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VP1 - Crosswalk _PowerPoint slideshow_ - Slide 1

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VP1 - Crosswalk _PowerPoint slideshow_ - Slide 1 Powered By Docstoc
					VP1 - CROSSWALK

           IMPROVED
            PAYMENT
           VOUCHERS!
  VP1 Crosswalk


    ? What is Crosswalk ?
    ? What has improved ?
? What resources are available ?
   ? What is Crosswalk ?

“CROSSWALK” is a software program
  which translates Purchasing information
  into accurate Accounting transactions!
“VP1-Crosswalk” will automatically create
  transactions on the VP1 documents!
Requistion Items in PointPlus display
   Recommended Object Codes




             CLICK ON VIEW
         Commodity Code
+ First Account + Price per Item =
   Recommended Object Code
? What has improved ?

     VP1 Cover Sheet Sections
          more descriptive

    Section 2 includes quantities
      from the Purchase Order

    Section 3 creates transactions
      with accurate object codes
  VP1 – Cover Sheet
displays a new section
>> Select a Document or a new ACTION and press ENTER to continue.<<
 *DEFINE            PURCHASE ORDER PAYMENT REQUEST - VP1             Year: 03 04
 Command: VP1     Account: __________       Misc: _______________     Month: OCT
 ==============================================================================
Status:                        -- COVER SHEET --        Document ID: ___________
Action: ___       Summary:
    Created: 10/07/03    ACBOB                                  Category:

    Format: _____           Voucher Date: ______          Voucher Nbr:
    P.O.Nbr: __________ Type:      Partial/Complete: _ Dep Req: _______________
    Separate Check: _                                    Check Distribution: _
 Goods/Service Received Begin: ______ End: ______ Invoice Receive Date: ______
 Requested Pmt Date: ______    Requested Pmt Reason: _________________________
 Vendor ID: ______________
   Address:



  SECTIONS:     _ 1.   Voucher Description and Comments
                _ 2.   Items Billed to be Paid
                _ 3.   Transactions:
                _ 4.   Define Codes (optional)       Payment Due Date:
Total of Invoice(s):                    Total Payment Amt:

 -- 0 UT Austin   ------ PF1=Options ------ PF8=Exit ------ 10/07/03 09:28 AM --
  Section 1 is the same

+-----------------------------------------------------------------------------+
|                                                                             |
|     **** For Instructions on how to enter information press PF6 ****        |
| Comments to be printed on voucher description:     Page 1 of                |
|             ____________________________________________________            |
|             ____________________________________________________            |
| Invoice information and comments to be printed on check stub:               |
|                                                                             |
| Comments                    Invoice Number                Amount            |
| _________________________    _________________________     _______________  |
| _________________________    _________________________     _______________  |
| _________________________    _________________________     _______________  |
| _________________________    _________________________     _______________  |
| _________________________    _________________________     _______________  |
| _________________________    _________________________     _______________  |
| _________________________    _________________________     _______________  |
| _________________________    _________________________     _______________  |
| _________________________    _________________________     _______________  |
| _________________________    _________________________     _______________  |
|                                                    Total:            0.00   |
|                                                                             |
|     Send USAS: _ Reimbursable: Y    Doc Type: 9 PCC Code: _                 |
|     To page forward mark here +      To page backward press PF4.            |
+-----------------------------------------------------------------------------+
          Section 2 is NEW

