Proposal to the (year) Nominating Committee

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					                         Proposal to the 2008 Nominating Committee

        INSTRUCTIONS FOR PREPARATION OF THE NOMINATION PACKET
                          AND PROPOSAL FORM

All proposals must be made on the approved form, which is due no later than April 15, 2008. As a
courtesy to the Committee, please use no less than half-inch margins and a 10 pt. font for a
computer or elite font for a typewriter. A reproduction of the official form is acceptable but, if
possible, the copy should feature duplication on both sides of each sheet, just as on the official
form. Do NOT use a text format. Simply list information as briefly as possible. Only the most
significant items should be listed because of space limitations. The most recent positions, honors,
or other information should be listed first. A long list of either publications or positions with a
relatively small amount of ASME activity is not helpful. Keep report short. NO EXTRA PAGES!

A statement of goals and methods is requested from all proposed nominees so that the Nominating
Committee Members might have a better understanding of the person's plans and proposals before
the interview procedure starts.

A letter stating the understanding by the employer of the needs related to time and expenses
associated with election to the office and agreement to provide such support is required. If the
employer refuses to respond, or has a policy against providing such letters, the proposed nominee
shall provide a letter of explanation as to why the employer did not respond and the status of
support. Persons who are retired or self-employed should indicate in writing their availability and
arrangements for support.

In the sections entitled ASME and Non-ASME Activities, list the activity, any offices held in the
activity, and the dates for the activity and offices.

The business and professional record should list the most recent employment first, giving the date,
company or institution, position, and responsibilities. Education should specify the dates,
institutions, and degrees received beyond secondary education. In addition, please provide a
biography that would appear on the Nominating Committee Website should you become a nominee.
(Space is limited to 800 characters with spaces)

For publications, books, papers, major addresses, and patents, the total number of items should be
noted. The examples do not have to be the most recent, but should be representative of the
proposed nominee's activities.

The supporters will be scheduled to appear/present immediately before the nominee. It is helpful if
the proposer or proposed nominee, in discussing the matter with supporters, attempts to coordinate
travel schedules to the extent that such consecutive scheduling will be possible.

Each supporter can present on behalf of only one proposed nominee for each office. No individual
can appear before the current years’ Nominating Committee more than three times as a
speaker/supporter during that years' Selection Meeting. Supporters should be informed of this
stipulation prior to making final arrangements to appear before the Committee.
                                                                                          Page 2 of 7

NOMINATION PACKET INSTRUCTIONS (Continued)


It is important that the entire proposal form is completed and distributed as follows:

The original proposal must include a recent 2" x 2" glossy photograph of the proposed nominee.
The photograph should be pasted over the indicated box on the first page of the proposal form.
DO NOT STAPLE PHOTOGRAPH. All copies of the proposal may utilize good quality
reproductions of the photograph.

In addition to the five pages of the form, there may be up to five letters of recommendation from
persons who are knowledgeable about the proposed nominee. The letters should include a good
understanding of the breadth of the proposed nominee's experience and specific strengths.
Nominating Committee Members, Alternates, Advisors and Consultants cannot support
nominations. Additionally, an individual shall not provide letters of support for more than one
candidate for any one office.

The printed nomination package should include the completed form and letters of
recommendation. The preferred delivery is by electronic submission of a PDF file to the ASME
Nominating Committee Staff Coordinator later than April 15 (Refer to the Nominating Committee
website after the 1st of each year for the current NC Staff Coordinator contact information.)

No supplemental pages will be accepted. Do not index the proposals or put them in folders. All
proposals must be in the form described to assist the Committee in making proper selection of
nominees for office in ASME. By keeping the form simple, the statements succinct, and the
recommendations meaningful, each person will receive fair consideration for office by the
Nominating Committee.


