CASH RECEIPT REVERSALS

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					                                 CASH RECEIPT REVERSALS


There has been a bit of confusion about being able to reverse a previously reversed cash receipt. Hopefully
this will give you a better understanding of how this works.

       First, lets deal with the language that we are going to use:
             o Original Receipt: First receipt entered
             o Reversed Receipt: The Cash Receipt number that you enter on CRRE is the reversed
                   Receipt
             o Reversal Receipt: The new cash receipt created by the CRRE process

       When you process a cash receipt reversal (CRRE) field 2 on CRRE plays a very important role.
        +------------------------------------------------------------------------------+
        | 04/12/03 14:33              CASH RECEIPT REVERSAL                       CRRE |
        | Cashier: Lucie Dorval                         Session.: 3520                 |
        | Receipt: 000129986                            Location:                      |
        | Payer..: 0009735    Lucie Dorval              Date....: 04/12/03             |
        |==============================================================================|
        | 1 Batch...............:                                                      |
        | 2 Correct/Reverse/NSF.: C Correct Cash Receipt                               |
        | 3 Reversal Reason.....: AMT   Amount Error                                   |

       You have 3 choices to enter in field 2:
            C – Correct: This choice will reverse the cash receipt in question by creating a new
               reversal cash receipt (when you finish out of CRRE) and these two will be linked
               together. The C option will then take you directly back into CREN to give you the option
               to re-enter the CR properly as you are saying that it needs correction – this will create a
               new original receipt and will be linked to the reversal receipt.

                 The original cash receipt will then have a “Yes” flag as being reversed as seen below also
                 showing you the reversal reason next to it:
        +------------------------------------------------------------------------------+
        | 04/12/03 16:42               CASH RECEIPT INQUIRY                          CRIN |
        | Cashier: Lucie Dorval                          Session.: 3520                   |
        | Date...: 04/12/03    Receipt No: 000129986     Batch...:                        |
        |==============================================================================|
        |   Payer ID/Name: 0009735     Lucie Dorval                Payment Transfer:      |
        | 1 AR Account Holder                   AR Type   Term      Tfr            Amount |
        | 1: Lucie Dorval                       01    St 2004F      No             20.00 |
        | 2 Non AR Receipt Code                 Location                           Amount |
        | 1:                                                                              |
        | 3 Deposit Account Holder              Dep Type   Term     Tfr            Amount |
        | 1:                                                                              |
        |                                                 Total Payments:          20.00 |
        |------------------------------------------------------------------------------+
        |   Distribution: GEN    General Bank Account                                     |
        | 4 * Pay Method Control Number       Exp Dt Confirmation Number           Amount |
        | 1: CK    Check                                                           20.00 |
        |   Cash.......................................................:            0.00 |
        |   Change Returned..:          0.00              Total Received:          20.00 |
        |------------------------------------------------------------------------------+
        | 5 Receipt Print Dates: 1:                                     7 * Comments:     |
        | 6 * Reversed/Reason: Yes AMT    Amount Error                  8 * Reversal: No |




486952c6-2029-43c0-9367-3e84acf73a13.doc                                                                      Page 1 of 3
             The reversal cash receipt will have a flag in field 8 as follows:
      +------------------------------------------------------------------------------+
      | 04/12/03 16:48               CASH RECEIPT INQUIRY                         CRIN |
      | Cashier: Lucie Dorval                          Session.: 3520                  |
      | Date...: 04/12/03    Receipt No: 000129987     Batch...:                       |
      |==============================================================================|
      |   Payer ID/Name: 0009735     Lucie Dorval               Payment Transfer:      |
      | 1 AR Account Holder                   AR Type   Term     Tfr            Amount |
      | 1: ucie Dorval                        01    St 2004F     No             20.00- |
      | 2 Non AR Receipt Code                 Location                          Amount |
      | 1:                                                                             |
      | 3 Deposit Account Holder              Dep Type   Term    Tfr            Amount |
      | 1:                                                                             |
      |                                                 Total Payments:         20.00- |
      |------------------------------------------------------------------------------+
      |   Distribution: GEN    General Bank Account                                    |
      | 4 * Pay Method Control Number       Exp Dt Confirmation Number          Amount |
      | 1: CK    Check                                                          20.00- |
      |   Cash.......................................................:           0.00 |
      |   Change Returned..:                            Total Received:         20.00- |
      |------------------------------------------------------------------------------+
      | 5 Receipt Print Dates: 1: 04/12/03                           7 * Comments:     |
      | 6 * Reversed/Reason: No                                      8 * Reversal: Yes |