+-----------------------------------------------------------------------------+
| >>Enter the Item quantity to be billed for this Purchase Order.>>           |
|                                                                             |
| Document ID: P0VP1952688                Purchase Order Nbr: 2003B01588      |
| Voucher Nbr:                                                                |
|                                                                             |
| Please select all of the items that will be paid for by this voucher by     |
| filling in the quantity billed for each item.                               |
|                                                                             |
| Item Description                  Obj   Qty.Outstanding Qty. Billed         |
| ---- ------------------------- ---- --------------- --------------          |
| 1      PERVASIVE SQLV8 20 WIN C/ 1307            1.0000 ______________      |
| 2      PERVASIVE SQLV8 WORKGROUP 1307            1.0000 ______________      |
| 3      AE PCANYWHERE 10.5 H&R, P 1307           10.0000 ______________      |
| 4      CR 9, PROFESSIONAL FULL P 1307            1.0000 ______________      |
| 5      CRYSTAL REPORTS 9 PROFESS 1307            1.0000 ______________      |
| 6      UPGRADE-V BACKUP EXEC NT/ 1307            1.0000 ______________      |
|                                                          ______________     |
|                                                          ______________     |
|                                                          ______________     |
|                                                          ______________     |
| ------------------------ Press ENTER to continue ---------------------      |
|                                                                             |
+-----------------------------------------------------------------------------+
                          Quantities based on
                          the Purchase Order
 Nbr Class Item    Quantity        Unit           Unit Price     Item
Total
 1     920 14      1.0000          EACH            1761.0000      1761.00
                       +-----------------------------------------------------------------------------+
      PERVASIVE SQLV8 20 WIN C/S FULL PACKAGE, PART # P8-150673-01
                       | >>Enter the Item quantity to be billed for this Purchase Order.>>           |
2     920 14           |
                  1.0000          EACH            25.0000        25.00                               |
                       | Document ID: P0VP1952688
     PERVASIVE SQLV8 WORKGROUP SINGLE SEAT, PART #P8-130058-01       Purchase Order Nbr: 2003B01588  |
                       | Voucher Nbr:                                                                |
3     920 14           |
                  10.0000         EACH            82.0000        820.00                              |
                       | Please select all
     AE PCANYWHERE 10.5 H&R, PART #10004507 of the items that will be paid for by this voucher by    |
                       | filling in the quantity billed for each item.                               |
4     920 14           |
                  1.0000          EACH            360.0000       360.00                              |
                       | Item Description
     CR 9, PROFESSIONAL FULL PRODUCT, PART # VRPXR90GLP        Obj   Qty.Outstanding Qty. Billed     |
                       | ---- ------------------------- ---- --------------- --------------          |
5     920 14           | 1
                  1.0000        PERVASIVE SQLV8 23.0000 C/ 1307
                                  EACH            20 WIN         23.00        1.0000 ______________  |
     CRYSTAL REPORTS 9 | 2      PERVASIVE SQLV8 WORKGROUP 1307
                       PROFESSIONAL MEDIA, PART # VRPMP90GLP                  1.0000 ______________  |
                       | 3      AE PCANYWHERE 10.5 H&R, P 1307               10.0000 ______________  |
                       | 4      CR 9, PROFESSIONAL FULL P 1307                1.0000 ______________  |
                       | 5      CRYSTAL REPORTS 9 PROFESS 1307                1.0000 ______________  |
                       | 6      UPGRADE-V BACKUP EXEC NT/ 1307                1.0000 ______________  |
                       |                                                              ______________ |
                       |                                                              ______________ |
                       |                                                              ______________ |
                       |                                                              ______________ |
                       | ------------------------ Press ENTER to continue ---------------------      |
                       |                                                                             |
                       +-----------------------------------------------------------------------------+
Enter Quantities Received

