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Dear Candidates,
Below, please find The Board of Visitors Request for Proposal (RFP) information for the 2008 – 2009
funding cycle. While the format of the RFP has not changed substantially, we wish to call your attention
to a special opportunity that is available for your consideration this year. As you may know, since 1999
The Board of Visitors has been the primary sponsor of Care Card, the annual discount shopping
program. Each fall for ten days, participating retailers offer a 20% discount to shoppers who purchase
a Care Card for $50. One hundred percent of The Board of Visitors Care Card sales benefit the
organization designated to be the recipient of Care Card proceeds. Over the life of the Care Card
program, over $750,000 has been distributed to Sojourner, Fresh Start, SARRC, and Ryan House. In
each of the last four years of the program, annual proceeds have exceeded $100,000. In addition to
the financial benefit, the recipient also benefits from the community-wide publicity and marketing that is
an integral part of this particular fundraising program.
In the 2008 – 2009 grants cycle, The Board of Visitors will be selecting an organization to be the
recipient of Care Card proceeds for the next three years, beginning in the fall of 2009. If you wish to be
considered for this special Category C – Care Card Grant, please submit the additional information
outlined in the RFP. Please note, that the organization selected as recipient of The Care Card for 2009
– 2011 will not be eligible for The Board of Visitors annual grants during that time. However, if you
indicate an interest in being considered for the Category C – Care Card Grant, it will not preclude your
organization from being considered for an annual Board of Visitors Grant in this annual cycle.
Please review the RFP carefully and if you have questions, please contact either of us at 602-235-
9554.
Sincerely,
Nancy Gaintner, Chairman Ann Wolf, Chairman
The Board of Visitors Grants Committee
SERVING THE HEALTH CARE NEEDS OF WOMEN, CHILDREN AND THE ELDERLY
A community tradition since 1908
2008 REQUEST FOR PROPOSALS
A Tradition of Leadership and Community Service
Serving the Health Care Needs of Women, Children and the Elderly
Our History
The Board of Visitors is the oldest charitable organization in Arizona. It was founded in 1908, four
years before Arizona became a state.
Originally known as the St. Luke’s Board of Visitors, our organization donated over $6,000,000 to the
development of St. Luke’s Medical Center. In 1995, St. Luke’s was sold to a for-profit group, and The
Board of Visitors became an independent organization. Since that time, The Board of Visitors has
raised and distributed over $5,500,000 to a variety of community organizations.
Our Mission
The Mission of The Board of Visitors is to serve the health care needs of women, children, and the
elderly. We serve the Greater Metropolitan Phoenix area by funding non-profit organizations that meet
the health care needs of our target populations.
The Board of Visitors awards grants annually through a Request for Proposals (RFP) process. The
funds that are distributed are raised through a series of annual fund raising events. These consist of:
o The Board of Visitors Charity Ball
o The Board of Visitors Fashion Show
o The Care Card
Guiding Principles
The Board of Visitors will support proposals that:
o Reflect the mission of The Board of Visitors to serve the health care needs of women, children
and the elderly
o Positively affect lives in the communities of the Greater Metropolitan Phoenix area.
o Have long-term impact
Guidelines for Distribution
Category A
The Board of Visitors will dedicate up to $300,000 annually to fund one or more grants that are equal
to or greater than $100,000.
Category B
The Board of Visitors will dedicate a minimum of $50,000 annually for one or more grants that are
equal to or greater than $5,000.
Category C
The Board of Visitors will dedicate the proceeds from the sale of Care Cards for three years to one
grant recipient who chooses to apply for this grant. Organizations wishing to be considered for this
grant should indicate that in their Letter of Interest and supply the information requested, in addition to
that requested for Categories A and B. Please see additional Category C information below.
Eligibility
Requirements
o Organizations must have a 501(c)(3) status.
o Programs must serve populations in the Greater Metropolitan Phoenix area.
o Organizations must be willing to submit financial statements.
o Organizations may submit one proposal per year.
o All applicants must be domiciled in the Greater Metropolitan Phoenix area.
Considerations
o The Board of Visitors will consider requests for specific programs, including those that require
seed money, general operating support and capital projects.
o No multiple year grants will be considered, other than for Category C.
o For Category A grants, the organization must have an operating budget of at least $1,000,000.
Evaluation Criteria
Proposals should:
o Reflect the Guiding Principles of The Board of Visitors
o Impact a diverse population
o Impact the under-served
o Demonstrate a strong community need
o Provide a direct service
o Promote partnerships and collaborations within the community
o Demonstrate the ability for continued operation beyond The Board of Visitors support
o Provide potential recognition for The Board of Visitors
Request for Proposal Process for All Categories
Letter of Interest
Organizations must submit a Letter of Interest addressed to The Board of Visitors Grants Committee
Chairman at the address that appears on this brochure. The letter must not exceed two pages in length
using no smaller than 10pt type, and must have no attachments. It must include the following
information. Omission of information in any part will result in the rejection of your given request.
o Summary of the organization’s mission, goals and history
o Summary of goals and activities to be supported by the grant
o The grant amount requested, the total amount budgeted for the proposal (if the request is
project specific), and the amount of the organization’s total operating budget for 2007
o Description of how the proposal addresses the Mission, Guiding Principles and the Evaluation
Criteria of The Board of Visitors
o Statement of how the results will be evaluated
o Description of how The Board of Visitors may be recognized
Letters of Interest must be received no later than May 1, 2008.
Please note that our office hours are Monday – Friday from 9 am – 1 pm.
The Board of Visitors will acknowledge all Letters of Interest.
Full Proposals
o The Board of Visitors will invite a select number of applicants to submit a full proposal.
o Full proposal outline will be provided.
o Unsolicited full proposals will not be accepted.
o Incomplete proposals will be rejected.
Key Dates
May 1, 2008
Deadline for Letters of Interest
June 27, 2008
Response to Letters of Interest
Full Proposals invited
August 29, 2008
Full Proposals due
September/October
Site visits
November 26, 2008
Grant awards announced
Distribution of Grant Awards
January through December 2009
The Board of Visitors
1801 East Cactus Wren Drive, Suite C, Phoenix, Arizona 85020
(602) 235-9554 Fax (602) 235-9550
Category C - Care Card
In 2008, The Board of Visitors will select a three-year recipient for Care Card, the discount
retail program where, for ten days in the fall, participating retailers offer a 20% discount to
shoppers who purchased a Care Card for $50. One hundred percent of BOV Care Card sales
benefit the designated organization chosen to be the Care Card recipient. Over the last eight
years since its inception in 1999, over $750,000 has been raised and distributed to a variety of
community organizations including Sojourner, Fresh Start, SARRC, and Ryan House. In
addition to the proceeds from the sale of Care Cards, the recipient will also have the benefit of
the community-wide publicity and marketing that is an integral part of this fundraiser.
When applying for Category C – Care Card Recipient, the Request for Proposal Process
is as follows:
Letter of Interest
In addition to the LOI specifications listed on the brochure, organizations applying to be the
Care Card recipient should:
Demonstrate broad community appeal for their organization which would lead to
public support for Care Card
Describe how their organization would support Care Card both in increasing and
promoting Care Card sales.
Describe how funds would be used during the three years funded
Full Proposals
As with applicants for Category A and B grants, The Board of Visitors will invite a select
number of applicants to submit a full proposal for Category C – Care Card. A Full Proposal
outline will be provided.
NOTE:
*An organization may apply for both an annual grant and for Care Card. However, if chosen
as the Care Card recipient, the organization will not be eligible for an annual grant for the life of
the Care Card grant.
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