             The corrected cash receipt will show N on both field 6 and 8. Only cash receipts that
             have NOT been either previously reversed or are reversals will be available for another
             reversal.
      +------------------------------------------------------------------------------+
      | 04/12/03 16:53               CASH RECEIPT INQUIRY                          CRIN |
      | Cashier: Lucie Dorval                          Session.: 3520                   |
      | Date...: 04/12/03    Receipt No: 000129988     Batch...:                        |
      |==============================================================================|
      |   Payer ID/Name: 0009735     Lucie Dorval                Payment Transfer:      |
      | 1 AR Account Holder                   AR Type   Term      Tfr            Amount |
      | 1: ucie Dorval                        01    St 2004F      No             25.00 |
      | 2 Non AR Receipt Code                 Location                           Amount |
      | 1:                                                                              |
      | 3 Deposit Account Holder              Dep Type   Term     Tfr            Amount |
      | 1:                                                                              |
      |                                                 Total Payments:          25.00 |
      |------------------------------------------------------------------------------+
      |   Distribution: GEN    General Bank Account                                     |
      | 4 * Pay Method Control Number       Exp Dt Confirmation Number           Amount |
      | 1: CK    Check                                                           25.00 |
      |   Cash.......................................................:            0.00 |
      |   Change Returned..:          0.00              Total Received:          25.00 |
      |------------------------------------------------------------------------------+
      | 5 Receipt Print Dates: 1:                                     7 * Comments:     |
      | 6 * Reversed/Reason: No                                       8 * Reversal: No |

          R – Reverse will simply reverse the original receipt. This means that it is final. You had
           an original receipt and this one will create a receipt that will reverse the original. You
           don’t create a new receipt that will be linked to those and you cannot reverse the reversal.
           Your only choice is to enter a new receipt using CREN.

          N – NSF will reverse the original receipt and allow you to create an NSF charge if you
           enter something in field 4 . This will create a reversal cash receipt + an AR invoice for
           the new charge. Again, you cannot reverse the reversal receipt.
      +------------------------------------------------------------------------------+
      | 04/12/03 16:59               CASH RECEIPT REVERSAL                       CRRE |
      | Cashier: Lucie Dorval                          Session.: 3520                 |
      | Receipt: 000129990                             Location:                      |
      | Payer..: 0009735     Lucie Dorval              Date....: 04/12/03             |
      |==============================================================================|
      | 1 Batch...............:                                                       |
      | 2 Correct/Reverse/NSF.: N NSF                                                 |
      | 3 Reversal Reason.....: NSF    Non-sufficient funds                           |
      +------------------------------------------------------------------------------+
      | 4 NSF Charge ID/Name                    AR Type        NSF Chrg   Payment Amt |
      |     Pay Method Control Number          Transit Number                         |
      | 1: Lucie Dorval                         01                25.00        25.00 |
      |     CK   Check                                                                |


486952c6-2029-43c0-9367-3e84acf73a13.doc                                                                  Page 2 of 3
Let’s put all of this in a table for future reference:

                                    Effects of CRRE when processed
Option          Action:                                               CR available for another
                                                                      CRRE?
Correction      Original Receipt becomes Reversed Receipt             NO
                Creates new receipt called the Reversal Receipt       NO
                Creates new receipt called the new Original Receipt   YES
                (when finishing out of CREN)
  Reverse       Original Receipt becomes Reversed Receipt             NO
                Creates new receipt called the Reversal Receipt       NO
    NSF         Original Receipt becomes Reversed Receipt             NO
                Creates new receipt called the Reversal Receipt       NO
                Creates a new AR invoice if you enter something in    Not applicable
                field 4



                                      This means that only Original receipts are available for
                                      reversing again – as shown in the table above, this means
                                      that only when you use “Correction” can you have an
                                      instance of a reversal of a reversed cash receipt as the
                                      original receipt created from the CRRE correction process
                                      links that receipt to the reversal receipt.



This is really a GOOD thing as otherwise we could end up with an accounting/balancing
nightmare if the same receipt was allowed to be reversed twice.

Hope this makes it clearer for everyone!




486952c6-2029-43c0-9367-3e84acf73a13.doc                                                          Page 3 of 3