IMPORTANT:

In the event that a picture of the proposed nominee is not included with the Proposal Form, the
Secretary shall inform the proposer of this omission and request the picture. In this request, the
Secretary will point out that release of the proposal must be delayed until it is completed by receipt
of the photo.
                                                                                       Page 3 of 7
                                        PROPOSAL FORM

                                  THIS IS DUE APRIL 15, 2008


Proposed Nominee's Name                  ___________for the office of _______________________

Business
Name       ______________Address _________________________________________________

Home
Address    _______________________________________________________________________

Current ASME Membership Grade ______________                Years of Membership ______________

Current Registration No. of States ________                  Previous Registration   ___________

Daytime Phone        __________________________

FAX                  __________________________ Email _____________________________

(Indicate preference for fax or e-mail with *)                       Today's Date    mm/dd/yy


                                             1. My goals for the office of are:




       DO NOT STAPLE
        PHOTOGRAPH




2.   The following is a listing of the methods I would use to accomplish the listed goals during my
     term of office:

3.   I believe the following list of experiences and accomplishments attests to my managerial and
     leadership abilities as they relate to this office:
                                                                                         Page 4 of 7
PROPOSAL FORM (Continued)


4.   I believe that the duties involved in this office will require   hrs/wk on an average over the
     term of office.


5.   I have attached (mark one)
     a. for an employed individual, a letter of commitment of support from my employer or a
          letter of explanation as to why it is not available and how support will be provided___, or
     b. for a self-employed or retired individual, a letter of support indicating my availability and
          my arrangements for support ____.



ASME ACTIVITIES

Society-wide/Councils/Sectors and Committees Reporting to the Board of Governors




District Operating Boards




Sectional/Technical Divisions



ASME Honors & Awards
                                                                                     Page 5 of 7

PROPOSAL FORM (Continued)



NON-ASME ACTIVITIES

Other Professional Activities



Awards



Civic/State/National and/or International Activities




BUSINESS AND PROFESSIONAL

Education



Current Job Title


Business & Professional Record

Patents (list no more than 5)                                                     Total
Number

Publications, Books, Papers (list no more than 5)                                 Total
Number

Major Addresses (list no more than 5)                                             Total
Number

Please provide a biography that would appear on the Nominating Committee website should you
become a nominee. It is suggested to write a narrative bio based on your ASME Activities; Honors
and Awards, Non-ASME Activities, Education and Professional background, Patents and notable
published accomplishments. (Space is limited to 800 characters with spaces)
                                                                                         Page 6 of 7

PROPOSAL FORM (Continued)



Supporters to Appear Before the Nominating Committee (*)

                                                   Phone
                                                   Fax                       Dates and Times
Name                       Address                 Email                     Not Available




 (*) Maximum number of supporters - 4 for President, 2 for all other offices. List and indicate up
     to 2 alternate supporters, if desired. Only the persons listed above as supporters or alternates
     will be allowed to appear before the Nominating Committee in support of your proposed
     nominee. In case of extenuating circumstances, substitution may be permitted with prior
     approval of the Chair and Secretary of the Nominating Committee.

Dates and Times Proposed Nominee Cannot Appear             ________________________________

Proposer's Name

Proposer's Prefered Telephone Number(s)

Address


Sponsoring Unit (if any)

Nominating Committee Representative


Proposer's Signature                                          Date ______________________
                                                                                          Page 7 of 7




If I am nominated and elected as              in the American Society of Mechanical Engineers, I am
willing and able to serve. I have the time necessary to serve and have the necessary secretarial
support to fulfill the responsibilities of this office. I have read the proposal prepared on my behalf
and found it to be accurate.

I will also adhere to the ASME Constitution and By-Laws and ASME Society Policies, and in
addition will adhere to the conditions of Society Policy P-15.8, Conflicts of Interest.

If I am not nominated by the Nominating Committee, I have no objection to having the
Biographical Data contained in this proposal form made available to those units of ASME that
might have need for my experience and expertise.

Please check if you object to the above __________.



Proposed Nominee's Signature                                Date: _________________________




NOTE: An individual may appear before the Nominating Committee in support of only one
proposed nominee for any one office (e.g. one for President, one for Governor, one for each
Vice President), except that no individual shall appear before the Committee as a supporter of
proposed nominees for more than three offices. Additionally, an individual shall not provide
letters of support for more than one proposed nominee for any one office or provide a letter of
support for a proposed nominee for an office for which the individual is appearing before the
Nominating Committee in support of another proposed nominee. Nominating Committee
Members, Alternates, Advisors, and Consultants cannot support nominations by letter or in
person. Traditionally, the current President, President-elect, and immediate Past President
do not provide written or verbal sponsorship for proposed nominees for elected office.

				
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