EUROPEAN ACOUSTICS ASSOCIATION
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Aachen, Napoli, 01.03.2006
EURONOISE 2009 CALL FOR PROPOSAL According to the Internal Regulations on EAA Conference Selection approved by the EAA General Assembly in Budapest 2005, the following procedure will be followed to select the hosting EAA member societies of EURONOISE European Conference on Noise Control 2009. Step 1. EAA member (or groups of EAA member societies that intend to act together) can submit a letter of interest in presenting a proposal to host the European Conference on Noise Control EURONOISE in the year 2009. The letter (one page) should contain: − Proposed city − Indicative date of the Conference − Organizing committee with name of the contact person The letter of interest must be sent as pdf file to EAA General Secretary ( eaa-secretary@eaafenestra.org) before 15 May 2006. Names of the proposing countries will be publish during General Assembly in Tampere. Step 2. After General Assembly in Tampere (Finland) , EAA member societies (or groups of EAA member societies) that have answered to step 1, will be invited to present a complete proposal containing at least information on: − Conference venue (rooms for plenary lectures and oral presentation, spaces for exhibition, spaces for posters, lunches opportunities) − Date of the Conference (with alternatives) − Organizing Committee with specific roles (e.g. chairman, technical chairman, and so on) − Past experience in organizing national and international conferences − Preliminary technical programme − Social programme − Hotel accommodation with prices − Travel facilities − Expected number of participants (on basis of last Euronoise Conferences) − Draft cost plan (participation fee for full participants and for students, sponsors, exhibition, etc.) − Budget − Programme to support the participation of young acousticians (e.g. accommodation, special fees, grants) The proposal must be sent as pdf file to the EAA General Secretary before 1st October 2006.
EUROPEAN ACOUSTICS ASSOCIATION
________________________________________________________
Aachen, Napoli, 01.03.2006
Step 3. The EAA Board will process and select the proposal before 30 March 2007. General selection criteria are: a) Organizing Capacity (Completeness of the proposal, Experience of the Organizing Committee) b) Fitness of the Conference Venue c) Richness of the technical programme d) Participants facilities (Travel, Hotel accommodation) e) Fare opportunity (when and how often important international conferences were hosted in the past particularly EURONOISE, FORUM ACUSTICUM, INTERNOISE and ICA)
The first following General Assembly will ratify the selection made by the Board. Representatives of the EAA Technical Committee Noise will be involved in selection process. EAA expects a contribution shared from the royalties of the conference. Details will be fixed in a contract. EAA will provide any kind of support. Particular support is given by providing the infrastructure for production of the conference programme book in Acta Acustica united with Acustica and by cooperation of the EAA TC Noise in the organisation. This Call for proposal is sent to all EAA member societies. Michael Vorländer President of EAA Luigi Maffei General Secretary of EAA