"REQUEST FOR INFORMAL PROPOSALS FOR EMERGENCY DESIGNATION OF A"
REQUEST FOR INFORMAL PROPOSALS FOR EMERGENCY DESIGNATION OF A MEDICAID SUBCONTRACTED TRANSPORTATION PROVIDER PROPOSALS ARE DUE ON MONDAY, SEPTEMBER 22, 2008 AT 5:00 p.m. The Florida Commission for the Transportation Disadvantaged requests written informal proposals to provide: Medicaid Non-Emergency Transportation Services in St. Lucie County beginning November 1, 2008 and ending on April 30, 2009. The set price contract is for the following amount: $300,090.00. Funding and contract period is contingent upon final approval of the contract between the Florida Commission for the Transportation Disadvantaged and the Agency for Health Care Administration and appropriate legislative authority. Details of the services are described in the Scope of Services, attached hereto as Attachment I. The Scope of Service is subject to change on December 1, 2008 pending approval of the contract between the Florida Commission for the Transportation Disadvantaged and the Agency for Health Care Administration. A copy of the proposed, draft Scope of Service after December 1, 2008 can be obtained by contacting Lisa M. Bacot, Executive Director, at email@example.com or 850-410-5711. The Proposal Format Instructions: I. II. The Proposer should limit their proposal to no more than 5 pages. The Proposer's Informal Proposal should explain the approach, capabilities, and means to be used in accomplishing the tasks in the Scope of Services. The Informal Proposal should, at a minimum, include the following information: a. A statement that your company’s Federal ID number is registered to do business in the State of Florida. Please provide the Federal ID number that is registered. b. A list of the total Medicaid Non-Emergency trips your company is providing on an annual basis in the State of Florida and which counties these trips are being provided in. Please state if the current arrangement is through the Commission’s contract or through an alternative agreement. If the trips are not being provided directly under contract with the Commission, please state with whom the alternative agreement is between and whether it is a fixed monthly fee, a capitated per member per month or a fee-for-service (i.e. billing per a negotiated rate) arrangement. c. Provide the most recent quality assurance monitoring date and contact information of the monitoring entity charged with Page 1 of 3 III. Informal Proposal ensuring your compliance with Medicaid Rules and Regulations for the each county you currently provide Medicaid NonEmergency Transportation Services for. d. An explanation of your ability to transmit data through the Commission’s Non-Emergency Transportation Encounter Data (NETED) system. e. A list of the proposed transportation operators. Please provide a list of the number of vehicles available for the transport of Medicaid beneficiaries for each operator; please list the specific types of vehicles available and the manufacturer’s maximum passenger loading capability. f. A statement that your organization and the transportation operators you are proposing to utilize meet or will meet all local, state and federal ordinances, laws and regulations relating to passenger transport, if applicable. Proposal Evaluation: The proposals will be evaluated on each of the sections below and will be assigned a numeric grade. Approach, Capabilities and Means (Section II of the Proposal Format Instructions) will be 60% of total points or 60 points. Other Minimum Information (Section III of the Proposal Format Instructions) will be 40% of total points or 40 points. If the proposal is over 5 pages, 5 points will be deducted from the total point score of the vendor after the other two categories have been graded (Section I of the Proposal Format Instructions). Total Points 100 points Informal proposals will be reviewed by Commission staff for completeness. The Commission intends to award the contract to the responsible and responsive proposer whose informal proposal is determined to be the most advantageous to the Commission and to the local community. All qualified proposals and a proposed recommendation will be forwarded to the Commission for consideration at the October 1, 2008 Commission Meeting: Quarterly Commission Meeting Wednesday, October 1, 2008 at 10:00 a.m. 2740 Centerview Drive, Room 330 Tallahassee, FL 32301 Conference Call Number: 888-808-6959 Conference Code: 34767 Informal Proposal Page 2 of 3 PLEASE SUBMIT INFORMAL PROPOSALS VIA HAND DELIVERY, EMAIL OR FAX TO THE FOLLOWING: Florida Commission for the Transportation Disadvantaged Attention: Lisa M. Bacot, Executive Director Hand Delivery or Overnight Mail: 2740 Centerview Drive Rhyne Building, Suite 1-A Tallahassee, FL 32301 Email: Lisa.firstname.lastname@example.org Fax: (850) 410-5752 PROPOSALS ARE DUE ON MONDAY, SEPTEMBER 22, 2008 AT 5:00 p.m. SPECIAL NOTE: The Commission will notify all proposers by mail, telephone and/or email of the final decision. Informal Proposal Page 3 of 3