Job Description Accounts Payable Assistant Clerk by lht19038


									                                   USD385 ANDOVER PUBLIC SCHOOLS
                                       Job Description

Title:            Purchasing and Accounts Payable Clerk

Purpose:          To process purchase orders and electronic requisitions from all district buildings for
                  review and approval by the Business Manager, voucher purchase orders for payment,
                  print and mail checks.

                  1.   Demonstrate aptitude or competence for assigned responsibilities;
                  2.   Attend scheduled meetings and conferences as requested;
                  3.   Maintain a high level of confidentiality;
                  4.   Ability to work in a fast-paced, high-intensive work environment;
                  5.   One year College or Technical training;
                  6.   Two to three years experience;
                  7.   Have such other qualifications, as the district may find appropriate and acceptable.

Supervisor:       Business Manager

Date:             March 6, 2009

Performance Responsibilities:
              1. Match purchase orders with packing slips and invoices
              2. Work with building principals, directors, and administrative assistants, to track
                  purchase orders and/or eReqs
              3. Print and return purchase orders and/or eReqs to buildings
              4. Voucher purchase orders, run and balance voucher journals
              5. Process utility bills and other invoices which could entail late fees
              6. Research and balance statements; including calling vendors on any discrepancy
              7. Provide Business Manager with check register and payment journals for BOE
              8. Cut and distribute checks
              9. Balance encumbered orders to cash summary
              10. Maintain active vendor list and e-Req system
              11. File paid purchase orders
              12. Process reimbursements on a bi-monthly schedule
              13. Manage Procurement card system
              14. Track Procurement card transactions and train staff
              15. Process 1099s
              16. Process fuel tax exemptions
              17. Stay abreast of changes in the AP software and continue to learn about and develop
                  its capacity
              18. Other duties as assigned

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