 +-----------------------------------------------------------------------------+
 | The Items billed have been updated. Press ENTER to continue.                |
 |                                                                             |
 | Document ID: P0VP1952688                Purchase Order Nbr: 2003B01588      |
 | Voucher Nbr:                                                                |
 |                                                                             |
 | Please select all of the items that will be paid for by this voucher by     |
 | filling in the quantity billed for each item.                               |
 |                                                                             |
 | Item Description                  Obj   Qty.Outstanding Qty. Billed         |
 | ---- ------------------------- ---- --------------- --------------          |
 | 1      PERVASIVE SQLV8 20 WIN C/ 1307            1.0000          1.0000     |
 | 2      PERVASIVE SQLV8 WORKGROUP 1307            1.0000          1.0000     |
 | 3      AE PCANYWHERE 10.5 H&R, P 1307           10.0000          8.0000     |
 | 4      CR 9, PROFESSIONAL FULL P 1307            1.0000          1.0000     |
 | 5      CRYSTAL REPORTS 9 PROFESS 1307            1.0000 ______________      |
 | 6      UPGRADE-V BACKUP EXEC NT/ 1307            1.0000          1.0000     |
 |                                                          ______________     |
 |                                                          ______________     |
 |                                                          ______________     |
 |                                                          ______________     |
 | ------------------------ Press ENTER to continue ---------------------      |
 |                                                                             |
 +-----------------------------------------------------------------------------+
Section 3 – Quantities will
  generate transactions
  +-----------------------------------------------------------------------------+
| >>Enter any addition, updates or remove account number to delete an entry<< |
| Action: ___     Begin at account: __________     Document ID: P0VP1952688       |
|                    Begin at item: ____                                          |
| Voucher Date: 080503     Voucher Nbr.:            Entries:      6               |
|                                                                                 |
| Item       Description                        Qty Billed        Price/Item      |
|    Account     D/C Ty Obj                Amount DTN        Receive Beg/End      |
|     Inv Recv     Invoice Number            Interest Flag/Reason      Due Date   |
| --------------------------------------------------------------------------- |
| N/A        SHI/GOVERNMENT SOLUTIONS                                             |
|    2904109150 C EN 0200                3,347.00 _______ 080103 080103         + |
|     080103       _________________________          _       __       083103     |
| #1         SHI/GOVERNMENT SOLUTIONS               1.0000           1761.00      |
|    2904109150 D EX 1307                1,761.00 _______ 080103 080103         > |
|     080103       _________________________          _       __        083103    |
| #2         SHI/GOVERNMENT SOLUTIONS               1.0000             25.00      |
|    2904109150 D EX 1307                    25.00 _______ 080103 080103        > |
|     080103       _________________________          _       __        083103    |
| #3         SHI/GOVERNMENT SOLUTIONS               8.0000             82.00      |
|    2904109150 D EX 1307                  656.00 _______ 080103 080103         > |
|     080103       _________________________          _       __        083103    |
|                                                                                 |
+-----------------------------------------------------------------------------+
Additional transactions
  may also be added
+-----------------------------------------------------------------------------+
| >> Please enter an invoice number. <<                                          |
| Action: ___    Begin at account: __________     Document ID: P0VP1952688       |
|                   Begin at item: ____                                          |
| Voucher Date: 080503    Voucher Nbr.:            Entries:      6               |
|                                                                                |
| Item      Description                        Qty Billed        Price/Item      |
|   Account     D/C Ty Obj                Amount DTN        Receive Beg/End      |
|    Inv Recv     Invoice Number            Interest Flag/Reason      Due Date   |
| --------------------------------------------------------------------------- |
| #4        SHI/GOVERNMENT SOLUTIONS               1.0000            360.00      |
|   2904109150 D EX 1307                  360.00 _______ 080103 080103         > |
|    080103       _________________________          _       __       083103     |
| #6        SHI/GOVERNMENT SOLUTIONS               1.0000            358.00      |
|   2904109150 D EX 1307                  358.00 _______ 080103 080103         > |
|    080103       _________________________          _       __        083103    |
| N/A       SHI/GOVERNMENT SOLUTIONS                                             |
|   2904109150 D EX 1314                    10.00 _______ 080103 080103        + |
|    080103       ABC2500 / FREIGHT________          _       __        083103    |
|                                                                                |
|   __________ _        ____ __________________ _______ 080103 080103          + |
|    080103       _________________________          _       __                  |
|                                                                                |
+-----------------------------------------------------------------------------+
  Section 4 is the same

+-----------------------------------------------------------------------------+
| >> CODE SCHEME CH OF ACCT DOES NOT EXIST <<                                     |
| Action: ___                    DEPARTMENT CODES                Section 04 of 04 |
| ------------------------------------------------------------------------- |
| Transaction Date: 080503        Month: ___        Start at Account: __________ |
|                                                         Audit Codes? N          |
|        ACCT NBR      LEDGER DESCRIPTION         TYPE               AMOUNT D/C   |
|                                                                                 |
|       DTN     TAG A     TAG B    COMMENTS                                       |
|   1   2904109150 SHI/GOVERNMENT SOLUTIONS_ EN                     3,347.00 C    |
|       141      ___       94200     _______    _________     ______________      |
|       _______      _      _      ________________________________________ +     |
|   2   2904109150 SHI/GOVERNMENT SOLUTIONS_ EX                     1,761.00 D    |
|       141      ___       94200     _______    _________     ______________      |
|       _______      _      _      ________________________________________ +     |
|   3   2904109150 SHI/GOVERNMENT SOLUTIONS_ EX                        25.00 D    |
|       141      ___       94200     _______    _________     ______________      |
|       _______      _      _      ________________________________________ +     |
|   4   2904109150 SHI/GOVERNMENT SOLUTIONS_ EX                       656.00 D    |
|       141      ___       94200     _______    _________     ______________      |
|       _______      _      _      ________________________________________ +     |
|                                                                                 |
+-----------------------------------------------------------------------------+
VP1 is ready to approve

>> Select a Document or a new ACTION and press ENTER to continue.<<
 *DEFINE            PURCHASE ORDER PAYMENT REQUEST - VP1            Year: 03 04
 Command: VP1     Account: __________      Misc: 2003B01866_____     Month: OCT
 ==============================================================================
Status: CREATED               -- COVER SHEET --        Document ID: P0VP1937044
Action: ___       Summary: DELL DIRECT SALES LP
    Created: 10/07/03 by ACBOB – KIRK, JAMES T                 Category:

