Miami Valley Outreach Task Force October 21, 2005 – 9:00-10:30 am Minutes Attendees: Kay Parent, CHC; Amy Boyle, Sunrise Center; Stephanie Szymanowski, Unified Health Solutions; Marcia Miller, Sinclair; Tim Gardner, Foodbank; Valencia Merril, Reach Out of Montgomery County; Mary Crimmins, CHC; Kate Cauley, CHC; Assign Roles: Facilitator – Kay Recorder – Kate Timekeeper – Tim Welcome to Valencia Merrill who has joined the Task Force from Reach Out. She is replacing John who is in Hospice and not doing well September 27 Seminar Evaluation Evaluation comments seemed accurate in terms of stronger and one weaker speaker. Participants indicated a need for more information related to Medicare Part D. Discussion among TF members revolved around potential resources: Senior Resource Connection, Health Policy Institute of Ohio for suggestions, finding out who in town will be providing the service and calling on them, Ohio Senior Health Insurance Program (OSHIP), Area Agency on Aging. Dec. 6 – Seminar Electronic Health Record. (EHR) Title: “19th Century Charting in the 21st Century: Record Keeping in the Electronic Age” Participants reviewed the skit Carl Clasen had created and agreed it would be an excellent introduction to the topic and opportunity to demonstrate the HIEx™ system, a local resource available to everyone. Stephanie agreed to be the client when we do the skit and Mary agreed to get two CHAs to participate as well as to narrate the skit. We will provide a sign that reads “WIC” on one side, “Job and Family Services” on the other. Mary will mock up a powerpoint so group can see CHA entering data. Skit attached. Mary reviewed the lesson plan for the session. Suggestions included starting out with a “did you know” session to set the stage for what the future holds by identifying what is already happening in the present. We decided the scenarios would be a great exercise, and that the TF members should model how to walk through the scenarios exercise in front of the whole group and then have them divide up into small groups to do scenarios of their own. Each table will respond to a different scenario, with each participant receiving a written copy. Following the scenarios we will have a large group discussion where we ask for people comments, reactions, what they learned, etc. Mary will complete some additional scenarios. It was suggested that one include mental health issues. Final discussion will include what elements will be needed as part of patient education. TF members agreed on the content, plan for the session, and Mary and Kate will work out who will cover which sections of the didactic, and discussion aspects of the program. 2006 Topics TF members discussed future topics by first reviewing the information collected at the last session from participants and then discussing among themselves. Ideas with support included Medicare Part D., Ethics, and the change to mandatory Medicaid managed care in Ohio as of January 6, 2006 Update from HL Network Mary reported on grants being submitted through HLMV to continue to support HIEx™ development including a proposal to the Robert Wood Johnson Foundation, one to the Tech Transfer initiative at WSU and two under development. 18,000 people are currently registered in the HIEx™ system. This will increase with HEAP startup. CSB is entering on to the HIEx™ system. Kettering Medical Center contacted the CHC to establish an advocate to work directly with their patients for Medicaid funding and other resources. Stephanie reported that UHS had been one of the finalists for the Health Care Heroes awards at the DBJ Luncheon. Meeting adjourned at 10:30 a.m. Tasks: Amy will contact Madison Lakes to get the next four seminars scheduled for 2006, utilizing similar dates to 2005. The TF will finalize decisions for topics at the next meetings. Kate and Mary will continue to develop workshop content. Mary to write additional scenarios. The next meeting will be November 18 at 9:00 a.m. There will be no meeting in December.
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