MIT SHPE Proposal Writing Writing Proposals Any time you by knowledgegod

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									MIT SHPE
Proposal Writing

Writing Proposals

Any time you may need to write a proposal, you should think about the following points:

         •   Why are you writing?
         •   From whom will you be soliciting? How well do you know them?
         •   What is the best strategy for the request?
         •   Writing the proposal.
         •   Letters of support. From the President, in the case of SHPE.
         •   Follow up. Phone calls. Emails.
         •   Progress Reports if you get funded. Thank you letters.



Specifically for SHPE NTCC

Who to ask for money?

1. Your summer internship company.
2. Companies that recruit from your major and from SHPE
3. Your department
4. Your UROP supervisor
5. MIT SHPE

Strategy for request.

1. Write concise, well-posed proposal
2. Include letter from MIT SHPE President
3. If possible, offer to help the sponsor at the conference by helping to recruit or by presenting a
   paper.
4. Submit by November 1.
5. Follow up by December
6. Send thank you letters as soon as proposal is approved.
7. Submit brief report on the conference soon after it occurs.


Writing the Proposal

Introduction
         • Introduce yourself and state the purpose of the letter
         • Convey a sense of involvement in the chapter
         • Summarize the general tone of the letter
MIT SHPE
Proposal Writing
Body
Describe what makes you deserving of the money
        • Mention to work as a SHPE member (community service, organization, committees,
          tutoring)
        • Talk about specific accomplishments and how the conference will help you grow
        • Mention future plans with SHPE, either in the MIT chapter or in a professional chapter
         in the future.

Talk about the conference
       • Describe conference activities (career fair, workshops, networking, technical papers)
       • Say how these will help you advance yourself and your career
       • Conference Expense table
       • Student Contribution

What's in it for your potential sponsor
       • If you worked for them, offer to help them recruit
       • Present a technical paper on research done with a professor
       • If you have no ties yet to the company, mention that this can help form a permanent
          bond between them and MIT SHPE
       • If the company recruits from your major, mention that you may be interested in working
          for them in the future.

Conclusion
      • Express gratitude and appreciation
      • Provide phone number and contact information
      • Mention that you will follow up on status

Other Advice

       • Limit proposal to 1 or 1.5 pages
       • Be brief and concise
       • Might be used to write a draft disregarding length and then edit as necessary
       • When you get funding, write a thank you letter
       • After the event, write a progress report saying what you learned. This will make it easier
         the next time you ask for funding
       • Send proposal ASAP, but no later than November

More Help
If you have questions, or need someone to review the proposal, contact
Jerry Rivera                        Alberto Cividanes                         Nicole Ballí
jriv@mit.edu                        alberto@mit.edu                           oatmeal@mit.edu
President                           Corporate Liaison                         Fund raising Chair
MIT SHPE
Proposal Writing
                                                                                    Gregorio Cruz
                                                                  169 Monsignor O’Brien Hwy #212
                                                                            Cambridge, MA 02141
                                                                               November 17, 1998

Rafael L. Bras
Department Head and Professor
Civil and Environmental Engineer
77 Massachusetts Avenue, Room 1-290

Dear Prof. Bras,

          I am writing to request sponsorship for the 25th anniversary of the Society of Hispanic Pro-
fessional Engineers (SHPE) National Technical and Career Conference. I am currently a graduate
student in Civil Engineering at the Massachusetts Institute of Technology, and will be receiving my
Masters of Engineering Degree in June 1999. This conference is an excellent forum for students like
myself who wish to actively explore different career options.
          I am actively involved in my home community, visiting the local high school and encourag-
ing minority students, like myself, to stay in school and pursue a higher education. I try to provide
students with a role model to whom they can relate. This conference provides an opportunity to
develop myself professionally and to seek support in the engineering community. It also offers the
possibility to develop my interpersonal skills.
          The conference will be held February 3-6, in Los Angeles, California, in the upcoming year.
The program includes a variety of different workshops in topics that range from emerging technolo-
gies and team-work, to graduate school and development as a Hispanic engineer. The conference
includes a luncheon, an awards banquet, and a Career Fair attended by more than one hundred com-
panies. A proper combination of workshops together with the career fair provides a great opportu-
nity for me to explore my options after graduation and to help me make an informed decision for my
career path. The costs of attending the 1999 National Conference are as follows:
                                 Registration:                         $180
                                 Travel Expenses:                      $150
                                 Food and miscellaneous:               $50
                                 Student Contribution:                -$50
                                 ------------------------------
                                 TOTAL:                                $330

         Any contribution would be greatly appreciated. I would like to know if I can expect to
receive your sponsorship. I can be reached at (617) 679-0920, or through electronic mail:
gcruz@mit.edu. Please feel free to contact me for any questions you might have in the meantime.
Thank you in advance for your time and support.

                                                                                           Sincerely,

                                                                                       Gregorio Cruz
MIT SHPE
Proposal Writing


Alberto J. Cividanes                                                             October 9, 1999
362 Memorial Drive
Cambridge, MA 02139
Tel.: (617) 225-7376

Dear Mrs. Fraga:

My name is Alberto J. Cividanes and I am writing to request sponsorship for the 22th annual Society
of Hispanic Professional Engineers (SHPE) National Technical and Career Conference 2000. I am
currently a fourth year student in Mechanical Engineering at the Massachusetts Institute of Technol-
ogy. This conference is an excellent forum for students, like myself, who are actively exploring dif-
ferent career options to meet my professional goals.

I am enclosing a resume to provide you with a sense of my background. I worked as a summer intern
at Ford Motor Company Powertrain Operations this past summer, where I had the opportunity to
meet you and other members from the Hispanic Network Group. I am currently the Corporate and
Administrative Liaison of MIT SHPE, and I am in charge of establishing formal relationships with
corporate recruiters. As an example, just last week MIT SHPE sponsored a presentation from Ford’s
Racing Team here at MIT. Besides being involved with MIT SHPE, I have also served as Vice-Pres-
ident and Treasurer of the MIT Association of Puerto Rican Students.

The National Technical and Career Conference will be held during January 28-31, in Washington,
D.C. The program includes a variety of different workshops in topics that range from emerging tech-
nologies and graduate school to promoting diversity in the workplace. The conference includes a
luncheon, an award banquet, and a career fair attended by more than one hundred companies. At his
career fair, I would be willing to help recruiters of Ford Motor Company, particularly in getting the
attention of other MIT students.I believe that a proper combination of workshops together with the
career fair provides a great opportunity for me to explore my options after graduation and to help me
make an informed and well-thought decision for my career path. The costs of attending the National
Technical and Career Conference 2000 are as follow:

                 Registration and lodging         $250
                 Airfare                        $280
                 Student Contribution            -$50
                 Total                          $480

Any contribution would be greatly appreciated. The conference organizers have declared December
16th as the deadline for receipt of registration fees. By then, I would like to know if I can expect
your sponsorship. I will contact you within the next two weeks to answer any questions you might
have, and to check on the status of my proposal. Until then, I can be reached at my school address
and phone number, or by electronic mail at alberto@mit.edu. Thank you in advance for your time
and support.

Sincerely,

Alberto J. Cividanes

								
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