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Emergency Shelter Cluster Cyclone Nargis Response - DOC

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					                     Emergency Shelter Cluster: Cyclone Nargis Response
                                 Meeting Notes, Bangkok, May 14, 2008
            NEXT MEETING: Myanmar                                    NEXT MEETING: Bangkok
                             th                                                       th
             Friday, May 16 2008 at TBD                            Saturday, May 17 2008 at 9:30am
                 Location: UNDP Gym                             UN Conference Center , Meeting Room A
                                                                  (same as IASC Coordination Meeting)
       Cluster Coordinator CONTACTS: Myanmar                               CONTACTS: Bangkok
UNHCR - François Renaud                                     IFRC – Greg McDonald, Cluster Cooridnator
Email: RENAUDF@unhcr.org                                    E-mail: esc.nargis.coord1@gmail.com
Tel : +95 1 524 022/ 024/ 025                               Tel: +66 (0) 8952 66911
Mobile: +66 (0) 95148225
             More information at www.humanitarianreform.org/Default.aspx?tabid=623

                                                Action Items
1.   All emergency shelter cluster agencies are asked to identify technical advisors currently in
     Myanmar who could support cluster activities. Deadline: Saturday, 17 May 2008.
2.   All shelter cluster partners are request to provide comments on this strategy. Deadline: Thursday,
             th
     May 15 at 5pm
3.   All shelter cluster members are requested to provide information on what geographic areas each
     agency is operating in, what has been done so far, and what is being planned to the cluster
     coordination team using the W3 form to be provided by email on Thursday 15 May 2008.
4.   All shelter cluster partners are requested to provide comments on the proposed shelter kit
     contents and specification. Deadline: Thursday, 15 May 2008 at 5pm
5.   All agencies are asked to provide the Logistics Cluster with pipeline information to facilitate
     logistics coordination. Contact the Logistics Cluster for more details.

6.   IFRC to provide technical specifications of plastic sheeting to all shelter partners to assist in
                                                    th
     procurement. Deadline: Wednesday, May 14 2008


                          Organizations represented at May 14 2008 meeting
              IFRC                      Handicap International                   CARE
             UNHCR                               WFP                             SC/UK
        CHF International                  Logistics Cluster                UNDAC (SRSA)
             Oxfam                               IFRC                  World Vision International
              ACF                               WSPA                            UNOPS
                                                 IOM


1. Introduction

The Emergency Shelter Cluster coordination team is now in place in both Yangon and Bangkok.
IFRC has taken the coordination role over from UNHCR in Bangkok. However, until IFRC can
deploy its team to Yangon, UNHCR will continue to lead the in-country cluster group. Once the
team in Bangkok is deployed, additional staff will be brought into meet support needs in
Bangkok.

IFRC is in discussions with a number of partners regarding the best use of technical assistance
resources. Any agency with staff that could support the cluster is asked to discuss the options
with the cluster coordination team.

______________________________________________________________________________________
                  Emergency Shelter Cluster: Cyclone Nargis Response
                              Meeting Notes, Bangkok, May 14, 2008

Annex 1 includes the full details of the emergency shelter cluster coordination team as it stands
at the moment including staff from IFRC, UNHCR and CHF International.

The initial cluster coordination strategy emphasizes that the Yangon cluster drives the
coordination process, while the Bangkok-based team provides technical and information
management support as well as back office support. Terms of reference for each component of
the cluster team (Bangkok and Yangon) will be developed in the next few days for review and
comment by the cluster members. These terms of reference will be updated as needed to
reflect evolving coordination needs.

2. Situation updates and shelter cluster activities in Myanmar

The Yangon shelter cluster has developed an initial strategy to guide activities over the next two
to three weeks (see attachments). All shelter cluster partners are request to provide
comments on this strategy by 5pm Thursday, May 15th, in order for the comments to be
discussed at the Yangon shelter cluster meeting on Friday.

Oxfam reported that its emergency shelter strategy was to distribute 2 plastic sheets and rope
over the next 2 weeks, then transition to shelter kit distribution.

UNHCR is completing a township-level rapid shelter assessment. The results of this assessment
will be available on Friday May 16th and will be forwarded to all shelter cluster members. The
shelter cluster requests all partners to provide any assessment data they have to the cluster for
consolidation.

Initial assessment data indicates that approximately 300,000 households have lost their homes.
Current planning figures are to provide emergency shelter to 200,000 of these households.

UNICEF as head of the Water and Sanitation Cluster suggested that a joint rapid assessment of
shelter, water and sanitation be conducted, using a shortened and improved rapid assessment
checklist, based on an existing model. The cluster coordination team supported this idea.
Agencies are asked to provide comment on the assessment tool (see attached).