   Format: 01___           Voucher Date: 100703          Voucher Nbr:
   P.O.Nbr: 2003B01866 Type: 1    Partial/Complete: P Dep Req: 100-SERVERS____
   Separate Check: _                                    Check Distribution: U
Goods/Service Received Begin: 100103 End: 100603 Invoice Receive Date: 100603
Requested Pmt Date: ______    Requested Pmt Reason: _________________________
Vendor ID: 17426168047007 DELL DIRECT SALES LP
  Address: ONE DELLWAY

            ROUND ROCK , TX 78682000199
  SECTIONS: X X 1. Voucher Description and Comments
             X X 2. Items Billed to be Paid
             X X 3. Transactions: 4
             X X 4. Define Codes (optional)        Payment Due Date: 110503
Total of Invoice(s):       3,827.00   Total Payment Amt:             3,827.00
  **> FINAL INBOX SELECTION <**
 -- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 10/07/03 09:38 AM --
? What resources are available ?


 PF6 Help for each VP1 screen

 Help on the web

 Other Assistance
 Press PF6 for on-line help

Press PF6 for help in each section
+-----------------------------------------------------------------------------+
| >> You have view only for this voucher and items. >>                        |
|                                                                             |
| Document ID: P0VP1999997                Purchase Order Nbr: 2003135261      |
| Voucher Nbr: L522419                                                        |
|                                                                             |
| Please select all of the items that will be paid for by this voucher by     |
| filling in the quantity billed for each item.                               |
|                                                                             |
| Item Description                  Obj   Qty.Outstanding Qty. Billed         |
| ---- ------------------------- ---- --------------- --------------          |
| 1      TIRE GAUGES AND RELATED I 1836           48.0000 ______________      |
| 2      TIRE GAUGES AND RELATED I 1836           25.0000 ______________      |
|                                                          ______________     |
|                                                          ______________     |
|                                                          ______________     |
|                                                          ______________     |
|                                                          ______________     |
|                                                          ______________     |
|                                                          ______________     |
|                                                          ______________     |
| ------------------------ Press ENTER to continue ---------------------      |
|                                                                             |
+-----------------------------------------------------------------------------+
A Help Screen will appear

Press PF6 for help in each section
+-----------------------------------------------------------------------------+
| >> You have view only for this voucher and items. >>                                |
|                                                                                     |
| Document ID: P0VP1999997                   Purchase Order Nbr: 2003135261           |
| Voucher Nbr: L522419                                                                |
|                                                                                     |
| Please select all of the items that will be paid for by this voucher by             |
| filling in the quantity billed for each item.                                       |
|                                                                                     |
| Item Description                           Qty.Outstanding Qty. Billed
                                  Help Obj Command VP1
                                       for                       Screen 2__ of   3    |
| ---- ------------------------- ---- --------------- --------------                  |
                      ==========================================================================
| 1      TIRE GAUGES AND RELATED I 1836                48.0000 ______________         |
| 2                    Qty. Billed
         TIRE GAUGES AND RELATED I shows the number of items to be paid on this voucher.
                                       1836            25.0000 ______________         |
|                                                               ______________        |
                      HOW TO USE:
|                                                               ______________        |
|                                                               ______________        |
                              1. When you first create a VP1 document, the items & quantities
|                                                               ______________
                                   are generated from the purchase order information. |
|                                                               ______________        |
|                             2. Under "Qty. Billed" enter the ______________ you have
                                                                 number of items      |
|                                                               ______________        |
                                   been billed for, that you have also received. Normally
|                                  this will match the outstanding quantities, or be some lesser
                                                                ______________        |
| ------------------------ Press number. to continue ---------------------
                                   ENTER                                              |
|                                                                                     |
                              3. Once you've entered this information, press ENTER again.
+-----------------------------------------------------------------------------+
                                   The information you've entered will be displayed in the next
                                   section, on the line items.
        Help on the web

Commodity Class Code information:

https://utdirect.utexas.edu/acct/gen/crosswalk/index.WBX
   Enter a Commodity Code
to view allowable object codes
  You may also CLICK
on a commodity code list




  Then CLICK on a Commodity Code
   Allowable object codes are
displayed per account & amount
          Help on the web

                 PointPlus Help:

https://utdirect.utexas.edu/pointplus/help/help_toc.html
         Other Resources


 Accounts Payable
  vp1-crosswalk@lists.cc.utexas.edu

 Office of Accounting Help Line
              471-8802
               Other Resources




http://www.utexas.edu/business/accounting/ap/vp1crosswalk.html

				
DOCUMENT INFO