TOURNAMENT TEAM ELIGIBILITY AFFIDAVITS
1. Affidavits must be completed on-line from the PONY HQ website, www.pony.org.
2. On the blue button bar across the top of the HQ homepage, click on “Baseball”.
3. On the left hand side of the Baseball page, click on “Tournament Team Eligibility Affidavit”.
4. On the “Tournament Team Eligibility Affidavit” page, choose the correct affidavit to download
(Shetland thru Pony or Colt, C-P Combined, and Palomino) (note: if password block appears, just
click on cancel and proceed).
5. The download will include an Instruction Form, the Affidavit, and the Pitching Record sheet.
6. Download the files to your computer (Word documents) and complete the affidavit in accordance with
the HQ Instructions and the supplemental instructions for our Region included below (the affidavit
may be completed on-line at the HQ site and then downloaded to your computer’s Word files).
7. Carefully proof the completed affidavit prior to printing copies or emailing.
8. Print a copy for the League President’s or Authorized Officer’s signature and any other copies
required by your league and/or team.
9. Email a completed copy to the proper Region Director (Shetland, Barbara Baker,
firstname.lastname@example.org; Pinto, Ed Adcock, email@example.com; Mustang, Warren Wanjura,
firstname.lastname@example.org; Bronco, Frank Seales, email@example.com; Pony, Curtis Baker,
firstname.lastname@example.org; Colt/Palomino, Tom Kearney, email@example.com.
10. Obtain required signature and bring the original signed affidavit, with the pitching record form
attached for Mustang thru Palomino, and all supporting documentation to the Pre-Tournament
Meeting to be scheduled at the team’s District site.
11. Supporting documents include a copy of the birth document for each player, a medical release for each
player signed by a parent or legal guardian, and documentary evidence of accident medical insurance,
preferably in the form of a certificate of insurance. Medical releases must include a hold harmless
clause absolving local Pony Baseball and Pony Baseball Inc. from any claims arising out of injury to a
player. A suggested medical release is included on www.pony.org.
12. If an affidavit is not approved at the Pre-Tournament Meeting, necessary corrections must be made
and all documents resubmitted prior to the team’s first District game. The revised affidavit shall also
be emailed to the appropriate Region Director.
SUPPLEMENTAL INSTRUCTIONS FOR PREPARING AFFIDAVITS
1. In the “League” blank, include the team name, e.g., Blue Raider Blue, Southlake White Dragons,
Burleson National, etc. The team name must match the name shown on the Tournament Application.
2. “Location” may be left blank.
3. Insurance Co. and Policy #. Use the company and policy number of the Association’s accident
medical insurance provider.
4. Zone, type in “South”.
5. Uniform #. Use the uniform number the player will wear in tournament play. If utilizing two uniforms
with different numbers, include both numbers.
6. Birth date. Ensure the player’s birth date is shown, not the issue date of the birth certificate.
7. Street Address. A PO Box is not acceptable. To be eligible for tournament play, a player must reside
within the boundary of the association.
8. Team. Show the team on which the player participated during the Association’s regular league season.
The tournament team cannot include players from more than ten (10) league teams.
9. 4th coach for Shetland or Pinto Teams. Use the last line on the player roster. Type coaches’ name
under “Player’s Name”, email under “Address”, and phone number under “City”. Full address may be
10. Full Address for Manager, Coach, and Business Manager. If full address will not fit in the space
provided, use street address and zip code only.
11. Disregard the requirement in HQ’s “Distribution of Copies” to mail a copy of the affidavit to the
Division Director. Follow the instruction above for copies and distribution.
12. Ensure applicable items in the narrative regarding players with disabilities are completed.
13. The League President or Authorized Officer signing the affidavit should carefully read the certification
and ensure compliance with all items.