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TRANSMISSION CORPORATION OF ANDHRA PRADESH LIMITED
VIDYUT SOUDHA :: HYDERABAD
SPECIFICATION NO : 1/2009 .
SPECIFICATION FOR
EMPANELMENT OF ADVERTISING AGENCIES
Cost of Tender Specification Rs. 1000/-
Due Date for obtaining tender document: 29-07-2009.
Due date for submission of sealed quotations: 05-08-2009.
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The APTRANSCO invites sealed quotations from
the reputed firms / agencies whose turnover is
more than Rs. 4.00 crores per annum and who
have accreditation to INS for EMPANELMENT AS
ADVERTISEMENT AGENCIES IN APTRANSCO on the
terms and conditions given overleaf.
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CONTENTS
Sl. No. Description Page No.
I. Pre-Qualification 4-5
II. Tariff 5
III. Payment Terms 6
IV. EMD 7
V. Negotiations 7 -8
VI. Selection Criteria 8
VII. Agreement 9-10
VIII. Period of Contract 10
IX. Jurisdiction 10
X. General 11-14
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THE TERMS AND CONDITIONS FOR EMPANELMENT OF ADVERTISEMENT
AGENCIES FOR TAKING UP ADVERTISEMENT WORK OF APTRANSCO.
I. Pre-Qualification :
1) The Agency must have an established professional creative
wing and Media Relations wing separately with good record
all over India. The Agency must have good client service
activity. The Advertising Agency must be Hyderabad /
Secunderabad based i.e. Registered office / Headquarters in
Hyderabad / Secunderabad. Agency is required to submit its
professional experience in Advertisements, General Publicity &
Image Building measures etc. for the last 5 years in Govt.
organizations.
2) The Agency must invariably be registered with India News
Paper Society (INS) and have full accreditation for minimum
Four Years. The Agency’s accreditation should not have been
cancelled by INS during last 4 years on account of any act of
omission / commission on the part of the Agency.
3) The Agency must be approved by the Commissioner / Director
of Information & Public Relations, Govt. of A.P., and the
Agency must have not less than Rs. 4.00 Crores of turnover per
annum in the last three years. (Copy of the Annual IT returns
may be furnished).
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4) Experience of serving with Energy Sector / Government
organizations like Singareni Collieries, NTPC, CIL, POWERGRID,
ONGC, I&PR, NMDC, APSRTC etc., will be an additional
qualification.
II. Tariff :
5) All the Advertisements will be released on the approved rates
of DIPR / DAVP only and the rates approved by Commissioner/
Director of Information & Public Relations, Govt. of A.P.
6) The Agency must take tariff approval for all publications on par
with I&PR approved rates before releasing to the publication
from time to time and as and when rates are changed by the
publication.
7) If agency releases the Advertisement on its own decision and
claims extra payment or other than approved tariff rates, the
same will not be entertained. No commercial tariff of any
publication will be paid without prior approval from Executive
Director (General).
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III. Payment terms :
8) Bills have to be submitted in duplicate along with tear sheets of
the publication.
9) The Payment will be made on or before 60 days on submission
of bills.
10) The payment will be cleared from Second Bill onwards only
after submitting the copies of receipts of payment made to
concerned newspaper publications by the Ad. Agency for
earlier Advertisements released through the Ad. Agency.
11) All the statutory taxes such as Sales Tax, Income Tax, TOT,
Administrative Charges, Service Taxes/Charges etc., must be
borne by the agency and their rates applicable shall be as per
government orders / amendments issued from time to time.
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IV. EMD :
12) Refundable EMD of Rs. 3,00,000/- in the form of DD taken in
favour of The Pay Officer, APTRANSCO payable at Hyderabad
must be enclosed to the quotations.
13) The EMD will be refunded to the Agencies those who have not
qualified and selected. The EMD amount of qualified and
selected agency will be treated as Security Deposit and will be
refunded on successful completion of contract period with out
interest.
V. Negotiations :
14) If the bidder satisfies all the stipulated conditions, they will
qualify for further negotiations.
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15) The APTRANSCO reserves the right to accept / reject any of
the offers of any / all the Agencies without assigning any
reasons thereof. The selection of Agencies is fully on Merit basis.
16) The APTRANSCO reserves the right to allot the work to one
agency or more than one agency. APTRANSCO reserves the
right to ev aluate the performance of the Agency and Agency
cannot dispute or question the decision taken by APTRANSCO
in this regard.
