Instructions for Completing the Project Proposal Form (PPF)
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Supervisors’ Instructions for Completing the Project Proposal Form (PPF) 2007 North Carolina State Government Internship Program Youth Advocacy and Involvement Office (YAIO) - Department of Administration The following are instructions for SUPERVISORS as they propose an internship project via the PROJECT PROPOSAL FORM: 1. Please go on-line to http://www.doa.state.nc.us/yaio/internsupervisors.htm. At the bottom of the page you will find the “Project Proposal Form.” Click on either one of the formats (.doc or .rtf). This will open the form for you to fill in. (You will also see “Supervisors’ Instructions for Completing the Project Proposal Form;” that document is identical to this document.) 2. Once the PPF has been filled out, email the document to your Department Internship Coordinator and cc a copy to email@example.com. 3. Please make every effort to submit the PPF to your Department Coordinator by July 25, 2006. 4. If you have any questions please feel free to contact your Department Coordinator or the YAIO (919/733-9296). First page of form: If the project was approved last year, type the 2006 Project # in the “Duplicate #” box at the top right of form. Since this section is in the “Header” format you must double-click where it says “Official Use Only.” After you have filled in the “Duplicate #,” if appropriate, then double-click on the general body of the document and the “Header” section will close allowing you to now complete the remainder of the form. List your department, division, and section or unit name Give the title of the project you are submitting. Keep in mind that it should be short, interesting, and descriptive. Note that “Summer Intern” does not tell a potential applicant anything about the project. Location of project - note the city in which the project will be located. Only list one city per form. If you have the same project in several different cities, you will need a separate form for each. Number of interns: Due to budget constraints, the Internship Council will assign one possible internship position to each project, unless otherwise approved by the Council such as in cases of multiple supervisors (e.g. multiple judges from the Court of Appeals, multiple legislative representatives, multiple tax enforcement field agents, etc.) Person submitting form - give the name of the person completing the form. This person should be familiar with the project. If this person is not the Daily Supervisor, please inform the person who will be the supervisor that they are being listed as the supervisor. Daily Supervisor—give the name of the person who would be actually supervising the intern. This person will receive all correspondence and will be contacted when questions arise about the project. Daily Supervisor phone - phone number of person who is supervising intern Daily Supervisor fax - fax number of person who is supervising intern Daily Supervisor e-mail - e-mail address of person who is supervising intern. Program information is sent almost exclusively via email. Be sure to include this information. Mailing Address - give the address at which you receive mail. List the MSC # if available. Location Address - give the street address or physical location of your office Courier Number - give the courier number for mail Inter-office Address - give the address at which you receive inter-office mail Has supervisor previously supervised an intern? If you have, regardless of project, check “yes.” Has this project been conducted previously? If an intern has participated in this particular project, check “yes.” Projects that were submitted but not filled are “no” responses. Academic Majors Preferred - give all the academic majors that may be relevant to the project. If the Internship Council selects the project, items #1-3 (200 words or less combined) will be listed in the Internship Project Directory. The descriptions given should be clear, concise, and informative. The Internship Council will use this to determine the value of the project and potential applicants will apply for projects based on these descriptions. Be sure to include notes about any unusual work environments and/or work schedules. Second page of form: The Internship Council reviews all the information given on this page to further determine the value of the project. Please be as descriptive as possible. Please pay special attention to the Housing section. In order for the Internship Program to be truly statewide we need to be able to offer attractive internships across the state. Thus, our applicants need to know that there are some housing opportunities available, if they were to apply for these particular projects. Thank you for your time and effort in maintaining the quality of the North Carolina State Government Internship Program! Please do not hesitate to contact your Department’s Coordinator, or the Internship Program Coordinator (Lisa Flint), with any questions or concerns.