions, Section III, should be directed to Mary Ann
     Whitley mwhitley@ufl.edu or Karen Olitsky kolitsk@ufl.edu in Purchasing, phone 352-392-1331.

     Any changes or exceptions made in regard to the Request for Proposal Document will result in rejection
     of Proposal.

     Proposals are due Tuesday, April 25, 2006, at 2:00 PM in 102 Elmore Hall, Radio Road, Gainesville, FL.
     Proposals received after the specified time will be returned to the Contractor unopened.

     Proposal must be complete. All incomplete proposals will be rejected.

     All questions must be submitted by close of business today, April 11, 2006. An addendum will be issued
     after this meeting, if needed, to address questions raised.

     Site Visits will be coordinated by Johnny Miller, office 352-392-1102 / cell 352-318-7814 or Lacy Rabon,
     office 352-392-6361 / cell 352-317-4488.

     Questions and Clarifications:

     1. Clarification of Appendix B, Section A, Item 6 and Item 7. Testing of condenser tube and brushing
        will be done by the University. Clarification of this item will be issued by Addendum.

     2. Page 4, Introduction, third sentence. Clarification of amount of assistance the University will provide.
        University’s Representative will provide assistance, as needed, to the Contractor under varying



                                        Equal Opportunity / Affirmative Action Institution
    circumstances, i.e. shut down/start up, medium/high voltage electrical work. The amount of
    assistance provided will be at the sole discretion of University’s Representative.

3. Are any Chillers included in this Request for Proposal currently under Manufacturer’s Warranty? Yes.

4. Will Warranty information be provided? Yes. Existing Warranty information will be issued by
   Addendum. Contractor will be expected to coordinate warranty work with the manufacturer. There
   are no chillers under an Extended Warranty.

5. Can manufacturer be called by the Contractor to do maintenance work? Yes, if response time
   complies with the specifications.

6. Are all Starters included in this contract? Yes.

7. Clarify Page 13, Item 2, Equipment Components Covered, last sentence. Define exclusion of
   “…controls associated with the University’s Energy Management Control System.” Clarification of
   this will be issued by Addendum.

8. Appendix A, Page 1, Heat Plant 2, Chiller #3. Manufacturer is listed as Carrier, has this changed?
   This item of Appendix A will not change.

9. Are the past Service Records available for review? No, but note Page 15, Paragraph 12, Service
   Records. Providing the University with Service Records is a requirement in this Request for
   Proposal.

10. Who is the incumbent service provider? Trane.

All Appendices are explained by Gray Rawls.
Appendix A – Listing of Chiller Model, Serial Number, Location, Length of Service and Tonnage.
Appendix B – Details of Planned Preventative Maintenance.
Appendix C – Base Bid and Alternate Bid. Both the Base Bid and Alternate Bid require annual cost per
             Chiller and total annual cost for All Plants.
             Explanation of Alternate Bid: This alternate is to determine if the University can lower costs
             by allowing the Contractor to invoice the University for half of the contractors purchase cost
             of parts, material and refrigerant.
               RFP06MW-73TC, Annual Contract for Chiller Maintenance
                            April 11, 2006, at 2:00 PM
                      Pre-Proposal Meeting Attendees Page 1


REP NAME: Dennis Wherrell     EMAIL: dennis.wherrell@jci.com            PHONE: 352-494-1044

COMPANY NAME: Johnson Controls                                          FAX 352-335-5172

REP NAME: Richard Moskala     EMAIL: richardmoskala@bchmechanical.com   PHONE: 727-639-6341

COMPANY NAME: ConServ Building Services                                 FAX 727-544-1924

REP NAME: Jeff Plant          EMAIL: jplant@comfortsystemsusa.com       PHONE: 352-367-0200

COMPANY NAME: Comfort Systems USA                                       FAX 352-367-0201

REP NAME: Dave Fletcher       EMAIL: dfletcher@comfortsystemsusa.com    PHONE: 229-226-2743