VI. Selection Criteria :
17) The Ad. Agency shall submit a creative and innovative design
in the areas of tenders, commercial, display, corporate
advertisements, graphics, translation etc., on A4 size paper on
various aspects relating to various sectors particularly in Power
Sector. The Ad. Agency may also submit other works done by
them like Pamphlets, Posters, Booklets, Brochures, Leaflets, CD /
Video / Multi-media presentations / Radio Jingles/ Video
Graphics etc.
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VII. Agreement :
18) The written agreement to be entered into between the
Agency and APTRANSCO shall be the foundation of the rights
hall not be deemed to be
of both the parties and contract s
completed, until the agreement has first been signed by the
Agency and then by the proper Officer authorized to enter
into contract on behalf of APTRANSCO and the agreement
shall be executed on a stamp paper of Rs. 100/-.
19) No part of the contract shall be subject to any changes
whatsoever without written permission of the CMD / JMD,
APTRASNCO nor shall transfer be made by power of attorney,
authorizing others to receive payment on the agency’s behalf.
The agency shall not sublet either whole or in part to any other
agency.
20) The APTRANSCO has the right to discontinue the services of the
agency, if the services rendered are found to be unsatisfactory
with a month’s notice on either side; the contract can be
terminated by giving one-month notice on either side.
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21) The Agency must accept to take up some of the PR and
Communication activities of the power utility at no cost.
Quantum and nature of such work offered per annum may be
spelt out in the bid in order to evaluate the bid.
VIII. Period of Contract:
22) The appointment will be made for a period of one year from
the date of acceptance.
IX. Jurisdiction :
23) All and any disputes arising out of or touching this contract
shall be decided by courts or tribunals situated in Hyderabad
and Secunderabad cities only. No suits or legal proceedings
shall be instituted elsewhere.
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X. General :
24) The appointment will not confer any right on the Agency to
release the advertisements only through the Agency. The
APTRANSCO has the right to appoint any other agency, or
agencies to carryout the Advertisement work, if found
necessary.
25) The services rendered by the Agency for preparation of
layouts, photo composing or Art work done in case of
advertisements shall be free of charge, the Agency should
take utmost care to format the advertisements on their own so
as to avoid excess utilisation of space and got them published
before the time stipulated by the APTRANSCO;
26) All the designing and creative works for all types of
Advertisements / General Publicity must be done by the
Advertising Agency only. No additional charges will be paid
to the agency except releasing charges of advertisements to
the publications.
27) The APTRANSCO shall choose the newspapers and their
editions in which the advertisements are to be published;
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28) Agency must submit a written acceptance of all the services
offered to the company and value of services in terms of
rupees.
29) The services offering and acceptance should not violate the
terms and conditions of INS that are incorporated in their
agreement with Advertising Agency.
30) If any commitment given or services offered by the Advertising
Agency violating the INS terms and conditions, the
APTRANSCO will not take any responsibility. The Advertising
Agency will be held responsible for any action taken by the INS
authorities.
31) Advertising Agency must release the advertisements after
approval from the ED(Genl.) and only to the papers
mentioned in the Release Order. The Advertisements must be
published within specific time mentioned in the Release Order.
32) The Agency is solely responsible for any sort of legal
complications. The Agency, at a later date shall not make
any plea of ignorance of relevant laws and shall not blame
APTRANSCO for any such ignorance on their part.
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33) The Agency shall nominate a person / officer from the agency
to be available to the ED (Genl.), APTRANSCO for liaison and
the Telephone number, address etc. of such person shall be
furnished to the ED (Genl.), APTRANSCO.
34) Advertising Agency must extend their services in all the working
days of Newspaper publications and APTRANSCO and even
should be prepared to extend their services in the holidays
also.
35) If the service provided by the Agency is found to be
unsatisfactory, penalty of 10% of the Bill or Release Order issued
for particular advertisement will be levied. Prior to this a notice
will be served for improvement. If no improvement is made in
spite of levying the penalty and notices, contract will be
terminated and Security Deposit (SD) shall be forfeited and no
claim whatsoever shall be entertained.
36) Even though the Agency meets the qualification criteria, they
may be disqualified if they have made misleading or false
representation in the forms, statement and attachments
submitted in proof of the qualification requirement, and / or
having record of poor performance such as abandoning the
works, not properly completing the contract, inordinate delays
in completion, litigation history or financial failure etc.
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37) The Agency shall submit quotations with terms & conditions in
one sealed cover and shall be addressed to the Executive
Director (General.), APTRANSCO, Vidyut Soudha, Khairatabad,
Hyderabad – 82. The Name & Address of the agency shall be
noted on the cover.
38) The last date for sale of specification is 29-07-09 up to 5-00 PM.
39) The last date for submission of Tender is 05-08-09 up to 3-00 PM.
EXECUTIVE DIRECTOR (GENERAL)
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