Given the needs and access difficulties providing shelter kits which include plastic sheeting, tools
and other materials will be the main focus of the shelter clusters activities, with some
immediate dispatch of plastic sheeting until shelter kits can be assembled and distributed. The
standard IFRC shelter kit (see attachment) has been proposed, and comments or suggestions are
requested. IFRC has already begun procuring materials in Kuala Lumpur because there are
shortages of needed supplies in Thailand and in Myanmar.

Yangon has become a bottleneck logistically and it is difficult to move supplies out of Yangon or
source relief items – especially plastic sheeting – in Yangon.

Camps are a major concern, although little information is available.



______________________________________________________________________________________
                  Emergency Shelter Cluster: Cyclone Nargis Response
                              Meeting Notes, Bangkok, May 14, 2008
A number of organizations requested assistance for someone to act as consignee for incoming
supplies. If your organization is able to provide assistance to other shelter cluster members,
please contact the shelter cluster coordination team for more information.

World Vision has an existing MoU with the government and reported that have conducted a
rapid assessment in 15 townships. In these townships, World Vision has distributed family kits
which include utensils, plastic sheeting, etc., to 450 families. They have also distributed over
100 plastic sheets in Yangon where they are also looking to procure items for shelter kits.

WSPA reported some of the results of the INGO meeting held in Bangkok on 13 May, indicating
that 6 NGOs are officially operating in the country, 4 are in the process of negotiating an MoU (a
process that can take 1 to 4 years) and 10 NGOs do not have agreements but would like to
support the humanitarian response effort.

3. Information management

A dedicated cluster information manager has been deployed to facilitate communications
between cluster agencies and to facilitate the consolidation of information to improve planning
and decision making. All relevant shelter cluster documents are available on the shelter cluster
website at www.humanitarianreform.org/Default.aspx?tabid=623

However, a number of other solutions are being evaluated and a more functional information
system may be activated in the coming days.

All shelter cluster members are requested to provide information on what geographic areas
each agency is operating in, what has been done so far, and what is being planned to the
cluster coordination team. A who, what where or W3 format will be provided by the shelter
cluster coordination team to facilitate this process.

More details on the information strategy and tools available for emergency shelter cluster
coordination will be provided at the next cluster meeting in Bangkok.

OCHA informed the group, that standard geographic information, including townships with p-
codes (place codes), are available and will greatly facilitate information sharing and
consolidation. For more information contact OCHA.

4. Logistics

Logistics is seen as a major operational constraint for shelter agencies. The Logistics Cluster
reiterated that they are in the process of establishing a large scale common logistical service
including air, land, sea and inland water-way transport as well as supply tracking and
coordination services. While negotiations are still on-going with the Thai authorities regarding
the use of Don Huang airport, progress is expected today. This will result in the establishment
of an air and ground consolidation point in Bangkok with storage capacity. The cluster discussed
options for shelter kit production including assembly in Thailand vs. Myanmar.

The Logistics Cluster asked agencies to provide them information on pipelines to help
coordinated these efforts. This information will allow them to plan storage and transport assets
______________________________________________________________________________________
                 Emergency Shelter Cluster: Cyclone Nargis Response
                             Meeting Notes, Bangkok, May 14, 2008
properly and ensure efficient cargo transit. Agencies are requested to fill out the Logistics
Cluster cargo forecast format to ensure the cluster can provide support. More information can
be found at:

                   http://www.logcluster.org/countries/mmr/latest-updates




______________________________________________________________________________________
                 Emergency Shelter Cluster: Cyclone Nargis Response
                             Meeting Notes, Bangkok, May 14, 2008

  Annex 1: Emergency Shelter Cluster Coordination Team Contact Details

                   Myanmar                                      Thailand
Francois Renaud, Cluster Coordinator        Gregg McDonald, Cluster Coordinator
UNHCR                                       IFRC
E-mail: renaudf@unhcr.org                   E-mail: esc.nargis.coord1@gmail.com
Tel:                                        Tel: +66 (0) 8952 66911
Lars Pieter Nissen, Special Advisor         Neil Bauman, Information Manager
IFRC                                        IFRC
E-mail: ifrcmm06@redcross.org.mm            E-mail: esc.nargis.im1@gmail.com
                                            Tel: +66 (0) 8475 26505
                                            Richard Choularton, Special Advisor
                                            CHF International
                                            E-mail: esc.nargis.coord2@gmail.com
                                            Tel: +66 (0) 8060 70025
                                            Hung Ha Nguyen, Assistance Coordinator
                                            IFRC
                                            E-mail: hungha.nguyen@ifrc.org
                                            Tel: +66 8192 31755.




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