COMPANY NAME: Comfort Systems USA                                       FAX 229-226-2747

REP NAME: Craig Miller        EMAIL: rclmiller@trane.com                PHONE: 904-870-9906

COMPANY NAME: Trane                                                     FAX 904-596-7232

REP NAME: Pat Hanley          EMAIL: patrick.hanley@mcquay.com          PHONE: 407-648-4476

COMPANY NAME: McQuay International                                      FAX: 407-649-8360

REP NAME: Richard Grenz       EMAIL: richard.grenz@mcquay.com           PHONE: 954-494-0895

COMPANY NAME: McQuay International                                      FAX: 561-966-0982

REP NAME: Larry Pleasant      EMAIL: larry.pleasant@mcquay.com          PHONE: 407-648-4476

COMPANY NAME: McQuay International                                      FAX: 407-649-8360

REP NAME: Lacy Rabon                                                    PHONE: 352-392-6361

COMPANY NAME: UF PPD Systems                                            FAX: 352-846-0269

REP NAME: Ralph Giro                                                    PHONE: 352-392-1156

COMPANY NAME: UF PPD Systems                                            FAX:

REP NAME: Joe Dyke                                                      PHONE: 352-392-5050

COMPANY NAME: UF PPD Operations Engineering                             FAX:

REP NAME: Brad Sullivan          EMAIL: bsullivan@wwgmc.com             PHONE: 352-264-2600

COMPANY NAME: WW Gay Mechanical                                         FAX: 352-372-2610

REP NAME: Gray Rawls                                                    PHONE: 352-392-5050

COMPANY NAME: UF PPD Operations Engineering                             FAX:
               RFP06MW-73TC, Annual Contract for Chiller Maintenance
                            April 11, 2006, at 2:00 PM
                      Pre-Proposal Meeting Attendees Page 2


REP NAME: Gregg Rowley             EMAIL: gregg.rowley@carrier.utc.com   PHONE: 813-267-5807

COMPANY NAME: Carrier Corp.                                              FAX: 813-621-4493

REP NAME: Wayne Collins            EMAIL: thermaserve@bellsouth.net      PHONE: 904-260-8002

COMPANY NAME: Thermaserve                                                FAX: 904-260-8004

REP NAME: David Pritchett          EMAIL: david.pritchett@siemens.com    PHONE: 904-464-0808

COMPANY NAME: Siemens Building Technologies                              FAX: 904-464-0037

REP NAME: Keith Gowdy               EMAIL: klgowdy@trane.com             PHONE: 352-373-1513

COMPANY NAME: North Florida Trane                                        FAX: 352-373-1683

REP NAME: Richard Schollenberger    EMAIL: rschollenberger@trane.com     PHONE: 352-494-7146

COMPANY NAME: Gainesville Trane                                          FAX: 352-373-1683

REP NAME: Molly Lore                EMAIL: christine.miller@thermo.com   PHONE: 813-789-2426

COMPANY NAME: Thermo Electron                                            FAX: 813-854-1433

REP NAME: Mary Ann Whitley          EMAIL: mwhitley@ufl.edu              PHONE: 352-392-1331

COMPANY NAME: UF Purchasing & Disbursement Services                      FAX: 352-392-8837

REP NAME: Karen Olitsky             EMAIL: kolitsk@ufl.edu               PHONE: 352-392-1331

COMPANY NAME: UF Purchasing & Disbursement Services                      FAX: 352-392-8837

REP NAME                                                                 PHONE

COMPANY NAME                                                             FAX

REP NAME                                                                 PHONE

COMPANY NAME                                                             FAX

REP NAME                                                                 PHONE

COMPANY NAME                                                             FAX

REP NAME                                                                 PHONE

COMPANY NAME                                                             FAX

REP NAME                                                                 PHONE

COMPANY NAME                                                             FAX

								
To top